HomeMy WebLinkAboutReso - CC - 009-1962RESOLUTION NO. c - 52
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BURLINGAME REQUESTING COUNTY CLERK OF SAN MATEO
COUNTY TO RENDER SPECIFIED ELECTION SERVICES
PURSUANT TO SECTION 9483 OF THE ELECTIONS CODE
(AND TO FURNISH VOTING MACHINES)
RESOLVED, by the City Council of the City of Burlingame
as follows:
1. That the Board of Supervisors of the County of San
Mateo shall be, and is hereby, requested to permit the County
Clerk of said County to render the services hereinafter specified
relating to the conduct of the general election to be held within
said CITY OF BURLINGAME on TUESDAY, the loth day of April, 1962,
for the purpose of submitting the following to the qualified
voters of said CITY OF BURLINGAME.
2. That the election services requested by said CITY
OF BURLINGAME in connection with the holding and conducting of
said election are more particularly set forth in Exhibit "A"
attached hereto, and incorporated herein the same as though fully
set forth at length.
3. That this governing body shall., and does hereby,
accept the terms and conditions of the performance of said electi<
services, (and the furnishing of voting machines); and this
governing body further agrees to make the payments therefor, as
set forth in Resolution No. 16928 of the Board of Supervisors
prescribing the payments for the rendering of specified election
services to cities and districts and for the furnishing of voting
machines to cities, districts and political subdivisions of said
County Clerk, adopted on the 19th day of December, 1961.
4. That this governing body shall, and does hereby
agree to comply with the terms and conditions of the instructions
for elections prepared by the County Clerk, attached hereto as
Exhibit "B".
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ANDRFW C. BYRD
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I, Herbert K. White, City Clerk of the City of
Burlingame, do hereby certify that the foregoing resolution was
introduced and adopted at a regular meeting of the City Council
held on the '"t'-1 day of February, 1962 , by the following
vote:
Ayes: Councilmen: Byrd, Johnson, Lorenz, Martin, Moran
Noes: Councilmen: None
Absent: Councilmen: None
City Clerk
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STRIKE OUT SERVICES NOT REQUIRED
.XHIRIT "A"
FLFCTION SFRVICFS RFOUFSTEO FROM COUNTY CLFRK:
I. Preparation and supplying of four (4) conies of precinct
indexes to the affidavits of registration of eligible registered
voters by consolidated election precincts as established by the
governing body of such city or district in connection with such elec-
tion.
2. The addressing and preparation of polling place notices
for the eligible regicterP,+ voters of such city or district In connec-
tion with such election.
3.R Where required, the inserting in envelopes for mailing
sample ballots or other election matter to the eligible registered
voters of such city or district in connection with such election.
4. Furnishinq card or paper stock necessary for the prenar-
ation of pollinq place notices in connection ith s,rch election.
S. The fnrni,hinq of •ntinq machines and c.1ch other elec-
tion equipmen' is i, necessary for nr incidental to said electron.
PAYMENT TO Rc Manc BY CITY OR nISTRICT-
1. F•rnichino nrecinct indexes at s1.00 ner tho,mand names
or portion thereof a r-rrinq thereon, with minimum charge to be $3.00.
7. The nddressinq and orenaratinn of nollinq place notic-c
for the-ligible registered voters at S10.45 per thou)sand for each one
thousand, •,ith minims" charge to be $10.45.
3. Where required, the inserting in envelopes for mailing
election matter to the eligible register-d voters $S.QO per thousand
for each one thousand, with miniminn charge to he $5.90.
4. Furnishing card stock for polling place notice, to eligible
registered voters $6.75 per thousand laroe card stock, and $4.75 ner
thousand smell card stock or paper stock.
5. For ,Prvices required for use of voting machines furnished
by County Clerk other than drayage costs or the cost of printing ballot
labels therefor.the sum of $7.75 ww" per machine for each voting
machine used at said election.
