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HomeMy WebLinkAboutAgenda Packet - PR - 2017.07.20• City of Burlingame BURLINGAME . F Meeting Agenda - Final Parks & Recreation Commission BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Thursday, July 20, 2017 7:00 PM Burlingame Recreation Center 850 Burlingame Avenue 1. Call to Order 2. Roll Call 3. Approval of Minutes a. June 15. 2017 Minutes Attachments: Minutes 4. Correspondence 5. Public Comments Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the door and hand it to staff, although provision of a name, address or other identifying information is optional. The Chairperson may limit speakers to three minutes each. 6. Old Business 7. New Business a. Commissioner Liaison Assignments Attachments: Staff Report b. Capital Improvement Proiects Fiscal Year 2017-18 Attachments: Staff Report 8. Staff and Commissioner Reports 9. Future Agenda Items 10. Adjournment City of Burlingame Page 1 Printed on 711312017 Parks & Recreation Commission Meeting Agenda - Final July 20, 2017 Next Meeting: August 17, 2017 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www.burlingame.org. City of Burlingame Page 2 Printed on 711312017 CITY O O 9 gvorsar PARKS & RECREATION COMMISSION DRAFT Meeting Minutes Regular Meeting on Thursday, June 15, 2017 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Baum at 7:00 pm at the Burlingame Recreation Center, 850 Burlingame Ave, Burlingame. 2. ROLL CALL COMMISSIONERS PRESENT: Baum, Dito, Milne, Schissler, Palacio and Malekos-Smith COMMISSIONERS ABSENT: Lewis STAFF PRESENT: Parks & Recreation Director Glomstad, Supervisor Barry, Supervisor Acquisti, Parks Supervisor Holtz & Recording Secretary Helley OTHERS PRESENT: John Cahalan, John Cahalan Landscape Architect APPROVAL OF MINUTES Commissioner Milne made a motion to approve the May 25, 2017 minutes. The motion was seconded by Commissioner Dito and was approved. 6-1. (Lewis absent) 3. CORRESPONDENCE Glomstad handed out a copy of an article in the newspaper about the Butterfly Garden in Washington Park. 4. PUBLIC COMMENTS None 5. OLD BUSINESS a. Skyline Dog Park Update In January 2017, Supervisor Acquisti met with Community Development Department (CDD) staff to discuss traffic and parking concerns regarding the proposed Skyline off -leash area. Through an ITE (Institute of Transportation Engineers) report, CDD staff worked on generating information needed to determine the required parking and, in turn, how it would affect traffic specifically during the peak hours between 7-9 AM or 4-6 PM. The ITE Parking generation did not have a specific item for "dog park", so CDD staff looked at other sources including exclusive dog park locations and other studies in the Bay Area. 1 Parks & Recreation Commission Draft Minutes June 15, 2017 Staff met throughout February and March to determine possible additional parking locations, as well as entry and exit points, for minimal impact to the current traffic and residents. It was determined that since there is a slight slope up from the edge of paving at the proposed parking location, the best option was to put in parallel parking spaces at the most level part of the road shoulder adjacent to the site. The first draft of the additional parking spaces included the required 8" wide parallel spot. City staff met to go over the updated plans. After review and discussion, CDD staff required an I V-0" wide lane with a raised curb for the entry and exit point to increase off -leash visitor safety when entering and exiting vehicles from the street spaces. The landscape architect updated the plans to reflect the changes and the cost estimate (Exhibits A, B, and Q. Based on the size of the proposed off -leash area, the daily traffic on Skyline Blvd, and the current lane space, CDD determined that a minimum of three parking spaces would be required. Details include: 1. One van accessible (ADA) stall and related back-up space and general layout (presented 10/6/016) 2. Two additional standard stalls a. Eleven feet wide and parallel with Skyline Blvd 3. Stalls separated by 5 foot wide bike lane from the south -bound travel lane In May 2017, the plans were reviewed again by CDD staff and approved the updated parking and lane additions. After Commission discussion, the following motion was made. Motion by Dito (seconded by Malekos-Smith): Commission moved to recommend to Council to approve the development of the Skyline Dog Park. MOTION PASSED 6-1 (Lewis absent) 6. NEW BUSINESS a. Recap from the City/BSD 2-2-2 Survey As part of the joint use agreement between the City of Burlingame and the Burlingame School District