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HomeMy WebLinkAboutMin - PR - 2008.05.15MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, May 15, 2008 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Dittman at 7:00 pm at Burlingame City Hall, 501 Primrose Road, Burlingame. ROLL CALL Commissioners Present: Hesselgren, Shanus, Castner-Paine (arrived at 7:05), Carlton, La Mariana, Fisher Commissioners Absent: Comaroto Staff Present: Parks & Recreation Supervisor Mutto, Account Clerk III Butler Others Present: None MINUTES - The Minutes of the May 17, 2008 regular meeting were approved as amended (page 2, Section "New Business", Item B, Paragraph 2, Second sentence - change "Chamber " to "City" and change "City" to "Chamber"). PUBLIC COMMENTS —None OLD BUSINESS A. Burlingame High School Backfield Update — Supervisor Mutto handed out pictures of the backfield, reported that the installation of the synthetic grass field is complete with a few finishing touches yet to be made, and stated that the field will be ready for use by mid -June. B. Capital Improvement Projects — Mutto reported that City Council has approved the beginning of a public fundraising campaign for the improvement of Bayside fields #3 & 4. Coyotes Lacrosse has submitted the grant application and is waiting to hear back regarding those funds. Council was happy with the additional $15 per player for user fees and would like it to become a permanent fee for all future field improvements. The increase would be effective in the Spring of 2009. Commissioner Fisher asked approximately how much revenue would be generated by the $15 per player fee. Commissioner La Mariana said that the fee would bring in approximately $350,000. (Staff clarifies that this amount is over a five-year period) He also stated the he has applied for grant from the Rotary Organization of Burlingame for support for the Bayside improvements and plans on making a similar presentation to the Lion's Club as well. Parks & Recreation Commission May 15, 2008 Minutes —page 2 C. Allowing Dogs off Leash in City Parks — Account Clerk Butler reported that City council approved the plan as recommended by the Commission. The program will start 30 days after the Council meeting granting approval, which means in this case, the first week of June. The hours of the off -leash program are before 7:30 am everyday of the year for the eastern field behind the Recreation Center and the non -athletic field at Cuernavaca Park. D. Consideration of Allowing Businesses to Receive Resident Rate on Recreation Programs — Mutto reported that staff is still working on a recommendation regarding the program proposed for the Burlingame Business discount program and asked the Commission if they would like staff to bring the recommendation back to them or take it directly to Council. Consensus among the Commission was to have staff bring it to them before going to Council. E. Cuernavaca Playground — Commissioners Carlton and Castner-Paine reported that the final meeting of the Committee was Wednesday, May 21. The presentations by the companies have been impressive and can include any number of additional physical development areas. La Mariana asked what the lifespan on the equipment was and if there was a maintenance package associated with it. Castner-Paine responded all had a lifespan of about 20-25 years and that a maintenance program would be provided to the City staff. Carlton reported that all the companies have come in within the budget provided, however, even though the company the Committee liked was under the bid by $4,000, the additional climbing stone that the Committee would really like to see added costs about $10,000-12,000. The Committee thought perhaps fundraising for the extra $6,00048,000 from the community might be an option for which a plaque could be placed on site to recognize the contributors. Castner-Paine asked La Mariana what the rules for fundraising were as he has had some experience. Chairperson Hesselgren noted that City Council had to approve the fundraising effort for the Bayside funding and asked Mutto if they would need to approve a fundraising effort for this as well. Mutto was unsure and said she would find out and let the Commission know if this was the case. La Mariana asked if the companies that were presenting were using "green" or recycled materials. Carlton confirmed that the majority of the processes used the equipment was indeed "green". Fisher asked if the City had a template for CIP projects that includes the "green" aspect be a part of all projects. Hesselgren mentioned that the Green Ribbon Task Force is looking at those areas to include the "green" aspect to contracts done for the City. The Commission wanted to convey to City Council that they recommend that the City choose companies that are "green" in there production and use of materials. Parks & Recreation Commission May 15, 2008 Minutes — page 3 NEW BUSINESS A. Calendar Summer Meetings — Mutto reported that Director Schwartz and Butler would both be unable to attend the June 19 meeting. She suggested that the meeting date be changed to June 26 or cancelled. She then asked if the Commission wanted to hold the July meeting. Commission consensus was to hold the June meeting on June 26; to cancel the July meeting and reconvene on August 21, 2008. REPORTS/HANDOUTS A. Staff Reports 1. Monthly Report — In addition to the attached report, Mutto encouraged the Commissioners to attend the June 6 Centennial Gala. Mutto also informed the Commission that there was a Brown Act violation. Instead of reporting the violation, since it was a minor violation, it needs to be discussed and included in the minutes as an official reprimand. The Act prohibits serial conversations or emails, including a chain of one to one to one. All e-mails, committees, conversations must be kept to no more than three Commissioners. If there are questions on an issue, please ask staff. 2. 2007-08 Revenue Report (see attached) B. Commissioners 1. Commissioner Fisher asked if there was an update on the San Mateo Union High School District Fees. Mutto said that the fees "were being feathered in" at this point. She reported that City Directors are working as a group to voice an opinion to the District regarding the fees but have yet to receive a response. La Mariana stated he has no problem with the District having financial needs, but hopes this does not jeopardize the Bayside artificial turf project. La Mariana stated that the $350,000 from the user groups to support the improvements at Bayside is conditional on the District fee issue. Hesselgren inquired if there were groups that will rent District facilities at those fees. Mutto said yes, there are professional organizations and out of town groups that would be willing to pay those fees. Mutto also reported that the non -profits might be filing a lawsuit on the grounds that the District is in violation the Civic Center Act. 2. Commissioner La Mariana asked if the City has received any complaints on BGS's use of the park. Mutto said there have been no complaints. La Mariana also reported that the Summer 2009 tournament schedule was being discussed by BGS, BYBA and the City. Parks & Recreation Commission May 15, 2008 Minutes — page 4 3. Commissioner Shanus reported that he and Director Schwartz will be reporting to the Burlingame School District regarding the 10% fees on June 10. He also encourage the Commissioners to attend the Summer Basketball league placement sessions to observe in an effort make sure the process is fair to the kids and the coaches. Commission involvement and support would be great. NEXT MEETING The next meeting of the Parks & Recreation Commission will be held on Thursday, June 26, 2008 at 7:00pm in Conference Room "A" of Burlingame City Hall, 501 Primrose Road. The July meeting is cancelled and the Commission will meet again on Thursday, August 21, 2008. There being no further business to come before the Commission, the meeting was adjourned at 8:12 pm. Respectfully submitted, Joleen Butler Account Clerk III