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HomeMy WebLinkAboutMin - PR - 2007.06.21MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, June 21, 2007 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Dittman at 7:00 pm at Burlingame City Hall, 501 Primrose Road, Burlingame. ROLL CALL Commissioners Present: Dittman, Muller, Hesselgren Shanus, Larios, Castner-Paine Commissioners Absent: Comaroto Staff Present: Parks & Recreation Director Schwartz; Account Clerk III Joleen Butler; Others Present: None MINUTES The Minutes of the May 19, 2007 regular meeting were approved as submitted. PUBLIC COMMENTS — None OLD BUSINESS A. Policy for Use of Private Barbecues in City Parks — Director Schwartz reported that, at the June meeting, Council approved the BBQ Policy as recommended by the Commission. B. Arsenic Update — Schwartz relayed that the lead abatement phase of the toxic cleanup at Burlingame High School should be finished by the end of June. The arsenic cleanup will then begin in July. C. Update on Centennial Celebration — Schwartz reported that the June 2nd Centennial Parade and Vintage Baseball Game went well and has received several accolades. Merchandise is still for sale at the Recreation Center and City Hall. Upcoming events include the October 6 Community Picnic and the October 7 Scavenger Hunt. Commissioner Hesselgren mentioned that she had spoken with several citizens who were unaware of the events being planned. She thought the advertising of the events could be more extensive. D. Art in the Park Recap — Schwartz reported that this year's event saw 16 more vendor booths than last year. A few more changes from previous years were: Sponsor booths were interspersed among the vendor booths to avoid a "Sponsor Row" type feel; a new Kids Area which was located on the baseball outfield; the music stage was placed on the horseshoe pit area instead of in the center of the booth area. Commissioner Hesselgren noted that people seemed to really enjoy the music and the Kids Corral area and that the Youth Advisory Committee did a wonderful job on the Kids Corral. Schwartz mentioned that there are still a few changes to be made in future years. Parks & Recreation Commission Minutes June 21, 2007 — Page 2 NEW BUSINESS A. Status of Summer Meetings- MOTION by Larios (seconded by made Muller): The July meeting of the Commission will not be held. The Commission will meet again on August 16, 2007. MOTION PASSED 5-0. B. Athletic Field Use Policies- Schwartz handed out the current version of the Field Use Policy. He pointed out the following items: 1) the number in a group was lowered based upon the discussion at the last commission meeting; 2) groups must have more than one team in their organization; 3) at least 50% of membership must be Burlingame residents; 4) initial applicants must go before the Parks & Recreation Commission. Discussion on the topic included: Insurance issues when using the fields; field allocation and priorities; process to validate user groups; how policy pertains to school fields; provision to allow leagues not based in Burlingame but have a Burlingame team and no competing or similar activity. MOTION by Hesselgren (seconded by Larios): Commission approves the Field Use Policy with the following change: addition of a Provision to allow leagues not based in Burlingame but have a Burlingame team and no competing or similar activity. MOTION PASSED 5-0. C. Park Amenities — Discussion of Future Vision — Item tabled until August meeting so Commissioner Castner-Paine could be in attendance. REPORTS/HANDOUTS A. Staff Reports 1. Monthly Report dated June 21, 2007 — attached 2. 2006-07 Revenue Report — attached B. Commissioners 1. Commissioner Larios mentioned the use of the outdoor restrooms at Murray field being used by the soccer participants as a locker room of sorts causing quite a mess. 2. Larios mentioned that he read in the paper that the School District passed their budget and is requesting money from the City of Burlingame Recreation programs to supplement the maintenance of all the Districts fields. He asked staff if this is true and how much money has been requested. Schwartz responded that the City and District liaison committee is looking at the impacts of a $55,000 contribution. There was a brief discussion focusing on the Commissioners' concerns regarding the ever-increasing requests from the District on the City's resources and the impacts on the participants. The Commissioners agreed that Larios and Dittman would send a letter to Council expressing the Commissions concerns. Parks & Recreation Commission Minutes June 21, 2007 — Page 3 3. Commissioner Castner-Paine, arriving late due to a conflict with a meeting of the Safeway group where she is also a member, inquired as to the Park Amenities item on the agenda. Chairperson Dittman informed her that the item was tabled until the August meeting to ensure Castner-Paine could participate in the discussion. 4. Commissioner Shanus reported that he and Schwartz are trying to set up a meeting with representatives of Our Lady of Angles School to explore more joint programming opportunities. 5. Shanus also mentioned that the new multi -sport scoreboard, donated by the Electrical Workers Union, at Bayside #3 is installed and working. NEXT MEETING The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, August 16, 2007 at 7:00 p.m. at Burlingame City Hall. There being no further business to come before the Commission, the meeting was adjourned at 8:15 pm. Respectfully submitted, Joleen Butler Burlingame Parks & Recreation