HomeMy WebLinkAboutAgenda Packet - PR - 2017.09.21City of Burlingame BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME BURLINGAME, CA 94010
. F�
Meeting Agenda - Final
Parks & Recreation Commission
Thursday, September 21, 2017 7:00 PM Burlingame Recreation Center
850 Burlingame Avenue
1. Call to Order
2. Roll Call
3. Approval of Minutes
a. Auaust 17. 2017 Minutes
Attachments:
4. Correspondence
5. Public Comments
Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the
State and local agency open meeting law) prohibits the Commission from acting on any matter that is
not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the
door and hand it to staff, although provision of a name, address or other identifying information is
optional. The Chairperson may limit speakers to three minutes each.
6. Old Business
a. Communitv Center Conceptual Plan Update
Attachments: Staff Report
Exhibit A
Exhibit B
Exhibit C
7. New Business
a. Enrichment Programming Overview
Attachments: Staff Report
Exhibit A
City of Burlingame Page 1 Printed on 911512017
Parks & Recreation Commission Meeting Agenda - Final September 21, 2017
b. Appointment to Parks Master Plan Advisory Committee
Attachments: Staff Report
8. Staff and Commissioner Reports
9. Future Agenda Items
10. Adjournment
Next Meeting: October 19, 2017
NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks &
Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda
packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office
hours. The agendas and minutes are also available on the City's website: www.burlingame.org.
City of Burlingame Page 2 Printed on 911512017
CITY I
O 9
gvorsar
PARKS & RECREATION COMMISSION
DRAFT Meeting Minutes
Regular Meeting on Thursday, August 17, 2017
1. CALL TO ORDER
The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to
order by Chair Dito at 7:00 pm at the Burlingame Recreation Center, 850 Burlingame Ave, Burlingame.
q W90 01I
COMMISSIONERS PRESENT: Dito, Milne, Schissler, Malekos-Smith and Lewis
COMMISSIONERS ABSENT: Baum & Palacio
STAFF PRESENT: Parks & Recreation Director Glomstad & Recording Secretary Helley
OTHERS PRESENT: Mike Morearty, Burlingame; Emily Matthew, Burlingame
/:19 9 ZD]%R 1[o) aU I I ► I a I Oki
Commissioner Milne made a motion to approve the July 20, 2017 minutes. The motion was seconded
by Commissioner Milne and was approved. 5-0-2. (Baum & Palacio absent)
3. CORRESPONDENCE
None
4. PUBLIC COMMENTS
None
5. OLD BUSINESS
a. Commissioner Liaison Assignments
Director Glomstad noted that it is helpful to City staff, the non-profit user groups, community groups
and the public to have a liaison commissioner to attend meetings and be a contact for the Validated Field
User organizations to encourage communication, potential opportunities for future collaboration and
support. The goal would be to improve overall service to the community by being proactive instead of
reactive while working with our community partners. The following groups will have a liaison assigned
to them for the Commissioners term. The Commissioner will be a contact for the organization, attend
board meetings as needed and keep open communications. Following are the assignments:
BYBA - Commissioner Palacio
BGS - Commissioner Milne
AYSO - Commissioner Schissler
1
Parks & Recreation Commission
DRAFT Minutes
August 17, 2017
Coyotes Lacrosse
- Commissioner Lewis
St. Catherine & OLA
- Commissioner Malekos-Smith
Mercy High School
- Commissioner Baum
rl�►I VAIII:311.y lei WIVI
a. New Program Coordinator — Dominic Broadhead
Program Coordinator Broadhead introduced himself. He will be overseeing the majority of the evening
programs such as fitness, culinary, golf, home & hobbies, health & self- improvement, marital arts,
languages and music and adult art programs. He also will be doing special events and miscellaneous
sports. He is excited to join the Department and is looking forward to adding fun new programs.
Vw 11 IM War:11eIIZK17uIUIFIk M12111:A;711Z/J;71Q
a. Parks & Recreation Department Reports
Director Glomstad reported two public workshops are scheduled for the Anson Burlingame Committee,
September 26 and October 24 both at 6:30 pm at the Recreation Center.
The renovation of Paloma Park is out to bid with a deadline of Wednesday, September 6, 2017. More
information can be found on the city website at
http://www.burlin a�g/modules/showdocument.aspx?documentid=14482
Ray Park will be the next park to be renovated.
