HomeMy WebLinkAboutAgenda Packet - PR - 2017.11.16City of Burlingame BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME BURLINGAME, CA 94010
. F
Meeting Agenda - Final
Parks & Recreation Commission
Thursday, November 16, 2017 7:00 PM Burlingame Recreation Center
850 Burlingame Avenue
1. Call to Order
a. Swearing In of New Commissioner - Emily Matthews
2. Roll Call
3. Approval of Minutes
a. October 19, 2017 Minutes
Attachments: Minutes
4. Correspondence
5. Public Comments
Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the
State and local agency open meeting law) prohibits the Commission from acting on any matter that is
not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the
door and hand it to staff, although provision of a name, address or other identifying information is
optional. The Chairperson may limit speakers to three minutes each.
6. Old Business
a. Approval of Updated Plans of Proposed Dog Park on Skyline Blvd.
Attachments: Staff Report
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
r..1:1:a r
Exhibit G
7. New Business
City of Burlingame Page 1 Printed on 1111312017
Parks & Recreation Commission Meeting Agenda - Final November 16, 2017
a. Village Park Preschool Registration Procedures Review
Attachments: Staff Report
Exhibit A
Exhibit B
b. Burlingame Aquatic Club Presentation & Update
Attachments: Staff Report
8. Staff and Commissioner Reports
a. Chair Rotation
9. Future Agenda Items
10. Adjournment
Next Meeting: December 21, 2017
NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks &
Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda
packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office
hours. The agendas and minutes are also available on the City's website: www.burlingame.org.
City of Burlingame Page 2 Printed on 1111312017
CITY I
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PARKS & RECREATION COMMISSION
DRAFT Meeting Minutes
Regular Meeting on Thursday, October 19, 2017
1. CALL TO ORDER
The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to
order by Chair Baum at 7:02 pm at the Burlingame Recreation Center, 850 Burlingame Ave,
Burlingame.
2. ROLL CALL
COMMISSIONERS PRESENT: Milne, Malekos-Smith (arrived 7:20), Lewis, Schissler, Baum &
Palacio
COMMISSIONERS ABSENT: Dito
STAFF PRESENT: Parks & Recreation Director Glomstad, City Attorney Kane,
Supervisor Barry, Coordinator Rath & Recording Secretary Helley
OTHERS PRESENT: Robert Bierman, Kieran Saunders, Deb Crisp, Rob Wehmeyer,
Lawrence Viola, Dusko Rosic, Emily Matthews and Namenda Colovic
3. APPROVAL OF MINUTES
Commissioner Milne made a motion to approve the September 21, 2017 minutes. The motion was
seconded by Commissioner Schissler and was approved. 6-0-1. (Dito absent)
4. CORRESPONDENCE
None
5. PUBLIC COMMENTS
Bob Bierman requested a future agenda item for Commission to consider — Request to adjust the closure
of Washington Park outfield to off leash dogs from June through August to August through September.
6. OLD BUSINESS
None
7. NEW BUSINESS
Chair Baum requested a reorder of New Business item b to be place before New Business item a.
Commission agreed to the change.
a. Youth Advisory Committee Amendments to By -Laws and School Year Overview
Parks & Recreation Commission
DRAFT Minutes October 19, 2017
Coordinator Rath introduced the Committee and each member stated their name, school and grade. The
committee presented the four proposed changes to their by-laws for the consideration of the
Commission. The areas with proposed changes are Goals, Officers, Sub -Committees and Meetings.
They also noted the events the group will be hosting or participating in during the upcoming year,
including: baking cookies for a local food bank - Call Primrose, hosting an Elves Workshop for kids,
assisting with the Holiday Tree Lighting event, assisting with the Valentine's Dance for Mature Adults,
hosting May the 4th B with You for kids and hosting a booth at Streets Alive.
Motion by Commissioner Schissler (seconded by Lewis): Commission moved to approve the
proposed changes to the Youth Advisory Committee's by-laws. MOTION PASSED 5-0-2 (Dito
absent/Malekos-Smith arrived late)
b. Policy Discussion on Offsite Advertising on City Sports Fields
Director Glomstad reported a request received from the youth sporting organizations for permission to
hang sponsor banners on City athletic fields. She introduced the City Attorney, Kathleen Kane, who
was present to explain policy and City sign ordinance restrictions as they currently stand.
City Attorney Kathleen Kane explained to Commission that prior to a decision to allow sponsorship
signs or banners to be displayed at City athletic fields, the City's sign ordinance would need to be
amended while taking into consideration issues relating to government regulation of speech under the
First Amendment. The current restrictions apply to any sign that can be seen from the public right of
way. The City cannot allow signs to be placed that violate its own law banning off -site advertising,
unless it amends the law.
Public comments were made by Robert Bierman with AYSO, Rob Wehmeyer with BYBA and
Lawrence Viola with BSC including the importance of the group(s) to have the opportunity to
acknowledge the sponsors that help to provide quality programming and assist tremendously in
providing scholarships to players.
