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HomeMy WebLinkAboutAgenda Packet - LB - 2019.02.19� CITY rycl��i ius� I RPORATED � City of Burlingame Meeting Agenda - Final Library Board of Trustees BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Tuesday, February 19, 2019 5:30 PM Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES a. Adoption of the Library Board of Trustees Meeting Minutes for January 15, 2019 Attachments: Meeting Minutes 4. FROM THE FLOOR (PUBLIC COMMENTS) Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Library Board of Trustee agenda may do so during the public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any matter that is not on the agenda. 5. CORRESPONDENCE AND INFORMATION a. January 2019 Statistics b. California State Library Report 2017-2018 Attachments: Annual Report 6. REPORTS a. City Librarian's Report Attachments: February 2019 Report, Posting Policy b. Foundation Report C. Speaker's Series d. Trustee Account Balance and Detailed Spending Report Attachments: Trustee Account 7. UNFINISHED BUSINESS City of Burlingame Page 1 Printed on 6/7/2019 Library Board of Trustees Meeting Agenda - Final February 19, 2019 a. Book Store Discussion b. Silicon Valley Community Foundation Attachments: 2019 Refresher on Funds, Investment Performance, Roger and Jean Hunt Duncan Foundation C. Staff Fika Cafe Coupon d. BM - Advanced Star Protect 8. NEW BUSINESS a. New Building Security Issues b. Lane Room Upgrade C. Form 700 Due April 1, 2019 d. Trustees Use of Their City E-Mail 9. ANNOUNCEMENTS 10. ACTION ITEMS 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California City of Burlingame Page 2 Printed on 6/7/2019 K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED City of Burlingame Staff Report File Number: 19-0147 File Type: Discussion Item Version: 1 Agenda Date: 2/19/2019 To: Library Board of Trustees From: BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Status: Agenda Ready Agenda Number: a. Title: Adoption of the Library Board of Trustees Meeting Minutes for January 15, 2019 City of Burlingame Page 1 Printed on 6/7/2019 Burlingame Library Board of Trustees Minutes January 15, 2019 Roll Call Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray, Mike Nagler, Lisa Rosenthal Staff Present: Sidney Poland, Recorder Staff Absent: Brad McCulley, City Librarian II. Library Board of Trustees Minutes A. The Trustees unanimously approved the minutes from the November 20, 2018 Board Meeting with the addition of Goal D to the Strategic Plan Section of "Goals". M/S/C (Rosenthal/Murray) B. The Trustees unanimously approved the minutes of the December 18, 2018 minutes with the removal of "Year of the Woman" from the Speakers Series Section M/S/C (Rosenthal/Murray). III. From the Floor (Public Comments) There were not any representatives from the public who attended the Trustee meeting. IV. Statistics The Trustees reviewed the December 2018 statistic charts. • Main circulation is trailing Easton circulation for December. It was noted that PLAN did not post the auto renewal statistics so the current graphs do not include these figures. • Trustee Altman inquired as to whether there might be a more accurate way to measure "outcome vs output". • Trustee Nagler requested that programs be included in the graphs prepared by Patti. • It was noted that industry wide non-fiction circulation was high; e-books are flat. • The state report provides specific figures from Main and Easton on the collection, physical and electronic circulation and services as well as programs and program attendance both in and outside of the library. A copy of the most recent state report will be included in the February board packet. V. Reports A. City Librarian's Report • The Advance Star volumes and microfilm will be sent to BMI to be digitized. • Managers and staff will be working together to form a Racial Equity Committee to look into and discuss racial and social equity in our library. Staff will also be working with the Human Resources on this Topic. Racial Equity may possibly be the topic for Staff Development Day. 1 • Trustee Altman inquired about the new "no fine" policy that is now in effect for the Burlingame Library. Brad noted that San Bruno, Daly City, and Menlo Park libraries are not participating in this program at this time. • Gift cards have been put on hold as the staff artist is on bereavement leave. B. Brad will have a conversation with the Public Works Director about the cafe drains. C. Foundation Report • Martha Dannis is the new Foundation Specialist. Foundation members are looking into an alternative to the annual Book and Author Luncheon. D. Speakers Series - No Update E. Trustee Account Balance and Detailed Spending Report The Library Trustees Account dated November 30, 2018 was reviewed. This account information will be provided on a monthly basis to the Trustees. VI. Unfinished Business A. Staff Appreciation Event Staff are enthusiastic about this upcoming event. Attendance is now at 60. B. Kanopy • Kanopy is now available to the public on our Website. • Kanopy can be watched on smart TVs. • PLS Marketing Group did a soft launch. • Due to cost factors some libraries will not be able to provide Kanopy until July 2019. VII. New Business A. Revision to Holiday Schedule for 2019-2020 At the request of the City Librarian the Trustees approved a motion to hold Staff Professional Development Day on Columbus Day/Indigenous Peoples Day October 14th instead of having a