HomeMy WebLinkAboutMin - PR - 2013.02.21MEETING MINUTES
Regular Meeting of the Burlingame Parks & Recreation Commission
Thursday, February 21, 2013
The regular meeting of the Burlingame Parks & Recreation Commission was called to order by
Chair Baum at 7:00 pm at Burlingame Recreation Center, 850 Burlingame Ave., Burlingame.
ROLL CALL
Commissioners Present: Baum, Bullotti, Griffith, Eaton, Lau, Martin, Hesselgren
Commissioners Absent: None
Staff Present: Director Glomstad; Supervisor Barry; Supervisor Acquisti,
Administrative Secretary Helley
Others Present: Ralph Richart, San Mateo
MINUTES
The Minutes of the January 17, 2013 regular meeting were approved as amended. NEW
BUSINESS. 5.A. Field Rental Fees. Last sentence to read — "Commission suggested ideas to
keep the fee structure as simple as possible; fees should cover costs and be as equitable as
possible."
PUBLIC COMMENTS
None
OLD BUSINESS
4. A. Field Use Fees Review
Director Glomstad reported the original costs estimate to maintain Burlingame fields for sports
groups by Parks Supervisor Disco included "passive space tasks", the tasks the parks crew would
do on a daily basis regardless of the use of the park. At Glomstad's request, those items were
removed from the calculations for all the other parks and only the items that were performed to
prepare the fields for the individual sports leagues was included, such as increase in
maintenance, paint for lines, etc. Costs varied by field based on the size of the field and the type
of use on the field. The total annual cost to maintain Burlingame fields specifically for sports
groups is approximately $153,000.
Annually the City collects approximately $80,000 for sports leagues based on the current fee
structure. Additional information affecting the field fees is that per an agreement with the
Burlingame School District, the City schedules and collects the fees for the two District fields as
well as all the City fields. The first $50,000 in fees collected goes to the City and any fees
collected thereafter 50% goes to the District and 50% goes to the City.
Supervisor Barry presented sample scenarios of possible modifications to the existing fee
structure to Commission. Commission discussed the scenarios and provided additional options
and suggestions. The scenario that included an increase in the per player fee from $15 to $16 per
resident and $60 to $75 per non-resident and increased the per hour fee from $1 per hour to $3
per hour for groups with more than 5 1 % residents and $3 to $6 per hour for groups with less than
51 % residents resulted in an increase from $4.02 per player to $13.97 per player per season.
Based on this scenario the total fees collected would be $146,742. The City would retain $98,371
and the District would receive $48,371.
After discussion, the Commission approved of moving forward with this pricing model and to
present it to the user groups at the next Commission meeting. It was felt that even though the
increase did not cover the costs to maintain the fields for the user groups, the incremental step of
increasing the pricing would be a way to start.
NEW BUSINESS
5. A. Welcome New Supervisor — Nicole Acquisti
Commission welcomed Supervisor Acquisti to the City and look forward to hearing about the
programs and events she will be overseeing in the future.
REPORTS/HANDOUTS
A. Park & Recreation Reports
1. Monthly Report — Distributed
2. Recreation Center Master Plan
3. Dog Park Task Force
4. Correspondence —None
B. Commissioner Reports —
NONE
Next Meeting
The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday,
March 21, 2013 at 7:00 p.m. at Burlingame Recreation Center.
There being no further business, the meeting adjourned at 8:20 pm.
Respectfully submitted,
Joleen Helley
Recording Secretary
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