The deadline for the Parks & Recreation Commission openings is Friday, August 181n
b. Commissioners Reports
None
8. FUTURE AGENDA ITEMS
None
9. ADJOURNMENT
There being no further business to come before the Commission, the meeting was adjourned at 7:20 pm.
The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday,
September 21, 2017 at 7:00 p.m. at the Burlingame Recreation Center.
Respectfully submitted,
Joleen Helley
Recording Secretary
2
Parks & Recreation Commission
DRAFT Minutes
August 17, 2017
SLJF2LINGAME STAFF REPORT
To: Parks and Recreation Commission
Date: September 21, 2017
From: Margaret Glomstad, Parks and Recreation Director
Subject: Community Center Conceptual Plans Update
RECOMMENDATION
Staff recommends the Commission review the preliminary conceptual plans for the proposed
new community center and Washington Park renovations.
BACKGROUND
In FY 12/13, the City Council allocated funds for a Community Center Master Plan. The
process started in January 2013 and included focus group meetings, community meetings,
Project Management Team meetings, Community Advisory Committee meetings, commission
meetings, Council meetings, a City-wide survey, and gathering input from the community at
City-wide events and activities. A complete description of the process and outreach is available
at the City Website.
On July 7, 2014, the City Council approved the Community Center Master Plan. It included a
new two-story community center, relocation of the playground and basketball court, and
additional parking as required by current standards (Exhibit A).
In 2015, funds were allocated to begin the Conceptual Plan process. The process reviewed and
refined the building plan program options and developed design values, architectural styles,
massing strategies, and design strategies. Again the process was guided by Community
Advisory Committee and input was sought through meetings, study sessions, surveys, and
community outreach.
Over a two year period the proposed conceptual design was developed (Exhibits B — C). Once
funding is identified, the conceptual plan will be further refined and brought to City Council for
final approval.
1
Community Center Conceptual Plans Update
September 21, 2017
FISCAL IMPACT
The estimated cost for the community center, '/2 level below tennis court parking, relocation of
the playground and basketball court, site work, surface parking is $37,272,236. The addition of
under building parking is an additional $9,422,944 (Exhibit C).
EXHIBITS
A. Community Center Master Plan
B. Conceptual Plan
C. Building Comparison and Project Costs
2
w
KIDS TOWN CLASSROOM
comut"
`�; �E% .. T LOUNGE
aka:
C� N I ALL _ _
�j7 . . . . . .
Exhibit C
Buildina Rooms
1)
Art Room:
1,150 sf
2)
Auditorium:
3,500 sf
3)
Computer/Conference Room:
400 sf
4)
Craft Room:
1,050 sf
5)
Dance Studio:
970 sf
6)
Lounge I:
1,000 sf
7)
Lounge II:
1,600 sf
8)
Social Hall:
1,170 sf
9)
Studio B:
400 sf
10) Teen Room:
380 sf
Existing Building: 24,800 sf
(incl. office, storage, circulation, and service)
Existing Building Footprint: 24,800 sf
The Recreation Center is an outdated 70-year
old building that has inadequate spaces for
programs, services, and events. Due to its lack
of ADA compliance and limited parking, it
is inaccessible or difficult to access for some
community members. Other challenges
include:
• Outdated building infrastructure (mechanical,
plumbing, electrical, and data systems)
• Seismic safety issues
• Asbestos in certain walls and flooring make
modifications challenging and costly
• Programming capacity of 300 hours per week
Buildina Rooms
1) Fine Arts Classroom:
1,400 sf
2) Community Hall
(Divisible, incl.raised platform):
4,600 sf
3) Conference Room:
350 sf
4) Creative Arts & Crafts Classroom:
1,600 sf
5) Dance & Fitness Studio:
1,800 sf
6) Maker/Technology Room:
1,200 sf
7) Active Adult Lounge:
1,000 sf
8) Large Meeting Room:
1,500 sf
9) Musical Arts Classroom:
450 sf
10) Teen Classroom:
900 sf
11) Enrichment Classroom:
900 sf
12) Kids Town Classroom:
900 sf
13) Social Lounge & Gallery:
900 sf
Proposed Building: 35,700 sf
(incl. office, storage, circulation, and service)
Proposed Building Footprint: 25,000 sf
The proposed Community Center will meet the
needs of today's community and can evolve to
meet future needs. The new spaces provide
new programming opportunities for community
members of all ages. Other benefits include:
• 43% larger than the existing facility by having a
2nd floor
• Operationally and environmentally sustainable
• An indoor/outdoor stage for theatre, music, and
events
• A facility site and building design that honors
the history and heritage of Washington Park and
Burlingame
• Programming capacity of 510+ hrs. per week
• A new playground in a safer location farther from
the traffic on Burlingame Ave.
