HomeMy WebLinkAboutAgenda Packet - PR - 2018.10.18City of Burlingame
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME
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BURLINGAME, CA 94010
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Meeting Agenda - Final
Parks & Recreation Commission
Thursday, October 18, 2018
7:00 PM
Burlingame Recreation Center
850 Burlingame Avenue
1. Call to Order
2. Roll Call
3. Approval of Minutes
a. September 20, 2018 Minutes
Attachments: Minutes
4. Correspondence
5. Public Comments
Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the
State and local agency open meeting law) prohibits the Commission from acting on any matter that is
not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the
door and hand it to staff, although provision of a name, address or other identifying information is
optional. The Chairperson may limit speakers to three minutes each.
6. Old Business
7. New Business
a. Burlingame Aquatic Club - Update
Attachments: Staff Report
8. Staff and Commissioner Reports
9. Future Agenda Items
10. Adjournment
Next Meeting: Thursday, November 15, 2018
City of Burlingame Page 1 Printed on 8/13/2019
Parks & Recreation Commission Meeting Agenda - Final October 18, 2018
NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks &
Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda
packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office
hours. The agendas and minutes are also available on the City's website: www.burlingame.org.
City of Burlingame Page 2 Printed on 8/13/2019
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PARKS & RECREATION COMMISSION
DRAFT Meeting Minutes
Regular Meeting on Thursday, September 20, 2018
1. CALL TO ORDER
The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to
order by Chair Lewis at 7:03 pm at the Burlingame Recreation Center, 850 Burlingame Ave,
Burlingame.
2. ROLL CALL
COMMISSIONERS PRESENT: Lewis, Schissler, Ardito (arrived at 7:20 pm), Malekos-Smith, Palacio,
& Milne
COMMISSIONERS ABSENT: Matthews
STAFF PRESENT: Parks & Recreation Director Glomstad, Recreation Supervisor Barry,
Parks Supervisor Holtz, Recreation Supervisor Acquisti & Administrative
Assistant Helley
OTHERS PRESENT: Ellie Fiore, MIG; Leslie Holzman, Burlingame; Stephanie Lee, Burlingame;
Markus Autrey, Burlingame High School - Assistant Principal 1 & John
Philipopoluos, Burlingame High School Athletic Director
3. APPROVAL OF MINUTES
Commissioner Milne made a motion to approve the August 16, 2018 minutes. The motion was
seconded by Commission Schissler and was approved. 5-0-2 (Matthews absent; Ardito arrived after
motion)
4. CORRESPONDENCE
None
5. PUBLIC COMMENTS
None
6. OLD BUSINESS
None
7. NEW BUSINESS
a. Community Center Update
Dawn Merkes with Group 4 Architecture presented a power point presentation on the Community
Center project. Highlighted areas included were the site package, parking, exterior design and the
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Parks & Recreation Commission
DRAFT Minutes September 20, 2018
updated project budget. The estimated date of construction is January 2020 to December 2022. Next
steps are for the project team to ask City Council to provide direction and approval on the project budget
and approve of the schematic design package.
b. Parks Master Plan Update
Ellie Fiore with MIG presented the survey results for the Parks Master Plan. The plan will help set the
framework for decision makers in the planning, maintenance, development and/or rehabilitation of
Burlingame's parks and recreation facilities. To date, approximately 800 Burlingame residents have
contributed input and ideas. Key highlights are: Community members highly value nature and wildlife,
running and biking trails and current recreation programs. Improvement priorities include addressing
barriers, improving restrooms, park seating and shade and expanding off leash dog areas.
Fiore noted the next steps are to supplement current input, research, mapping and analysis to ultimately
provide recommendations for the Burlingame Parks Master Plan.
c. Proposed Revisions to Field Use Policy
Supervisor Barry reported the proposed revisions to the current policy to allow Burlingame High School
to be eligible to be considered as a Tier 1 user organization. The proposed revisions are to: Edit #4 in
Validated User Organization to include Burlingame High School; and add to the Residency language
— "Burlingame High School for the purposes of validation and allocation only".
After discussion the following motion was made.
Commissioner Palacio made a motion to approve the following changes to the verbiage in the Field Use
Policy: Approve all staff recommendations as noted in the staff report with the one addition to the
section titled Residency to read: "A resident...... Players of the above organizations ... BHS will pay
fees as set by City Council". The motion was seconded by Commission Milne and was approved. 6-0-1
(Matthews absent)
d. Youth Field User Organization Validation — BYBA
Supervisor Barry reported the submittal of BYBA's application to be a Tier 1 validated user group. The
group meets the criteria and has included all the required documentation.
Commissioner Milne made a motion to approve the validation of BYBA. The motion was seconded by
Commission Malekos-Smith and was approved. 6-0-1 (Matthews absent)
e. Youth Field User Organization Validation - BHS
Supervisor Barry reported the submittal of BHS's application to be a Tier 1 validated user group. The
group meets the criteria and has included all the required documentation. Markus Autrey, Assistance
Principal 1 from BHS was present for any questions.
Commissioner Palacio made a motion to approve the validation of BHS. The motion was seconded by
Commission Ardito and was approved. 6-0-1 (Matthews absent)
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DRAFT Minutes September 20, 2018
8. STAFF AND COMMISSIONER REPORTS
a. Parks & Recreation Department Reports
Director Glomstad reported on the following updates: The construction at the Burlingame High School
pool has been delayed with hopes for completion in early 2019. The Department has hired a new Office
Assistant and a new Athletic Director for BIS. The Murray Field Grand Opening is set for Friday,
September 28th at 4pm and the Commissioner's training is scheduled for October 20, 2018 in Belmont.
