HomeMy WebLinkAboutReso - CC - 069-1954RESOLUTION NO. 69-54
STATE PERSONNEL BOARD CONTRACT
RESOLVED, that the City Council of the City of Burlingame
enter into an agreement with the State Personnel Board in
performing- the services incident to preparation and rating of
examination material as spt fo-th in the agreement hereto
attached, made a part hereof, and incorporated as if the same
were fully set forth herein.
BE IT FURTHER RESOLVED, that the Mayor be, and he is
hereby authorized, for and on behalf of the City of Burlingame
and the City Council, to execute the said agreement, and that
the same be attested by the City Clerk.
H. Kent Atwate
Mayor
I, Herbert K. White, City Clerk, do iireby certify that
the foregoing* resolution was introduced at a regular meeting of
the City Council. held on the 20th day of December, 1951t, and
adopted thereafter by the following; vote:
AYES: COUNCILMEN: Byrd-Love-Morgan-Rooth
NOES: COUNCILMEN: None
AB::FNT COUNCILMEN: Atwater
r
Herbert K. White
City Clerk
GENERAL SERVICE CON._ ACT
THIS AGREEMENT, made and entered into this lst day of July
195 4, by and between the STATE PERSONNEL BOARD, through its duly appointed,
qualified and acting Executive Officer, party of the first part, hereinafter called
the Board, and the City of Burlingame party of the second
part, hereinafter called the Local Agency.
W ITNESSE TH
Section 1. That the parties, for and in consideration of the covenants,
conditions, agreements, and stipulations hereinafter expressed, and pursuant
to authority contained in Section 18707, Government Code, hereby agree as
follows:
Section 2. In performing the services incident to the planning, scheduling,
preparation, construction and rating of examinations for classifications existing
in the Local Agency personnel system as agreed upon by the Local Agency and
the Board, the following provisions shall govern:
a. The Board will furnish a complete written test service embracing the
preparation, scoring and evaluation of written tests for all classes of
positions agreed to between the parties.
b. The Local Agency will notify the Board of tests needed sufficiently in
advance of the desired date for said tests to allow the Board time to
schedule such tests requested, and the Local Agency shall supply an
official specification describing the class of position for which a
written test is desired.
C. The Local Agency will notify the Board of the total number of
competitors in each classification immediately after the closing
date for receipt of applications.
d. The Board shall transmit to the Local Agency sufficient booklets and
instructions for administering the examination, and furnish such other
assistance as may be deemed necessary by the Board.
e. The Local Agency shall administer the examination in accordance with
instructions provided by the Board and will return all booklets, used
and unused, together with instructional material to the Board.
f. The Board will score the booklets and report the results to the Local
Agency within ten working days after the booklets are returned to
the Board, provided that in unusual circumstances involving large
numbers of competitors or unforseen difficulties in administration of
the test, the parties may agree mutually to extend the period for
receipt of results.
g. At the request of the Local Agency, and where rules of the Local
Agency prescribe, the Board shall supply a copy of the examination,
with the exception of standardized or copyrighted tests and questions
not scored by an absolute standard, showing the key answers to
questions in order for candidates who participated in the examination
to review, inspect, or question particular test items. Upon request
of the Local Agency and when submitted in writing by a candidate who
participated in the examination, the Board will analyze any protest
resulting from such review and recommend action to be taken by the
Local Agency.
h. The Board will, in its discretion and upon specific request of the
Local Agency, lend the Local Agency candidates booklets or answer
sheets for the inspection of interested persons for a reasonable
length of time.
i. The Board shall, if requested by the Local Agency, retain the completed
booklets or answer sheets for such reasonable periods of time as the
Local Agency rules may prescribe.
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j. The Local Al cy shall perform all parts of ' examination process,
the performance of which has not specifically been requested of and
agreed to by the Board, and shall assume responsibility for the con-
formity of the examination procedure to any particular laws, rules,
or ordinances, and for the examination as a whole.
All test materials supplied by the Board under this agreement shall
be and remain the property of the Board and shall be kept confidential.
k. The Local Agency may administer examinations on a continuous basis
for certain classes to be mutually agreed upon, in which event the
Board will supply the examination booklets and instructions. Adminis-
tration of examinations on a continuous basis is defined as use of the
examination booklets and instructions one or more times in any month
during the term of this agreement. The Local Agency will score such
examinations and will report to the Board at the end of each month the
number of candidates tested during the month for each form of exami-
nation.
