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HomeMy WebLinkAboutMin - PR - 2002.07.18MEETING MINUTES Burlingame Parks & Recreation Commission Thursday, July 18, 2002 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Ed Larios at 7:02 p.m. in Conference Room "A" at Burlingame City Hall. ROLL CALL Commissioners Present: Erickson, Heathcote, Kahn, Larios, Lawson, Minderman, Muller; Youth Commissioners Martindale, Warden Commissioners Absent: Dittman Staff Present: Parks & Recreation Director Schwartz Others Present: Recreation Supervisor Little; Diana Warden, Burlingame MINUTES Minutes of the June 20, 2002 regular meeting of the Commission were approved as submitted. OLD BUSINESS A. Ray Park Youth Snorts Use Policy Director Schwartz reviewed the work of the committee to craft a policy for youth sports groups using Ray Park. This policy was distributed to the Park's neighbors and main user, Burlingame Girls Softball League (BGSL). Schwartz also read an email from Ann Wallach, one of the Park's neighbors, supporting the Policy. The commissioners clarified a few of the items and discussed several of the issues, such as parking, parking enforcement and use of the public address system. Commissioner Heathcote made a motion to adopt the Ray Park Youth Sports Use Policy as amended. Commissioner Muller seconded the motion, which passed unanimously. The approved policy reads: Youth sports events (tournaments, league games, opening day events, etc.) at Ray Park anticipating over 150 players at any one time should be relocated to a more suitable location (a typical Saturday of softball games = approx. 140 players). The alternate location should be selected by the Parks & Recreation Dept., on a case by case basis, based upon the activity's needs as well as the other on -going community activities. No games shall be held on Sunday, except for one tournament per year. All Sunday games must be approved by the Director of Parks & Recreation and notices must be sent to the houses within 300 feet of the Park. Regular season games shall not begin prior to 10:00 am and no tournament games shall begin prior to 9:00am. Practice shall not begin more than one hour prior to the first game of the day. In accordance with Parks regulations, no amplified music will be allowed in the Park. With the approval of the Director of Parks & Recreation, a public address system may be used to announce line-ups and players, but may not be tested or used prior to 8:30am. Youth sports events must have a representative on site to attend to parking issues caused by the event. The league shall inform the Parks & Recreation Department who will be serving as the parking representative. r Fireworks are prohibited. Parks & Recreation Commission Thursday, July 18, 2002 — page 2 B. Community Center & Temporary Teen Center. Schwartz stated that he has been in contact with a couple of real estate agents regarding the properties identified by the Commission as potential sites for a temporary teen facility. The old Route 66 property is available for $15,000/month. The antique store at 783 California Drive is available for approximatelhy $6,000/month. Schwartz will be inspecting the 783 California Drive property on July 19 . Because (1) the facility meets the general criteria previously established (location, size, low impact on neighbors, etc.), (2) the commissioners feel that the rental cost is within reason and (3) the Commission is not scheduled to meet again until September, Commissioner Kahn moved that "Director Schwartz, if he believes that the property meets the program needs of the teens, has the support of the Parks & Recreation Commission before the City Council ". C. Youth Advisory Committee (YAC) Report Youth Advisory Commissioner Warden reported that the YAC will not have a meeting until September, but they are providing a barbecue for the Music in the Park concerts and made $1,000 profit from the cotton candy sale at Art in the Park. D. Senior Resources Handbook Kahn reported that Commissioner Dittman, who is currently on vacation, is inputting the data for the handbook. PUBLIC COMMENTS There were no comments from the public. NEW BUSINESS None REPORTS A. Burlingame Aquatic Center (BAC) Programs & Maintenance — Recreation Supervisor Little informed the commissioners of the BAC's hours (M-F: 5:30am to 9:OOpm; Sat: 8:30am to S:OOpm; Sun 1 I:00am to 8:30pm), the difficulties of maintaining a pool with so little down time and the wide variety of programs offered by the City and the Burlingame Aquatic Club. As many as 800 people use the facility on a busy day. The City will soon assume full maintenance of the facility, aside from the boiler room and any necessary capital improvements. A meeting between the City, School and Club representatives is scheduled to work out the specific responsibilities and policies of the user groups and to establish maintenance standards. Chairman Larios commented that the Club is still allowing its members to use the South gate of the pool, causing parking issues and tracking more dirt onto the deck. Little agreed that the Club will need to buy into the policies and police their membership. Larios asked about the possibility of having a City employee on deck to ensure policies are followed during all pool operating hours, including times when only school or clubs are using the facility. After much discussion, it was agreed that the policies should be established and enforced by the City and that meetings be T held between the user groups, formally twice each year and informally as needed, to ensure compliance. In response to a question from Commissioner Lawson, Little explained the emergency call -down procedures. n c t Parks & Recreation Commission Thursday, July 18, 2002 — page 3 B. Capital Improvement Project Status - Director Schwartz reported that staff is working with public works on renovating, rather than replacing the restrooms at Ray Park and at Cuernavaca Park. This direction should save several thousand dollars, of the Proposition 12 funds, which can then be used on the other improvements to Cuernavaca (shade structure, seating areas, etc.). C. Parks and Recreation Division Report — See attached. D. Commissioners 1. Larios complimented Schwartz on his year as Director of Parks & Recreation. E. Recreation Division Revenue Report — See attached. NEXT MEETING The next regular meeting of the Parks & Recreation Commission will be held on Thursday, September 19, 2002 at 7:00 p.m. at City Hall. There being no further business to come before the Commission, the meeting was adjourned at 9:17 p.m. Respectfully submitted, �g; Randy Schwartz Director of Parks & Recreation