After much discussion including location(s), length of hang time, banner size, materials and content,
management/monitoring and fair/equitable display, the following motion was made by Commission.
Motion by Commissioner Malekos-Smith (seconded by Schissler): Commission moved to
recommend Council approve a pilot program in respect to the current sign ordinance with a sunset
clause to hang banners in designated areas with staff to manage the program. MOTION PASSED 6-0-
1 (Dito absent)
c. Burlingame Coyotes Lacrosse Program Validation
Supervisor Barry stated that an application has been submitted by Coyotes Lacrosse for Validation as a
Tier 2 User Group. The group meets all the requirements to be a Tier 2 validated user group except
requirement #2 — `Be comprised of a minimum of 51% Burlingame residents ("emerging" or
"underserved" sports can petition the Commission to be included in the allocation process). Coyotes
Lacrosse requests to be petitioned as an underserved sport per the criteria of Tier 2 #2. After a brief
discussion, Commission approved the application.
8. STAFF AND COMMISSIONER REPORTS
2
Parks & Recreation Commission
DRAFT Minutes
October 19, 2017
a. Parks & Recreation Department Reports
Director Glomstad reported the Council has appointed a new commissioner, Emily Matthews, to replace
outgoing Commissioner Dito.
She also reported the upcoming events — Howard Ave Fall Fest (Oct 21-22), Murray Field Mud Run
(Feb 2018), Winter Recreation program registration (Dec. 6th) and the Holiday Tree Lighting and Parade
(Dec. 1 st).
b. Commissioners Reports
Commissioner Milne reported from the Burlingame Parks & Recreation Foundation is planning their
2018 goals and requested ideas and thoughts on goals to relay from the Commission.
Commissioner Lewis reported from the Paloma Park Committee of Council's approval of the
construction plans and groundbreaking goal of October 30th
9. FUTURE AGENDA ITEMS
Discussion about adjusting the closure of Washington Park outfield to off leash dogs from June through
August to August through September.
10. ADJOURNMENT
There being no further business to come before the Commission, the meeting was adjourned at 9:00 pm.
The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday,
November 16, 2017 at 7:00 p.m. at the Burlingame Recreation Center.
Respectfully submitted,
Joleen Helley
Recording Secretary
3
Parks & Recreation Commission
DRAFT Minutes
October 19, 2017
6URLINGAME STAFF REPORT
To: Parks and Recreation Commission
Date: November 16, 2017
From: Nicole Acquisti, Recreation Supervisor
Subject Additional Parking Space for the Proposed Skyline Off -lease Area
RECOMMENDATION
Staff recommends the Parks and Recreation Commission review the proposed additional
parking spot added to the Commission approved plans for the proposed off -leash dog park on
Skyline Blvd.
BACKGROUND
On June 15, 2017, the Parks and Recreation Commission approved the proposed plans for the
Skyline Off -leash area (Exhibit A and B). Following the meeting, Recreation Supervisor Acquisti
spoke with Parks and Recreation Director Glomstad, members of the Dog Parks Task Force, as
well as community members regarding the approved plans and determined that it would be
prudent to investigate the viability of and cost associated with adding an additional off-street
parking space next to the accessible space.
DISCUSSION
Recreation Supervisor Acquisti met with Landscape Architect John Cahalan to discuss the
possibility of adding an additional off-street space. Given the space allotted, Landscape
Architect Cahalan was able to provide the option of an additional off-street parking space
(Exhibit C).
To accommodate the additional parking space, the ADA space and landing area would need to
be shifted to the north by 10 feet. By pushing further into the hillside, a retaining wall would
need to be added, which would result in a steeper slope and the need for either adding (1)
concrete steps (Exhibit D) or (2) having a longer upslope into the park.
The benefits of adding concrete steps are that it would allow easier access to the park open
space and the steps would also decrease the impact and erosion to the slope; however, option
1 increases the project cost. Option 2 of a longer upslope will make it a steeper incline to enter
at this access point. There is also the possibility of continued erosion due to the slope and may
1
Additional Parking Space for the Proposed Skyline Off -lease Area
November 16, 2017
increase dirt washing over the bottom landing
requirements.
Fiscal Impact
Both options are sufficient to comply with ADA
The original cost estimate for this project was $276,135 (Exhibit E). To add another off-street
parking space without stairs increases the cost by an estimated $64,715 for a total of $340,850
(Exhibit F). The addition of stairs increases the cost an estimated $8,200, for a total estimate of
$349,050 (Exhibit G). The project is currently an unfunded Capital Improvement Project.
EXHIBITS
A. Approved Site Plans, June 15, 2017
B. Approved Enlarged Site Plan, June 15, 2017
C. Site Plan, November 16, 2017
D. Enlarged Site Plan, November 16, 2017
E. Approved Project Costs, June 15, 2017
F. Updated Project Costs, November 16, 2017
G. Updated Project Costs with Stairs, November 16, 2017
2
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DESIGN OBJECTIVES
• Sustainable approach: To the extent possible, the site will
remain in its natural state with occasional landscape
maintenance and a reliance on the good will of the park users
to keep the park in an attractive condition. This approach will
create a unique setting that will blend with the neighborhood
and its beautiful surroundings.
