HomeMy WebLinkAboutMin - PR - 2009.10.15MEETING MINUTES
Regular Meeting of the Burlingame Parks & Recreation Commission
Thursday, October 15, 2009
The regular meeting of the Burlingame Parks & Recreation Commission was called to order by
Chairman Shanus at 7:03 pm at Burlingame City Hall, 501 Primrose Road, Burlingame.
ROLL CALL
Commissioners Present: Shanus, Castner-Paine, Fisher, La Mariana (arrived at 7:55), Eaton,
Hesselgren
Commissioners Absent: Carlton
Staff Present: Director of Parks & Recreation Skeels; Administrative Secretary
Joleen Helley
Others Present: None
MINUTES
The Minutes of the September 17, 2009 regular meeting were approved as submitted with the
following corrections (Old Business Item A- last line "deciding" changed to "decide").
PUBLIC COMMENTS —None.
OLD BUSINESS
A. Use of Inflatable Jump Houses in Parks — Director Skeels distributed and explained
the staff recommendations and map of designated areas in Washington Park for
possible placement of Jump Houses. The Commission noted the following
concerns/suggestions: possible electrical cord trip hazard, possible circuit breaker
trip issue and the possible need to limit the size of the Jump Houses. Commissioner
Shanus would not recommend supplying electrical power due the possible circuit
breaker trip concern. Commissioner Eaton reviewed a Jump House rental website
on his laptop and explained the size placement needed for Jump Houses.
Commission Hesselgren inquired if power was supplied, could it be locked up for
limited access. Skeels confirmed that the power source could be secured for use by
City staff and made available to picnic renters for the purpose of Jump Houses only.
Commission also discussed the "authorized" vendor list that the City could provide
to the public and the inclusion of personally owned Jump Houses in the permit.
Both suggestions were agreeable provided the renter submitted the proper liability
and hold harmless documentation naming the City as also insured. Commission
concluded the discussion with a request that staff provide a depiction of the
designated locations with measurements so that a size limitation can be added to the
permit application. The Commission agreed to review this item at their next
meeting.
Parks & Recreation Commission Minutes
October 15, 2009 — Page 2
NEW BUSINESS
A. Picnic Permit Locations - Skeels distributed a packet including the current
information for picnic reservations at Washington Park, and the City's current
barbeque policy. Hesselgren inquired if there was any particular reason that
Washington Park was the only reservable park. Staff was unaware of any reason other
than Washington Park is the only park that includes restrooms, tables and barbeque
pits. Suitable parks to consider for inclusion for reservation are Ray Park, Village
Park and Cuernavaca Park. These parks have restrooms and tables (Cuernavaca does
not have tables). Discussion regarding the possibility of installing tables and a sun
shade at Cuernavaca. Skeels mentioned that the addition of tables and a sunshade at
Cuernavaca would require neighborhood notification and staff would need to include
the cost into a budget plan. Hesselgren suggested that perhaps donations for tables at
Cuernavaca could be solicited. Commissioners have noted that Village and
Cuernavaca are steady gathering places for families and felt that these two parks were
ideal candidates for the consideration of adding to the reservable area list. Concern
was expressed regarding the possible extra cleanup created for Parks crews. Eaton felt
that the same traffic pattern would happen whether the areas were reserved or first
come, first serve. Commissioner Fisher wanted to be sure that if notification of the
neighbors were to happen at Cuernavaca that the City use the largest radius
notification possible as the park is used by the neighbors from several block away.
Skeels reminded Commission that any policy change for parks requires notification of
the neighbors and a public hearing.
B. Tennis Court Reservation Procedures — Commission reviewed the handout of the
current procedures and the public use rules that are posted at the courts throughout the
City. Commission thanked staff for the information and felt no changes were
necessary at this time.
REPORTS/HANDOUTS
A. Staff Reports
1. Monthly Report— attached
2. Sports Fields User Fees — Skeels reported that several meeting are set to take
place with Council members, the school district and the City to discuss the
formation of a fee schedule that is harmonious for all groups involved and
applies to all fields.
3. Program Reductions — Skeels listed the following items as reductions: Art in
the Park, BIS afterschool activities, 4/5th grade Summer B-Ball league and
adult volleyball league. Commissioner La Mariana reported he had spoken to
Lions and Rotary Clubs about the possibility of either groups taking over the
Art in the Park event. La Mariana reported there was no interest by either
group.
4. Youth Advisory Committee - Skeels distributed a current YAC roster and an
example meeting agenda. Commission expressed support for the committee
and would like to have a representative visit the Commission with a report on
activities planned for the upcoming year.
Parks & Recreation Commission Minutes
October 15, 2009 — Page 3
5. Smoking in the Parks — Attachment. Skeels distributed the current Ordinance
and a picture of the sign posted at Cuernavaca Park. Commissioner Carlton
was contacted by a citizen regarding the amount of cigarette debris present at
Cuernavaca. Commission asked all to pay special attention when cleaning up
the area.
6. Correspondence - None
B. Commissioner Reports
1. Commissioner Shanus inquired if there were any plans for the horseshoe
pits are in Washington Park. Staff noted that the Parks Supervisor may have
long range plans for the area.
NEXT MEETING
The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday,
November 19, 2009 at 7:00 p.m. at Burlingame City Hall.
There being no further business to come before the Commission, the meeting was adjourned at
8:56 pm.
Respectfully submitted,
Joleen Helley
Administrative Secretary
Burlingame Parks & Recreation