holiday. M/S/C (Nagler/Altmann) The Library would be closed to the public but staff would be attending Professional Development Day at a specified venue. B. Scheduling of Shade Purchases Brad and the Trustees discussed two different scenarios of purchasing new shades for the AV room, Children's and Teens' Departments. One scenario would be to purchase the shades in increments and the other to purchase the shades all at once. Rather than make a decision at this time, Trustee Murray asked that Brad prepare a yearly budget request to present to the Trustees. C. Book Store Discussion - No Update 2 D. Silicon Valley Community Foundation Financial Statements July 1, 2018 through September 30, 2018 After reviewing the financial statements, Trustee Murray noted that after the updated financial reports are received, a conference call should be held with Bert Feuss. The last conference call was held in February of 2018. IX. Adjournment The Meeting was adjourned at 7:OOpm. M/S/C (Rosenthal/Altmann) The next meeting of the Library Board of Trustees will be held on February 19, 2019 in the Upper Level Meeting Room at 5:30pm. Respectfully Submitted Brad McCulley City Librarian City of Burlingame 3 K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED File Type: Discussion Item City of Burlingame Agenda Date: 2/19/2019 To: Library Board of Trustees From: Title: January 2019 Statistics Staff Report File Number: 19-0148 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Version: 1 Status: Agenda Ready Agenda Number: a. City of Burlingame Page 1 Printed on 6/7/2019 K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED City of Burlingame Staff Report File Number: 19-0149 File Type: Discussion Item Version: 1 Agenda Date: 2/19/2019 To: Library Board of Trustees From: Title: California State Library Report 2017-2018 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Status: Agenda Ready Agenda Number: b. City of Burlingame Page 1 Printed on 6/7/2019 11/1/2018 Data Input CaliforHb Library Statistics 2017-18 BURLINGAME PUBLIC LIBRARY Public Library Survey The report incorporates data elements requested by the Public Library Statistics Cooperative coordinated by the Institute of Museum and Library Services. In financial sections, report whole dollars only, omit cents. Enter "0" if the entry is zero. If an item does not apply or the figure is unknown, enter "N/A", do not repeat last year's figure if the figure for this year is unknown. If an exact figure is not available but the amount is known to be greater than zero, please enter an estimate of the amount.' The due date for completion of this year's annual report is November 2, 2018. Directory Update #1-45 Your Directory information, as it currently exists in our files, is provided. Please review this data and make updates or corrections. Please notify CSL for major address changes only. 1. Library ID M612 2. FSCS ID CA0016 3. Short Name Burlingame 4. Library Name -- BURLINGAME PUBLIC LIBRARY Director's Contact Information Director (If position is not filled, enter "VACANT" in 6 and leave 7 & 8 blank) S. Courtesy Title Mr. 6. Director First Name Bradley 7. Director Middle Name T. S. Director Last Name McCulley 9. Director Title City Librarian Physical Address Street address of main library or headquarters, including city, ZIP and ZIP+4. Please do not make minor changes to the address unless there is an obvious error or a.completely new address. 10. Street Address 480 PRIMROSE RD. 11. City BURLINGAME 12. Zip 94010 13. Zip +4 4083 Mailing Address Mailing address or Post Office Box, including city, ZIP and ZIP+4 for mailing. Repeat the street address if it is the same as the mailing address. NOTE: Please notify us of major changes only to the address for an obvious error or when a completely new address is needed. 14. Mailing Address 480 PRIMROSE RD. 15. Mailing City BURLINGAME 16. Mailing Zip 94010 17. Mailing Zip +4 4083 Library Contact and Service Info https://ca.countingopinions.com/pireports/piprint_pdf.php?pi_collection_id=55&view_Is_id=6251 &view_branch_id=0&period_id=2017&subperiod_id=... 1 /12 11 /1 /2018 Data Input 26. ILL Photocopy free up to 10 pages? Yes 27. Copy fee. ONLY if answer to #26 is No; otherwise, leave blank. 28. Name of person completing this survey Sidney Poland 29. Phone # of person completing this survey (650) 568-7404 30. Email address of person completing this survey Poland@plsinfo.org Library Codes CSL USE ONLY 31. Size Square 6.00 Mile 32. Interlibrary Member of a Federation or Cooperative Relationship code 33. Legal Basis Municipal Government (city, town or village) Code 34. Administrative Administrative Entity with Multiple Direct Service Outlets where Administrative Offices are Not Separate Structure Code 35. FSCS Public Yes Library Definition 36. Geographic Code Municipal Government (city, town or village) (most nearly) 37. Legal Service Area Boundary No Change 38. Library Type Municipal Library 40. County San Mateo 41. CLSA System Pacific Library Partnership Library 43. State California 44. Fiscal Year 2017-18 45. Institute Code Public Population and Outlets #201-212 Population served by the library jurisdiction, estimate for January 1, of report year, certified by the State Library. Figures are drawn from the Demographic Research Unit of the State Department of Finance and are intended to represent as accurately as possible the actual number of persons served and taxed for service, with no persons counted twice or credited to more than one library. Many county libraries are not credited with the entire county population, for their boundaries contain cities or districts independently supplying service. District libraries typically serve an unincorporated area larger than their central city. A few municipal libraries serve unincorporated county areas under contract with the county. Outlets Total number of public service outlets including fixed building outlets and mobile libraries. Only vehicles themselves, not mobile library stops, are counted within total outlets. https://ca.countingopinions.com/pireports/piprint_pdf.php?pi_collection_id=55&view Is_id=6251&view_branch_id=0&period_id=2017&subperiod_id=... 