• Accessibility: While the park will maintain its natural state
and rolling topography, accessibility is a top priority and is
addressed with accessible parking, an unloading area and
pedestrian gate access at the entry.
• Pet freedom and safety: The site will be an off -leash park
surrounded with a 6-foot high perimeter fence, a double -entry
gate system and a watering station, all intended to provide for
the comfort and safety of the pets and their owners/ visitors.
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JOHN CAHALAN
LANDSCAPE ARCHITECT
15559 Onion Avenue
Suite 206 • Los Gatos LA 95032
T 408 358 5122 • R 408 358-5133
(A Reg. No. 2894
SKYLINE BOULEVARD DOG PARK,
BURLINGAME, CA
Prepared for: Parks & Recreation Department
City of Burlingame, California
October 6, 2016
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Scale: 1/8" =1'-0"
JOHN CAHALAN
LANDSCAPE ARCHITECT
15559 Union Avenue
Suite 206 • Los Gatos CA 95032
T 408-358-5122 • R 408-358-5133
CA Reg. No. 2894
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SITE FEATURES
• Accessible parking (ADA conforming): There will be an
accessible, van -size parking space with unloading area
immediately adjacent to the park entry.
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6-foot high chain -link perimeter fence and gates. A shorter, 4-
foot high chain -link fence will surround the parking area and
pedestrian entry.
• Watering station: A drinking fountain for pedestrians and a
pet bowl and jug filler with potable water will be provided at
the park entry.
• Vista points and seating: Two view overlook areas with
bench seating will be provided.
• Landscape screen: Landscaping will be installed along the
Skyline Boulevard perimeter fence to provide screening for
the adjacent homes and neighborhood.
DRIVEWAY/PARKING
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SECTION at CORE AREA
Scale: 1/4" =1'-0"
PLAN and SECTION at CORE AREA
SKYLINE BOULEVARD DOG PARK,
BURLINGAME, CA
(N) GRADE
CONCRETE CURB WALLS
LANDING.
Prepared for: Parks & Recreation Department
City of Burlingame, California
October 6, 2016
r EXISTING TREE & SHRUB CANOPY
DESIGN OBJECTIVES.
• Sustainable approach: To the extent possible, the site will
remain in its natural state with occasional landscape
maintenance and a reliance on the good will of the park users
to keep the park in an attractive condition. This approach will
create a unique setting that will blend with the neighborhood
and its beautiful surroundings.
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. — T PORARY BENCHMAR'<
PEDESTRIAN ACCESS GATE WITH DOUBLE GATES FOR
DOUBLE -ENTRY GATE SYSTEM MAINTENANCE ACCESS
DOG PARK SITE PLAN 0 15' 30, 60' 120' North
SKYLINE BOULEVARD DOG PARK,
BURLINGAME, CA
Prepared for: Parks & Recreation Department
S t b $ 2017 City of Burlingame, California
(E) C.L.FENCE
CONCRETE CURB W
(1) ADA VAN AND (1) STANDARD PARKING SPACE
_ ® 98 22°', 36" EUCS. AND GATES BEYOND
84 _ / • r RLWVE E FENCE ALONG
i
"SKYLINE BI,VD.
SECTION VIEW - THIS SHEET
5' WIDE BIKE LANE
PLAN at. CORE AREA North
Scale: 1/8" =1'-0"
10HN CAHALAN
LANDSCAPE ARCHITECT
15559 Union Avenue
Suite 206 • Los Gatos CA 95032
i408-358-5122 R 408-358-5133
(A Reg. No. 2894
-- 2'-6" HIGH CONC. RETAINING WALL
% WITH 3' WIDE VALLEY GUTTER
(2) PARALLEL PARKING SPACES -11" X 23"
EDGE OF (E) PAVEMENT
SITE FEATURES
• Accessible parking (ADA conforming): There will be art
accessible, van -size parking space with unloading area
immediately adjacent to the park entry.
• Additional parking: In addition to the accessible space
described above, there will also be one additional standard
size parking space on site and two parallel parking spaces
along the Skyline Boulevard.
• Perimeter fencing: The site will provide containment with a
6-foot high chain -link perimeter fence and gates. A shorter, 4-
foot high chain -link fence will surround the parking area and
pedestrian entry.
• Watering station: A drinking fountain for pedestrians and a
pet bowl and jug filler with potable water will be provided at
the park entry.
Vista points and seating: Two view overlook areas with
bench seating will be provided.
Landscape screen: Landscaping will be installed along the
Skyline Boulevard perimeter fence to provide screening for
the adjacent homes and neighborhood.
