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HomeMy WebLinkAboutMin - PR - 2002.06.20MEETING MINUTES Burlingame Parks & Recreation Commission Thursday, June 20, 2002 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Ed Larios at 7:02 p.m. in Conference Room "A" at Burlingame City Hall. ROLL CALL Commissioners Present: Dittman, Heathcote, Kahn, Larios, Lawson, Minderman, Muller; Youth Commissioners Martindale, Warden Commissioners Absent: Erickson Staff Present: Parks & Recreation Director Schwartz Others Present: Dorothea Chrisman, 1608 Devereaux Drive, Burlingame George Chrisman, 1608 Devereaux Drive, Burlingame Sally O'Connor, 1556 Balboa Way, Burlingame MINUTES Minutes of the May 16, 2002 regular meeting of the Commission were approved as submitted. r OLD BUSINESS A. Ray Park Use Policy Director Schwartz summarized the discussion from the May 2002 meeting, when the Commissioners tentatively approved a policy for the use of Ray Park by youth sports groups. This plan was distributed to the Park's neighbors and main user, Burlingame Girls Softball League (BGSL). The policy states that: $• Youth sports events (tournaments, league games, etc.) at Ray Park anticipating over 150 players at any one time should be relocated to a more suitable location The alternate location should be selected by the Parks & Recreation Dept., on a case by case basis, based upon the activities needs as well as the other on- going community activities All youth sports leagues need to adhere to the City of Burlingame's noise ordinance 4• No fireworks shall be allowed at Ray Park Dorothea Chrisman told the commissioners that she is in favor of recreation, but that Ray Park is a little neighborhood park and BGSL creates too much of an impact on the neighborhood. She said that a fire vehicle had to stop in the middle of the street last year, while responding to an emergency at her home, because of the traffic caused by the League. George Chrisman asked the commissioners to place tighter control on events at the Park. He talked about the tournament this past weekend. Games began at 9:00 am, but players and coaches began soft toss batting practice drills at 7:00 am Saturday and 6:30 pill on Sunday. Mr. Chrisman also complained about the use of a public address system in use for the tournament. He stated his support of kids in the park, but opposed the early morning start. Mr. Chrisman also stated that the parking situation this year was vastly improved from past years. Parks & Recreation Commission ( Thursday, June 20, 2002 — page 2 �i Sally O'Connor said that this weekend's tournament created less impact on the neighborhood than in past years. However, she is very concerned about children playing on the corner of Balboa and Devereaux. Children have chased balls out into the street and nearly been hit by cars. She also complained about the noise from the pitching machines and batting practice. After much discussion, a sub -committee of Commissioners Heathcote, Lawson, Minderman and Muller was formed. The sub -committee will consider the use policy items from the previous meeting, as well as the issues of pre -game practice times, use of public address system, noise from soft toss practice and batting practice netting. The sub -committee will report back to the Commission at the July meeting. B. Community Center & Temporary Teen Center. Schwartz stated that the City Attorney's office will be looking at some property acquisition issues during the summer. A discussion of potential sites for a temporary facility ensued. The commissioners asked staff to research the sites mentioned, with the assistance of a commercial realtor, and consider the options of leasing as well as purchasing space. Youth Commissioner Martindale suggested that the temporary site should not be located on a school district facility because teens would be less likely to attend. C. Youth Advisory Committee (YAC) Report Youth Advisory Commissioners ( Martindale and Warden reported that no meeting has been held in the past month, but that the V YAC has conducted several successful events. These included selling cotton candy at Art in the Park and the Dive -In Movie at the Aquatic Center. The YAC will also be providing a barbecue at the Music in the Park concerts in July. D. Senior Resources Handbook Commissioners Kahn and Dittman reported they have finished the research phase of the Handbook revision and are now working on phase 11, production. Distribution is scheduled for late summer. E. Commissioner's Handbook The commission adopted the Commissioner's Handbook, which will continue to be revised and will be given to all new commissioners. The handbook includes information about the City, the Parks & Recreation Dept., the Brown Act, tips on how to be an effective commissioner and more. F. Youth Commissioner Interviews Schwartz stated that only one application has been returned to date, from current Youth Commissioner Warden, suggested the commissioners consider the application and interview additional applicants in September. Chairman Larios made a motion to reappoint Youth Commissioner Warden to a second term. The motion was seconded by Commissioner Heathcote and was passed unanimously. The recommendation will now go before the City Council. The Commissioners thanked Youth Commissioner Martindale for his two years of service and asked if he would serve the Commission in an interim role for the summer, until another Youth Commissioner could be appointed. Martindale agreed to serve during the summer, but pointed out that he will be attending the Univeristy of Southern California in the Fall. Parks & Recreation Commission Thursday, ,tune 20, 2002 — page 3 PUBLIC COMMENTS There were no comments from the public. NEW BUSINESS A. Discussion of Vacation Dates Citing the summer vacation schedule, Commission Lawson moved to cancel the August meeting. Commissioner Kahn seconded the motion which passed unanimously. Commissioner Dittman said she will be unable to attend the July meeting. REPORTS A. Capital Improvement Project Status - Director Schwartz reported the following: I. Ray Park Improvements. Staff is considering a plan to renovate, rather than replace, the existing restrooms at Ray Park. The renovation would allow disability access and would save thousands of dollars. 2. Cuernavacca Park. Staff has received nearly all of the Proposition 12 funds and will begin working with the project architect, John Cahallan, in the next month. The project calls for Cuernavacca Park to receive a new park restroom, shade structure and seating areas. l B. Parks and Recreation Division Report — In addition to the attached report, Schwartz reported that a new small area of the Recreation Center opened within the past week as a place for teen programs to meet before going on outings. Schwartz also noted that over 900 tickets have been sold for Burlingame Night with the Giants on June 21 ". C. Commissioners 1. Commissioner Dittman reported that she received complaints from the public that the Aquatic Center Hotline has not been updated on a regular basis. Schwartz agreed, stating that he has heard some of the same complaints, and that procedures have been changed to ensure more frequent updates. A discussion followed involving other pool issues, such as security, impact on the neighbors and parking. 2. Commissioners Kahn and Heathcote complimented the Parks & Recreation Commissioner's training held in Burlingame on June I, 2002. The training included sessions on conflict resolution and how to conduct a meeting. Schwartz invited the commissioners to attend the 2003 CPRS State Conference in San Jose. 3. Heathcote stated that he attended the Lions Club breakfast at Art in the Park. He also commented on how well the Washington Park ball diamond turned out. D. Recreation Division Revenue Report — Schwartz pointed out that the revenue for fy 2002-03 is ahead of that for 2001-02 by approximately $70,000. The report (see I attached) also shows $100,000 under the BAC account for 01-02. Those funds were only v collected to assist the new club in a start-up capacity and were then transferred to the Club's account once they were established. Parks & Recreation Commission Thursday, June 20, 2002 — page 4 M NEXT MEETING The next regular meeting of the Parks & Recreation Commission will be held on Thursday, July 18, 2002 at 7:00 p.m. at City Hall. There being no further business to come before the Commission, the meeting was adjourned at 9:14 p.m. Respectfully submitted, Randy Schwartz Director of Parks & Recreation V