HomeMy WebLinkAboutMin - PR - 2007.02.15MEETING MINUTES
Regular Meeting of the Burlingame Parks & Recreation Commission
Thursday, February 15, 2007
The regular meeting of the Burlingame Parks & Recreation Commission was called to order by
Chairman Dittman at 7:02 pm at Burlingame City Hall, 501 Primrose Road, Burlingame.
ROLL CALL
Commissioners Present: Dittman, Muller, Shanus, Larios, Castner-Paine, Comaroto
Commissioners Absent: Hesselgren
Staff Present: Parks & Recreation Director Schwartz;
Account Clerk II Joleen Butler;
Others Present: Kirsten Wallerstedt, Senator Leland Yee's Liason
MINUTES
The Minutes of the February 15, 2006 regular meeting were approved as submitted.
PUBLIC COMMENTS — Kirsten Wallerstedt introduced herself as a liaison from Senator
Yee's office. She is visiting each Commission for the City of Burlingame to let them know that
she is here to communicate the on -goings of the community to the Senator. She left her card for
those interested in contacting her in the future for any reason.
OLD BUSINESS
A. Status of Bayside Park Restroom/Snack Shack Project
The building is installed but not completely finished. The plumbing and electrical
permits need to be completed. Groupings of three picnic tables are to be added. The
original Snack Shack will remain in place and both restrooms will stay open until
Airport Blvd is expanded.
B. Review of CIP Plan for 2007-08 Budget
Director Schwartz provided a gridline handout illustrating the Proposed Funded
Capital Improvement Projects for the upcoming budget year. (See attached)
Schwartz reported that City Council approved the fundraising effort for synthetic
fields at Bayside 3 & 4 and Murray Field.
NEW BUSINESS
A. Discussion of Burlingame School District/City of Burlingame Relationshi
Schwartz distributed a spreadsheet outlining the Parks & Recreation Programs
Operating on Burlingame School District (BSD) property along with the costs
associated in producing those programs. The spreadsheet (attached) shows the City
contributes $107,000 from the General Fund to support programs operating on BSD
property and $164,000 including in -kind services. The handout also included a
survey done Peninsula wide on Middle School Sports programs and the operation and
subsidy for those programs for each city.
Parks & Recreation Commission Minutes
January 11, 2007 — Page 2
Schwartz mentioned that although the relationship has weakened over the last 10
years, the partnership still provides a higher level of service to the Burlingame
community than other cities on the Peninsula. At a recent meeting with the City of
Burlingame and School board, some board members were expressed that the quality
of the current programs was great however there were not enough programs and not
enough class space to offer more.
Commissioner Larios pointed out the figures on the spreadsheet do not include over
$300,000 the City of Burlingame contributed to BSD for field renovation and the
Intermediate school gym and asked that they be included. Schwartz stated that he
would note this and that it was his hope that the City and BSD would jointly focus on
how the partnership offers opportunities to keep kids healthy, active and occupied.
After much discussion at the liaison meeting, the district requested that a liaison for
the District and Commission be appointed. Schwartz reported that Paula Valerio,
McKinley School Principal, has been appointed to schedule BSD facilities for the
City. Schwartz also stated that the BSD requested that Council appoint one Parks &
Recreation Commissioner who has children in the District. This Commissioner
would make a report to the BSD Board once or twice a year on the City programs
operating on District property.
Chairperson Dittman stated that the BSD Board members are more than welcome to
attend any Parks & Recreation Commission meetings. Commissioner Larios stressed
historical knowledge needs to be extended to the District regarding the relationship of
"In -kind" services of maintenance and programs.
B. Consideration of Audio Taping Commission Meetings
Commissioner Comaroto initially requested that audio taping of the Parks &
Recreation Commission meetings be placed onto the agenda for the following
reasons:
1) Ease of making up a meeting by Commissioners by listening to the
recorded meeting;
2) Complete detail would be captured;
3) Public Awareness would be higher.
Commissioner Muller stated the she was very comfortable with not taping the
meetings. She feels the comfort level and overall feel of the meetings themselves
would change because of being taped. Commissioner Dittman agreed that the taping
the meetings would change the atmosphere.
Commissioner Shanus noted that any member of the public could tape a meeting and
that the City keeps the meeting minutes for a certain amount of time. There is the
possibility, if the meetings are taped, things that are said will be pulled out of context.
Commissioner Castner-Paine agreed with the "out of context" possibility that taping
would create. Commissioner Larios also agreed on the "out of context" aspect being
troublesome as, if this did occur, the Commissioner quoted did not have any recourse
or a chance to explain any comments.
Parks & Recreation Commission Minutes
January 11, 2007 — Page 3
Dittman reminded the Commissioners of the Freedom of Information Act in whereas
that at any time the public can request a copy of the written notes and any
documentation from a meeting. The notes from the meetings are kept indefinitely.
Schwartz summarized that the positive aspect of taping the meetings would be there
would then be a verbatim record of the meeting and the negative point of taping
would be the inhibitive feel that it creates among the Commission.
MOTION by Castner-Paine (seconded by Muller): The Parks & Recreation
Commission will not tape the meetings as a rule with the exception that if at any
point there are ANY meetings Commission wishes to tape they can be decided on a
case -by -case basis. A request to tape can be asked of the Chairperson and a vote
can then be taken. MOTIONPASSED 5-1(Comaroto)
REPORTS/HAND-OUTS
A. Staff Reports
1. Monthly Report dated August 17, 2005 — attached
2. 2004-05 Revenue Report — attached
B. Commissioners
Commissioner Castner-Paine mentioned that she was concerned about the
number of parents emerging from the Recreation Center and having their
kids get in and out of the car on the street side. She feels staff should
educate the parents regarding the dangers of this practice. Schwartz
responded that staff does this for our summer camp parents and can send
some information to the parents of our youth classes.
NEXT MEETING
The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday,
March 15, 2007 at 7:00 p.m. at Burlingame City Hall.
ADJOURNMENT
There being no further business to come before the Commission, the meeting was adjourned at
9:05 pm.
Respectfully submitted,
Joleen Butler
Burlingame Parks & Recreation
Account Clerk III