SECTION at CORE AREA
Scale: 1/4" =1'-0"
PLAN and SECTION at CORE AREA
SKYLINE BOULEVARD DOG PARK,
BURLINGAME, CA
September 8, 2017
Prepared for: Parks & Recreation Department
City of Burlingame, California
N) GRADE
SKYLINE BOULEVARD DOG PARK
ESTIMATE OF PROBABLE CONSTRUCTION COSTS
6/9/2017 Prepared by: John Cahalan, Landscape Architect
Item/Description
Quantity
Unit Cost
Item Total Subtotal
a.
Mobilization/traffic control - 5%
allow
$12,500
b.
Remove fence & gates and debris
allow
$7,500
C.
Clearing, grubbing & off -haul
5,600
sf
$0.60
$3,360
d.
Excavation & grading (balance)
450
cy
$35
$15,750
e.
Concrete curb walls
275
If
$120
$33,000
f.
Concrete paving
50
sf
$10
$500
g.
Concrete valley gutter
175
sf
$25
$4,375
h.
Drain inlet, pipe and connection or daylight
allow
$5,000
i.
Asphalt paving (4"/6")
1,450
sf
$8
$11,600
j.
Chain -link fence, 4'-6" high
150
If
$45
$6,750
k.
Chain -link gates, 4'-6" high
allow
$4,000
I.
Parking/bike lane striping
allow
$10,000
M.
Signage
allow
$2,000
n.
Chain -link perimeter fence - 6'-0" high
1,080
If
$60
$64,800
o.
Chain -link gates, 6'-0" high
allow
$4,000
P.
Water meter and connections
allow
$12,000
q.
Drinking fountain and connections
1
ea
allow
$8,000
r.
Benches
4
ea
$2,000
$8,000
S.
Soil prep., irrigation and planting
3,800
sf
$10
$38,000
Subtotal $251,135
Contingency, 10% $25,000
Total estimated construction costs: $276,135
SKYLINE BOULEVARD DOG PARK
ESTIMATE OF PROBABLE CONSTRUCTION COSTS
9/8/2017 Prepared by: John Cahalan, Landscape Architect
Item/Description
Quantity
Unit Cost
Item Total Subtotal
a.
Mobilization/traffic control - 5%
allow
$15,000
b.
Remove fence & gates and debris
allow
$7,500
C.
Clearing, grubbing & off -haul
5,600
sf
$0.60
$3,360
d.
Excavation & grading (balance)
650
cy
$40
$26,000
e.
Concrete retaining walls - avg. 3'-0" high
140
If
$275
$38,500
f.
Concrete curb walls - approx. 18" high
150
If
$125
$18,750
g.
Concrete paving
196
sf
$15
$2,940
h.
Concrete valley gutter
40
sf
$35
$1,400
i.
Drain inlet, pipe and connection or daylight
allow
$10,000
j.
Asphalt paving (4"/6")
2,240
sf
$10
$22,400
k.
Chain -link fence, 4'-6" high
160
If
$45
$7,200
I.
Chain -link gates, 4'-6" high
allow
$4,000
M.
Parking/bike lane striping
allow
$10,000
n.
Signage
allow
$2,000
o.
Chain -link perimeter fence - 6'-0" high
1,080
If
$60
$64,800
P.
Chain -link gates, 6'-0" high
allow
$4,000
q.
Water meter and connections
allow
$12,000
r.
Drinking fountain and connections
1
ea
allow
$10,000
S.
Benches
4
ea
$3,000
$12,000
t.
Soil prep., irrigation and planting
3,800
sf
$10
$38,000
Subtotal $309,850
Contingency, 10% $31,000
Total estimated construction costs: $340,850
SKYLINE BOULEVARD DOG PARK
ESTIMATE OF PROBABLE CONSTRUCTION COSTS
9/8/2017 Prepared by: John Cahalan, Landscape Architect
Item/Description
Quantity
Unit Cost
Item Total Subtotal
a.
Mobilization/traffic control - 5%
allow
$15,000
b.
Remove fence & gates and debris
allow
$7,500
C.
Clearing, grubbing & off -haul
5,600
sf
$0.60
$3,360
d.
Excavation & grading (balance)
650
cy
$40
$26,000
e.
Concrete retaining walls - avg. 3'-0" high
140
If
$275
$38,500
f.
Concrete curb walls - approx. 18" high
150
If
$125
$18,750
g.
Concrete steps & walls (6' wide, 8 steps up)
allow
$7,500
h.
Concrete paving
196
sf
$15
$2,940
i.
Concrete valley gutter
40
sf
$35
$1,400
j.
Drain inlet, pipe and connection or daylight
allow
$10,000
k.
Asphalt paving (4"/6")
2,240
sf
$10
$22,400
I.
Chain -link fence, 4'-6" high
160
If
$45
$7,200
M.
Chain -link gates, 4'-6" high
allow
$4,000
n.
Parking/bike lane striping
allow
$10,000
o.
Signage
allow
$2,000
P.
