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HomeMy WebLinkAboutMin - PR - 2008.10.16MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, October 16, 2008 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Hesselgren at 7:00 pm at Burlingame City Hall, 501 Primrose Road, Burlingame. ROLL CALL Commissioners Present: Hesselgren, Shanus, Castner-Paine, Carlton, Fisher, Eaton Commissioners Absent: La Mariana Staff Present: Parks & Recreation Director Schwartz, Administrative Secretary Butler, Recreation Supervisor Poncia Others Present: Youth Advisory Committee Representatives Amanda Delbon, Alex Florin, Justine Huang MINUTES - The Minutes of the September 18, 2008 regular meeting were approved as amended. (Pg 2, second paragraph, add — "Colson reported that BGS was denied use of SMUHSD field space after they had already been approved.") Chairperson Hesselgren invited the Commission to introduce themselves to new Commissioner Eaton. PUBLIC COMMENTS — NONE OLD BUSINESS A. Resident Rate for Businesses and Employees - Director Schwartz reported to the Commission that City Council heard the issue and approved the addition of local business owners and their dependants only to receive the resident rate on recreation classes. This sunsets in May as the Council would like to see the impact on the financial situation and the impact on staff after one session. Staff has placed the matter on calendar for the Commission to re -visit the item in April for a status check. NEW BUSINESS A. Youth Advisory Committee Report for 2008-09 — Supervisor Poncia introduced herself and three representative of YAC to the Commission. See Attachment "A". B. Commission Rotation for November - Commissioner Shanus will be Chairperson starting in November and Commissioner Castner-Paine will be the Vice -Chair. Parks & Recreation Commission October 16, 2008 Minutes — page 2 REPORTS/HANDOUTS A. Staff Reports 1. Monthly Report (see attached) 2. 2008-09 Revenue Report (see attached) B. Commissioners 1. Commissioner Shanus asked if the Kids Art Booth for the next Art in the Park was included on the recent Request for Proposal that was sent out by the Department. Schwartz confirmed that it was included. 2. Shanus reported that he has heard of a concern about the traffic at the entrance to Bayside Park as it relates to safety. Cars whip into the parking lot from Bayshore Avenue into the park. There is no alert or notice on the road approaching the park of the upcoming entrance. He feels that cars are driving along and then at the last minute see the entrance. The current sign for the park is difficult to see. He suggests that perhaps a sign on the roadway announcing the distance to the upcoming entrance may help motorists to slow down when preparing to turn into the entrance. 3. Shanus also mentioned that he and Commissioner Carlton are still working to keep the dialog open regarding the SMUHSD fee structure. 4. Shanus mentioned that, per an email from a member of the public, Safety at the Aquatic Center will be on the November agenda for the Commission. 5. Commissioner Carlton wanted to have it on record that she was not comfortable with the accuracy of the information provided by the President of Burlingame Girls Softball and how it affected her own vote regarding BGS' use of Ray Park. Carlton's understanding is that BGS was approved to rent the BHS fields after the Commission's decision, but declined to pay for them as the City had approved the use of Ray Park by the group. Commissioner Fisher stated that the Commission's vote was to use Ray Park as the last resort and asked if Cuernavaca was available on Sundays. Schwartz said that BYBA uses it on Sundays however, Bayside may be available. Schwartz also pointed out there are two points to the discussion: field availability and the cost of the fields. 6. Regarding the SMUHSD rental fees, Carlton reported that a third party selected by the City of Millbrae will be allowed to audit the SMUHSD books. Carlton said that Board member, Linda Lees Dwyer mentioned that the fees will be adjusted if they were not properly calculated. Parks & Recreation Commission October 16, 2008 Minutes — page 3 7. Commissioner Fisher asked when Cuernavaca Playground would be finished. Schwartz stated that the work would begin in November and would continue for a couple of months. 8. Commissioner Hesselgren stated the same concern as Shanus regarding the entrance to Bayside Park. Staff will follow up with Public Works and will report back to the Commission. 9. Hesselgren expressed concerns about the safety of the intersection of Broadway and Rollins Road leading to the new pedestrian overpass to Bayside Park. Staff will follow up with Public Works and will report back to the Commission. (Public Works Director Murtuza states that Caltrans will be installing crosswalks to the overpass before it opens for use. Pedestrians from Broadway will be able to cross Rollins Road at Cadillac Way and then proceed to the overpass.) 