the 2-2-2 Committee is required to conduct a survey every two years to evaluate the after school enrichment and sports programs offered on District sites. The 2-2-2 Committee is comprised of two District employees, Gaby Hellier (CBO) and Marisol Visalli (PE Teacher at BIS) two City employees, Tim Barry (Recreation Supervisor) and Nicole Acquisti (Recreation Supervisor) and two community members, Gerami Seitzman and Marisa Wachorst. The survey was created in January and sent out in February through the weekly electronic bulletin to all schools. The Committee reviewed the survey results in April and presentations will be made to the Burlingame School District Board and the Burlingame Parks and Recreation Commission this month. Supervisor Barry noted there were 278 responses to the survey. Staff will utilize the results to determine new ways of marketing of programs to the schools and the parents, what programs the parents are looking for and also to facilitate the information sent out to the parents. Staff will be employing a "foot patrol" type of campaign by being physically present at school events, PTA meetings, Board meetings, etc. to ensure the departments offerings are made known to the families at the elementary and middle 2 Parks & Recreation Commission Draft Minutes June 15, 2017 schools. The programs offered are meant to supplement, not compete with the offering of the schools and are not designed to replace afterschool care programs. b. Review of Maintenance Practices in Mills Canyon Director Glomstad reviewed the maintenance practices in and challenges with Mills Canyon. Over the years, the Parks Division has increased the fuel load reduction practices by contracting with CAL FIRE, increased staff walk-throughs, increased trail maintenance by contracting with the California Conservation Corps, and used a consultant to perform reconnaissance, design and a scope of work for trail modifications, enhancements and repairs to reduce damage from water runoff and deterioration of the trail. The report is used to prioritize the available funds each year allocated to canyon work. In addition, the City has installed boot scrapers purchased by the Foundation at each of the entrances. The Foundation is also working on GIS mapping of the canyon to produce a web -based and paper pamphlet for the community. In 2012, the bridge crossing the creek needed to be removed for safety reasons caused by significant erosion along the creek. A consultant determined that the challenges to installing a new bridge included lack of direct access for construction, lacking of a staging area, the ongoing erosion along the creek and the length of bridge needed and after a recent consultation with the engineers in Public Works, in today's dollars, the cost estimate is estimated at $200,000 to $250,000. In August 2016, City staff walked the canyon with the leadership of the FOMC to learn about their ideas for the canyon and concerns. It appeared that while the majority of the FOMC are supportive and appreciative of the increased efforts undertaken by the City, it was mentioned that there is some disagreement about how, when and where work in the canyon is done. The FOMC also expressed an interest to coordinate nature hikes and educational encounters with the public. 7. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported the new agreement with the District is going to Council at the June 19th meeting. The Dragons proposal is going to Council at the July 3rd meeting. The removal of eucalyptus trees on Burlingame Avenue has begun and will continue over the next two weeks. Parks & Recreation Commission openings, Dito and Lewis, will close on August 18tn b. Commissioners Reports None 8. FUTURE AGENDA ITEMS 9. ADJOURNMENT There being no further business to come before the Commission, the meeting was adjourned at 8:24 pm. 3 Parks & Recreation Commission Draft Minutes June 15, 2017 The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, July 20, 2017 at 7:00 p.m. at the Burlingame Recreation Center. Respectfully submitted, /s/ Joleen Helley Recording Secretary 4 Parks & Recreation Commission Draft Minutes June 15, 2017 BURLINGAME STAFF REPORT To: Parks and Recreation Commission Date: July 20, 2017 From: Margaret Glomstad, Parks and Recreation Director Subject: Commissioner Assignments to Validated User Organizations RECOMMENDATION Staff recommends that the Commission Chair appoint one commissioner to be a liaison to each validated user organization. BACKGROUND At the May 25, 2017 meeting Commissioner Milne was appointed to act as a liaison to the Burlingame Parks and Recreation Foundation. This