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HomeMy WebLinkAboutMin - PR - 2004.11.18MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, November 18, 2004 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Larios at 7:02 pm at Burlingame City Hall, 501 Primrose Road. ROLL CALL Commissioners Present: Dittman, Erickson, Heathcote, Kahn, Larios, Lawson, Muller Commissioners Absent: None Staff Present: Parks & Recreation Director Schwartz, Recreation Supervisor Mike Blondino Others Present: Youth Advisory Committee Members: Ann Bruni, Beth Bruni, Grant Gilliam; Kjell Bostrom; Phil Kahn MINUTES The minutes of the September 16, 2004 Commission meeting were approved as submitted. PUBLIC COMMENTS - None OLD BUSINESS A. Field Use Policy — Director Schwartz reviewed the draft of the Field Use Policy, which includes the edits and additions made by the Commission at the September 2004 meeting. The policy will (1) assist the Parks & Recreation Department in prioritizing field space for existing non-profit organizations, new youth sports organizations that may form in the future, groups interested in extending their current seasons, groups interested in conducting camps; and (2) will serve as a referral document for the Commission when hearing appeals. Kjell Bostrom spoke about the CYSA soccer program. CYSA's annual season runs from August 1 st to July 315t. Although league play is divided into Fall and Spring seasons, only one registration fee is charged to each player. CYSA has been working cooperatively with AYSO to avoid scheduling conflicts and offer training camps to the public. Recreation Supervisor Blondino conducts two scheduling meetings each year, with all of the field users, in order to assign practice and game times. Schwartz stated that Staff would draft a list of each current field user's regular and secondary seasons of play and would bring that list to the Commission's next meeting for review. Commissioner Heathcote asked if the policy could be reviewed after the first year of use to determine its effectiveness. Staff agreed that, if the policy was adopted, a first year review would be a prudent step. Commissioner Muller made a motion to "Adopt the Field User Policy and review it after the first year". The motion was seconded by Commissioner Dittman and passed unanimously. Parks & Recreation Commission Minutes November 18, 2004 — page 2 B. Pershing Park Playground Rehabilitation — Commissioners Heathcote and Lawson discussed the progress of the Pershing Park Playground Rehabilitation project. The Playground Committee has agreed upon the equipment and design. The playground will feature a web -like netting that children will be able to climb. Construction is scheduled to begin in early spring. C. Community Recognition Policy —Schwartz reported that the City Council adopted the Community Recognition Policy on October 180'. This policy, originally drafted by the Commission, establishes procedures for naming of facilities and a Walk of Fame. D. Ca itp al Improvement Project Update — Schwartz updated the Commission on two Capital Improvement Projects. 1. Recreation Supervisor Blondino is working with structural and electrical engineers on the Bayside Park Ballfield #1Lighting Project. Because of staff reductions, the construction work was delayed and is now scheduled for September or October of 2005. 2. Parks Superintendent Tim Richmond, project manager for the Bayside Park Restroom & Snack Shack project, is working with Callander Associates because of their familiarity with the landfill area beneath Bayside Park. The project calls for a new restroom and snack shack building to be constructed in a location proximate to ballfields #l, #2 and #3 and addresses the ADA issues of the current restroom and the eventual widening of Airport Blvd. E. Public Art Policy — Commissioners Kahn & Lawson reported on the progress of the Public Art Policy Committee. The policy will establish guidelines for donations of art to the City or donations of money to purchase art. Artwork that is to be placed in or around the Library will be directed to the Library board for recommendation to Council; in City parks or recreation facilities to the Parks & Recreation Commission; on other City property to the Beautification Commission. The Commissioners discussed the Selection/Acceptance policies. NEW BUSINESS A. Key Indicators for Parks & Recreation Department — Director Schwartz asked the Commissioners for their input on a draft list of key indicators for the Parks & Recreation Divisions. The Commissioners edited several of the indicators and added a few. The Department will track these items in the upcoming year. Commissioner Dittman requested the items come back to the Commission in a year, so the indicators themselves can be reevaluated. Commissioner Heathcote discussed the proposed reporting format. B. Non -Resident Fees for Class Registrations — Schwartz discussed a growing trend within the municipal recreation industry to eliminate non-resident fees and stated that this issue may come before the Commission within the upcoming months. Parks & Recreation Commission Minutes November 18, 2004 — page 3 C. Meeting with City Council — The Commission agreed to meet with the City Council on February 17, 2005 at 6:00pm, prior to the Commission's regular 7:00pm meeting. D. Status of December 2004 Meeting — The Commissioners agreed to meet as scheduled on December 16, 2004. E. Youth Advisory Committee (YAC) Report — YAC officers Ann Bruni and Grant Gilliam reported that the YAC has recently conducted a very successful 7a'/8d' grade dance and is planning another dance, a trip to Laserquest, a family BINGO night activity, a Parents Night Out event, a flea market and a City wide talent show. The YAC will also be serving food at a local food kitchen during the holidays. Chairman Larios asked if the YAC would be willing to host a seminar for parents and children on drug awareness that would include individuals and representatives of agencies associated with drug abuse. Bruni and Gilliam discussed several reactions students may have in attending a drug abuse or education seminar. The YAC representatives will discuss the seminar with school representatives and student body organizations and report back to the Commission at the December meeting. REPORTS - Director Schwartz reported the following: A. Parks & Recreation Department Report — attached I,.-, B. Recreation Division's October 2004 Collection Report C. Former Parks & Recreation Commissioner Tom Nyhan contacted staff in November, pledging a gift of $5,000 in his estate to be left to the City of Burlingame for the construction of a band stand in Washington Park D. The City recently completed a facilities masterplan. The consultant and the Department Head team have both listed the Recreation Center as City facility most in need of replacement — see attached report E. Letter from Alta Loma parent describing potential incident between BIS and Alta Loma flag football players — attached NEXT MEETING The neat meeting of the Parks & Recreation Commission will be held on Thursday, December 16, 2004 at 7:00 p.m. at Burlingame City Hall. There being no further business to come before the Commission, the meeting was adjourned at 9:07 pm. Respectfully submitted, Q Randy Schwartz Director of Parks & Recreation