HomeMy WebLinkAboutReso - CC - 043-1952RESOLUTION NO. 0-52
STATE PERSONNEL BOARD CONTRACT
1952-1953
RESOLVED, that the City Council of the City of
Burlingame enter into an agreement with the State Personnel Board
in performing the services incident to preparation and rating
of examination material as set forth in the agreement hereto
attached, made a part hereof, and incorporated as if the same
were fully set forth herein.
BE IT FURT11E+�R RESOLVED that the Mayor be and he is
hereby authorized, for and on behalf of the City of Burlingame
and the City Council, to execute the said agreement, and that
the same be attested by the City Clerk.
Andrew C. Byrd
Mayor
I, HERBERT K. 1,RITE, City Clerk, do hereby certify
that the foregoing resolution was introduced at a regular meeting
of the City Council held on July 21, 1952 and adopted thereafter
by the following vote:
AYES: COUNCILMEN: Atwater -Byrd -Love -Ivlorgan-Simnnds
NOES: COUNCILYiEN: None
ABSENT COUNCILMEN: None
Herbert K. I'dhite
City Clerk
Governor
o EARL
rnorof WARREN CAI.IFORNIA STATE PERSONNEL ECAPD
FORD A. CHATTERS
RALPH H. COWING
ROB E R T D. G RAY
BENJAMIN E. MALLARY
EME R Y E. O LSO N
Cooperative Personnel Services
1216 K Street Sacramento 402-H State Building
Sacramento July 28, 1952 Los Angeles
Mr. Herbert K. White,
City of Burlingame
City Hall
Burlingame, California
Dear Mr. White
City Clerk
JOHN F. FISHER
Executive Officer
toe were very pleased to receive your letter of July 24
transmitting the copies of the contract for examining services
between the State Personnel Board and the City of Burlingame.
These will be processed immediately.
In our letter of June 25 to Mrs. Ifildred Bentley, we
referred to the list of classes to be considered as coming under
the regular examination program which we used last ,year. lie
asked whether those are still satisfactory to you. In reviewing
the contracts we noted that you did not attach copies of the list
of classes. Shall we continue this fiscal year to use the same
classes that we used last ,year? If so, will you please let us know.
Also if you wish to make any changes, please let us know so that we
can have the official basis for the,services rendered,
We look forward during the next year to serving you and
continuing our pleasant relationships with your City.
Sincerely yours
KENNETH BYERS, Chief
Cooperative Personnel Services
96/?44
C.--eco �; r
a.
CITY OF BURLINGAME
Assistant Engineer
Bookkeeper - Cashier
City Electrician
Junior Bookkeeper - Cashier
Junior Engineer
Playground Director
Typist -Clerk
Stenographer -Clerk
Superintendent
Supervisor
Senior Clerk Stenographer
a
Au,vst 2, 1052.
California State Personnel Board
Co—operative Personnel Services
1216 B Street
Sacramento, California.
Attention: Kenneth Byers, Chief.
Dear Sirs*
In reply to your letter of July 23th, vie are enclosing
herevith three copies of the list of Classifications
to be attached to the Exaning Service Contract between
the State Personnel Board and t:.e City of Durlingame
for the fiscal year.
Very truly yours
IIE:RBEi3T K. �,,TI ITE
City Clerk
I=Ilh. jw
enc.s.
a
G'o�veRr Lo of Caliornia WAlifREN CAILIFORNIA STATE PERSONNEE EOARD
FORH
D A.
CHATTERS
RALPH.
COWING
Cooperative
Personnel
ROBERT
D. GRAY
1 K Street
BENJAMIN
E. MALLARY
Sacramento June
25, 1952
EMERY E.
OLSON
Mrs. Mildred H. Bentley, Secretary
Civil Service Commission
City Hall
Burlingame, California
Dear Mrs. Bentley
Services
402-H State Building
Los Angeles
JOHN F. F I SHER
Executive Officer
Attached are three copies of an agreement to continue our
examining services for your agency for the next fiscal year since
our present agreement expires June 30, 1952.
There are several changes from the present contracts. First,
we have lowered the guarantee charge from $15 per year per class to
$12 per year per class. Improvements in our examination processes
have reduced our costs to the point where such reduction in guarantee
charge was feasible.
Seconc6 the proposed contract makes provision for administration
of certain examinations by the local agency on a continuous basis.
The use of a continuous examination program has been found by some
agencies to be of considerable help in meeting problems of rapid turn-
over and difficult recruitment. Such programs are usually confined to
the entering clerical classes and to certain other entering classes.