Chain -link perimeter fence - 6'-0" high
1,080
If
$60
$64,800
q.
Chain -link gates, 6'-0" high
allow
$4,000
r.
Water meter and connections
allow
$12,000
S.
Drinking fountain and connections
1
ea
allow
$10,000
t.
Benches
4
ea
$3,000
$12,000
U.
Soil prep., irrigation and planting
3,800
sf
$10
$38,000
Subtotal $317,350
Contingency, 10% $31,700
Total estimated construction costs: $349,050
BURL— iN�a[n�
STAFF REPORT AGENDA NO:
MEETING DATE: November 16, 2017
To: Parks & Recreation Commissioners
Date: November 16, 2017
From: Karen Hager, Management Analyst (650) 558-7317
Subject: Village Park Preschool Enrollment Procedures for 2018-19 School Year
RECOMMENDATION
Staff recommends that Commission review the enrollment procedures for the Village Park
Preschool program and approve the recommendation to increase the nonrefundable
registration fee that is assessed for withdrawals from $100 to $125.
BACKGROUND
The Recreation Division has offered a preschool program dating back more than 50
years. In September 1999 the remodeled Village Park Preschool opened to become the
exclusive home of our preschool program. The attached exhibits include the processes
and policies that are currently in place for Village Park Preschool registration comprising
proof of residency, registration process (lottery), registrations for subsequent sessions,
waiting lists, policies on siblings, transfers, withdrawals, entry dates and class specific
birthdate requirements.
DISCUSSION
The Village Park Preschool is a "feeder" preschool to the Burlingame School District
(BSD). The goal has always been to provide a seamless preschool opportunity for
families to come to the Village with their 2-3 year old and continue in the corresponding
class until they graduate the Playschool Villagers and go onto Kindergarten. To achieve
that goal, we match the BSD age policy for entry. Because BSD does not accelerate
children that do not meet the age qualifications, we follow the same strict guidelines. This
provides clarity and direction for families as they know our policies and it ensures that all
families are treated equally. When registering for the program the dates and age
guidelines are clearly identified. (See exhibits A and B) To further clarify the procedures,
we ask all parents to initial and sign our policy list as part of our registration procedures.
(Exhibit C)
In 2012 the State of California changed the birthdate cutoff for kindergarten admission
and introduced Transitional Kindergarten (TK) for children born between 9/1-12/1.
Subsequently Village Park Preschool adjusted the minimal birthdates for entry.
1
Subject here
Council meeting date here
TK has raised questions from some residents about the appropriate program for potential
TK students. Entry dates for the Village Park Preschool are below:
Lil' Sprouts (age 2 by 9/1/18, born between 9/2/15 & 9/1/16)
Cottage Kids (age 3 by 9/1/18, born between 9/2/14 & 9/1/15)
Playschool Villagers (Pre-K) (age 4 by 9/1/18, born between 9/2/13 & 9/1/14)
Afternoon Owls (age 3 & 4 by 9/1/18, born between 9/2/13 & 9/1/15)
TK is a State of California sponsored program that is similar to our Playschool Villagers
Pre-K program for children born between 9/1-12/1. For clarification see a prospective
student example below:
Preschool Student Example
Name
Brooke
Alexandra
Date of Birth
born 8/19/2016
born 11/25/15
preschool entry class Fall 2018
Lil' Sprouts
Lil' Sprouts
class Fall 2019
Cottage Kids
Cottage Kids
class Fall 2020
Playschool Villagers (Pre-K)
District sponsored TK
enroll in Kindergarten Fall 2021
enter Kindergarten
enter Kindergarten
Finally, as part of our preschool fees, we include a $100 registration fee which is
embedded in the program fees. Because registering a child for preschool and/or
replacing a vacant preschool spot requires a large amount of staff time, staff is proposing
that this fee be increased. Adding the $25 additional fee also might provide a slight
deterrent from a program participant "holding" a preschool enrollment spot during the
priority enrollment period.
FISCAL IMPACT
The current non-refundable registration fee (which is included in the semester class fee)
is $100. Staff is proposing that the non-refundable portion of the registration fee be
increased to $125. This fee is only assessed if a participant withdraws from the program.
There is no fee assessed to be on the waiting list.
Each year the number of withdrawals from Village Park Preschool varies. In 2016-17
there were 15 withdrawals where the $100 fee was assessed. The $25 increase in the
registration fee that is proposed would potentially generate $375 in additional revenue if
the number of withdrawals is similar in the 2018-19 school year.
Exhibits:
• Exhibit A - Village Park Preschool 2018 registration page from the Winter 2018 brochure
(Draft)
• Exhibit B - Withdrawal and refund policy and re -enrollment procedures (Draft)
• Exhibit C — Village Park Preschool policy checklist signature page
2
VILLAGE PARK PRESCHOOL
Fall 2018 Registration Information:
Registration for Village Park Preschool will be based on a lottery
system for the 2018-19 school year. The lottery will take place on
Tuesday, February 27 at 7:00pm at the Burlingame Rec. Center.