6. Drayage costs and the costs of printing ballot labels in-
curred in connection with the use of voting machines furnished by County
Clerk for said election shall be arranged and paid for by this governing
body by contract with the private person, firm or corporation supplying
such service.
FXiIBIT "a"
GENERAL MUNICIPAL ELECTIONS — APRIL 10 1962
SUGGESTIONS to the City Clerks in preparing for the use of Voting Machines
at this election and pertinent dates necessary for the County Clerk to
complete elections services as requested by the City Clerks.
1. Authorisation to perform special services to City to be nude by Resolution
of the City Council requesting Board of Supervisors to permit County Clerk to
render the specified services to the City relating to the conduct of the election.
The City shall reimburse the County in full for the services rendered upon
presentation of bill. Section 22DO30 Elections Code
(See Exhibit "A" for specified services available)
2. County Clerk to be advised, by letter, of the following= —
a — Official Name of Election, Section 22801, 22830, 22831 Elections Code
b — Voting Precincts, Section 22804, 1565, 15110 Elections Code
e — Polling Place Locations
d — Election Officers, Section 2280%
1604, 1605,
1606 Elections Code
e — Number of Voting Machines required
by Voting
Precincts
Note: "b" & "d". Voting Precincts as set up by the County are on the basis of net
to exceed 600 voters. Section 1565, Elections Code
3. Polling Place Location Requirements for Voting Machines
a — No polling place should be located in living quarters due to weight
of machines. Use of locations with concrete or solid floors or public buildings
should be utilized with a maximum of three steps at entry.
b — Locations should have grounded wiring, if possible.
c — Polling Place owners to furnish table and chairs wherever possible.
4. INDEXES After the closing date for the registration, Feb, 15, 1962,
this office will prepare indexes for use at the election. Completion date for
this work will be no later than March 15, 1962,
Page 2
5, ADDRESSING OF POLLING PLACE NOTICES
To properly complete this work or service it will be necessary to have your list
of Polling Places, by precincts, by Feb. 12 1962, so that we may prepare our
schedule for use in addressing these notices after closing date for registrations,
Feb. 15, 1962.
6. SAMPLE BALLOTS Sections 150834A45085, Elections Code
The sample ballots shall be in either full or reduced size and arranged so as
to show that part of the voting machine being used and with suitable instructions
for voting on the machines,
This entails different setting of type than for Absentee Ballots or Voting
Machine Ballot Labels. (See Sample Ballot attached)
It will be necessary to give printer all pertinent data for the preparation of
the sample ballot, with printing time allowed, so that the printed and folded
sample ballots be in our office no later than March 6, 1962. The sample ballots,
as forwarded to us must be certified correct and the cost of printing same is to
be borne by the city,
Sample Ballot envelopes to arrive our office no later than March 6, 1962. Cost
borne by City. Any other insert material, measures, etc., to be certified as to
correctness and to arrive in our office no later than March 6, 1962, Cost borne
by City.
The dates shown are necessary to comply with Section 10012, Elections Code,
requiring mailing to commence not more than 40 days before the day of election
and the completed mailing of sample ballots not less than 10 whole days before
the election day or March 30, 1962.
7, ABSENTEE OFFICIAL BALLOTS Sections 10013, 228702 22871, 22872, 22873
Elections Code.
This ballot is set up in accordance with mentioned code sections. The Ballot is
exactly the same type of Official Ballot used at previous elections. There is
no resemblance to the sample ballot. The responsibility of making up this ballot
and the cost of same is to be borne by the cities. For your information Absentee
Ballots must be available for your use on March 12, 1962.
Page 3
8. PAECINCr SUPPLIES AND PRINTING OF BALLOT LABELS FOR VOTING MACHINES
Sections 15080, 15089 Elections Code
8 A. Precinct supplies should be ordered specifying "for voting machine use".
8 B. The printing of ballot labels is ordinarily included as part of
precinct supplies.
