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Home My WebLink AboutAgenda Packet - PR - 2017.04.20• City of Burlingame BURLINGAME . F Meeting Agenda - Final Parks & Recreation Commission BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Thursday, April 20, 2017 7:00 PM Burlingame Recreation Center 850 Burlingame Avenue 1. Call to Order 2. Roll Call 3. Approval of Minutes a. March 16. 2017 Minutes Attachments: Minutes 4. Correspondence 5. Public Comments Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the door and hand it to staff, although provision of a name, address or other identifying information is optional. The Chairperson may limit speakers to three minutes each. 6. Old Business 7. New Business a. Paloma Park Plans Attachments: Staff Report Exhibit A Exhibit B Exhibit C-1 Exhibit C-2 Exhibit D Exhibit E b. Change of Date for the May Commission Meeting Attachments: Staff Report City of Burlingame Page 1 Printed on 411712017 Parks & Recreation Commission Meeting Agenda - Final April 20, 2017 8. Staff and Commissioner Reports 9. Future Agenda Items 10. Adjournment Next Meeting: May 25, 2017 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www.burlingame.org. City of Burlingame Page 2 Printed on 411712017 PARKS & RECREATION COMMISSION DRAFT Meeting Minutes Regular Meeting on Thursday, March 16, 2017 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Vice Chair Dito at 7:11 pm at the Burlingame Recreation Center, 850 Burlingame Ave, Burlingame. 2. ROLL CALL COMMISSIONERS PRESENT: Dito, Lewis, Milne, Palacio (arrived at 7:20pm), and Schissler (arrived at 7:30pm). COMMISSIONERS ABSENT: Baum & Malekos-Smith STAFF PRESENT: Parks & Recreation Director Glomstad, Supervisor Barry, Recreation Coordinator Rath & Recording Secretary Helley OTHERS PRESENT: Sylvia Lam, Executive Director of the Burlingame Aquatic Club 3. APPROVAL OF MINUTES Commissioner Palacio made a motion to approve the February 16, 2017 minutes. The motion was seconded by Commissioner Milne and was unanimously approved. 5-0-2. (Baum and Malekos-Smith absent) 4. None 5. PUBLIC COMMENTS None 6. OLD BUSINESS None 7. NEW BUSINESS a. Update from Burlingame Aquatic Club Sylvia Lam, the Director of the Burlingame Aquatic Club, introduced herself and gave a brief summary of her experience in the field. She reviewed the goals and objectives for the future of the club and the steps they are taking to ensure success and safety for any and all participants in the clubs programs. 1 Parks & Recreation Commission Draft Minutes March 16, 2017 b. Quality of Life Presentation Director Glomstad presented to the Commission a part of a larger effort by the City to engage the public as it undertakes this year's budget planning process. The City of Burlingame is committed to continuing to reflect the community's priorities in the budget decision -making so the local quality of life is maintained. For more information on the quality of life survey, including Frequently Asked Questions (FAQ), please visit www.burlingame.org/gualityoflifesurve . 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported the following: The Dragons Football organization has proposed to the City the installation of bleachers at Murray for the use of the field for their games. Staff will be giving an update on Mills Canyon at the May meeting. The grand opening of Village Park Playground is tentatively scheduled for March 31, 2017 in the morning. b. Commissioners Reports None 9. FUTURE AGENDA ITEMS LDS" I Dill 711u 104 1" There being no further business to come before the Commission, the meeting was adjourned at 8:25 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, April 20, 2017 at 7:00 p.m. at the Burlingame Recreation Center. Respectfully submitted, /s/ Joleen Helley Recording Secretary 2 Parks & Recreation Commission Draft Minutes March 16, 2017 BURLINGAME STAFF REPORT To: Parks & Recreation Commission Date: April 20, 2017 From: Karen Hager, Management Analyst — (650) 558-7317 Subject: Design Approval for the Renovation of Paloma Playground RECOMMENDATION Staff recommends that the Parks & Recreation Commission approve the final design for the Paloma Park Playground as recommended by the Paloma Park Playground Committee. BACKGROUND In December 2016, Paloma Playground was subject to vandalism and fire resulting in a large portion of the playground equipment being damaged and subsequently removed. Due to the playground's advanced age and heavy usage, staff decided to escalate Paloma on the City's Playground replacement list. Photos of the site in its current state are