Section 3. (General Service Examination Program) The Board shall
furnish the examination services described in Section 2 hereof on a General
Service examination program basis for all those classes in which normal
turnover can be anticipated and the Board and the Local Agency shall develop
and attach to this agreement a list of such classes.
a. In the event the Local Agency establishes a class after the date of
this agreement, the parties hereto may agree to the placement of
the class in the General Service examination program list or to
provide examination services for the class at the cost of service as
described in Section 5 hereof.
b. Under extraordinary circumstances and by mutual consent, the
General Service examination program list may be amended, including
the addition or deletion of classes.
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Section 4. (Gen i1 Service Examination ProgrE Charges) In full
compensation for the examination services rendered by the Board for classes
listed under the General Service Examination program, the Local Agency
agrees to pay the Board as follows:
a. For each class of position in the attached list of classes, $12. 00
per year payable in advance in equal monthly installments com-
mencing with the term of this agreement. For each class of
position added to the list under Subsection a and b of Section 3 hereof,
$1. 00 per month from the date the class was added to the list. These
charges are to cover the cost of test development and preparation,
and continuous availability of the Board's examination resources to
the Local Agency.
For each test actually scheduled, $ 20. 00 , which amount is payable
to the Board after the Board receives the request from the Local
Agency for scheduling such examination and upon presentation of a
claim by the Board; provided, however, for examinations having over
one hundred candidates, any extraordinary costs incurred for
duplicating, shipping or scoring may be additionally charged but the
additional charge will not exceed thirty cents for each candidate over
one hundred candidates; and provided further that for each typing or
stenography demonstration test scored, an additional charge of fifty
cents will be made for each candidate.
If an examination scheduled by the Board is not given by the Local
Agency because of conditions over which the Local Agency has no control,
the Board may in its discretion allow the Local Agency a credit of as
much as but not greater than $20. 00 toward the rescheduling of said
examination, provided that the Local Agency's notification to the Board
of such cancellation be not less than ten days prior to the scheduled
closing date for receipt of applications for said examination and provided
that said examination be rescheduled within the current fiscal year.
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b. For exar. .ation services under Section $10. 00 for each set
of written examination material furnished, payable for each month in
which the material is used.
Section 5. (Other Examination Services Provided at Cost) The Board
shall provide other examination services as herein described upon request of
the Local Agency and the Local Agency shall reimburse the Board for the cost
of these services performed by the Board including salaries, retirement,
vacation, sick leave, related operating expenses, and travel expenses (in
accordance with the rules and regulations of the Board of Control of the
State of California) for employees assigned to perform these functions. The
examination services to be provided at cost include the following:
a. The examination services described in Section 2 hereof for any
class of position not listed under the General Service examination
program.
b. Any or all of the following special services in connection with
examinations for any class of position whether or not listed
under the General Service examination program:
1) Advice and assistance on examining procedures, including
interview boards, and on examining problems
2) Preparation and distribution of examination publicity
3) Distribution, receipt, and appraisal of applications
4) Preparation, administration, and scoring of demonstration
tests
5) Preparation of eligible lists
6) Other related examination services not described in
Section 2 hereof
The Local Agency agrees to cooperate fully and to furnish such
clerical help and materials as may be necessary to the proper
performance of the above mentioned services.
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Section 6. The Berard shall, from time to time, submit invoices covering
services rendered and the Local Agency agrees to pay such invoices within 60
days following receipt thereof.
The term of this agreement shall be from the date hereof to and including
June 30, 1955, but shall be subject to termination by either party upon giving
the other party thirty days written notice of termination.
DEPARTMENT OF FINANCE
.APPROVED
/� JAN 141955
M. ff IRCE, Dircctor
tratin Adgi
STATE PERSONNEL BOARD
By_
Executive Officer
City of Burlingame
Local Agency
By �j �"""' "'L`� .
Mayor
Title
APPENDED: (1) List of classes included under the General Service
examination program.
(2) Certified copy of resolution or minute order of
Local Agency authorizing this Contract.
LIST OF CLASSES INCLUDE UNDER THE GENERAL SERV - EXAMINATION PROGRAM
CITY OF BiR2LINGA&
List of Classes (1954 - 55)
Assistant Engineer
Bookkeeper - Cashier
City Electrician
Draftsman
Hoseman
Junior Engineer
Junior Bookkeeper - Cashier
Patrolman
Playground Director
Senior Clerk Stenographer
Stenographer - Clerk
Superintendent
Supervisor
Typist - Clerk