HomeMy WebLinkAboutMin - PR - 2002.05.16YVl
MEETING MINUTES
Burlingame Parks & Recreation Commission
Thursday, May 16, 2002
The regular meeting of the Burlingame Parks & Recreation Commission was called to order by
Vice -Chairman Kirk Heathcote at 7:04 p.m. in Conference Room "A" at Burlingame City Hall.
ROLL CALL
Commissioners Present: Dittman, Erickson, Heathcote, Kahn, Minderman, Muller;
Youth Commissioner Martindale
Commissioners Absent: Larios, Lawson, Youth Commissioner Warden
Staff Present: Parks & Recreation Director Schwartz
Others Present: None
MINUTES
Minutes of the March 21, 2002 regular meeting of the Commission were approved as submitted.
OLD BUSINESS
A. Ray Park Use Policy In response to the comments received from Ray Park
neighbors and the members of the Burlingame Girls Softball League at the March 21, 2002
meeting, the Commissioners asked staff to draft a use policy for Ray Park. Director Schwartz
presented a policy recommending:
Youth sports events (tournaments, league games, etc.) at Ray Park
anticipating over 150 players at any one time should be relocated to a more
suitable location
The alternate location should be selected by the Parks & Recreation Dept., on
a case by case basis, based upon the activities needs as well as the other on-
going community activities
•: All youth sports leagues need to adhere to the City of Burlingame's noise
ordinance
The 150-player number was arrived at by approximating the number of players on site at any one
time during a normal Saturday of games during the softball season and the impact on the
neighborhood. The Opening Day ceremony drew over 300 players and their families to the Park.
And, while the annual Billie Sue Tournament does have more spectators than regular season
games, the total number in the Park is similar to a typical Saturday because only two diamonds
are used — not three.
Commissioner Muller said the policy should also prohibit fireworks from the Park. After
discussion, Commissioner Kahn moved to accept staffs use policy, along with the rule that no
l fireworks be allowed at Ray Park. The motion was seconded by Commissioner Dittman and
�J passed unanimously. The policy will now be shared with the neighbors and the League directors
for comments at the Commission's next meeting.
Parks & Recreation Commission
Thursday, ,May 16, 2002 — page 2
B. Community Center & Temporary Teen Center. Director Schwartz presented a report
of potential temporary teen center locations (see attached). The commissioners discussed some
of the pros and cons of several of the sites. Schwartz asked commissioners to consider the
material, as well as other potential locations, in preparation for a discussion at next month's
meeting. Schwartz also suggested that the commissioner's visit the Foster City teen center (a
group of portables attached to form usable indoor space for teen activities) as a possibility for a
temporary facility in Burlingame.
C. Youth Advisory Committee (YAQ Report Youth Advisory Commissioner Martindale
reported on the April 27 Youth Concert (five bands over 100 teen attendees), the Hawaiian
Dance for 7h & 8's graders on May 10h (approx. 300 students), and the 3 on 3 basketball
tournament on May 1 I°i (10 teams). Martindale also informed the commissioners that a teen trip
to Disneyland will be held on May 25's & 26s and a "Dive -in" movie will be held on June Is'.
D. Senior Resources Handbook Commissioner Kahn said that she has completed the
research for the revised copy of the handbook with the assistance of five students from
Burlingame High School. The website address has been added to almost every agency's listing.
She discussed a few other potential changes, such as a listing of elected representatives and a
goal statement for the handbook. Commissioner Dittman will make the changes and then work
with staff to have copies made and the handbook posted on the Department's website.
�J PUBLIC COMMENTS
There were no comments from the public.
NEW BUSINESS
A. Commissioners' Handbooks Director Schwartz distributed draft copies of a handbook
that he would like to present to each commissioner, upon their appointment, to help introduce
them to the role of being a City commissioner. The handbook includes information on the
Brown Act, the organizational structure of Burlingame's City government and the Parks &
Recreation Department, tips for commissioners and minutes for the preceding three meetings.
The commissioners complimented the handbook and Commissioner Muller asked if it could be
distributed to members of all commissions. Schwartz stated that he would distribute it to the
Parks & Recreation and Beautification Commissions and show it to the City department heads.
The commissioners will review the material for discussion at the next meeting.
B. Applications for 2002-03 Youth Commissioners. Schwartz announced that the two
Parks & Recreation Youth Commissioners serve one-year terms, from September to June, and
that applications for 2002-03 commissioners are available at the Recreation Center.
Commissioners Heathcote, Minderman, Kahn and Muller volunteered to be on the interview
panel.
Parks & Recreation Commission
Thursday, May 16, 2002 — page 3
REPORTS
A. Capital Improvement Project Status - Director Schwartz reported the following:
I. Washington Park Ballfield Improvements — the infield and lightinE projects have
been completed and the Dedication Ceremony was held on April 26 . If funds are
available, the only remaining project will be fencing to create bullpens.
2. Ray Park Improvements. The tennis courts resurfacing project, supervised by
Recreation Coordinator, Tim Barry, as part of his internship from San Francisco State
University, is now complete and the courts are being used. Staff will begin the
restroom replacement project within the next couple of months. Discussions on a
proposal from the Burlingame Girls Softball League to improve the infield on
diamond # 1 will begin in late summer.
B. Parks and Recreation Division Report - See attached.
C. Commissioners
I. Commissioner Minderman asked about the financial status of the Burlingame Golf
Center. Schwartz responded that, even though the facility is not yet breaking even,
there was a 7.85% increase in revenues in the second year of operation from the first.
The contractor and staff both expect a larger increase within the next year, due to
signs that will soon advertise the facility to travelers along US101 and Airport Blvd.
2. Commissioner Kahn pointed out a hole on Bayside Park's field #1.
3. Commissioner Minderman acknowledged the professional job being done by the
( Parks Division employees to keep the Ray Park ball diamonds in such good shape.
J 4. Youth Commissioner Martindale reported that he has received comments that the
aquatics hotline is not being updated frequently enough.
5. Commissioner Dittman asked if she could assist the City with their computer and
website systems. Schwartz responded that he would inquire about allowing Dittman
to serve on the City's Information Technology committee.
6. Commissioner Heathcote commended the Burlingame Police Department on the
Citizen's Police Academy and recommended the program to other commissioners.
D. Recreation Division Revenue Report — see attached.
NEXT MEETING
The next regular meeting of the Parks & Recreation Commission will be held on Thursday, June
20, 2002 at 7:00 p.m. at City Hall.
There being no further business to come before the Commission, the meeting was adjourned at
8:07 p.m.
Respectfully submitted,
Randy Schwartz
Director of Parks & Recreation