led to a discussion between Chair Baum and Parks and Recreation Director Glomstad about the benefits of assigning one Commissioner to each validated user organization. The validated user organizations include AYSO, BYBA, BGS, Coyotes Lacrosse, St. Catherine, Our Lady of Angels, and Mercy Burlingame. DISCUSSION The benefits include increased communication with the user organizations, increased awareness of challenges and upcoming matters for each organization, potential opportunities for future collaboration and support. The end goal would be to improve overall service to the community by being proactive instead of reactive while working with our community partners. FISCAL IMPACT None 1 BURLINGAME STAFF REPORT To: Parks and Recreation Commission Date: July 20, 2017 From: Margaret Glomstad, Parks and Recreation Director Subject: Capital Improvement Program Projects FY17-18 RECOMMENDATION Staff recommends that the Commission review the upcoming Capital Improvement Program projects (CIP) for fiscal year 2017-18. BACKGROUND Through the budgeting process for fiscal year 2017-18, the City Council approved funds for certain Parks and Recreation Department projects. Many of these projects have been deferred from previous years due to lack of funding. nISri m-RInN Murray Field Synthetic Turf Installation This project has been in the planning phases for the past two years. It has been fully funded by the Council and construction is anticipated to start in early 2018. BHS Aquatic Center Deck Replacement and Large Pool Resurfacing The pool deck needs replacement and the large pool needs resurfacing. As part of the joint use agreement, the City is responsible for 50% of the cost for CIP projects. The project will be overseen by the San Mateo Union High School District and is estimated to cost $1,100,000. In fiscal year 2017-18, the City funded $90,000 for the construction and bidding documents. Once the plans are completed a more accurate estimate will be available and additional funds will be requested for fiscal year 2018-19. The work is anticipated to start the summer of 2018 and is estimated to take 3-5 months. Ray Park Master Plan and Playground Renovations Ray Park playground experiences high use and is 22 years old. Since there are opportunities due to the available space in the park, a Master Plan for the park will be completed prior to installation of a new play structure. In fiscal year 2017-18, $428,000 is budgeted to complete a Master Plan for the park and fund a portion of the playground renovations. An additional 1 Capital Improvement Program Projects FYI 7-18 July 20, 2017 $372,000 is estimated for the completion of the playground installation. Funds will be requested for fiscal year 2018-19. Washington Park Restroom Replacement Washington Park Restroom Replacement has been deferred for the past 4 years due to lack of funding. The condition of the restrooms does not allow for further delay. They will be replaced with a "drop -in place" structure that will have the ability to be moved, if needed, as part of the Community Center project. This project is fully funded in the 2017-18 CIP budget. City Parks Master Plan Funds in the amount of $275,000 were approved to complete a City-wide Parks Master Plan. This will be the first Parks Master Plan (PMP) for the City. The PMP will set the framework for decision makers in the planning, maintenance and development and/or rehabilitation of Burlingame's parks and recreation facilities. It will also provide a systematic and prioritized approach to implementation of parks and recreation projects. A Request for Proposals will be advertised in late summer to begin the process. Playground Resilient Surfacing Repairs Work repairing the resilient surfacing under the play structures will continue this year. The CIP budget has $154,000 available for this purpose. Washington, J-Lot and Laguna will receive an overlay and Pershing will be replaced. Parks Pathway Repairs Work repairing the pathways in the City parks will continue this year. The CIP budget has $204,000 available for this purpose. Washington Park will have patching and overlay work done in late August/early September. At Bayside Park, the pathway along fields 3-5 will be increased in width by 2', include storage space for soccer goals off the pathway and be tied into the new Broadway pathway. This work is estimated to be started in November. Athletic Field Renovations Work renovating various athletic fields will continue this year. The CIP budget has $172,000 available for this purpose. Soil additives and amendments will be done at Ray, Village, Washington and Bayside 1, 3 & 4. 2