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HomeMy WebLinkAboutMin - PR - 2011.09.15MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, September 15, 2011 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Vice -Chair Hesselgren at 7:02 pm at Burlingame City Hall, 501 Primrose Road, Burlingame. ROLL CALL Commissioners Present: Hesselgren, Shanus, Baum, Bulotti, Griffith, Castner-Paine Commissioners Absent: Eaton Staff Present: Director Skeels; Administrative Secretary Helley Others Present: Nancy McGee PUBLIC COMMENTS There were no public comments MINUTES Commission moved approval of minutes to the August meeting. Motion carried; Eaton not present OLD BUSINESS A. Foundation Formation — Director Skeels refreshed the Commission's understanding of taking a formal action to recommend the concept of a Parks & Recreation Foundation to City Council. Motion by Griffith (seconded by Baum): "The Commission recommends that City Council supports the formation of a Parks & Recreation Foundation and encourages City Council to appropriate staff time in support of that goal." Motion passed unanimously, 6-0-1 (Eaton absent). NEW BUSINESS A. VB Golf Contract — Request for Modification - Skeels reported on a proposal from VB Golf regarding the terms of their current contract with the City that ends in 2013. In the last year or so, VB has struggled at the Burlingame location. VB Golf requested consideration of re -negotiating the current contract and has contacted Council regarding this. Council requested input from the Commission regarding the matter. Commissioner Hesselgren suggested a break in the usual yearly payment be given for a year or two and then add the deficit onto the end of the lease or extend the lease. Commissioner Baum suggested we consider a reduction in the current lease contingent upon their signing an extended lease. Skeels reported VB has expressed interest in staying and would sign an extension if given a break on the current lease. B. Doa Off Leash 1. Washington Park — a. Standard/Metrics — Skeels refreshed the Commission on the discussion from the last meeting in regards to a measuring tool to determine whether the trial period at Washington Park was a success or failure. Commission discussed the subcommittee will gather information in the following manners: 1) AM/PM observations; 2) solicit information from park users regarding the issue; and 3) solicit observations from City parks crews. The sub -committee will meet to determine a schedule and then proceed with the recording of the data. The results will be presented to Commission and then Council at the end of the trial period. 2. Cuernavaca Park — a. Assessment Process — Hesselgren reported the sub- committee will distribute surveys in the neighborhood as they did for Washington Park. She will solicit help from the Youth Advisory Committee and will contact BHS for student volunteers to help deliver/pickup the surveys. C. Rotation of Chair Status — Skeels reported the deadline for Commission applications was about a week prior to the October meeting. Hesselgren and Shanus are up for re -appointment, if they choose to re -apply. The appointments will not take effect until the November meeting. The Commission decided to table this item to the October meeting. REPORTS/HANDOUTS Staff Reports 1. Monthly Report — Distributed 2. Burlingame Aquatics Club Transition — Skeels gave an update 3. Community Garden Status — Skeels is working with the Burlingame Garden Club on the Golf Center entrance location 4. Commissioner Training Workshop 5. Correspondence — There was no correspondence. Commissioner Reports Commissioner Griffith inquired if staff has contacted Pet Smart to inquire about their offer to provide doggy bags for the parks. Next Meeting The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, October 20, 2011 at 7:00 p.m. at Burlingame City Hall. There being no further business, the meeting adjourned at 8:10 pm. Respectfully submitted, Joleen Helley Recording Secretary 2