• A new outdoor sports court/basketball court
• Current technology to meet the needs of the
Burlingame community
• Adjacent off-street parking
Possible Phasing Options
Phase 1
• Parking
(1/2 level below tennis courts):
$3,990,000
• Contingencies:
$598,500
• Soft Costs:
$1,300,840
Total Phase 1:
$5,889,340
Phase 2
• Washington Park Playground
& Basketball Site Development:
$2,622,000
• Contingencies:
$393,300
• Soft Costs:
$854,838
Total Phase 2:
$3,870,138
Phase 3
• Community Center Building:
$15,960,000
• Community Center Site Work:
$575,700
• Surface Parking:
$466,000
• Contingencies:
$2,550,255
• FF&E
(furniture, equipment, technology): $1,012,000
• Soft Costs:
$6,948,803
Total Phase 3:
$27,512,758
Optional (as a part of Phase 3)
• Parking (under building):
$6,384,000
• Contingencies:
$957,600
• Soft Costs:
$2,081,344
Total Optional:
$9,422, 944
SLJF2LINGAME STAFF REPORT
To: Parks and Recreation Commission
Date: September 21, 2017
From: Nicole Rath, Recreation Coordinator
Subject: After School Enrichment Review 2016/17 and Fall 2017 Preview
RECOMMENDATION
Staff recommends the Commission review the 2016/17 school year after school enrichment
programming offered in partnership with the Burlingame School District (BSD) and the preview
of fall 2017 enrollment and provide input.
BACKGROUND
The Burlingame Parks and Recreation Department works closely with BSD administrative staff,
PTA liaisons, and the community to offer after school enrichment classes to the Burlingame
Schools. After school enrichment classes are offered at the six elementary schools and at BIS.
Programs are scheduled within the following categories: arts & crafts; cooking; performing arts;
sports; specialty; and technology & science.
DISCUSSION
In the fall of 2016:
1. Introduced classes at Burlingame Intermediate School, Hoover & OLA.
2. Offered 60 classes, cancelled 6, and served 794 participants.
3. New class added, Python programming.
4. Performing Arts, Basketball, and Chess held the highest enrollment.
5. Offered Thanksgiving Jedi Engineering LEGOs camp at the Recreation Center with 24
students enrolled.
Total Revenue Collected (without registration fee): $136,068.48
Total 70% payment to contractors:$106,000
Total 10 % payment to Burlingame School District: $13,606.85
Total 20% payment City receives: $16,461.63
In the winter 2017:
1. Offered 54 classes, cancelled 6, and served 718 participants.
2. Cathy Foxhoven Performing Arts, Legarza Basketball, Art Education, and Discover
Running held the highest enrollment.
Total Revenue Collected (without registration fee): $133,025.76
Total 70% payment to contractors: $102,506.94
Total 10 % payment to Burlingame School District: $13.606.85
After School Enrichment Review 2016-17 and Fall 2017 Preview September 21, 2017
Total 20% payment City receives: $16,911.97
In the spring 2017:
1. Offered 51 classes, cancelled 4, and served 583 participants.
2. Legarza Basketball, Art Education, Performing Arts, Discover Running, and Kids Hip Hop
held the highest enrollment.
Total Revenue Collected (without registration fee): $106.824.17
Total 70% payment to contractors: $81,669.95
Total 10 % payment to Burlingame School District: $10,518.42
Total 20% payment City receives: $14,635.80
In the summer 2017:
1. Enrichment camps were offered at Kohl Mansion for third consecutive year.
2. Overall less camps were offered due to low enrollment during 4th of July week last year
and Mercy High School preparations required camps to end one week earlier than last
year.
3. Successful 2Id year of Lunch Adventures where Recreation Staff provide coverage from
12-1 pm for transition of morning and afternoon camps.
4. Summer enrichment camps were offered at Recreation Center for the final week
impacted by early return of Mercy High School staff.
5. Offered 69 camps, cancelled 10, and served 638 participants.
6. Most popular camps were 3D Printing, Spy Academy, Cupcake Masters, and Jedi
Engineering.
Total Revenue Collected: Approximately $128,329.80
Preview of fall 2017 enrollment:
1. Added "enrichment time frame" classes (3:30-5:30PM) were added to Recreation Center
schedule including basketball, chess, and cooking classes.
