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HomeMy WebLinkAboutMin - PR - 2005.09.15MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, September 15, 2005 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Larios at 7:05 pm at Burlingame City Hall, 501 Primrose Road, Burlingame. ROLL CALL Commissioners Present: Dittman, Erickson, Heathcote, Larios, Lawson, Muller, Schreurs Commissioners Absent: None Staff Present: Parks & Recreation Director Schwartz; Joleen Butler, Account Clerk II; Lindsy Caldwell, Recreation Coordinator Others Present: Bobbi Benson (550 El Camino Real, #103) MINUTES The minutes of the April 21, May 17 and June 16, 2005 Regular Commission meetings were approved as submitted. PUBLIC COMMENTS Bobbi Benson spoke to the Commission about her volunteer work in Burlingame. Ms. Benson is a Master Gardener and wishes to preserve the ambiance of area. She prunes, picks up litter and has assisted with the Adopt a Planter program on Burlingame Avenue. Ms. Benson has made repeated requests to Caltrans to prune the growth along El Camino Real but has yet to receive acknowledgement from their offices. She invited the Commission and public to gather on Burlingame Ave. at Primrose on October 2nd at 8:00am to plant annuals in the planters. OLD BUSINESS A. Pershing Park Playground Rehabilitation — Director Schwartz presented the Commission with a Certificate of Completion for Pershing Park. The Playground is now open and being used by the local children. B. Update on Shared Recreation Services with Millbrae — There are study sessions scheduled with City Councils regarding the concept of merging recreation services on Oct. 3rd (Burlingame) and Oct. 1lth (Millbrae). Burlingame recreational services may be offered to Hillsborough also. Motion by Lawson (seconded by Schreurs): It is the consensus of the Park & Recreation Commission that merging Burlingame & Millbrae Recreation Departments would be beneficial to Burlingame. Motion accepted 7-0. September 15, 2005 minutes Continued — page 2 NEW BUSINESS A. Burlingame Golf Center Presentation — This item was tabled until the next meeting. B. Commission Elections — Lawson, Erickson terms are up in October. Discussion regarding annual rotation of Chairperson position. Motion by Schreurs (seconded by Erickson): Commission shall annually rotate the position of chairman based on seniority. Aye: 5, Nay: 1 (Dittman), Abstained: Muller, stating the process is not needed, we have always worked well together. Staff will present a plan outlining a rotation procedure to the Commission at the next meeting. C. Change in Recreation Registration Process - Director Schwartz reported that, because of the high volume of initial registrations overloaded the telephone and internet capacities of the City's system, there is no longer a starting registration date. When the brochures are delivered to residents, registration can be taken. D. New Commissioner Handbook and Brown Act — Director Schwartz distributed copies of the City of Burlingame's New Commissioners Handbooks to the Commissioners. E. Community Recognition Program — Commission discussed the criteria for the development of an application process for the program. Schwartz will mail a copy of the approved policy to the Commissioners to be further discussed at the next meeting. Discussion of a subcommittee being formed to develop the application process. F. The Parks & Recreation Directors of San Mateo County are coordinating a training seminar for Parks & Recreation Commissioners on October 291h in San Mateo. REPORTS/HAND-OUTS A. Parks & Recreation Department Reports 1. Monthly Report (see attached) 2. 2004-5 FY Revenue Report (see attached) 3. Aquatics Programs — Presentation from Lindsy Caldwell, Aquatics Coordinator. Caldwell said that summer programs went well and revenues were high. She also explained about Family Nights during the summer and the new option of Quarterly Lap Swim fees that are catching on. Commissioner Muller asked about the quality of the maintenance of the pool. Caldwell explained that Carlos Sandoval, Pool Manager, also works for the Burlingame School District and has been maintaining the pool and thus far quality of maintenance has been excellent. Caldwell also explained the Users Group Agreement with the Aquatic Club, the Burlingame School District and a representative from the lap swimmers. The group meets once month to discuss maintenance, scheduling and any other pertinent issues. Commissioner Dittman asked if the website was kept up to date. Caldwell explained that updates to the website are given to her supervisor and are completed within a day or two at the most. Commissioner Schruers mentioned that she knows many swimmers who are very happy with the pool. 4. Teen Programs — This item was tabled until next month's meeting. September 15, 2005 minutes Continued —page 3 B. Commissioners 1. Chairman Larios asked staff about the status of the Drug Education Program to be developed from the Shinnyo-En donation. Director Schwartz reported that programs for parents and teens have been developed and will be held in both the Fall and Spring. 2. Commissioner Dittman asked if the building rentals for the Friends of Mills Canyon were being paid by the Youth Advisory Committee. Schwartz confirmed that this was being done. 3. Commissioner Muller asked if speed bumps could be put in at Bayside Park. Schwartz said he would talk to Public Works and the Fire Department regarding regulations and report back at the next meeting. 4. Muller asked if the new soccer field was posted with non-smoking area signs. Schwartz stated that there is no smoking permitted in the area. Muller then asked if the City can prohibit smoking in the ballfields and grandstands. Schwartz said that staff will agendize this item for the next meeting. 5. Commissioner Heathcote asked about having special use permits to use the Aquatic Center's aquatic centers bathroom facilites when they rent the BHS tennis courts. Coordinator Caldwell mentioned that the restrooms are able to be used by the tennis players, but the Aquatic Center is not always open when the courts are being used. 6. Commissioner Lawson asked where the AYSO kids are playing as the fields in Burlingame are filled to capacity. Schwartz mentioned that the back field at the High School should be available next year with discussion that the City may be asked to contribute to surfacing the area with synthetic turf. NEXT MEETING The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, October 20th, 2005 at 7:00 p.m. at Burlingame City Hall. ADJOURNMENT There being no further business to come before the Commission, the meeting was adjourned at 9:04 p.m. Respectfully submitted, Joleen Butler Parks & Recreation Account Clerk II