You may pre -register for the lottery at www.burlingame.org/
village. Read carefully for the lottery procedures:
1. You (or your representative) must be present to participate in
the lottery. You must be a Burlingame resident to participate in
the lottery and need to bring the following items with you:
• Proof of residency (parent's driver's license proving you are
the parent of the child, and a current residential phone or
PG&E bill with parent's name listed)
• Your child's birth certificate (original + 1 copy for us to keep)
You may not participate in the lottery if you do not have
the above items. No exceptions will be made. (No mortgage
payments or lease agreements will be allowed as proof of
residency). Grandparents addresses do not qualify as residency,
even if the grandparent is the caretaker of the child.
2. Only those arriving prior to 7:00pm will be included in the
lottery. Please arrive by 6:15pm to show proof of residency
and your child's birth certificate at which time you will receive
your random lottery number. The doors will be shut promptly
at 7:00pm and the lottery will begin. Non-residents and those
arriving after 7:00pm will be served on a first come -first served
basis Wednesday, February 28th.
3. When the lottery begins, random numbers will be drawn.
Registrations will be taken in the order that the numbers are
called. Only one number per family will be given and you may
only register one child per number, siblings excepted.
4. All fees are due at the time of registration. A $125 fee will
be charged for any registration transfers, refunds, credits, etc.
for all preschool registrations. A pro -rated refund will only be
issued if a replacement student can be found. If a pro -rated
refund is issued, the $125 fee will still be assessed. There will
be no exceptions to this policy. Any discrepancies in residency
discovered after registration will result in the child/children
being removed from the program without a refund.
5. Please note, currently enrolled students and siblings have
priority to register, some classes may already be full. Please call
650-558-7310 after February 15 for availability.
Lil' Sprouts (age 2 by 9/1/18, born between 9/2/15 & 9/1/16)
The Lil' Sprouts program provides the opportunity for your 2 year olds to play and interact with other children their age in a safe,
stimulating and relaxed environment. Age appropriate activities will be provided in arts, crafts, music, cooking, story time and
outdoor play. We help your child to socialize with others in a polite and respectful way, to prepare our Lil' Sprouts for our Cottage
Kids program. Children need not be potty trained; however, extra clothing and diapers should be brought to class. Proof of birth date
is required at registration. Class size is limited to 14 children. Come let your sprouts grow with us at The Village!
30101.01 34 classes M/W 9:00-11:15am 8/27-1/16 Fee: $581R $695NR
30101.02 37 classes Tu/Th 9:15-11:30am 8/28-1/17 Fee: $657R $786NR
Cottage Kids (age 3 by 9/1/18, born between 9/2/14 & 9/1/15)
This recreational program helps to give your 3 year old the opportunity to cultivate their physical, social, and emotional growth
in a child -centered environment. To prepare them for the next level, we expose your children to arts/crafts, story -telling, music,
movement, listening skills, science, sensory, and outdoor activities. Village Park Preschool programs strive to create an environment
inspiring each child's individual creativity and self-expression. Students must be toilet trained. Proof of birth date is required at
registration.
30103.01 54 classes Tu/Th/F 9:00 am-12 noon 8/28-1/18 Fee: $1,268R $1,520NR
Playschool Villagers (age 4 by 9/1/18, born between 9/2/13 & 9/1/14)
This program helps prepare your Pre -Kindergartner for "real school" in a child -centered environment. In Villagers, we provide a well-
rounded learning experience through arts/crafts, music, body movement, basic science, pre -math, creative/dramatic play, cooking,
circle and story time, fine and gross motor skill building, and phonics awareness. Children also expand their social skills by learning
to be considerate of others, to follow directions, to listen, and to cooperate. Village Park Preschool programs strive to create an
environment inspiring each child's individual creativity and self-expression. We expose your child to new experiences through our
field trips to places in our community. Students must be toilet trained. Proof of birth date is required at registration.
30104.01 51 classes M/W/F 8:40 am-12:40 pm 8/27-1/18 Fee: $1,59311 $1,910NR
Afternoon OWIS (age 3 & 4 by 9/1/18, born between 9/2/13 & 9/1/15)
Come join us in the afternoon! The Afternoon Owls is a combo class for your 3 & 4 year olds to thrive in an environment like our
morning programs. The class structure will be similar to the Playschool Villagers and Cottage Kids programs with arts/crafts, story-
telling, music, movement, listening skills, science, sensory, and outdoor activities. Students must be toilet trained. Proof of birth
date is due at registration.
30105.01 51 classes M/W/F 12:45-3:15 pm 8/27-1/18 Fee: $1,000R $1,198NR
*Fall Holiday Schedule - See bottom of page 10**
Winter 2018 1 Register Online at https://registration.burlingame.org
VILLAGE PARK PRESCHOOL
Withdrawal & Refund Policy 41.