As nomination filings close Feb. 15, 1962, 12 noon, the data for printer (See Ballot
Label Sample) must be in his hands, and printing time allowed, so that the labels
can be certified correct by you and delivered to this office no later than March 9,
1962. The cost of, and responsibility for to be borne by the city.
By having Ballot Labels in our possession on March 9, 1962, the starting of machine
set—up can be made, with the completion date set for April 3, 1962.
On April 4, 1962, drayage companies, as selected by the city, can begin picking
up and delivering machines to the precincts. Assignment of machines to the precinct
is made by this office. Machine assignment listing should be available by April 2,
1962. Cost of drayage to be borne by city,
9. ELECPION OFFICER INSTRUCTION
Section 15151, 15152, 15153, 15154 Elections Cods.
Election Officer listing, by precinct, must be in our office on or before
March 9, 1962. This is latest possible date so that we may arrange dates and hours
for instruction in use of voting machines. All classes must be completed by
March 30, 1962 and Certificate of .qualification issued to each Election Officer.
10. KEYS TO VOTING MACHINES
Sections 14944, 15156, 15157, 15161, 15162, 15257, 15258 Elections Code.
The keys for the voting machines will be delivered to the City Clerk in sealed
envelopes with all pertinent data as to precinct identification typed thereon.
Also attached to envelope will be a receipt for the keys that will be signed by
the Inspector, at the time of delivery by City Clerk. This for City Clerk files.
Section 15156, 15157, Elections Code.
After all work has been completed at the precinct and the machines locked to
prevent operation, the keys are to be placed in an envelope, as supplied by the
City Clerk, with all items on the envelope filled out and sealed envelope to be
returned to the City Clerk. Sections 15257, 15258 Elections Code.
We will pick up all keys at your office the day following the election.
All envelopes mentioned should be part of the precinct supplies.
Page 4
U. ELECTION DAY
On Election Day, April 10, 1962, we will have a sufficient number of stand-by
voting machine technicians on hand from 6:00 A.M. to 8:30 P.M. to care for a'7
emergencies that may occur.
'telephone Numbers - FM 6-3644
EM 9-0408
8a 9-
FM 9-
12. VOTING MACHINE RETURN TO OJR WAREHOUSE
On April llth and 12th all voting machines would be earoute back to our warehouse.
13. OFFICIAL CANVASS Sections 15255, 15256, Elections Code.
As machines will be in our warehouse the Official Canvass will have to be made
there. To accommodate the City Clerk, we will have meu at the warehouse
to aid in removing covers, etc., to expedite this work. A schedule as to the
day and time for City Clerk to make the Official Canvass would be advisable.
After the Official Canvass, all tote -is must be left on the machines for 8 days
following the election. Section 15254, Elections Code.
EXHIBIT "B"
GENERAL MUNICIPAL ELECTIONS - APRIL 10, 1962
SUGGESTIONS to the City Clerks in preparing for the use of Voting Machines at this
election and pertinent dates necessary for the County Clerk to complete elections
services as requested by the City Clerks.
1. Authorization to perform special services to City to be made by Resolution
of the City Council requesting Board of Supervisors to permit County Clerk to
render the specified services to the City relating to the conduct of the election.
The City shall reimburse the County in full for the services rendered upon pre-
sentation of bill. Section 22003, Elections Code
(See Exhibit "A" for specified services available)
2. County Clerk to be advised, by letter, of the following: -
a - Official Name of Election, Section 22801, 22830, 22831 Elections Code
b - Voting Precincts, Section 22804, 1565, 15110 Elections Code
c - Polling Place Locations
d - Election Officers, Section 22805, 1604, 1605, 1606 Elections Code
e - Number of Voting Machines required by Voting Precincts
Note: "b" & "d". Voting Precincts as set up by the County are on the basis of not
to exceed 600 voters. Section 1565, Elections Code
3. Polling Place Location Requirements for Voting Machines
a - No polling place should be located in living quarters due to weight
of machines. Use of locations with concrete or solid floors or public buildings
should be utilized with a maximum of three steps at entry.
b - Locations should have grounded wiring, if possible.
c - Polling Place owners to furnish table and chairs wherever possible.