The Ray Park project will be going to bid next week.
b. Commissioners Reports
Commissioner Lewis shared that Commissioner Matthews asked her to share that the Foundation had a
successful vending revenue season at the Music in the Park series over the summer and would start the
Ray Park brick campaign in the near future.
9. FUTURE AGENDA ITEMS
None
10. ADJOURNMENT
There being no further business, the meeting was adjourned at 8:40pm.
The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, October
18, 2018 at 7:00 p.m. at the Burlingame Recreation Center.
Respectfully submitted,
Joleen Helley
Recording Secretary
Parks & Recreation Commission
DRAFT Minutes September 20, 2018
BURLINGAME STAFF REPORT
To: Parks and Recreation Commission
Date: October 18, 2018
From: Nicole Acquisti, Recreation Supervisor
Subject: Presentation by the Burlingame Aquatic Club
RECOMMENDATION
Staff recommends that the Parks and Recreation Commission receive the annual presentation
by the Burlingame Aquatic Club (BAC).
BACKGROUND
In November 1997, the City and the San Mateo Union High School District (the District) entered
into an agreement to jointly fund the construction and ongoing repair, improvements, and
operations of a new 25-yard pool at Burlingame High School. The agreement included terms
regarding scheduling of the facility, maintenance, record keeping, and the distribution of costs.
In August 1999, after an anonymous donor agreed to provide funding to upgrade the 25-yard
pool facility into a 50-meter pool, the City and the District approved a first amendment to the
original agreement. The amended agreement expanded the hours that the facility (the
Burlingame Aquatic Center) could be open and made various other changes.
Between the time the pool opened (2000) and 2011, the City operated the community programs
at the pool, including recreational swimming, lap swimming, swim lessons, and fitness classes,
and managed the scheduling. In 2011, the City contracted with the BAC to operate these
programs on the City's behalf. BAC was already managing competitive programs in adult and
youth swimming and water polo at the pool.
In 2016, the agreement was updated and includes as an exhibit a 2015 District -commissioned
Aquatic Design Group facility audit of the aquatic center. The intent of the audit was to help the
City and District jointly develop a capital replacement program. Among the items included in the
five-year timeframe were removal and replacement of the pool deck and drainage and removal
and replacement of the pool finish in the competition pool.
Earlier this year, the District undertook the renovation of the aquatic center that included
removal and replacement of the deck, removal and replacement of the pool finish, and the
replacement of the interior lights to LED fixtures. Due to a variety of factors, including the need
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Burlingame Aquatic Club Presentation October 18, 2018
to re -bid the project and delays getting approvals from the Division of the State Architect, which
approves school construction projects, demolition of the deck actually began on July 2.
In July, District staff notified City staff that the pool shell contained problems related to rebar and
waterproofing, and that there were additional problems with the light fixtures and electrical work.
The cost to make the repairs to the electrical exceeded the Public Contract Code limits that the
District must follow, and the repair work needed to be formally bid, delaying any progress on the
pool.
Throughout August, the contractor uncovered additional problems with corrosion of the rebar at
various locations, such as the lights, stairs, and floor inlets, and improper concrete coverage in
many areas. (Per State Code, concrete coverage should extend at least three inches between
the soil and the rebar to maintain structural integrity and at least three inches between the rebar
and the pool shell to prevent water intrusion and subsequent corrosion. The current coverage is
about one each on either side.) In early September, the District requested that its pool engineer
produce an existing conditions report that highlighted the various challenges with the pool. The
report, completed later in September, concluded that the pool shell is compromised and should
be replaced, rather than repaired.
The District and the City will be presenting to their Council and Board regarding the next steps.
There are two options available: 1) continue repair as scheduled and address concerns as they
are discovered, or 2) a complete reconstruction of the pool shell and pump room. While no
solution has been agreed upon thus far, City staff will continue to work with the District staff and
BAC to find pool time.
DISCUSSION
Because construction was scheduled to begin at the Burlingame High School pool on June 1,
BAC has been running its program at alternate pools since the end of May. They have provided
programming at Capuchino and San Mateo High Schools, Mercy High School, and the City of
San Mateo's King and Joinville pools.
City staff, District staff, and the BAC Executive Director are working together to find times for
BAC at other District pools, primarily focusing on preserving the youth swim team, which is
BAC's most successful program. The challenge for all parties is that the students at the other
high schools use those pools for physical education classes, water polo teams (fall season), and
swim teams (spring season). In addition, all of these pools are smaller, and therefore have
significantly fewer lanes, than the BHS pool. Fitting all of the groups in is a challenge and will
remain so throughout the reconstruction project.
Due to the extended closure, BAC is struggling to remain fiscally sustainable. To date, they
have laid off 80% of their staff and is restructuring their services provided. BAC is currently
awaiting rental rates from the District and the City of San Mateo so they can decide their next
steps.
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Burlingame Aquatic Club Presentation
October 18, 2018
Fiscal Impact
Until the District determines the level of renovations, it is unknown what the total cost to the City
will be but at a minimum, the City will be responsible for $1,269,203. The City's capital
improvement budget already includes $600,000 as a placeholder. The remaining funds needed
to pay the City's share will be appropriated from undesignated fund balance and brought to the
City Council for approval with the mid -year budget review.
The fiscal impact to BAC remains unseen.
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