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Home My WebLink AboutAgenda Packet - PR - 2004.10.21BURLINGAME PARKS & RECREATION COMMISSION 7:00pm, Thursday, October 21, 2004 Burlingame City Hall, 501 Primrose Road, Burlingame Roll Call Dittman, Erickson, Heathcote, Kahn, Larios, Lawson, Muller 2. Approval of Minutes Approve the minutes of the September 16, 2004 meeting 3. Public Comments This is the opportunity for members of the public to address the Commission regarding items not otherwise on the agenda. The Ralph M. Brown Act prohibits the Commission from acting on any matter that is not on the agenda. The Chairperson may limit speakers to three minutes each. 4. Old Business A. Field Use Policy B. Pershing Park Playground Rehabilitation C. Community Recognition Policy D. Capital Improvement Project Update E. Public Art Policy 5. New Business A. Key Indicators for Parks & Recreation Department B. Non -Resident Fees for Class Registrations 6. Reports / Hand -Outs A. Parks & Recreation Department Reports B. Commissioners 7. Adjournment Next Reeular Meetings: Thursday, November 18, 2004 — 7:00 pm at Conference Room "A", City Hall NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Dept. at (650) 558-7330 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas `,�, and minutes are also available on the City's website: www. burlingame. org. City of Burlingame - Parks & Recreation Dept. 850 Burlingame Ave., Burlingame, CA 94010NEINUM �g BU[F!U_ GAME phone: (650) 558-7300 - fax: (650) 696-7216 recreationAburlingame.org OM ATHLETIC FIELD USE POLICIES (September 24, 2004 Draft) I. PURPOSE A. To define "Athletic Field User Groups" (User Groups) and the scope of the support to be offered by the City. Such support may be defined in allocation of field space, opportunities to conduct tournaments or sell snacks, use of indoor meeting space or other. B. Programs that offer new opportunities for the community (including existing opportunities for a different section of the community) should be encouraged. Programs competitive with City offerings may be prohibited. H ROLE OF THE PARKS AND RECREATION DEPARTMENT L A. Parks & Recreation Department staff will enforce the use of the fields and ensure that all User Groups adhere to the requirements of the City of Burlingame. Such requirements may include items such as annual schedules, insurance, parking restrictions, collection of field use fees, etc. B. City has need/responsibility to offer programs and realize revenues to offset administrative and parks maintenance costs. C. City reserves the right to expand its program offerings. III. VALID USER ORGANIZATION A. User Groups, once validated by the Parks & Recreation Commission, can request field space for seasonal sports leagues and tournaments. B. User Groups are defined as: —(needs to be determined) (current field users include: AYSO, BYBA, BGS, BHS, Mercy High School, PPSL (St. Catherine's & OLA), Coyotes Lacrosse, outside rentals, etc) C. To become a User Group, the group must apply in writing to the Parks & Recreation Commission. Applications must be received by the Parks & Recreation Department at least two weeks prior to a Commission meeting. Commission will review and discuss the information at the meeting and hold a public hearing at the subsequent meeting, before validation. Such application must include the following: 1. Written league rules and guidelines 2. Annual schedule for the organization, including practice and game dates, �" tournament dates, and any special events (examples: opening ceremonies) 3. Initial list