4. INDEXES After the closing date for the registration, February 15, 1962,
this office will prepare indexes for use at the election. Completion date for this
work will be no later than March 15, 1962.
5. ADDRESSING OF POLLING PLACE NOTICES
To properly complete this work or service it will be necessary to have your list
of Polling Places, by precincts, by February 1, 1962, so that we may prepare our
schedule for use in addressing these notices after closing date for registrations,
February 15, 1962.
12-61
` Page 2
6. SAMPLE BALLOTS Sections 15083 - 15085, Elections Code
The sample ballots shall be in either full or reduced size and arranged so as to
show that part of the voting machine being used and with suitable instructions
for voting on the machines.
This entails different setting of type than for Absentee Ballots or Voting
Machine Ballot Labels. (See Sample Ballot attached)
It will be necessary to give printer all pertinent data for the preparation of the
sample ballot, with printing time allowed, so that the printed and folded sample
ballots be in our office no later than March 6, 1962. The sample ballots, as for-
warded to us must be certified correct and the cost of printing same is to be borne
by the city.
Sample Ballot envelopes to arrive our office no later than March 6, 1962. Cost
borne by City. Any other insert material, measures, etc., to be certified as to
correctness and to arrive in our office no later than March 6, 1962. Cost borne
by City.
The dates shown are necessary to comply with Section 10012, Elections Code,
requiring mailing to commence not more than 40 days before the day of election and
the completed mailing of sample ballots not less than 10 whole days before the elec-
tion day or March 30, 1962.
7. ABSENTEE OFFICIAL BALLOTS Sections 10013, 22870, 22871, 22872, 22873
Elections Code.
This ballot is set up in accordance with mentioned code sections. The Ballot is
exactly the same type of Official Ballot used at previous elections. There is no
resemblance to the sample ballot. The responsibility of making up this ballot and
the cost of same is to be borne by the cities. For your information Absentee Ballots
must be available for your use on March 12, 1962.
8. PRECINCT SUPPLIES AND PRINTING OF BALLOT LABELS FOR VOT114G MACHINES
Sections 15080, 15009 Elections Code
8 A. Precinct_ supplies should be ordered specifying "for voting machine use".
8 B. The printing of ballot labels is ordinarily included as part of pre-
cinct supplies.
As nomination filings close February 15, 1962, 12 noon, the data for printer (See
Ballot Label Sample) must be in his hands, and printing time allowed, so that the
labels can be certified correct by you and delivered to this office no later than
March 9, 1962. The cost of, and responsibility for to be borne by the city.
12-61
Page 3
u, PRECINCT SUPPLIES AND PRINTING OF BALLOT LABELS FOR VOTING MACHINES (Cont'd)
By having Ballot Labels in our possession on March 9, 1962, the starting of machine
set-up can be made, with the completion date set for April 3, 1962.
On April 4, 1962, drayage companies, as selected by the city, can begin picking
up and delivering machines to the precincts. Assignment of machines to the pre-
cinct is made by this office. Machine assignment listing should be available by
April 2, 1962. Cost of drayage to be borne by city.
9. ELECTION OFFICER. INSTRUCTION
Section 15151, 15152, 15153, 15154 Elections Code.
Election Officer listing, by precinct, must be in our office on or before
March 9, 1962. This is latest possible date so that we may arrange dates and
hours for instruction in use of voting machines. All classes must be completed
by March 30, 1962 and Certificate of Qualification issued to each Election Officer.
10. KEYS TO VOTING MACHINES
Sections 14944, 15156, 15157, 15161, 15162, 15257, 15258 Elections Code.
The keys for the voting machines will be delivered to the City Clerk in sealed
envelopes with all pertinent data as to precinct identification typed thereon.
Also attached to envelope will be a receipt for the keys that will be signed by
the Inspector, at the time of delivery by City Clerk. This for City Clerk files.
