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HomeMy WebLinkAboutMin - PR - 2012.06.28MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, June 28, 2012 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Hesselgren at 7:06 pm at Burlingame Recreation Center, 850 Burlingame Ave., Burlingame. ROLL CALL Commissioners Present: Hesselgren, Baum, Griffith, Eaton, Castner-Paine Commissioners Absent: Lau, Bullotti Staff Present: Director Glomstad; Supervisor Barry; Administrative Secretary Helley Others Present: Hank Sauer, Burlingame; Dusko Rosic, Burlingame; Ian Milne, Burlingame; Will Evans, Burlingame; Roy Schnable; Patrick O'Flaherty, Burlingame MINUTES The Minutes of the April 19, 2012 regular meeting and May 17, 2012 regular meeting were approved. PUBLIC COMMENTS None OLD BUSINESS None NEW BUSINESS Chairperson Hesselgren moved to hold New Business Item A to the last discussion to allow for public to arrive. Commission concurred. B. Recreation Center Behavior Policy — Glomstad explained the policy had been presented to the city Attorney for review and is now before the Commission for recommendation to post in the Recreation Center and Village Park Preschool. Motion by Castner-Paine (seconded by Griffith): Commission moved to approve the posting of the behavior policy at the Recreation Center and Village Park Preschool. MOTION PASSED 5-0. C. Location of Parks & Recreation Commission Meetings — Glomstad stated the Recreation Center is where most of the activity that Commission deals with occurs. Commissioner Castner- Paine spoke to the importance of the public seeing what Commission meetings entail. Motion by Griffith (seconded by Baum): Commission moved to permanently change the location of Commission meetings to the Recreation Center, 850 Burlingame Ave. MOTION PASSED 5-0. 1 A. Proposed Changes to the Field Use Policy — Director Glomstad reviewed the process of the formation of a group of stakeholders to meet and discuss the policy. The group was charged with proposing a fair and equitable distribution of space, as well as maximizing the current space available for Burlingame residents. After several meetings and much discussion, the draft before the Commission tonight is the proposed revisions, all changes received consensus from the stakeholders except the allocation process. The group agreed to have the dissenting group presenting their case on the allocation issue. The group unanimously concluded the allocation priority section would stand as is in the document being presented to commission at this meeting. Glomstad voiced that conceptually it is a brilliant plan, practically; it may be more difficult to implement and manage by staff. The allocation percentage is directly related to the number of residents in the group. Supervisor Barry will be working closely with the groups to insure each group gets the field use they need for the season they need. Motion by Griffith (seconded by Castner Paine): Commission moved to approve the draft copy of the Field Use Policy with a mandatory review in a year. MOTION PASSED 5-0. D. Status of July Meeting — Commission tabled item until after Item A was discussed. Motion by Baum (seconded by Griffith): Commission moved to cancel the regularly scheduled July meeting and to reconvene on August 16, 2012. MOTION PASSED 5-0. REPORTSMANDOUTS Staff Reports 1. Monthly Report — Distributed 2. Correspondence —None Commissioner Reports None Next Meeting The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, August 16, 2012 at 7:00 p.m. at Burlingame Recreation Center. There being no further business, the meeting adjourned at 8:30 pm. Respectfully submitted, Joleen Helley Recording Secretary 2