of board members with their contact information 4. Presentation to the Commission D. No User Group may, without approval of the Parks & Recreation Department, loan or sublet to any other organization or individual any of the privileges or services provided by the City. E. Any organization conducting an activity on City facilities must provide adequate insurance to City prior to start of activity. F. Each year, each organization shall submit its planned schedule for on -season play. Off-season play, tournaments, and camps to the P&R Dept. for scheduling consider attention. G. Organizations offering camps on a for fee basis will be subject to a fee from the City for use of the facilities. <Fee still to be established H. Organizations offering scholarship to low income participants will be given priority for use over those not offering scholarships. IV FIELD SPACE ALLOCATION A. Each valid User Group will be allocated field space, including scheduled times, by the Parks & Recreation Department staff. B. User Groups will be limited to the amount of field space from the previous year unless otherwise allowed by staff. C. New User Groups will be allocated field space proportionate to the number of Burlingame residents and number of participants. D. The Field Use Priority Ranking is as follows: 1. Burlingame High School events on SMUHSD facilities 2. City of Burlingame Parks & Recreation Department activities 3. Valid User Groups (to be defined and prioritized) 4. Outside field rentals E. At the annual Field Users meeting, the Recreation and Parks Supervisors will discuss the previous year and schedule the upcoming season(s). Additional meetings may be called, as needed, to discuss field allocations. F. Each User Group shall pay a $5 per participant fee for each participating player each season and an additional $20 per non-resident fee for those participants not residing in the City of Burlingame. G. Organizations are currently assessed a usage fee for each participant in the program. City reserves the right to increase that assessment in the event of financial needs of the City. Assessments will only be used by City for maintenance or improvements to the facilities. Assessments may be set for each league, or camp offered. H. Camps offered by local non-profit organizations will be allowed — on a year to year basis — if they do not compete with programs offered by the City or the existing programs offered by other non-profit organizations. I. Programs open to all members of the community will be given a higher priority than those serving only a specific group or team. J. Staff will take into account number of participants and percentage of Burlingame residents when assigning appropriate field space. V PERMITTED ACTIVITIES \.. A. Each User Group is limited to conduct only the activities specified in their Use Permit. Examples of activities that will not be allowed without prior approval include clinics, conditioning camps, tournaments or off-season leagues. B. The Department reserves the right to close any field that is maintained by the City for safety reasons (examples: rainouts, park improvements). In the event of such closure, the Department will attempt to contact each field user and will post a notice on the Field Condition Line: (650)558-7319. C. Any coach or team that uses a closed field is subject to a one-year ban from using City facilities. VI APPEAL PROCESS A. P&R staff will handle the enforcement of these policies. B. In the case of a dispute over the meaning, interpretation or intent of any portion of these Use