This provision of the proposed contract is permissive only and may or
may not be used by the agency as it sees fit. If it is used, a flat
charge is made in terms of the monthly amount use of the examination
material regardless of the number of times used during the month or
regardless of how many candidates are involved. This will make it
possible for the local agency to estimate the cost of such a program in
advance with considerable accuracy.
Third, the agreement has been broadened to authorize our agency
to hold examinations on a special cost basis for classes which are not
included on the regular examination program list and to authorize us to
perform any other special examining services which your agency may require
of us.
Mrs. Mildred H. Bentley -2- June 25, 1952
Secretary, Civil Service Commission
In general, we believe that this new agreement will decrease
your unit cost and will give a broader authorization to our agency
to provide examination services for you upon your request. If the
provisions of this attached agreement are satisfactory to your agency,
will you please have three copies of this contract prepared and signed
and send them to us together with three copies of the resolution of
your governing body authorizing execution of the contract. Attached
is the list of the classes under the regular examination program which
we used last year. If these are still satisfactory, will you attach
the list to the contracts when they are sent to us. If you wish any
changes made, please let us know.
We have enjoyed the privilege of providing examining services
to you during the past year and hope that we shall have the opportunity
to continue to serve you during the next fiscal year.
Yours very truly
KENNETH BYERS, Chief
Cooperative Personnel Services
lo6
enc.
A G R E E M E X T
THIS AGREEICT.?T, ma.de en: entered into this
21st day of
July, 19532 _, by and between the
STATE PERSO'.Th`EL BOARD, thro-c&,i its d.ul, appoirted., qualified and acting
Executive Officer, party of t.ae f_.rst part, hereinafter called the Board,
and the CITY OF BURLINuAME pasty of the
second part, hereinafter called the Local P-gency.
WITRTESSETH
Section 1. That the parties, for end in considera.tion of the
covenants, conditions, agreements, and stipulations hereinafter expressed,
and pursuant to authority contained in Section 18707, Government Code,
hereby agree as follows:
Section 2. In performing the services incident to the planning,
scheduling, prepa.ra.tion, construction end rating of examinations for
cla.ssifica.tions existing in the Local Agency personnel system as agreed
upon by the Local Agency and the Board, the following provisions shall
govern:
a.. The Board will furnish a complete written test service embracing
the preparation, scoring and evaluation of written tests for all classes
of positions agreed to between the pasties.
b. The Local Agency will notify the Board of tests needed each
quarterly calendar period sufficiently in advance of the desired date
for said tests to allow the Board time to schedule such tests requested
and. during the time between quarterly meetings called by the Board, the
Local Agency shall notify the Board. of tests desired at least thirty-five
days in advance of the proposed test date and in every instance the Local
Agency shall supply an official specifica.tion describing the class of
position in which a written test is desired.
c. The Local Agency will notify the Board of the total
number of competitors in each classification immediately after the
closing date for receipt of applications.
d. The Board shell transmit to the Local Agency sufficient
booklets and instructions for administering the examination and furnish
such other assistance a.s may be deemed necessary by the Board.
e. The Local Agency shall administer the examination in accordance
with instructions provided by the Board end will return all booklets
used and unused together with instructional material to the Board.
f. The Board will score the booklets and report the results to
the Local Agency within ten working days after the booklets are returned
to the Board, provided that in unusual circumstances involving large
numbers of competitors or unforseen difficulties in administration of
the test, the parties may agree mutually to extend the period for receipt
of results.
g. At the request of the Local Agency, end where rules of the Local
Agency prescribe, the Board shall supply a, copy of the examination showing
the key answers to questions in order for ca.ndidetes who participated in
the examination to review, inspect, or question particular test items.
Upon reququest of the Local A;cency and when submitted in writing by a.
Local Agency competitor, the Board will analyze any protest resulting
from such review and recommend action to be taken by the Local Agency.
h. The Board will, in its discretion and upon specific request of
the Local Agency, lend the Local Agency candidates booklets or answer
sheets for the inspection of interested persons for a reasonable length
of time.
I. The Board shall, if requested by the Local Agency, retain
the completed booklets or answer sheets for such reasonable periods of
time as the Local Agency rules may prescribe.
-2-
J. The Local Agency shall perform all parts of the examination
process, the performance of which has not specifically been requested
of and agreed to by the Board, and shall assume responsibility for
the conformity of the examination procedure to any particular laws,
rules, or ordinances, and for the examination as a. whole.
All test materials supplied by the Board under this agreement
shall be and remain the property of the Board end shall be kept confidential.
k. The Local Agency may administer examinations on a. continuous
basis for certain classes to be mutually agreed upon in which event
the Board will supply the examination booklets end instructions.
