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HomeMy WebLinkAboutMin - PR - 2004.12.16MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, December 16, 2004 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Vice -Chairman Heathcote at 7:02 pm at Burlingame City Hall, 501 Primrose Road. ROLL CALL Commissioners Present: Dittman, Erickson, Heathcote, Kahn, Lawson Commissioners Absent: Larios, Muller Staff Present: Parks & Recreation Director Schwartz, Others Present: Youth Advisory Committee Members: Grant Gilliam, Jake Rouse Friends of Mills Canyon Members: Viola Larson, Marjorie Taylor MINUTES The minutes of the November 18, 2004 Commission meeting were approved as submitted. PUBLIC COMMENTS - None OLD BUSINESS �-' A. Field Use Policy — Following up on the Field Use Policy from the last Commission meeting, staff presented a matrix displaying current athletic field use by the various community organizations. Commissioner Lawson moved to "Adopt the matrix for the purpose of establishing a baseline of use under the Field Use Policy". The motion was seconded by Commissioner Kahn and passed unanimously. This matrix will serve as the baseline to determine the level of use and typical seasons for each of the field users. B. Pershing Park Playground Rehabilitation — The equipment is being ordered and the project is still on schedule for spring construction. Vice -Chair Heathcote noted the progress of San Mateo's Bayside Park construction at their former dump site. NEW BUSINESS A. Friends of Mills Canvon Use of Recreation Center — Marjorie Taylor asked the commissioners for free use of the Recreation Center for meetings of the Friends of Mills Canyon (FMC). The five members of the FMC Steering Committee meet monthly in the Recreation Center and pay approximately $18 each month. FMC resents being charged anything at all and would eventually hope to have the Recreation Division staff take over the Canyon tours. Marjorie's husband, Ed Taylor, started the trail in Mills Canyon, working with then -Director John Hoffman. After Mr. Taylor's death, the City named the trail after him. FMC was formed in the mid-80's and now has approximately 80 members. They used to meet in Marjorie's home, but now find it easier to meet in the Recreation Center. Parks & Recreation Commission Minutes December 16, 2004 — page 2 Staff stated that the FMC is a non-profit organization that does a tremendous amount of work for the Mills Canyon area. FMC is charged a nominal fee for use of the Recreation Center classrooms; the same fee as is charged to other community non-profit groups — 50% of the private rental rate. Like many other non-profit groups, FMC makes improvements to the City facility as well as providing community programs. The Commissioners discussed the similarities and differences between FMC and other non -profits and could not find substantial differences. Commissioners Lawson and Kahn stated that they would seek to find an alternate location for the meeting, at a site that would not charge the group. Mrs. Taylor stated that was fine if they looked, but the group would prefer to pay the money than meet in a different location. YAC representatives Gilliam and Rouse said that they would bring this item back to the YAC for discussion, in hopes of having the YAC underwrite the cost of the meeting rooms for the FMC. The YAC representatives will report back to the Commission at their next meeting. B. Commissioner's Trainings — Schwartz mentioned several Commission training opportunities available to Parks & Recreation Commissioners and asked for feedback from the Commissioners. The four training opportunities are: California Association of Parks & Recreation Commissioners and Board Members California Parks & Recreation Society's annual conference City of Burlingame Commissioner's training Local Parks & Recreation Commissioner training The Commissioners stated a preference to meet with other Burlingame commissioners in a training session. Staff will pass this information on to the City Manager's office. Commissioner Kahn also suggested that this training session may take the place of the annual Commissioner's Dinner. REPORTS A. YAC Representatives Gilliam and Rouse reported they spoke with Burlingame High School Principal Matt Biggar about the drug prevention program discussed at last month's meeting. The High School will include a drug prevention component in their upcoming Student Impact Team seminar. The seminar will include guest speakers and will focus on ways to relieve stress and the effects of drugs on the body. Staff will work with representatives from Burlingame Intermediate School to determine if a similar program can be conducted at the middle school. Gilliam suggested the program be comprised of small group discussions to allow interaction with the speaker and to ensure students paying attention. Commissioner Erickson complimented YAC on working on important social projects and not just focusing on providing recreational activities. _`N Parks & Recreation Commission Minutes December 16, 2004 —page 3 Rouse also reported on several YAC activities: a canned food drive in conjunction with their next 7t'/8t' grade dance, a recent paint ball trip was very successful, an upcoming ski trip, visit to a retirement home, Parent's Night Out, and service at a homeless shelter. B. Vice -Chair Heathcote stated he is unhappy with the level of quality of the sycamore pruning and asked if there is any progress on plans to build a new Community Center. C. Commissioner Lawson asked about the stop light at El Camino Real and Adeline. Staff said that intersection is controlled by Caltrans. D. Commissioner Kahn stated that she is moving to Sonoma in January and will be leaving the Commission. She said that being on City commissions was one of her favorite parts of living in Burlingame. E. Commissioner Dittman asked about the progress of the effort to form a Parks Joint Powers Authority in San Mateo County and suggested downsizing next year's annual Commissioner's Dinner due to budget reductions. NEXT MEETING The next meeting of the Parks & Recreation Commission will be held on Thursday, January 19, 2005 at 7:00 p.m. at Burlingame City Hall. There being no further business to come before the Commission, the meeting was adjourned at 8:30 pm. Respectfully submitted, Randy Schwartz Director of Parks & Recreation