VdlggE +pork
WITHDRAWALS AND REFUNDS
If it is determined by either the parents or Village Park Preschool that the placement of the child in Village Park
Preschool is not in the best interest of the child or the school, the parent will be contacted to discuss appropriate
action. If it is decided by either the parent or Village Park Preschool that the child be removed from the school, for
any reason, a $125 registration fee will be forfeited and tuition will be prorated by the number of days attended
by the child. A minimum of two weeks notice is required for withdrawal --prorated refunds will be based on this
date or final class date if more than two weeks notice is given. Additionally, your tuition will only be refunded if
another child from the waiting list can replace your child's spot.
TOILET TRAINING
Children enrolled in Lil' Sprouts (2 year old program) need not be toilet trained. However, all other children must
be "potty trained" to attend school. No "Pull-ups" are allowed. If a registration fee is paid in the Spring for a child
that is not competent in using the toilet independently by September, we will hold the spot for the child for a period
of one month. The child may not attend school until he/she is potty trained and tuition will not be refunded for
the time missed. Children do have accidents and parents are encouraged to send a change of clothes in a plastic
bag with the child's name on it. If a child continues to have numerous accidents, they will be asked to withdraw
until they are more consistent. The registration fee will be forfeited and tuition will be prorated by the number
of days attended by the child. The parent has the choice of paying tuition while the child is not in school to hold
their place, or go on the waiting list and wait for an opening when the child has become completely toilet trained.
RESIDENCY
Any discrepancies in residency, discovered after enrollment will result in removal from the program without a refund.
RE-ENROLLMENT/PRIORITY REGISTRATION
In order to reserve a place for the following year, parents of currently enrolled students are asked to submit a
completed registration card and a non-refundable $125 registration fee by approximately February 15. Forms
will be available on approximately February 1. Returning children will be given priority for enrollment, followed
by siblings of currently enrolled children as per the policy stated below. To participate in priority enrollment,
your child must have attended at least 75% of the classes at the Village. Students attending less than 75% of the
school year will be able to register after the students who have attended more than 75% of the school year, but
before any spaces are made available to the public at the Enrollment Lottery. Students may be allowed to repeat
a class if both Village Park staff and the parents feel it is in the student's best interest. In late February enrollment
will be open to the public to fill any remaining openings.
Priority registration will be given to a sibling living in the same house and attending Lil' Sprouts, Cottage Kids,
Villagers, or Afternoon Owls during the registration period after current students have re -enrolled, but before
the spots are made available to the public at the Enrollment Lottery. This applies to Burlingame residents only.
Non-residents can register after the Enrollment Lottery in late February at the Recreation Center.
Lil' Sprouts (2 year olds)
Priority registration will be given to a sibling living in the same house of a currently enrolled Lil' Sprout, Cottage
Kid, Playschool Villager, and/or Afternoon Owl for the following Fall session. You must be a Burlingame resident
to participate in priority registration.
(over)
Cottage Kids (3 year olds)
At the time of registration, if your child is currently enrolled in Lil' Sprouts you will have priority to pre -
register for Cottage Kids. You must be a Burlingame resident to participate in priority registration. If
there are more students than spaces available, a lottery will be held for all the Burlingame residents
enrolled in the Spring Lil' Sprouts program.
Playschool Villagers (4 years old)
At the time of registration, if your child is currently enrolled in Cottage Kids you will have priority to pre -
register for Playschool Villagers. You must be a Burlingame resident to participate in priority registration.
If there are more students than spaces available, a lottery will be held for all the Burlingame residents
enrolled in the Spring Cottage Kids program.
Afternoon Owls (3 & 4 year olds)
At the time of registration, if your child is currently enrolled in the Afternoon Owls you will have priority
to pre -register for Afternoon Owls. If you wish to enroll your child in the Playschool Villagers you will
have priority after the Spring Cottage Kids have pre -registered. You must be a Burlingame resident to
participate in priority registration. If there are more students than spaces available, a lottery will be
held for all the Burlingame residents enrolled in the Spring Afternoon Owls program with priority given
to students who attended the previous year's Lil' Sprouts program.
ORIENTATION
A brief orientation will be held for the children and parents in August of each year prior to the start of school
for the Lil' Sprouts, Cottage Kids and Afternoon Owls classes. This gives new and continuing students a
chance to meet the teachers and get familiar with the classroom. A notice will be sent home in August with
orientation dates.
TUITION -FEES -PAYMENT
Village Park Preschool tuition is for a semester August- January and Februray - June. The first tuition
payment is due at the time of registration. The other payment is due at the beginning of January to ensure
you child's spot in the Spring semester. Full tuition is due for each semester even if children are away for
vacation, sickness or holidays not observed by Village Park Preschool.
VILLAGE PARK PRESCHOOL
WAIT LIST POLICY
1. There is no cost to add your child's name to our class waiting lists. He/she will remain on the
waitlist for the duration of the full school year you are seeking enrollment.