Policies, User Groups may appeal decisions of the Parks & Recreation Department to the Parks & Recreation Commission. Draft — September 24, 2004 — RS L L.. BURLINGAME PARKS & RECREATION DEPARTMENT Practice/Game Field Assignments Fall 2004 BAYSIDE #1 (MAIN) 4:00pm - 6:00pm 6:00 m -10:00 m MON TUES WED THURS FRI I SAT SUN BYBA PPSL(0) ASA BYBA BYBA ASA All Day PPSL All Da Rec A Rec A Rec A Rec A Rec A BAYSIDE #2 (New i 4:00pm - 6:00pm 6:00pm - 8:00pm 8:00pm - 10:00pm MON TUES WED THURS FRI SAT SUN BYBA PPSL(0) BYBA PPSL SC BYBA BYBA All Day PPSL All Day Rec A Rec A Rec A Rec A Rec A Rec A Rec A Rec A Rec A Rec A BAYSIDE #3 & 4 No & So MON TUES WED THURS FRI SAT SUN 4:00pm - 6:00pm 6:00pm - 8:30pm 8:30 m - 10:30 m CYSA CYSA CYSA CYSA CYSA AYSO & CYSA CYSA All Day CYSA CYSA CYSA CYSA CYSA Rental Rental Rental CYSA Rental Murray Field 4:00pm - 6:00pm 6:00pm - 8:30pm 8:30 m - 10:30 m MON TUES WEDI THURS FRI SAT I SUN CYSA CYSA AYSO CYSA CYSA AYSO & CYSA CYSA All Day AY/CY CYSA AYSO CYSA CYSA AYSO CYSA AYSO CYSA Rental BHS Softball Fields MON TUES WED THURS FRI 5:00pm - Dark AYSO AYSO AYSO AYSO AYSO SAT SUN AYSO All Day ASA All Da BHS-Stadium Field 3:15pm - 5:00pm 5:00pm - 6:00pm 6:00pm - 8:00pm 8:00 m -10:00 m MON TUES WED THURS FRI SAT SUN BHS-5:30 BHS-5:30 BHS BHS BHS BHS until 12 CYSA until 2:30 AYSO AYSO BHS BHS BHS AYSO AYSO BHS Rec A BHS AYSO after 12nwn Rental after 3 Pm AYSO Rec A Rental Rec A BHS OSBERG FIELD-BIS MON TUES WED THURS FRI 3:00pm-6:00pm BIS BIS I BIS I BIS BIS 6:00pm - Dark CYSA CYSA JAYS01 AYSO CYSA SAT SUN AYSO & CYSA AYSO & CYSA AX 12-3 m CUERNAVACA PARK MON I TUES I WED I THURS FRI SAT SUN 3:30pm - Dark I PPSL(0) PPSL SC PSL O PPSL SC AYSO AYSO until 4 prn ASA All Da FRANKLIN FIELD MON TUES WED THURS FRI SAT SUN 5:15pm - Dark AYSO AYSO AYSO AYSO AYSO AYSO All Day CYSA 9-12noon 12-3 RAY PARK -Main 3:00pm - 4:30pm 4:30pm - 5:30pm 5:30 m - Dark MON TUES WED THURS FRI SAT SUN Rec Y Rec Y Rec Y Rec Y Rec Y PPSL(0) All Day _, r PPSL(0) Rec Y BGS Rec Y PPSL(0) PPSL O BGS BGS BGS PPSL O RAY PARK -Small 3:00pm - 4:30pm 4:30pm - 5:30pm 5:30 m -Dark MON TUES WED THURS FRI SAT SUN Rec Y Rec Y Rec Y Rec Y Rec Y PPSL(0) All Day ` , s PPSL(0) Rec Y BGS Rec Y PPSL(0) PPSL(0) BGS BGS BGS PPSL O WASHINGTON -MAIN MON I TUES WED THURS FRI 3:00pm - 5:00pm BYBA I AYSO BYBA AYSO BYBA 5:00pm - 9:00pm I AYSO I AYSO JAYS01 AYSO BYBA Before Oct. 18 SAT SUN AYSO BYBA Until 2 All Da BYBA after 3 pyn WASHINGTON -MAIN MON TUES WED THURS FRI AYSO SAT AYSO Until 2 BYBA after SUN BYBA All Da 3:00pm-5:15pm (10/18 on) BYBA AYSO BYBA AYSO 5:15pm-9:00pm (10118 on) AYSO AYSO AYSO AYSO until 6 pm BYBA 6+ WASHINGTON-SMALL MON I TUES I WED I THURS FRI SAT SUN PPSL(SC) 2:00 to 4:00 3:30 m - Dark PPSL SC PPSL SC PSL S PPSL SC PPSL SC (CYSA - Soccer) Effective 8/1 -11/30 (AYSO -Soccer) -Burl P&R Soccer Camps (Soc Ctr) 8/16-27 9am4pm (Rec A -Adult Rec) -CYSA Soccer Tourney @ Bayside/BHS/Wash Pk/Franklin 8/28 & 29 (Rec Y-Elem. Flag Football) -Fire Dept Over the Line Tourny 9/6 Soccer Ctr/Lower Deck (ASA-Jane Eymer Softball) -AYSO Opening Day at BHS 9/11-8 am to 12noon (BGS-Fall Girls Softball -AYSO Sunday use on all usual fields 9/12, 9/26 & 10/31 (BYBA-Fall Baseball) Oct 3rd -Carey School use of BHS Stadium and softball fields -all day (PPSL -Catholic School Bas -Oct 9 & 10 Relay for Life-BHS Track & Field (Sat all day, Sun until noon) (Rental -Adult Soccer Rental -BHS Girls Soccer Tourney @ BHS & Soccer Center Nov 20-27 Football -Toys for Tots -Nov. 13 & 14 @ Bayside #2 (AIIDay) -LAX Clinics Sundays, Oct & Nov @Osberg/Franklin (except 10131) -New li