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HomeMy WebLinkAboutMin - PR - 2011.05.19MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, May 19, 2011 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Eaton at 7:00 pm at Burlingame City Hall, 501 Primrose Road, Burlingame. ROLL CALL Commissioners Present: Eaton, Hesselgren, Shanus, Baum, Bulotti, Griffith, Castner-Paine Commissioners Absent: None Staff Present: Director Skeels; Administrative Secretary Helley; Recreation Coordinator Cheney Others Present: Jody Smith, Palo Alto; Suze Gardner, SF; Shannon Hoy, Burlingame; Ann Masline, Burlingame; Justine Huang, Burlingame; Dave Summa, Hillsborough. PUBLIC COMMENTS There were no public comments MINUTES Commission adopted the April 21, 2011 regular meeting minutes were approved. Chairperson Eaton requested the order of the agenda be changed, specifically Item ", to accommodate Commissioner Hesselgren who needs to leave by 8:30pm. Commission approved the amended agenda, 7-0. OLD BUSINESS A. Dogs off Leash in Public Parks — The sub -Committee reported on the distribution of the survey to the neighbors of Washington Park. The surveys will be collected and a public meeting held at the Recreation Center on Saturday June 4 from 10 am -12 pm for further discussion and input by the public. The sub -committee hopes to have a report for Commission for the June meeting. Presentation by programming staff: Andrew Cheney, Recreation Coordinator, spoke about the programs he oversees for the department which includes vacation camps, Leader in Training Program, T-Ball program, Enrichment (Afterschool) Program, Teen Programs, Mature Adult program, All -City Dances, Advisor to the Youth Advisory Committee and oversees/maintains the audiovisual equipment for the department. He also handles special events such as Movies in the Park and the Holiday Tree Lighting. Andrew strives to promote healthy choices by selecting a vending machine company that works to provide healthy drinks and snacks for the public to purchase at the recreation center. He has recently completed five new part-time hires to complete his summer camp counselor staff of twenty-five and is looking forward to a fun and successful summer. Commission thanked Andrew for his presentation and all the work he puts into the programs for the benefit of the public. 1 Joint Meeting with Youth Advisory Committee — Justine Huang, Ann Masline and Shannon Hoy shared with the Commission the programs and events they have worked on the past year such as The Princess Project, which promotes self-confidence and individual beauty by providing free prom dresses and accessories to high school girls who cannot otherwise afford them. They collected 70 prom dresses and accessories for the program. The group also volunteered at the Holiday Tree Lighting passing out refreshments. Recently they participated in the International Fair at Franklin Elementary and assisted with promoting the Recreation Department at the Streets Alive event. They also manage the snack bar at the All -City Dances. Commissioners inquired about the group's focus and vision, how they recruit new members and at which schools they have done recruitments. Cheney relayed that their membership has decreased in number to ensure commitment from it's members to helping out in the community, also allowing more controlled focus on the projects chosen. The current members reach out to friends within the community and Cheney has reached out the counselors for Mercy, SI and Sierra to recruit new members. Commission thanked the members for joining them and wished them all the best in the up coming year. B. Bayside Fields Sign Review — Commission reviewed the conceptual plans and collectively decided on the following: 1) Add the address of the park to the sign; 2) suggested there be reflective material added to the sign for improved visibility at night; 3) chose the version with more height; 4) de-emphasize the `B" in Bayside and the "S" Fields; 5) strongly suggested landscaping of low maintenance and low height growth. Commission also requested a sign on be placed on Airport Blvd. that states "500 ft to Bayside Fields". Director Skeels will take the information back to the sign maker and follow up on street signage. NEW BUSINESS A. Burlingame Aquatic Club Agreement Expansion — Skeels reported that the City has been conducting meetings with the Burlingame Aquatic Club to take over the programs that the City currently runs, including Adult and children's swim lessons, lap swim, aquatics classes and recreational swim. A contract has been drafted between the groups and they will meet next week to review the draft. The agreement provides three levels of protection: Time allocation and pricing for programs to be reviewed and approved by City and Open finance books for review by the City. The City will maintain a staff person to act as a liaison to ensure smooth transitions. Yet to be determined is the level of maintenance that B.A.C. may need to take on and which items the City will continue to maintain. San Mateo Union High School District, the owners of the aquatic center, has conducted an audit by an outside source of the operating systems to assess the replacement costs. A transition time set to start September 1, 2011 will run for 12 to 15 months to allow for seamless customer service to the public. 2 REPORTS/HANDOUTS Staff Reports 1. Monthly Report — To be delivered 2. Recreation Division Staffing - Skeels reported the hiring of Jamie Parres in the position of a part time temporary intern to help out with programs for the summer season. 3. H.E.A.L. Resolution — attached 4. BIS Nine Sport Recipients — June 6 City Council Meeting Presentation 5. City/School District Liaison Meeting Report — Skeels reported a meeting with the district reviewing of the Joint Use Agreement and the City's afterschool sports program. 6. Correspondence —There was no correspondence Commissioner Reports Commissioner Griffith inquired about the progress on the discussion of forming a Foundation. Skeels reported the item is on the agenda for June and representatives will be at that meeting. Commissioner Caster -Paine attended the Monday Council meeting and spoke in support of the community garden at the Golf Center. She was disappointed to learn at the meeting about a potential small snag regarding a contract the City has with the Double Tree Hotel in regards to the parking spaces at the center. The City Attorney's office will be working with the hotel for resolution. She was also relieved to learn the money for the Burlingame Trolley will not be taken from the Parks Department. Commissioner Shanus inquired about his suggestion last month to install hydration stations in the parks. Skeels reported the items will be researched and priced. Shanus's suggestion has been forwarded to the Parks supervisor. Next Meeting The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, June 16, 2011 at 7:00 p.m. at Burlingame City Hall. There being no further business, the meeting adjourned at 9:00 pm. Respectfully submitted, Joleen Helley Recording Secretary