HomeMy WebLinkAboutMin - PR - 2002.07.18MEETING MINUTES
Burlingame Parks & Recreation Commission
Thursday, July 18, 2002
The regular meeting of the Burlingame Parks & Recreation Commission was called to order by
Chairman Ed Larios at 7:02 p.m. in Conference Room "A" at Burlingame City Hall.
ROLL CALL
Commissioners Present: Erickson, Heathcote, Kahn, Larios, Lawson, Minderman, Muller;
Youth Commissioners Martindale, Warden
Commissioners Absent: Dittman
Staff Present: Parks & Recreation Director Schwartz
Others Present: Recreation Supervisor Little; Diana Warden, Burlingame
MINUTES
Minutes of the June 20, 2002 regular meeting of the Commission were approved as submitted.
OLD BUSINESS
A. Ray Park Youth Snorts Use Policy Director Schwartz reviewed the work of the
committee to craft a policy for youth sports groups using Ray Park. This policy was distributed
to the Park's neighbors and main user, Burlingame Girls Softball League (BGSL). Schwartz also
read an email from Ann Wallach, one of the Park's neighbors, supporting the Policy. The
commissioners clarified a few of the items and discussed several of the issues, such as parking,
parking enforcement and use of the public address system. Commissioner Heathcote made a
motion to adopt the Ray Park Youth Sports Use Policy as amended. Commissioner Muller
seconded the motion, which passed unanimously. The approved policy reads:
Youth sports events (tournaments, league games, opening day events, etc.) at Ray Park
anticipating over 150 players at any one time should be relocated to a more suitable location (a
typical Saturday of softball games = approx. 140 players). The alternate location should be
selected by the Parks & Recreation Dept., on a case by case basis, based upon the activity's needs
as well as the other on -going community activities.
No games shall be held on Sunday, except for one tournament per year. All Sunday games must
be approved by the Director of Parks & Recreation and notices must be sent to the houses within
300 feet of the Park.
Regular season games shall not begin prior to 10:00 am and no tournament games shall begin
prior to 9:00am. Practice shall not begin more than one hour prior to the first game of the day.
In accordance with Parks regulations, no amplified music will be allowed in the Park. With the
approval of the Director of Parks & Recreation, a public address system may be used to announce
line-ups and players, but may not be tested or used prior to 8:30am.
Youth sports events must have a representative on site to attend to parking issues caused by the
event. The league shall inform the Parks & Recreation Department who will be serving as the
parking representative.
r Fireworks are prohibited.
Parks & Recreation Commission
Thursday, July 18, 2002 — page 2
B. Community Center & Temporary Teen Center. Schwartz stated that he has been in
contact with a couple of real estate agents regarding the properties identified by the Commission
as potential sites for a temporary teen facility. The old Route 66 property is available for
$15,000/month. The antique store at 783 California Drive is available for approximatelhy
$6,000/month. Schwartz will be inspecting the 783 California Drive property on July 19 .
Because (1) the facility meets the general criteria previously established (location, size, low
impact on neighbors, etc.), (2) the commissioners feel that the rental cost is within reason and (3)
the Commission is not scheduled to meet again until September, Commissioner Kahn moved
that "Director Schwartz, if he believes that the property meets the program needs of the teens, has
the support of the Parks & Recreation Commission before the City Council ".
C. Youth Advisory Committee (YAC) Report Youth Advisory Commissioner Warden
reported that the YAC will not have a meeting until September, but they are providing a
barbecue for the Music in the Park concerts and made $1,000 profit from the cotton candy sale at
Art in the Park.
D. Senior Resources Handbook Kahn reported that Commissioner Dittman, who is
currently on vacation, is inputting the data for the handbook.
PUBLIC COMMENTS
There were no comments from the public.
NEW BUSINESS
None
REPORTS
A. Burlingame Aquatic Center (BAC) Programs & Maintenance — Recreation Supervisor
Little informed the commissioners of the BAC's hours (M-F: 5:30am to 9:OOpm; Sat: 8:30am to
S:OOpm; Sun 1 I:00am to 8:30pm), the difficulties of maintaining a pool with so little down time
and the wide variety of programs offered by the City and the Burlingame Aquatic Club. As many
as 800 people use the facility on a busy day. The City will soon assume full maintenance of the
facility, aside from the boiler room and any necessary capital improvements. A meeting between
the City, School and Club representatives is scheduled to work out the specific responsibilities
and policies of the user groups and to establish maintenance standards.
Chairman Larios commented that the Club is still allowing its members to use the South gate of
the pool, causing parking issues and tracking more dirt onto the deck. Little agreed that the Club
will need to buy into the policies and police their membership. Larios asked about the possibility
of having a City employee on deck to ensure policies are followed during all pool operating
hours, including times when only school or clubs are using the facility. After much discussion, it
was agreed that the policies should be established and enforced by the City and that meetings be
T held between the user groups, formally twice each year and informally as needed, to ensure
compliance. In response to a question from Commissioner Lawson, Little explained the
emergency call -down procedures.
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Parks & Recreation Commission
Thursday, July 18, 2002 — page 3
B. Capital Improvement Project Status - Director Schwartz reported that staff is working
with public works on renovating, rather than replacing the restrooms at Ray Park and at
Cuernavaca Park. This direction should save several thousand dollars, of the Proposition 12
funds, which can then be used on the other improvements to Cuernavaca (shade structure, seating
areas, etc.).
C. Parks and Recreation Division Report — See attached.
D. Commissioners
1. Larios complimented Schwartz on his year as Director of Parks & Recreation.
E. Recreation Division Revenue Report — See attached.
NEXT MEETING
The next regular meeting of the Parks & Recreation Commission will be held on Thursday,
September 19, 2002 at 7:00 p.m. at City Hall.
There being no further business to come before the Commission, the meeting was adjourned at
9:17 p.m.
Respectfully submitted,
�g;
Randy Schwartz
Director of Parks & Recreation