Exhibit A. In the 2016-17 mid -year budget review, City Council approved $40,000 to allocate towards the Paloma Playground redesign and preparation of construction documents. Insurance money will cover a portion of the replacement cost and the remainder has been requested in the City's Capital Improvement Plan for 17-18 fiscal year. Additional features, such as a specially designed patio area will be an "add alternate" if the Parks & Recreation Foundation can raise sufficient funds to accommodate this supplemental option. Site Plan Staff contracted John Cahalan, Landscape Architect, to design a site plan to provide guidance to the playground designers. The interest was to maximize the play area, particularly due to the small space. The site plan is included as Exhibit B. Neighborhood Committee & Survey On February 6, 2017 a letter was sent to the neighbors of Paloma Park informing them of the Paloma Park Renovation Project and inviting neighbors to serve on our Paloma Park Playground Committee. A link to an online survey was also included in the letter to encourage broad participation. Additionally the survey was posted on the Parks & Recreation Department homepage, posted on Next Door and included in the City of Burlingame eNews. There were 109 responses to the survey and the results were used to guide the Committee's decisions. The Paloma Park Playground Committee included the following members: Shari Lewis - Parks & Recreation Commissioner Claire Schissler — Parks & Recreation Commissioner Chandra Lund — Paloma neighbor with small children Brittany Kneebone Feitelberg - Paloma Park neighbor Dean Peterson — Burlingame Parks & Recreation Foundation Member Rich Holtz - Parks Supervisor, Certified Playground Safety Inspector Corrie Fuhrman, Recreation Coordinator, Director of the Village Park Preschool John Cahalan, Landscape Architect Karen Hager, Management Analyst, Project Manager The Committee convened on two occasions. The first meeting on March 22, 2017 included reviewing the survey results, discussing the timeline of the project, reviewing the site plan and ultimately providing feedback for two design options that were submitted by Buell Recreation. Playground Elements The list below includes the playground elements that were considered high priority based on the community survey and feedback from the Paloma Park Playground Committee (listed in order of importance): 1. Climbing structures 2. Slides 3. Swings - both tot and strap 4. Horizontal bars 5. Imaginary play equipment 6. Play panels Additionally, the survey results indicated that natural colors were preferred for this playground. Also, the survey responses were split 50/50 regarding including sand play at Paloma. Due to the Paloma Playground's extremely small site, the committee opted for a design with no sand to maximize the space with play equipment. The final Committee meeting took place on Thursday, April 13, 2017. Committee members reviewed three design options that were rendered based on the significant feedback from the March 22 meeting. The Committee approved the final design as presented in Exhibit C. Surfacing Our past park installations have utilized poured in place (PIP) rubber surfacing for maximum accessibility and ease of play. However, staff has found the PIP comes with maintenance challenges including expensive biennial resealing costs and unsightly patching in worn areas where we have utilized PIP. Additionally, PIP typically needs replacing after approximately 10 years which is also extremely costly. Recently at Village Park Playground, staff favored the use of synthetic turf for the 5-12 portion of the play area. However, due to the proximity of neighbors at Paloma Playground, staff is only able to blow leaves two times per week at Paloma. The large oak tree that nicely shades the site also provides a challenge for maintaining the cleanliness of the surface, which makes turf an undesirable option for this installation. Staff would also like more time to evaluate Village Park Playground's turf for maintenance and durability. DuraSafe is a tile -locking rubber playground surfacing that exceeds the American Society for Testing and Materials (ASTM) standards for impact attenuation. It comes with a limited lifetime warranty. Additionally, DuraSafe is virtually maintenance free and offers the flexibility of replacing tiles if damage does occur. Staff has specified DuraSafe as the desired surfacing for the Paloma Playground project. 