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HomeMy WebLinkAboutReso - CC - 043-1952RESOLUTION NO. 0-52 STATE PERSONNEL BOARD CONTRACT 1952-1953 RESOLVED, that the City Council of the City of Burlingame enter into an agreement with the State Personnel Board in performing the services incident to preparation and rating of examination material as set forth in the agreement hereto attached, made a part hereof, and incorporated as if the same were fully set forth herein. BE IT FURT11E+�R RESOLVED that the Mayor be and he is hereby authorized, for and on behalf of the City of Burlingame and the City Council, to execute the said agreement, and that the same be attested by the City Clerk. Andrew C. Byrd Mayor I, HERBERT K. 1,RITE, City Clerk, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on July 21, 1952 and adopted thereafter by the following vote: AYES: COUNCILMEN: Atwater -Byrd -Love -Ivlorgan-Simnnds NOES: COUNCILYiEN: None ABSENT COUNCILMEN: None Herbert K. I'dhite City Clerk Governor o EARL rnorof WARREN CAI.IFORNIA STATE PERSONNEL ECAPD FORD A. CHATTERS RALPH H. COWING ROB E R T D. G RAY BENJAMIN E. MALLARY EME R Y E. O LSO N Cooperative Personnel Services 1216 K Street Sacramento 402-H State Building Sacramento July 28, 1952 Los Angeles Mr. Herbert K. White, City of Burlingame City Hall Burlingame, California Dear Mr. White City Clerk JOHN F. FISHER Executive Officer toe were very pleased to receive your letter of July 24 transmitting the copies of the contract for examining services between the State Personnel Board and the City of Burlingame. These will be processed immediately. In our letter of June 25 to Mrs. Ifildred Bentley, we referred to the list of classes to be considered as coming under the regular examination program which we used last ,year. lie asked whether those are still satisfactory to you. In reviewing the contracts we noted that you did not attach copies of the list of classes. Shall we continue this fiscal year to use the same classes that we used last ,year? If so, will you please let us know. Also if you wish to make any changes, please let us know so that we can have the official basis for the,services rendered, We look forward during the next year to serving you and continuing our pleasant relationships with your City. Sincerely yours KENNETH BYERS, Chief Cooperative Personnel Services 96/?44 C.--eco �; r a. CITY OF BURLINGAME Assistant Engineer Bookkeeper - Cashier City Electrician Junior Bookkeeper - Cashier Junior Engineer Playground Director Typist -Clerk Stenographer -Clerk Superintendent Supervisor Senior Clerk Stenographer a Au,vst 2, 1052. California State Personnel Board Co—operative Personnel Services 1216 B Street Sacramento, California. Attention: Kenneth Byers, Chief. Dear Sirs* In reply to your letter of July 23th, vie are enclosing herevith three copies of the list of Classifications to be attached to the Exaning Service Contract between the State Personnel Board and t:.e City of Durlingame for the fiscal year. Very truly yours IIE:RBEi3T K. �,,TI ITE City Clerk I=Ilh. jw enc.s. a G'o�veRr Lo of Caliornia WAlifREN CAILIFORNIA STATE PERSONNEE EOARD FORH D A. CHATTERS RALPH. COWING Cooperative Personnel ROBERT D. GRAY 1 K Street BENJAMIN E. MALLARY Sacramento June 25, 1952 EMERY E. OLSON Mrs. Mildred H. Bentley, Secretary Civil Service Commission City Hall Burlingame, California Dear Mrs. Bentley Services 402-H State Building Los Angeles JOHN F. F I SHER Executive Officer Attached are three copies of an agreement to continue our examining services for your agency for the next fiscal year since our present agreement expires June 30, 1952. There are several changes from the present contracts. First, we have lowered the guarantee charge from $15 per year per class to $12 per year per class. Improvements in our examination processes have reduced our costs to the point where such reduction in guarantee charge was feasible. Seconc6 the proposed contract makes provision for administration of certain examinations by the local agency on a continuous basis. The use of a continuous examination program has been found by some agencies to be of considerable help in meeting problems of rapid turn- over and difficult recruitment. Such programs are usually confined to the entering clerical classes and to certain other entering classes. This provision of the proposed contract is permissive only and may or may not be used by the agency as it sees fit. If it is used, a flat charge is made in terms of the monthly amount use of the examination material regardless of the number of times used during the month or regardless of how many candidates are involved. This will make it possible for the local agency to estimate the cost of such a program in advance with considerable accuracy. Third, the agreement has been broadened to authorize our agency to hold examinations on a special cost basis for classes which are not included on the regular examination program list and to authorize us to perform any other special examining services which your agency may require of us. Mrs. Mildred H. Bentley -2- June 25, 1952 Secretary, Civil Service Commission In general, we believe that this