Section 15156, 15157, Elections Code.
After all work has been completed at the precinct and the machines locked to pre-
vent operation, the keys are to be placed in an envelope, as supplied by the City
Clerk, with all items on the envelope filled out and sealed envelope to be returned
to the City Clerk. Sections 15257, 15250 Elections Code.
We will pick up all keys at your office the day following the election.
All envelopes mentioned should be part of the precinct supplies.
I1. ELECTION DAY
On Election Day, April 10, 1962, we will have a sufficient number of stand-by voting
technicians on hand from 6:00 A.M. to 8:30 P.M. to care for any emergencies that may
occur
Telephone Numbers - EM 6-3644
EM 9-0408
EM 9-
EM 9-
12. VOTING MACHINE RETURN TO OUR WAREHOUSE
On April llth and 12th all voting machines would be enroute back to our warehouse.
12-61
Page 4
13. OFFICIAL CANVASS Sections 15255, 15256, Elections Code.
As machines will be in our warehouse the Official Canvass will have to be made
there. To accommodate the City Clerk, we will have men at the warehouse to aid
in removing covers, etc., to expedite this work. A schedule as to the day and
time for City Clerk to make the Official Canvass would be advisable.
After the Official Canvass, all totals must be left on the machines for 3 days
following the election. Section 15254, Elections Code.
Election -Registration Department
Hall of Justice and Records
Redwood City, California
12-61
RESOLUTION NO. 16726
BOARD OF SUPERVISORS, COUNTY OF SAN MATEO, STATE OF CALIFORNIA.
RESOLUTION ADOPT114G VOTING MACHINES FOR USE AT GENERAL
AND SPECIAL ELECTIONS THROUGHOUT COUNTY OF SAN MATEO
AND AUTHORIZING COUNTY CLERK TO DETERMINE WHEN AND
WHERE SUCH VOTING MACHINES SHALL BE PROVIDED THEREFOR
RESOLVED, by the Board of Supervisors of the County of San Mateo, State of Cali-
fornia, that
WHEREAS, this Board of Supervisors has acquired voting machines on behalf of the
County of San Mateo for use at various general and special elections to be held in the County
of San Mateo; and
WHEREAS, Section 15050 of the Elections Code authorizes the use of such voting
machines at any or all elections held in any county, city, or any of their political subdivis-
ions for voting, registering and counting votes cast; and
WHEREAS, it is necessary and desirable for this Board of Supervisors to provide for
the adoption of said voting machines and for the times at which and the manner in which said
voting machines shall be provided by the County of San Mateo:
NOW, THEREFORE, IT IS HEREBY ORDERED AND DETERMINED as follows:
1. That this Board of Supervisors shall, and does hereby, adopt said voting machines
acquired by the County of San Mateo for use at any or all elections held in the County of San
Mateo, or any city, district or political subdivision thereof, pursuant to the terms and con-
ditions hereinafter set forth.
2. That the County Clerk and ex-officio Clerk of this Board of Supervisors be, and
he is hereby, authorized to provide for each polling place at any such election one or more of
said voting machines pursuant to the terms and conditions hereinafter set forth.
3. That if, in the opinion of said County Clerk it is impracticable to supply each
election district with a voting machine at any such election the County Clerk shall be, and
he is hereby, authorized to supply as many of said voting machines as is practicable to
supply and said County Clerk shall be, and he is hereby, authorized to determine in what
election district or precincts such voting machines shall be supplied.
4. That the County Clerk be, and he is hereby, authorized to supply voting machines
to a local school district of the County of San Mateo to provide instruction to students,
where such voting machines are available therefor.
5. That the use of voting machines by cities, districts and political subdivis-
ions (other than the County of San Mateo) and school districts shall be expressly conditional
upon the payment by such cities, districts and political subdivisions of the expenses in-
cident to the use of such voting machines as the same may from time to time be established by
this Board of Supervisors.
. . . . . . . . . . .
2.