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HomeMy WebLinkAboutMin - PR - 2006.08.17MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission August 17, 2006 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Vice - Chair Dittman at 7:03 pm at Burlingame City Hall, 501 Primrose Road, Burlingame. ROLL CALL Commissioners Present: Dittman, Hesselgren, Larios, Schruers, Shanus Commissioners Absent: Heathcote, Muller Staff Present: Randy Schwartz, Parks & Recreation Director; Joleen Butler, Account Clerk III. Others Present: Rosalie McCloud, 400 Primrose Rd; Charles Voltz, 725 Vernon Way; Susan and Tom Paine, 728 Concord Way; Ann Keighran, 1531 Vancouver Ave. MINUTES The minutes of the June 15, 2006 regular Commission meeting were approved as amended. PUBLIC COMMENTS None OLD BUSINESS Senior Resource Handbook Commissioner Dittman reported that the handbook is partially complete. She hopes to have it finished before the next meeting. Capital Improvement Projects Director Schwartz reported that the Bayside Restroom/Snack Shack project is on schedule. Next month site preparation work will start to place a ready-made building on the site. The facility should be open for use before Thanksgiving. Parks for the Future Schwartz said the 1/8th cent sales tax measure would be on the November ballot. The measure, if passed, would provide about $300,000 on an annual basis to the Parks & Recreation Department for the next 20 years. The money can be used as a base for CIP projects and for recreation use. CCAG will be the auditing body for the application and use of the monies. The measure is on the City Council's agenda for the upcoming meeting to determine if the Council will support the measure. Parks & Recreation Commission August 17, 2006 Minutes — page 2 NEW BUSINESS Art in the Park Schwartz reported that the recent Art in the Park (AITP) was presented with assistance of Pacific Fine Arts (PFA) handling the artists, marketing, security, setup, teardown and cleanup during the event. The City continues to handle the non-profit food and information booths and the entertainment. Profits for the event have risen approximately $9,000 since using a contractor to run the event. This process also saves the City approximately 300 hours in staff time. The addition of 10 sponsor booths in this year's festival received mixed review from the public. The sponsor booths provided the City with $3,000 in new revenue. The next two AITP's will have a different look as we incorporate the City's 99th and 100th birthdays into the event. Schwartz stated that this might make a good time to consider changes to the event. Such changes could include a children's play area or a wine tasting section on Washington Park's ballfield. This would also open the area to relocate some or all of the sponsors' booths. After a discussion about the events budget, the commissioners discussed the pros and cons of corporate sponsorship and ways to incorporate sponsors without disrupting the intended atmosphere of the event. Schwartz stated that the PFA's revenue is primarily generated from the sponsorships and the elimination of sponsors could force the City to again fully operate the event. He also said that the City can dictate to PFA sponsorship levels and the desire to first seek sponsorships from local businesses. Commissioner Larios stated that before discussing other plans the City needs to decide whether or not to (1) continue working with a vendor and allow sponsors, (2) pay additional funds to have a vendor without sponsors, or (3) have the City run the event solo. Schwartz stated that he would be conducting meetings with Pacific Fine Arts and representatives from the food vendors, artists and general public. Schwartz also suggested a committee of the Commissioners be formed to attend these meetings. This committee could then report the interests of the various groups to the Commission and a recommendation could then be made to Council. The recommendation needs to detail the parameters of sponsorship presence at the event. Commissioners Hesselgren and Shanus volunteered for the committee and staff will send out an email inviting one more commissioner to volunteer. Options and suggestions from commissioners and members of the public regarding sponsorship included: • Corporate sponsorship could be limited to pamphlets or sponsorship of activity zones at the event • Sponsorship only from Parks & Recreation related businesses • No sponsors at all; ask Council for more money • Keep sponsors, but shift them onto the ball field • Signage for sponsors could be on event items, such as the puppet theater, the stage for musicians blow-up jumper, etc. • Sponsor booths can be placed in smaller clusters mixed in with artist booths • Negotiate sponsor presence with the vendor Parks & Recreation Commission August 17, 2006 Minutes — page 3 The committee will take the options and suggestions to the meetings with Pacific Fine Arts and various other groups and report back to the Parks & Recreation Commission at a future meeting. Recreation Registration Fee Increase Staff is proposing an increase in recreation registration fees from $7 per class to $8 per class. The increase would provide $18,000 in increased revenue for the upcoming year. This revenue will help fund transitioning a part-time recreation coordinator position to full time. MOTION by Schruers (seconded by Larios): Recommend to Council an increase in the registration fee from $7 to $8 per class for the recreation programs. Motion accepted 5-0. Master Fee Schedule Schwartz explained the master fee schedule has been updated to reflect an increase in cost for the premier facilities in the City — particularly Murray Field and Washington Park Baseball Field. Commissioner Larios asked how often Murray Field is closed and if it is recovered as synthetic could we get year round use of it. Schwartz, in response to Larios's questions, said that Murray field is closed for 3 months in the winter and all of July. He also said that he recommends that Bayside fields #3 & 4 be recovered in synthetic before Murray field as more user groups would benefit from Bayside 3 & 4 and that field is usually closed much longer each year for rain and maintenance. Motion by Larios (seconded by Hesselgren): Approve fee schedule as recommended by staff. Motion accepted 5-0. REPORTS / HAND-OUTS Staff In addition to the attached monthly Department report, Schwartz reported that the 22 replacement elm trees on El Camino Real are scheduled to be planted by Caltrans in October. Commissioners 1. Commissioner Hesselgren asked why the restrooms at Washington Park were locked and what time are they locked and unlocked. Schwartz said that they are locked to keep vagrants from sleeping in them and that they are locked from 11 pm to 5:30 am. The lock is programmed and can be changed. Hesselgren also asked if the chaser lights on the scoreboard at Bayside 1 are always on. Schwartz said that yes, the scoreboard is digital and the chaser lights are a screen saver of sorts. 2. Commissioner Schreuers noticed that several trees in Washington Park have been lost and was curious if there were any plans to replace them. Schwartz mentioned that yes; there are plans to replace them, however, in a different area of the park. 3. Commissioner Shanus asked when the paths at Bayside were scheduled to be paved. Schwartz said that the paving is scheduled to start in a couple of weeks. Parks & Recreation Commission August 17, 2006 Minutes — page 4 4. Commissioner Larios mentioned that there is graffiti on the backboard at Pershing Park. Schwartz made note of this and will have the Parks Department take care of it. (note: graffiti was painted over by staff on August 181h) NEXT MEETING The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, September 21, 2006 at 7:00 p.m. at Burlingame City Hall. ADJOURNMENT There being no further business to come before the Commission, the meeting adjourned at 9:00 pm. Respectfully submitted, Joleen Butler Parks & Recreation Account Clerk III