2/12 11 /1 /2018 Library Staff #251-259 Data Input Report figures as of the last day of the fiscal year. Include all positions funded in the library's budget whether those positions are filled or not. To ensure comparable data, 40 hours per week has been set as the measure of full-time employment (FTE). For example, 60 hours per week of part-time work by employees in a staff category divided by the 40-hour measure equals 1.50 FTEs. Enter next all other support persons not called Librarian. This includes all other FTE employees paid from the reporting unit budget, including plant operations, security, and maintenance staff. 251. Total count of persons employed - full and part time 81.00 252. ALA Librarians (FTE) who have accredited ALA Masters 12.15 253. FTE Total Librarians (ALA or other) 12.15 254. FTE Special Professionals 2.00 255. FTE Library Technical Assistants 0.00 256. FTE Other 19.42 257. All Support Staff FTE 21.42 258. Staff FTE 33.57 259. FTE Volunteers (Average FTE per week - not hours) 7.99 Income - for Operational Expenses #301-307 Report revenue used for operating expenditures as defined below. Include federal, state, local, or other grants. DO NOT include revenue for major capital expenditures, contributions to endowments, revenue passed through to another agency (e.g., fines), or funds unspent in the previous fiscal year (e.g., carryover). (Funds transferred from one public library to another public library should be reported by only one of the public libraries. The State Data Coordinator shall determine which library will report these funds.) Report whole dollars only (omit cents). Local Income 301. Local Government (all sources) 1$5,047,197 State Income 302. State Funds (e.g. CLSA) $11,958 Federal Income 303. Federal Funds (e.g. LSTA or other) $0 Other Income 304. All Other Operating Income $166,254 Total Income 305. Total Operating Income $5,225,409 CSL Programs Income CSL USE ONLY 307. CA Literacy Services $0 https://ca.countingopinions.com/pireports/piprint_pdf.php?pi_collection_id=55&view_is_id=6251 &view_branch_id=0&period_id=2017&subperiod_id=... 3/12 11/1/2018 Data Input " Income - for Capital Outlay #309-313 Report all revenue to be used for major capital expenditures, by source of revenue. Include funds received for (a) site acquisition; (b) new buildings; (c) additions to or renovation of library buildings; (d) furnishings, equipment, and initial collections (print, non -print, and electronic) for new buildings, building additions, or building renovations; (e) computer hardware and software used to support library operations, to link to networks, or to run information products; (f) new vehicles; and (g) other one-time major projects. Exclude revenue to be used for replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for capital appreciation. Exclude income passed through to another agency (e.g., fines), or funds unspent in the previous fiscal year (e.g., carryover). Funds transferred from one public library to another public library should be reported by only one of the public libraries. Report whole dollars only (omit cents). Note that the amounts reported for Total Capital Revenue and Total Capital Expenditures are not expected to be equal. Report federal, state, local, and other revenue to be used for major capital expenditures. 309. Local Government (taxes and allocations) $0 310. State Funds $0 311. Federal Funds $0 312. Other Income $0 313. Total Capital Outlay Income $0 Standard Operating Expenditures #401-411 Operating expenditures are the current and recurrent costs necessary to support the provision of library services. Significant costs, especially benefits and salaries, that are paid by other taxing agencies (government agencies with the authority to levy taxes) "on behalf of" the library may be included if the information is available to the reporting agency. Only such funds that are supported by expenditure documents (such as invoices, contracts, payroll records, etc.) at the point of disbursement should be included. Do not report the value of free items as expenditures. Do not report estimated costs as expenditures. Do not report capital expenditures under this category. Report whole dollars only , omit cents. Include local, state, federal, and other funding sources. Staff Expenditures Collection Expenditures Other Expenditures 410. All Other Operating Expenditures 1$1,138,789 Operating Expenditures 411. Total Operating Expenditures $5,243,483 Capital Expenditures #500 Capital expenditures. Report major capital expenditures (the acquisition of or additions to fixed assets). Examples include expenditures for (a) site acquisitions; (b) new buildings; (c) additions to or renovation of library buildings; (d) furnishings, equipment, and initial book stock for new buildings, building additions, or building renovations; (e) library automation systems; (f) new vehicles; and (g) other one-time major projects. Include federal, state, local, or other revenue used for major capital expenditures. Only funds that are supported by expenditure documents (e.g., invoices, contracts, payroll records, etc.) at the point of disbursement should be included. Estimated costs are not included. Exclude expenditures for replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for capital appreciation. Exclude contributions to endowments, or revenue passed through to another agency (e.g., fines). Funds transferred from one public library to another public library should be reported by only one of the public libraries. 