hts scheduled to be installed at Ba side #1 a rox. 10/11 Fields Closed - Dec/Jan/Feb revised 7/21/04 oNatu,'alaTurf - BURLINGAME PARKS & RECREATION DEPARTMENT Practice/Game Field Availability Spring 2004 BAYSIDE #1 (Main) 4:00pm - 8:00pm 8:00pm - 10:30pm MON TUES WED THURS FRI SAT SUN BYBA BYBA BYBA BYBA BYBA BYBA BYBA All Da Rec A Rec A Rec A Rec A Rec A BYBA BAYSIDE #2 3:00pm - 5:30pm 5:30pm - 8:00pm 8:00pm - 10:30 m MON TUES WED THURS FRI SAT SUN BYBA BYBA BYBA BYBA Me rc BYBA All Day BYBA All Da BYBA BYBA I BYBA BYBA BYBA Rec A Rec A Rec A Rec A Rec A BAYSIDE #3 & 4 (No & So) MON TUES WED THURS FRI SAT SUN 4:00pm - 8:30pm BYBA BYBA BYBA BYBA BYBA until 10 BYBA All Day BYBA 12noon on Murray Field 4:00pm - 6:00pm 6:00pm - 8:30pm 8:30pm - 10:30pm MON TUES WED THURS FRI SAT SUN Soc Soc Soc Soc Soc Soc All Day Soc All Day Rental Soc Soc Rec A Soc Rental Rental Soc Rec A Soc BHS Softball Fields MON TUES WED THURS FRI 5:00pm - Dark BGS BGS I BGS BGS I BGS SAT SUN BGS All Day BGS All Da BHS Stadium Field MON TUESI WED THURS1 FRI 3:00pm - 6:00pm BHS BHS BHS BHS BHS 6:00pm - 7:30pm Soc Soc Soc Soc Soc 7:30pm - 10:00pm Soc Rec AlRental Rec A Soc SAT SUN kdIt So until 12juntil Yth Gaelic 11 am oG 12noon PSL Track 12noon+ OSBERG FIELD-BIS 3:00pm-6:30pm 6:30pm - Dark MON TUES WED THURS FRI SAT SUN BIS BIS BIS BIS BIS LAX All Day LAX All Da LAX LAX LAX LAX LAX CUERNAVACA PARK 3:00pm - 5:00pm 5:00pm - Dark MON TUES WED THURS FRI SAT SUN Mercy Mercy Mercy Mercy,Mercy BYBA All Da BYBA All Da BYBA BYBA BYBA BYBA BYBA FRANKLIN FIELD MON TUES WED THURS FRI 3:00pm - Dark BGS BGS BGS BGS I BGS SAT SUN BGS All Da LAX All Da RAY PARK ;If1 (Main) MON TUES WED THURS FRI SAT BGS All Da SUN 3:00pm - Dark BGS BGS BGS BGS BGS RAY PARK #2 MON TUES WED THURS FRI 3:00pm - Dark BGS BGS BGS BGS BGS SAT SUN BGS All Da WASHINGTON -MAIN 3:00pm - 6:00pm 6:00pm - 8:00pm 8:00 m - 1 0:00m MON TUES WED THURS FRI SAT SUN BHS BHS BHS BHS BHS BYBA All Day BYBA All Day BYBA BYBA BYBA BYBA BHS BYBA BYBA BYBA Rental BHS WASHINGTON-SMALL 3:00pm - 6:00pm 6:00pm - 8:00pm MON TUES WED THURS FRI SAT SUN BHS BHS BHS BHS BHS BYBA All Dayl BYBA All Day BYBA BYBA BYBA BYBA BYBA (BGS - Burl. Girls Softball) (BYBA - Baseball) (Soc - Spring Soccer) (BIS - Soccer) (BHS - Baseball) (Rec A - Adult Rec) (LAX-LAcrosse) PPSL-Track Meets) Effective 311 - 616 All Fields Closed (except BHS Stadium)- Dec/Jan/Feb Soccer Center re -seeded and fenced off Dec 1-Feb 29 BGS Clincs @ BHS Softball Fields Jan 24 BGS Opening Day at BHS Stadium & Softball Fields -March 1 Frosh/Soph Baseball Tourney @ Wash Pk (April 3 - April 10) BHS Softball Toumy @ BHS Softball Ads Spring Break wk(a Lacrosse games at BHS Sat. March 20 & 27 BURLINGAME PARKS & RECREATION DEPARTMENT Practice/Game Field Assignments Summer 2004 BAYSIDE #1 (MAIN) 9:00am - 3:00pm 3:00pm - 6:00pm 6:00pm - 10:00 m MON TUES WED THURS FRI SAT SUN Rec C Rec C Rec C Rec C Rec C BYBA All Day BYBA All Day BYBA BYBA BYBA BYBA BYBA Rec A Rec A Rec A Rec A Rec A BAYSIDE #2 (New) 9:00am - 3:00pm 3:00pm - 6:00pm 6:00 m-10:00pm MON TUES WED THURS FRI SAT SUN Rec C Rec C Rec C Rec C Rec C BYBA All Day BYBA All Day BYBA BYBA BYBA BYBA BYBA Rec A Rec A Rec A Rec A Rec A BAYSIDE #3&4 (No&So) MON TUES WED THURS FRI SAT SUN 9:00am - 3:00pm 3:00pm - Dark Rec C Rec C Rec C Rec C Rec C BYBA All Day BYBA All Da BYBA BYBA BYBA BYBA BYBA Murray Field 9:00am - 6:00pm 6:00 m - 10:00 m MON TUES WED THURS FRI SAT SUN Rec C Rec C Rec C Rec C Rec C Soc Soc Rental G G Rec A Soc Soc Soc BHS Softball Field-Var. MON TUES WED THURS FRI SAT SUN 8:00am - 1:30pm 1:30pm - 4:00pm 