2. Offering 78 classes, currently cancelled 6 classes, and currently 796 participants
registered.
3. New classes this fall include Public Speaking, Textiles & Fibers, Minecraft Architecture
101, and Exploring the Works of Vincent van Gogh.
Total Projected Revenue: Approximately $180,830
As part of the new agreement with BSD take home fliers are no longer permitted. The City now
relies solely on the seasonal activity guide and recently approved "A" frames that will be used
for future sessions. Any impacts will be brought to the Commissions attention.
EXHIBIT
A. Fall 2017 Enrichment Enrollment (as of 9/15/17)
2
As of 9/15/17
Exhibit A
Fall 2017 Enrichment Enrollment
The Facility
Session Code
The Class
Enrolled
Minimum
Start Date
Date Range
The Instructor
49386.01
French Leaders
3
8
Monday
9/11-12/11
1-immersion
BIS
49401.01
Masters Fall Cooking
16
10
Tuesday
9/12-12/5
Junior Chef Stars
49324.01
Exploring the Works of Vincent van Gogh
9
6
Wednesday
9/13-11/1
Suzette Odell
49022.03
Bay Area Chess
17
7
Monday
9/11-12/4
Bay Area Chess
49815.01
Spanish 1
9
1 4
Monday
9/11-11/27
Karla Cahue
49024.04
Creative Corner
12
5
Thursday
9/14-10/26
Creative Corner
49024.08
Creative Corner
6
5
Thursday
11/2-12/14
Creative Corner
49363.01
Discover Running
18
12
Thursday
9/14-10/26
A Runners Mind
49363.02
Discover Running
6
12
Thursday
11/2-12/14
A Runners Mind
49385.04
Fall Cooking
20
10
Thursday
9/14-12/7
Junior Chef Stars
Franklin
49215.01
Jr. Robotics
24
6
Tuesday
9/12-10/17
Engineering for Kids
49007.02
Mad Science: Energy, Forces, & Flight
16
10
Tuesday
10/24-12/19
Mad Science
49387.04
Young Rembrandts
4
8
Tuesday
9/12-12/12
Young Rembrandts
49285.02
Aces Junior Golf Club
3
4
Wednesday
9/13-10/11
Aces Golf
49285.05
Aces Junior Golf Club
0
4
Wednesday
10/18-11/15
Aces Golf
49369.02
Intro to STEM with LEGO Session 1
16
11
Wednesday
9/13-11/1
Play -Well Teknologies
49319.02
Intro to STEM with LEGO Session 2
10
11
Wednesday
11/8-12/20
Play -Well Teknologies
49330.01
Let's Do a Play -"Tacky the Penguin"
10
10
Wednesday
9/13-11/15
Cathy Foxhoven
49007.01
Mad Science: Energy, Forces, & Flight
9
10
Monday
10/23-12/4
Mad Science
49387.02
Young Rembrandts
12
8
Thursday
9/14-12/14
Young Rembrandts
49322.02
Little Spanish Pioneers
13
8
Tuesday
9/12-12/5
1-immersion
Hoover
49022.02
49024.03
Bay Area Chess
Creative Corner
13
3
0
7
5
Wednesday
y
Wednesday
9/13-12/13
11/1-12/13
Bay Area Chess
Creative Corner
Creative Corner
49024.07
49285.06
Aces Junior Golf Club
2
4
Friday
10/20-12/1
Aces Golf
49384.01
Public Speaking -Building Confidence
12
7
Monday
9/11-12/11
Gurus Education
49383.01
Textiles & Fiber Arts
8
8
Monday
9/11-11/13
Dragonfly Designs
49027.01
Burlingame's Glee
15
15
Thursday
9/14-12/7
Cathy Foxhoven
49139.01
Spanish 1
9
6
Thursday
9/14-11/2
Paulina Hidalgo
Lincoln
49130.01
Berkeley Chess School Chess Class
14
10
Tuesday
9/12-11/28
Berkeley Chess
49387.03
Young Rembrandts
12
8
Tuesday
9/12-12/12
Young Rembrandts
49870.01
Kids Hip Hop Dance
10
8
Wednesday
9/13-11/29
Dance for Kids
49388.02
Minecraft Architecture 101
7
8
Wednesday
10/25-12/6
Tech Rocks!
49878.02
Minecraft Makers
8
8
Wednesday
9/13-10/18
Tech Rocks!