500. Total Capital Expenditures $0 https://ca.countingopinions.com/pireports/piprint_pdf.php?pi_collection_id=55&view_Is_id=6251 &view_branch_id=0&period_id=2017&subperiod_id=... 4/12 11 /1 /2018 Specific Expenditures 501-503 Data Input 501-503, Detail on selected special expenditures included in Standard Operational Expenditures Collections #601-619 The entire collection of books, periodicals, and other materials in a library. 601. Children's Books Added 4,737 602. Books Children Held 57,600 603. Books Young Adult Held 7,148 604. Books Added 12,245 605. Book Titles Added 7,407 606. Books Held 198,154 607. Government Documents 0 608. Total Print Materials Held 198,154 609. Electronic Books 78,890 610. Audio - Physical Units 10,624 611. Audio - Downloadable Units 13,212 612. Video - Physical Units 13,289 613. Video - Downloadable Units 0 614.a. Electronic Collections through Local and Other Funding 31 614.b. Electronic Collections through State Funding 0 614.c. Electronic Collections 31 615. Current Print Serial Subscriptions 298 616. Catalog Records 190,018 617. Children's Audio Materials 2,092 618. Children's Video Materials 3,112 619. Equipment 51 Library Services, Annual #800-827 Report annual totals in this section. Hours 800. Hours Open, All Outlets 4,784 Visits 801. Library Visits 1345,445 Reference Reference transactions are information consultations in which library staff recommend, interpret, evaluate, and/or use information resources to help others to meet particular information needs. A reference transaction includes information and referral service as well as unscheduled individual instruction and assistance in using information sources (including web sites and computer -assisted instruction). Count Readers Advisory questions as reference transactions. Information sources include (a) printed and non -printed material including the internet; (b) databases (including computer -assisted instruction); (c) the library's own catalogs and other holdings records; (d) other libraries and institutions through communication or referral; and (e) persons both inside and outside the library. When a staff member uses information gained from previous use of information sources to answer a question, the transaction is reported as a reference transaction even if the source is not consulted again. If a contact includes both reference and directional services, it should be reported as one reference transaction. Duration should not be an element in determining whether a transaction is a reference transaction. NOTE: It is essential that libraries do not include directional transactions in the report of reference transactions except as noted above. Directional transactions include giving instruction for locating staff, library users, or physical features within the library. Examples of directional transactions include, "Where is the reference librarian? Where is Susan Smith? Where are the 600s? Can you help me make a photocopy?" NOTE: If an annual count of reference transactions is unavailable, count reference transactions during a typical week or weeks, and multiply the count to represent an annual estimate. (If the sample is done four times a year, multiply totals by 13, if done twice a year, multiply by 26, if done only annually, multiply by 52.] A "typical week" is a time.that is https://ca.countingopinions.com/pireports/piprint_pdf.php?pi_collection_id=55&view_is_id=6251 &view_branch_id=0&period_id=2017&subperiod_id=... 5/12 11/1/2018 Data Input neither unusually busy nor unusually slow. Avoid holiday times, vacation periods for key staff, or days when unusual events are taking place in the community or in the library. Choose a week in which the library is open its regular hours. 802. Reference Questions 57,436 8O2a. Technology assistance 124,117 Circulation Circulation of all materials of all types including renewals. Note: Count all materials in all formats that are charged out for use outside the library. Interlibrary loan transactions included are only items borrowed for users. Do not include items checked out to another library. Counting Electronic Items Resource Sheet 803. Physical Item Circulation 601,361 804. Circulation of Childrens Materials 311,696 805. Circulation of Non English Materials 7,836 807. Circulation of Electronic Materials 46,638 808. Successful Retrieval of Electronic Information 10,755 809. Electronic Content Use 57,393 810. Total Circulation 647,999 811. Total Collection Use 658,754 Inter -Library Loans Number of items borrowed and lent by reporting library on interlibrary loan from other libraries. Includes photocopies sent in lieu of ILL. 812. ILL loans to others 85,676 813. ILL loans received 52,420 Programs New Note: If a program serves multiple age groups, select the one