2 Timeline Assuming that the project's contracting process goes smoothly, and the remaining funds are approved in the 2017-18 CIP budget, the Paloma Playground renovation will commence in July, 2017. If no construction delays occur, it is anticipated the project will be completed in fall of 2017. Neighbors will be notified of the project timeline when the contract is issued. The timeline of the contract will be approximately 40 working days. DISCUSSION Attached is the proposed Paloma Playground design as recommended from the Paloma Playground Committee. FISCAL IMPACT City Council authorized $40,000 for the Paloma Playground design as part of 2016-17 City of Burlingame Capital Improvement Program. Additional funds will be allocated from insurance and the remainder is being requested in the 2017-18 CIP program budget. Buell's proposal of $65,068.92 for the playground equipment falls within the allotted budget for the equipment portion of the project. EXHIBITS A. Paloma Park Photos B. Paloma Park Site Plan C. Proposed Paloma Park Playground Design D. Paloma Playground Design showing fall zones E. Buell Recreation Pricing Sheet 3 fi Id/• as � " Ito i �owi fit 41- - - - .� �... { REVISIONS I BY OPTION' SUMMARY • 2 — 5 YEARS: 50% PLAY AREA 11292 SF e 5 --12 YEARS, 50 /o PLAY AREA 11292 SF • NO SAND PLAY: NONE • PATIO RENOVATION: 500 SF •NEW BENCHES: C� � �.�16� 3 TOTAL pp-EpER s w iNb s rra�, MA48re oNe OVOceT AAq out �\ 0 OPTION s'IF,A F sEkor . PALOMA AVENUE a 43 s) 16' 32' NORTH o u-, W d m � U m 0 � H � 4 � ' Z Q � Z O F- Q O O r O Z� ail LLJ W � a Z W z LLJ w (L c7 w CL O Q a O CL DRAWN BL WAA ATE SCALE AS SHOWN .@OB NO- 17.D08 SHEET OF SHEETS I , .y_... HA I w s,r Liu -- \ G•'' III 1II 1'I Ir r. � r\_ � �� /a Y' .'Ff� 1 �S� I rip 11 :,, • I II i 1 I III' V � RJR Jill fit, it .. cu 9 co x mn O m a r 0 T O Q Q c r m rn 0 T, CD m S Sr 0 m pi pi 0 cc N_ (b N N O 0 3 (D 5, � v �. - Q1 tf 0 7C a) � SD co 90 `C n m D D CL cQ CD v CD rn — 3 0 0 C SiY 0 7 C CD (O CD 0 CD o O 3 0 IQ 0 Buell Recreation LLC Fax 866-597-0033 Business Office: 7327 SW Barnes Rd. #601 Portland, OR 97225 (503) 922-1650 www.buettrecreation.com Buell Address Burlingame Parks and Recreation 850 Burlingame Avenue Burlingame, CA 94010 PARK & PLAYGROUND PRODUCTS ecreation Quote Date Quote # 04/17/2017 R041717D Exp. Date 05/17/2017 PROJECT I TERMS OR P.O. # I SALES REP Palona Park Play Net 30 Rachel Product Description Quantity Rate Amount Play Structure • BCI Burke Structure per proposal #907-99410-5 a 1 59,528.00 59,528.00T Nucleus Intensity Custom Design to meet age groups 2-5 and 5-12. KCDA DISCOUNT • KCDA 2016 Contract Discount, 7% on BCI Burke 1 -4,167.00 -4,167.00T Equipment Contract # 16-315 Playground Equipment and Matting. Freight • Shipping -does not include off loading 1 5,300.00 5,300.00T Forklift generally required for offloading Materials Only • This quote is for materials only and does not 1 0.00 0.00 include installation or unloading of product. Lead Time • Lead Time is approx. 5-6 weeks from receipt of 1 0.00 0.00 your completed order and payment (if required). Lead times can fluctuate so please inquire upon time of ordering. KCDA • KCDA Purchasing Program- 1 0.00 0.00 Play Equipment and Matting #16-315. Please make Purchase order to: KCDA, Attention Paula Schilling, KCDA P.O. Box 5550, Kent, WA 98064. Email: pschillingCkcda.org Continue to the next page Fax: 866-597-0033 1-800-266-1250 Page 2 of 2 Product Description Quantity Rate Amount Terms Govt. • Govt. Purchase Order with payment due 30 days 1 0.00 0.00 from product shipment and services due upon completion. Equipment may be invoiced separately from other services and are payable in advance of project/supply or completion. No retainage. A 3% charge will be added to all credit card orders over$5,000. PLACING AN ORDER: Upon ordering please review and return this signed quote with a copy of your purchase order and tax exempt certificate, if applicable. Please mark any changes on the quote such as billing/shipping address, drivers contact and color selection. SubTotal $60,661.00 Tax (7.25%) $4,397.92 Total $65,058.92 Accepted By Accepted Date Fax: 866-597-0033 1-800-266-1250 SLJF2LINGAME STAFF REPORT To: Parks and Recreation Beautification Commission Date: April 20, 2017 From: Margaret Glomstad, Parks and Recreation Director Subject: Change of Date for the May Commission Meeting RECOMMENDATION Staff recommends that the Commission change the date of the May Commission meeting from Thursday, May 18, 2017 to Thursday, May 25, 2017. BACKGROUND Due to the absence of the Parks and Recreation Director at the May meeting, a change of the meeting date is requested. FISCAL IMPACT None EXHIBIT None 1