49285.03
Aces Junior Golf Club
1
4
Friday
9/22-10/13
Aces Golf
49024.01
3
5
Creative Corner
49024.05
Creative Corner
1
5
Monday
10/30-12/11
Creative Corner
49389.01
Minecraft Maker 11
8
8
Monday
10/30-12/11
Tech Rocks!
49878.01
Minecraft Makers
20
8
Monday
9/11-10/23
Tech Rocks!
49312.02
Art Education Exploration
19
10
Thursday
9/21-12/14
Para La Russa
McKinley
49369.03
Intro to STEM with LEGO Session 1
7
11
1 Thursday
11/9-12/21
Play -Well Teknologies
49805.01
F
6
11
TOW
9/14-11/
Play -Well Teknologies
49022.01
Bay Area Chess
20
7
Tuesday
9/12-12/12
Bay Area Chess
49385.01
Fall Cooking
9
10
Tuesday
9/12-12/5
Junior Chef Stars
49007.03
Mad Science: Energy, Forces, & Flight
3
10
Wednesday
10/25-12/20
Mad Science
49807.01
Ukulele Group
10
8
Wednesday
9/13-10/18
Afterschool Music Academy
49387.01
Young Rembrandts
5
8
Wednesday
9/20-12/13
Young Rembrandts
Ray Park
49220.02
Girls on the Run
7
8
Ivlonaay /
Wednesday
9/20-12/6
Girls on the Run
49331.01
Fall Musical
25
15
Friday
9/15-12/8
Cathy Foxhoven
49385.03
Fall Cooking
8
10
Monday
9/11-12/11
Junior Chef Stars
Recreation
49371.01
Jedi Engineering using LEGO CAMP
4
11
Monday
11/20-11/22
Play -Well Teknologies
Center
49780.01
Ball Handling & Shooting
2
10
Tuesday
9/12-10/17
National Academy of Athletics
49780.02
Ball Handling & Shooting
1
10
Tuesday
10/24-12/5
National Academy of Athletics
49130.02
Berkeley Chess School Chess Class
6
10
Wednesday
9/13-11/15
Berkeley Chess
49388.01
Minecraft Architecture 101
6
8
Friday
10/27-12/15
Tech Rocks!
49878.03
Minecraft Makers
8
8
Friday
9/15-10/20
Tech Rocks!
49285.04
Aces Junior Golf Club
2
4
Monday
10/23-11/27
Aces Golf
As of 9/15/17 Exhibit A
SLJF2LINGAME STAFF REPORT
To: Parks and Recreation Commission
Date: September 21, 2017
From: Margaret Glomstad, Parks and Recreation Director
Subject: Appointment to the Parks Master Plan Ad Hoc Committee
RECOMMENDATION
Staff recommends that the Commission Chair appoint two members of the Parks and
Recreation Commission to the Parks Master Plan Ad Hoc Committee.
BACKGROUND
In FY17-18, funds were allocated by the City Council for a Parks Master Plan. The Parks
Master Plan (PMP) is intended as a tool to be used in guiding City decision -making related to
parks and recreation planning, programming, and funding on a long-term basis. When
complete, the PMP will support planning and programming by achieving the following results:
• Evaluation of the existing park system and amenities.
• Establishment of the vision, goals, and policies that guide decision -making.
• Documentation of the priorities and demands of the current population and charting a
long-range plan for accommodating anticipated population growth and changes.
• Development and prioritization of an implementation program that outlines projects,
anticipated costs, potential funding sources, and operation and maintenance
implications.
• Creation of a maintenance priority plan.
• Identification of facilities and amenities that should not be replaced.
• Development of a record of issues discussed and decisions made.
• Creation of a PMP that is viable for at least 15 years.
• Development of a Parks and Recreation Fee Nexus Study to determine if the existing
impact fee is adequate, and to support an increase in the fee if warranted.
A key component in creating the PMP will be a shared process that taps the opinions and ideas
of all stakeholders and includes a review of existing assets inventory, demographics, and
current planning standards. In order to do this, the process will be guided by a Master Plan
Advisory Team (MPAT) which will include staff members, Parks and Recreation
1
Appointment to the Parks Master Plan Ad Hoc Committee September 21, 2017
Commissioners, and Councilmembers. The MPAT members will be required to attend a variety
of community workshops, stakeholder/focus group meetings, MPAT meetings, and public
meetings, review a variety of documents and site visits. The process is anticipated to last at
least one year.
The consultant's proposals are due before 3pm on October 17, 2017 and the interviews are
anticipated for the week of November 13, 2017. The Master Plan process is expected to begin
early in January 2018.
2