4:00pm - 6:30pm 6:30 m - Dark Rec C Rec C Rec C Rec C Rec C OPEN All Day OPEN All Day Rec C Nuggets Nuggets Nuggets Rec C Rec C BGS Rec C BGS Rec C Rec C BGS Rec C BGS Rec C BHS Softball Field-JV 8:00am - 3:00pm 4:00pm - 6:30pm 6:30pm - Dark MON TUES WED THURS FRI SAT SUN Rec C Rec C Rec C Rec C Rec C OPEN All Day OPEN Ali Day Rec C Flames Rec C Flames Rec C Rec C BGS Rec C BGS Rec C BHS Stadium Field 9:00am - 3:00pm 3:00pm - 7:00pm 7:00 m - 10:00 m MON TUES WED THURS FRI SAT SUN Rec C Rec C Rec C Rec C Rec C OPEN All Day OPEN All Day Rec C Soc Rec C Soc Soc Soc Rec A Rental Rec A Soc OSBERG FIELD-BIS 9:00am - 3:00pm 3:00pm - Dark MON TUES WED THURS FRI SAT SUN SS SS SS SS SS OPEN All Da OPEN All Da Soc Soc Soc Soc Soc CUERNAVACA PARK MON TUES WED THURS FRI 3:00pm - Dark BYBA BYBA BYBA BYBA BYBA SAT SUN BYBA All Day OPEN All Da FRANKLIN FIELD 9:00am - 3:OOpm 3:OOpm -Dark MON TUES7ECD FRI SAT SUN SS SS SS SS OPEN All Da OPEN All DaRAY Soc Soc Soc Soc PARK -Main 9:00am - 3:00pm 3:00pm - Dark MON TUESHURS FRI SAT SUN Rec C Rec C Rec C Rec C Rec C BGS All Da BGS BGS BGS BGS BGS RAY PARK -Small 9:00am - 3:00pm 3:00pm - Dark MON TUES WED THURS FRI SAT SUN Rec C Rec C Rec C Rec C Rec C BGS All Da BGS BGS BGS BGS BGS WASHINGTON -MAIN 9:00 am-3:00pm 3:00pm - 9:00 MON TUES WED THURS FRI SAT SUN Soc C Soc C Soc C Soc C Soc C BYBA All Da BYBA All Da BYBA BYBA BYBA BYBA BYBA WASHINGTON-SMALL 9:00 am-3:00pm 3:00pm - Dark MON TUES WED THURS FRI SAT SUN Soc C Soc C Soc C Soc C Soc C BYBA All Day BYBA I All Da BYBA BYBA BYBA BYBA BYBA (SS - Summer School) (Rec A - Adult Rec) (Rec C - Rec Sports Camps) (BYBA - All -Stars) (Soc C -Soccer Camps) (G-Gaelic Football - Adult/Youth) (BGS - ASA All -Stars) (WBN- ASA West Bay Nuggets) (Flames-ASA Burlingame Flames) Effective 6/7 - 7/31 BYBA Tournaments @ Bayside June 17-21 & 24-28 BGS Tournament @ Ray Park June 18-20 P&R Football Camp@ BHS softball fields 6/21-7/1 (24pm) P&R Track Camp@BHS Stadium FId June 16 - 20 (94pm) P&R Soccer Camp@ Soc Ctr July 12-16 (gam - 4pm) P&R Lacrosse Camp@ Franklin July14-31 (7-9pm) City of Burlingame - Parks & Recreation Dept. 850 Burlingame Ave., Burlingame, CA 94010, u A phone: (650) 558-7300 - fax: (650) 696-7216 recreationAb� urlingame.or;jj v�''ba w Ln"4r' Date: October 13, 2004 To: Parks & Recreation Commissioners City Council From: Randy Schwartz Re: Monthly Report Parks Division 1. Jack MacDonald was promoted to Maintenance Leadworker 2. Tree crew has begun to replant 130 City street trees 3. Increase in weeds and trash are apparent due to reduction in maintenance staff 4. Staff is working with Beautification Commission on tree removal/sidewalk issues and tree view ordinances L, 5. Completed annual tree contract process 6. Pershing Park Playground — equipment and design work agreed upon by Committee 7. BART Landscaping —next steps are water hook-up and plantings Recreation Division 1. Flu Shot program will not be conducted due to nationwide shortage 2. Senior trips are full for Fall, including 53 for River Rock Indian casino 3. 340 7t' & 8"' graders at YAC dance 4. Berkeley Farms tickets to 49er games are no longer offered to non-profit groups 5. YAC will defend their title in the Roosevelt School chili cook -off on October 15th 6. Adult softball and basketball leagues are complete for the Summer/Fall season 7. 4' to 8' grade flag football and volleyball leagues are underway 8. Staff is switching to an updated registration program that will eventually allow internet registrations 9. Assisting Burlingame Intermediate School to upgrade their volleyball system