10. Hesselgren also expressed shock at how many fences, chains and padlocks have been installed at BHS fields in the last couple of months and questioned the safety of having only one unlocked gate during activities. Staff was asked to contact the Fire Department to see if the new fences and locks are in compliance with fire codes. NEXT MEETING The next meeting of the Parks & Recreation Commission will be held on Thursday, November 20, 2008 at 7:00 pm in Conference Room "A" of Burlingame City Hall, 501 Primrose Road. There being no further business to come before the Commission, the meeting was adjourned at 8:16 pm. Respectfully submitted, Joleen Butler Administrative Secretary Parks & Recreation Department Attachment "A" City of Burlingame - Parks & Recreation Dept. 850 Burlingame Ave., Burlingame, CA 94010g°&`' BURLINGAME phone: (650) 558-7300 • fax: (650) 696-7216 r recreationkburlin ag me.org �re to Live To: Members of the Burlingame Parks and Recreation Commission Via: Randy Schwartz, Parks and Recreation Director From: Stacey Poncia, Recreation Supervisor Date: October 16, 2008 Subject: Youth Advisory Committee Mission Statement, Goals and Accomplishments Mission Statement: Youth Advisory Committee members have the important duty of advising the Parks and Recreation Commission and the Recreation program staff as to the concerns and interests of youth and teens in the Burlingame Community. This may include programs relating to safety, recreation, alcohol & drug awareness, special interests, sports, community involvement, socialization, and environmental concerns. This year's YAC welcome's 24 elected members from four high schools including Burlingame, Saint Ignatius, Mills and the International School of San Francisco. To date the current YAC has over 194 hours of community service. Its volunteer group which consists of high school -aged non voting members has volunteered 41 hours. The Youth Advisory Committee has established four areas of focus for the 2008- 09 year: Philanthropy The YAC hosts numerous fundraising events throughout the year including the All City Dances, Movies In the Park concessions and Music in the Park Family BBQs. Portions of the funds raised at these special events are designated to benefit various non-profit organizations and projects such as the Burlingame Parks and Recreation Youth Scholarships, Samaritan House, and The Shelter Network. The YAC will also be organizing volunteer opportunities for youth and teens in the community such as the Community Clean -Up, holiday toy drive, department special events, and community drives and fundraisers. Education This year the YAC hopes to host several educational opportunities for youth & teens and their parents in the community. Topics may include peer pressure, health & wellness, high school or college life "round tables", world events speaker series and more. The YAC will also participate in the 1st Annual Fall YAC retreat Saturday, October 18 at Memorial Park. The focus of the retreat will be to complete the yearly event calendar, review the YAC's annual goals and mission statement and participate in a variety of teambuilding activities. Tents, sleeping bags and sleeping pads for the event are all being loaned to the YAC free of charge by the organization Bay Area Wilderness Training and non-profit group in San Francisco that promotes outdoor learning and education for youth and teens in the Bay Area. Activities/Class/Special Events Who better to program for youth & teens, than youth & teens in the community! YAC is hard at work creating fun activities for kids & teens ages 5-18 such as day trips to local amusement parks, movie nights, band nights, poetry slams, video game tournaments, ski trips and more! Enterprise The YAC would like to offer low cost & free events & activities for youth & teens in the community. We are actively working on ways to raise funds through special events and programs such as teen band nights and the All City Dances. Elected Officers: Four members of the 2008-09 YAC have been elected to serve as Board Officers. These members are: • Amanda Delbon and Alexia Mazzoni: Co -Chairs • Shoko Oda: Secretary • Derek Wun: Treasurer The YAC will also be reviewing and revising their Bylaws throughout the Fall semester. The YAC hopes to adopt their new bylaws before the Thanksgiving Break. Accomplishments for the Fall Quarter: • Hosted the 1 st All City Dances for 7th and 8th grade students. We had 325 7th and 8th graders in attendance and raised over $1600 for the YAC account. • Provided 35 teen volunteers for the September 28th Community Clean Up • Pledged up to $300 to Burlingame High School's ASB to assist with decorations and giveaways for the 2008 "Little/Big Game". Events Calendar for 2008-2009 The YAC hopes to host and volunteer at a variety of fun events for youth & teens throughout the school year including: • Alcatraz Night Tour on Saturday, October 25 • Safe Streets Halloween Booth, Friday, October 31 • 2nd All City Dance, Friday, November 14 • Laser Tag Teen Trip: Saturday, November 15 • Youth & Teen Recreation Services ALL-YAC Social in Redwood City: Saturday, November 22 • 2nd Annual Breakfast With Santa: Saturday, December 6 • Downtown Holiday Parade & Open House, Saturday, December 7 • 3rd All City Dance: Friday, February 6 • 4th All City Dance: Friday, April 17 • Spring Fashion Show & Fundraiser (April date to be announced) • 2nd Annual Day on the Green (Tentative date of Saturday, May 16) • 39t" Annual Art In The Park Festival Children's Area & Beverage Booth: Saturday, June 13 and Sunday, June 14 The YAC is also planning to collaborate with neighboring YACs from San Mateo and Millbrae. Proposed joint events and activities include: • Holiday Teen Shopping Trips to San Francisco • Drop -In Movie night teen movie night series in cooperation with the Millbrae YAC • High School Dance in cooperation with the San Mateo YAC • Partners with Parks, community park clean-up & trail maintenance events with Millbrae & San Mateo YACs • 2nd Annual Madden Football video game tournament • Karaoke Nights • Poetry/Spoken Word Slam