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HomeMy WebLinkAboutMin - PR - 2007.02.15MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, February 15, 2007 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Dittman at 7:02 pm at Burlingame City Hall, 501 Primrose Road, Burlingame. ROLL CALL Commissioners Present: Dittman, Muller, Shanus, Larios, Castner-Paine, Comaroto Commissioners Absent: Hesselgren Staff Present: Parks & Recreation Director Schwartz; Account Clerk II Joleen Butler; Others Present: Kirsten Wallerstedt, Senator Leland Yee's Liason MINUTES The Minutes of the February 15, 2006 regular meeting were approved as submitted. PUBLIC COMMENTS — Kirsten Wallerstedt introduced herself as a liaison from Senator Yee's office. She is visiting each Commission for the City of Burlingame to let them know that she is here to communicate the on -goings of the community to the Senator. She left her card for those interested in contacting her in the future for any reason. OLD BUSINESS A. Status of Bayside Park Restroom/Snack Shack Project The building is installed but not completely finished. The plumbing and electrical permits need to be completed. Groupings of three picnic tables are to be added. The original Snack Shack will remain in place and both restrooms will stay open until Airport Blvd is expanded. B. Review of CIP Plan for 2007-08 Budget Director Schwartz provided a gridline handout illustrating the Proposed Funded Capital Improvement Projects for the upcoming budget year. (See attached) Schwartz reported that City Council approved the fundraising effort for synthetic fields at Bayside 3 & 4 and Murray Field. NEW BUSINESS A. Discussion of Burlingame School District/City of Burlingame Relationshi Schwartz distributed a spreadsheet outlining the Parks & Recreation Programs Operating on Burlingame School District (BSD) property along with the costs associated in producing those programs. The spreadsheet (attached) shows the City contributes $107,000 from the General Fund to support programs operating on BSD property and $164,000 including in -kind services. The handout also included a survey done Peninsula wide on Middle School Sports programs and the operation and subsidy for those programs for each city. Parks & Recreation Commission Minutes January 11, 2007 — Page 2 Schwartz mentioned that although the relationship has weakened over the last 10 years, the partnership still provides a higher level of service to the Burlingame community than other cities on the Peninsula. At a recent meeting with the City of Burlingame and School board, some board members were expressed that the quality of the current programs was great however there were not enough programs and not enough class space to offer more. Commissioner Larios pointed out the figures on the spreadsheet do not include over $300,000 the City of Burlingame contributed to BSD for field renovation and the Intermediate school gym and asked that they be included. Schwartz stated that he would note this and that it was his hope that the City and BSD would jointly focus on how the partnership offers opportunities to keep kids healthy, active and occupied. After much discussion at the liaison meeting, the district requested that a liaison for the District and Commission be appointed. Schwartz reported that Paula Valerio, McKinley School Principal, has been appointed to schedule BSD facilities for the City. Schwartz also stated that the BSD requested that Council appoint one Parks & Recreation Commissioner who has children in the District. This Commissioner would make a report to the BSD Board once or twice a year on the City programs operating on District property. Chairperson Dittman stated that the BSD Board members are more than welcome to attend any Parks & Recreation Commission meetings. Commissioner Larios stressed historical knowledge needs to be extended to the District regarding the relationship of "In -kind" services of maintenance and programs. B. Consideration of Audio Taping Commission Meetings Commissioner Comaroto initially requested that audio taping of the Parks & Recreation Commission meetings be placed onto the agenda for the following reasons: 1) Ease of making up a meeting by Commissioners by listening to the recorded meeting; 2) Complete detail would be captured; 3) Public Awareness would be higher. Commissioner Muller stated the she was very comfortable with not taping the meetings. She feels the comfort level and overall feel of the meetings themselves would change because of being taped. Commissioner Dittman agreed that the taping the meetings would change the atmosphere. Commissioner Shanus noted that any member of the public could tape a meeting and that the City keeps the meeting minutes for a certain amount of time. There is the possibility, if the meetings are taped, things that are said will be pulled out of context. Commissioner Castner-Paine agreed with the "out of context" possibility that taping would create. Commissioner Larios also agreed on the "out of context" aspect being troublesome as, if this did occur, the Commissioner quoted did not have any recourse or a chance to explain any comments. Parks & Recreation Commission Minutes January 11, 2007 — Page 3 Dittman reminded the Commissioners of the Freedom of Information Act in whereas that at any time the public can request a copy of the written notes and any documentation from a meeting. The notes from the meetings are kept indefinitely. Schwartz summarized that the positive aspect of taping the meetings would be there would then be a verbatim record of the meeting and the negative point of taping would be the inhibitive feel that it creates among the Commission. MOTION by Castner-Paine (seconded by Muller): The Parks & Recreation Commission will not tape the meetings as a rule with the exception that if at any point there are ANY meetings Commission wishes to tape they can be decided on a case -by -case basis. A request to tape can be asked of the Chairperson and a vote can then be taken. MOTIONPASSED 5-1(Comaroto) REPORTS/HAND-OUTS A. Staff Reports 1. Monthly Report dated August 17, 2005 — attached 2. 2004-05 Revenue Report — attached B. Commissioners Commissioner Castner-Paine mentioned that she was concerned about the number of parents emerging from the Recreation Center and having their kids get in and out of the car on the street side. She feels staff should educate the parents regarding the dangers of this practice. Schwartz responded that staff does this for our summer camp parents and can send some information to the parents of our youth classes. NEXT MEETING The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, March 15, 2007 at 7:00 p.m. at Burlingame City Hall. ADJOURNMENT There being no further business to come before the Commission, the meeting was adjourned at 9:05 pm. Respectfully submitted, Joleen Butler Burlingame Parks & Recreation Account Clerk III