Administration of examinations on a.continuous basis is defined as use
of the examination booklets and instructions one or more times during
each month on a. basis of at least six months during the term of this
agreement. The Local Agency will score such examinations and will submit
copies of tabulations of examination results to the Board at the end of
each month in which the material is used.
L. Upon request of the Lccal Agency, the Board shall supply any
or all of the following special services in connection with examinations:
1) Advice and suggestions on examining procedures,
including the oral interview, and on examining
problems
2) Preparation and distribution of examination publicity
and bulletins
3) Distribution, receipt, and appraisal of application
forms
4) Preparation and administration of demonstration tests
5) Preparation of eligible list
6) Other related examination services
-3-
Section 3. The Board shall furnish the services described. in
Section 2 hereof on a "Regular Examination Program" basis or on a
"Special Examination Services" basis as hereinafter provided.
a. The Regular Examination Program shall include all those classes
in which normal turnover can be anticipated and- the Board end. the Local
Agency shall develop and attach to this agreement a list of such classes.
b. The Special Examination Services shall include all remaining
classes.
c. In the event the Local Agency establishes a. class after the
date of this agreement, the parties hereto may agree to the placement of
the class either in the Regular Examination Program or under Special
Examination Services.
d. By mutual consent and under extraordinary circumstances the
Regular Examination Program list may be amended, including the addition
or deletion of classes.
Section 4. In full compensation for services rendered by the
Board hereunder, the Local Agency agrees to pay the Board. as follows:
a. For each class of position in the attached list of classes
included in the Regular Examination Program, $12.00 per year payable
in advance in equal monthly installments commencing with the term of
this agreement or the date the class was added to the list under Section 3c
hereof. This charge is to cover the cost of test development and
preparation and continuous availability of the Board's examination
resources to the Local Agency.
For each teat actually scheduled, $20.00, which amount is payable
to the Board after the Board receives the request from the Local Agency
for scheduling such examination and upon presentation of a claim by
the Board.
-4-
If an examination scheduled by the Board is not given by the
local Agency because of conditions over which the Local Agency has
no control, the Board may in its discretion allow the Local Agency a.
credit of as much as but not greater than $20.00 toward the rescheduling
of said examination, provided that the Local Agency's notification to
the Board of such cancellation be not less than ten days prior to the
scheduled closing date for receipt of applications for said examination
and. provided that said examination be rescheduled within the current
fiscal year.
b. For examination services under Section 2k:
1) $10.00 for each set of written examination me.teria.l
furnished, payable for each month in which the
material is used.
2) $5.00 for typing ability test material furnished,
payable for each month in which the material is used.
3) $2.50 for stenographic ability test material furnished
for each stenographic speed required, payable for each
month in which the material is used.
c. For each class of position included under Special Examination
Services, or for services under Section 2L, the cost of services
performed by the Board, a.s determined by the Board, including:
1) Salaries, retirement, vacation, sick leave and
related operating expenses of employees assigned to
perform these functions.
2) The actual travel expense of such employee or employees
between Sacramento or other permanent headquarters
end the Loca.l Agency in accordance with the rules end
regulations of the Board of Control of the State of
California. concerning such expenses.
- 5-
3) The living expenses for such employees while engaged
in the above mentioned activities away from Sacramento,
in accordance with the rules end regulations of said
Board of Control concerning such expenses.
In addition, the Local Agency agrees to cooperate fully and to
furnish such clerical help end materials a,s may be necessary to the
proper performance of the above mentioned. services.
The Board. shall, from time to time, submit invoices covering
services rendered and the Local Agency agrees to pay such invoices
within 60 days following receipt thereof.
The term of this agreement she'll be from the date hereof to and
including June 30, 1953, but shall be subject to termination by
either party upon giving the other party thirty days written
notice of termination.
STA
Executive Officer
CITY OF BURLINGAME
r, Local Agency
By
Foi::_: I _ VALUfi DE: CRI^T,
DEPA MENTOF FlNANC LL
i 1952
I nr ES S. t :4 L ,. ,;.rr;r
Admil,iArat;vc AL;ser
Title
CITY .or, MMLIia `.3.'
Assistant TIV-,inner
Doold.caper - Cashier
City Plectriaian
Draftsman
Ios a3an
Junior EnLdmeer
Junior I3ookkeoper - Cashier
Patrolman
Play3round Director
Typist -Clerk
Steno,waphor-Clerk
Superintendent
Supervisor
Senior Clerk Steno!,Ixapher