2. Please make sure Burlingame Parks and Recreation Department has a current phone number and
email. We will call you only if a space becomes available. If your number changes please call the
Burlingame Recreation Center to update your records at 650-558-7300. You may want to put
your cell phone number in case you are out of town when/if the waiting list call comes.
3. If a space opens up and we contact a family on the waitlist, the price is based on the date when
the phone call is first made; not when the family is able to start.
4. Families have 24 hours to respond to a waitlist opening and/or work out arrangements. If we
don't hear back, Burlingame Parks and Recreation Department will move on to the next name on
the list.
5. Families being offered a spot off the waitlist will not be given a private tour prior to enrolling.
Parent Name Parent Signature Date
City of Burlingame -
piK
850 Burlingame A,
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Parks & Recreation Dept.
e., Burlingame, CA 94010
00 fax: (650) 696-7216 {
,kburlin ag me.org Vflloge Park
Please read the following information carefully before signing. Initials are
required after each statement:
Village Park Preschool offers 3-4 tours a year from November -February, leading up to the
Burlingame Lottery Night. Anyone registering for Village Park Preschool at the lottery night, or
called off the waitlist throughout the school year will not be given a private tour. (Initial)
I have read and signed the Withdrawal and Refund Policy and the Wait List Policy. I understand
that if I withdraw from Village Park any time after registering I will forfeit the $125
registration/deposit fee. (Initial)
If I choose to withdraw, a pro -rated refund will only be issued if my child's spot can be replaced
from someone on the waiting list. (Initial)
I understand that if I am on the waitlist and am called for a spot the pro -rated price is based on
the date the phone call is first made by the Parks & Recreation Department and not when my
child is able to start. (Initial)
If it is revealed that false residency information was given, the child may be removed immediately
from Village Park preschool and no refund of any kind will be given.
(Initial)
City of Burlingame may ask for proof of residency at any time. If any discrepancies in residency
arise, City of Burlingame will investigate residency and may conduct a home visit.
(Initial)
I understand that children are placed in their age -eligible class based on their date of birth. There
are no exceptions to this policy. (Initial)
I have read and understand the toilet training policy (applicable to Cottage Kids, Afternoon Owls
and Playschool Villagers) (Initial)
Print Parent Name
Parent Signature
Date
BURLINGAME STAFF REPORT
To: Parks and Recreation Commission
Date: November 16, 2017
From: Nicole Acquisti, Recreation Supervisor
Subject Burlingame Aquatics Club Presentation and Proposed Modifications to the
Reimbursement Payments to the City for Annual Maintenance Expenses
RECOMMENDATION
Staff recommends that the Parks and Recreation Commission review and approve the proposed
plan to stabilize the Burlingame Aquatics Club (BAC) reimbursement payments for annual
maintenance expenses for the Burlingame High School Pool.
BACKGROUND
The San Mateo Union High School District (SMUHSD) invoices the City quarterly for the City's
share (78%) of the annual maintenance expenses for the Burlingame Aquatics Center located
on the Burlingame High School campus. Per the contact between the City and BAC, the City
receives quarterly reimbursement payments from the BAC to cover those expenses. The
expenses include utilities, chemicals and supplies, chemical testing, and work orders pertaining
to the pool house and locker rooms.
Over the course of a year, the annual operational expenses can fluctuate due to a variety of
variables; including but not limited to, weather, chemicals, and utility costs. This can cause
financial unpredictability for the BAC and makes it challenging in determining appropriate fees
for their programming. In order to assist the Burlingame Aquatic Club to budget more
accurately for the fiscal year, City staff has worked out a process by which a fixed amount for
annual maintenance expenses can be determined for a fiscal year while still allowing the BAC to
pay the City the actual annual maintenance expenses.
DISCUSSION
To determine the annual maintenance expense reimbursement amount for use of the
Burlingame Highs School pool, City staff reviewed the payments to the City from BAC based
upon the expenses submitted by SMUHSD for the years ended March 31st 2015, 2016 and
2017. Taking the average of the prior three years of payments as the base and applying an
annual growth rate, staff estimated the yearly cost for the next year. BAC staff, upon review of
the estimated cost, agreed that $250,000, or $62,500 quarterly, would be an appropriate
amount for the next year's payment to the City.
City staff will review actual costs as of March 31 st each year and determine whether an
underpayment or overpayment has occurred. In July of each year, City staff will also update the
Burlingame Aquatic Club Fixed Yearly Payments
November 16, 2017
calculation in order to have a more accurate quarterly payment going forward and incorporated
plus or minus into the next year's payment schedule.
These proposed changes to the reimbursement process will have benefits for the City and BAC.
For the City, the payments will be made within the corresponding quarter, rather than three
months after the invoices are received from SMUHSD. For BAC, this arrangement will provide
increased predictability in fiscal budgeting, ease reconciliation, and improve financial
management. This will eliminate seasonality and unforeseen anomalies in billing. BAC will
continue to review and monitor expenses as they are currently doing.
Fiscal Impact
There would be no fiscal impact to the City.
EXHIBITS
None
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