new agreement will decrease your unit cost and will give a broader authorization to our agency to provide examination services for you upon your request. If the provisions of this attached agreement are satisfactory to your agency, will you please have three copies of this contract prepared and signed and send them to us together with three copies of the resolution of your governing body authorizing execution of the contract. Attached is the list of the classes under the regular examination program which we used last year. If these are still satisfactory, will you attach the list to the contracts when they are sent to us. If you wish any changes made, please let us know. We have enjoyed the privilege of providing examining services to you during the past year and hope that we shall have the opportunity to continue to serve you during the next fiscal year. Yours very truly KENNETH BYERS, Chief Cooperative Personnel Services lo6 enc. A G R E E M E X T THIS AGREEICT.?T, ma.de en: entered into this 21st day of July, 19532 _, by and between the STATE PERSO'.Th`EL BOARD, thro-c&,i its d.ul, appoirted., qualified and acting Executive Officer, party of t.ae f_.rst part, hereinafter called the Board, and the CITY OF BURLINuAME pasty of the second part, hereinafter called the Local P-gency. WITRTESSETH Section 1. That the parties, for end in considera.tion of the covenants, conditions, agreements, and stipulations hereinafter expressed, and pursuant to authority contained in Section 18707, Government Code, hereby agree as follows: Section 2. In performing the services incident to the planning, scheduling, prepa.ra.tion, construction end rating of examinations for cla.ssifica.tions existing in the Local Agency personnel system as agreed upon by the Local Agency and the Board, the following provisions shall govern: a.. The Board will furnish a complete written test service embracing the preparation, scoring and evaluation of written tests for all classes of positions agreed to between the pasties. b. The Local Agency will notify the Board of tests needed each quarterly calendar period sufficiently in advance of the desired date for said tests to allow the Board time to schedule such tests requested and. during the time between quarterly meetings called by the Board, the Local Agency shall notify the Board. of tests desired at least thirty-five days in advance of the proposed test date and in every instance the Local Agency shall supply an official specifica.tion describing the class of position in which a written test is desired. c. The Local Agency will notify the Board of the total number of competitors in each classification immediately after the closing date for receipt of applications. d. The Board shell transmit to the Local Agency sufficient booklets and instructions for administering the examination and furnish such other assistance a.s may be deemed necessary by the Board. e. The Local Agency shall administer the examination in accordance with instructions provided by the Board end will return all booklets used and unused together with instructional material to the Board. f. The Board will score the booklets and report the results to the Local Agency within ten working days after the booklets are returned to the Board, provided that in unusual circumstances involving large numbers of competitors or unforseen difficulties in administration of the test, the parties may agree mutually to extend the period for receipt of results. g. At the request of the Local Agency, end where rules of the Local Agency prescribe, the Board shall supply a, copy of the examination showing the key answers to questions in order for ca.ndidetes who participated in the examination to review, inspect, or question particular test items. Upon reququest of the Local A;cency and when submitted in writing by a. Local Agency competitor, the Board will analyze any protest resulting from such review and recommend action to be taken by the Local Agency. h. The Board will, in its discretion and upon specific request of the Local Agency, lend the Local Agency candidates booklets or answer sheets for the inspection of interested persons for a reasonable length of time. I. The Board shall, if requested by the Local Agency, retain the completed booklets or answer sheets for such reasonable periods of time as the Local Agency rules may prescribe. -2- J. The Local Agency shall perform all parts of the examination process, the performance of which has not specifically been requested of and agreed to by the Board, and shall assume responsibility for the conformity of the examination procedure to any particular laws, rules, or ordinances, and for the examination as a. whole. All test materials supplied by the Board under this agreement shall be and remain the property of the Board end shall be kept confidential. k. The Local Agency may administer examinations on a. continuous basis for certain classes to be mutually agreed upon in which event the Board will supply the examination booklets end instructions. Administration of examinations on a.continuous basis is defined as use of the examination booklets and instructions one or more times during each month on a. basis of at least six months during the term of this agreement. The Local Agency will score such examinations and will submit copies of tabulations of examination results to the Board at the end of each month in which the material is used. L. Upon request of the Lccal Agency, the Board shall supply any or all of the following special services in connection with examinations: 1) Advice and suggestions on examining procedures, including the oral interview, and on examining problems 2) Preparation and distribution of examination publicity and bulletins 3) Distribution, receipt, and appraisal of application forms 4) Preparation and administration of demonstration tests 5) Preparation of eligible list 6) Other related examination services -3- Section 3. The Board shall furnish the services described. in Section 2 hereof on a "Regular Examination Program" basis or on a "Special Examination Services" basis as hereinafter provided. a. The Regular Examination Program shall include all those classes in which normal turnover can be anticipated and- the Board end. the Local Agency shall develop and attach to this agreement a list of such classes. b. The Special Examination Services shall include all remaining classes. c. In the event the Local Agency establishes a. class after the date of this agreement, the parties hereto may agree to the placement of the class either in the Regular Examination Program or under Special Examination Services. d. By mutual consent and under extraordinary circumstances the Regular Examination Program list may be amended, including the addition or deletion of classes. Section 4. In full compensation for services rendered by the Board hereunder, the Local Agency agrees to pay the Board. as follows: a. For each class of position in the attached list of classes included in the Regular Examination Program, $12.00 per year payable in advance in equal monthly installments commencing with the term of this agreement or the date the class was added to the list under Section 3c hereof. This charge is to cover the cost of test development and preparation and continuous availability of the Board's examination resources to the Local Agency. For each teat actually scheduled, $20.00, which amount is payable to the Board after the Board receives the request from the Local Agency for scheduling such examination and upon presentation of a claim by the Board. -4- If an examination scheduled by the Board is not given by the local Agency because of conditions over which the Local Agency has no control, the Board may in its discretion allow the Local Agency a. credit of as much as but not greater than $20.00 toward the rescheduling of said examination, provided that the Local Agency's notification to the Board of such cancellation be not less than ten days prior to the scheduled closing date for receipt of applications for said examination and. provided that said examination be rescheduled within the current fiscal year. b. For examination services under Section 2k: 1) $10.00 for each set of written examination me.teria.l furnished, payable for each month in which the material is used. 2) $5.00 for typing ability test material furnished, payable for each month in which the material is used. 3) $2.50 for stenographic ability test material furnished for each stenographic speed required, payable for each month in which the material is used. c. For each class of position included under Special Examination Services, or for services under Section 2L, the cost of services performed by the Board, a.s determined by the Board, including: 1) Salaries, retirement, vacation, sick leave and related operating expenses of employees assigned to perform these functions. 2) The actual travel expense of such employee or employees between Sacramento or other permanent headquarters end the Loca.l Agency in accordance with the rules end regulations of the Board of Control of the State of California. concerning such expenses. - 5- 3) The living expenses for such employees while engaged in the above mentioned activities away from Sacramento, in accordance with the rules end regulations of said Board of Control concerning such expenses. In addition, the Local Agency agrees to cooperate fully and to furnish such clerical help end materials a,s may be necessary to the proper performance of the above mentioned. services. The Board. shall, from time to time, submit invoices covering services rendered and the Local Agency agrees to pay such invoices within 60 days following receipt thereof. The term of this agreement she'll be from the date hereof to and including June 30, 1953, but shall be subject to termination by either party upon giving the other party thirty days written notice of termination. STA Executive Officer CITY OF BURLINGAME r, Local Agency By Foi::_: I _ VALUfi DE: CRI^T, DEPA MENTOF FlNANC LL i 1952 I nr ES S. t :4 L ,. ,;.rr;r Admil,iArat;vc AL;ser Title CITY .or, MMLIia `.3.' Assistant TIV-,inner Doold.caper - Cashier City Plectriaian Draftsman Ios a3an Junior EnLdmeer Junior I3ookkeoper - Cashier Patrolman Play3round Director Typist -Clerk Steno,waphor-Clerk Superintendent Supervisor Senior Clerk Steno!,Ixapher