age group below that best matches the program's target or majority audience. A program is any planned event which introduces the group attending to any of the broad range of library services or activities or which directly provides information to participants. Programs may cover use of the library, library services, or library tours. Programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs include film showings; lectures; story hours; literacy, English as a second language, and citizenship classes; and book discussions. Count all programs, whether held on- or off -site, that are sponsored or co -sponsored by the library. Do not include programs sponsored by other groups that use library facilities. If programs are offered as a series, count each program in the series. For example, a film series offered once a week for eight weeks should be counted as eight programs. Report the number of programs and attendance, by age group/type. Note: Exclude library activities delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound, resume writing assistance, homework assistance, and mentoring activities. Note: Pre-school is defined as 0 through 5 years, and school -age as 6 through 11 years. The National Center for Education Statistics (NCES): Children and Young Adults Defined (Services and Resources for Children and Young Adults in Public Libraries [August 1995, NCES 95357]) defines children as persons age 11 years and under. The Young Adult Library Services Association (YALSA) defines young adults as age 12 through 18. Pre -School Pre-school is defined as 0 through 5 years. A pre-school children's program is any planned event for which the primary audience is pre-school children ages 0 to 5 years and which introduces the group of pre-school children attending to any of the broad range of library services or activities for children or which directly provides information to participants. Pre -School children's programs may cover use of the library, library services, or library tours. Pre -School children's programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs include story hours and summer reading events. Count all pre-school children's programs, whether held on- or off -site, that are sponsored or co -sponsored by the library. Do not pre-school children's programs sponsored by other groups that use library facilities. If pre-school children's programs are offered as a series, count each program in the series. For example, a story hour offered once a https://ca.countingopinions.com/pireports/piprint_pdf.php?pi_collection_id=55&view_Is_id=6251 &view_branch_id=0&period_id=2017&subperiod_id=... 6/12 11 /1 /2018 Data Input week, 48 weeks a year, should be counted as 48 programs. Exclude library activities for pre-school children delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound, homework assistance, and mentoring activities. Annual Pre -School Children's Program Attendance is the actual count over the course of a year of the attendance, both adults and children, at programs which have all or a portion of their target market intended for children ages 0 to 5 years. *Please count all patrons that attend pre -school -age programs regardless of age. Note: Pre-school is defined as 0 through 5 years, and school -age as 6 through 11 years. The National Center for Education Statistics (NCES): Children and Young Adults Defined (Services and Resources for Children and Young Adults in Public Libraries [August 1995, NCES 95357]) defines children as persons age 11 years and under. The Young Adult Library Services Association (YALSA) defines young adults as age 12 through 18. 814. # of Pre School Programs 336 815. Pre -School Program Attendance 24,9so School Aged School Aged is defined as 6 through 11 years. A school -age children's program is any planned event for which the primary audience is school -age children ages 6 to 11 years and which introduces the group of school -age children attending to any of the broad range of library services or activities for children or which directly provides information to participants. School -age children's programs may cover use of the library, library services, or library tours. School -age children's programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs include story hours and summer reading events. Count all school -age children's programs, whether held on- or off -site, that are sponsored or co -sponsored by the library. Do not include school -age children's programs sponsored by other groups that use library facilities. If school -age children's programs are offered as a series, count each program in the series. For example, a book club offered every two weeks, 24 weeks a year, should be counted as 24 programs. Exclude library activities for school -age children delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound, homework assistance, and mentoring activities. Annual School -Age Children's Program Attendance is the actual count over the course of a year of the attendance, both adults and children, at programs which have all or a portion of their target market intended for children ages 6 to 11 years. *Please count all patrons that attend school -age children's programs regardless of age. Note: Pre-school is defined as 0 through 5 years, and school -age as 6 through 11 years. The National Center for Education Statistics (NCES): Children and Young Adults Defined (Services and Resources for Children and Young Adults in Public Libraries [August 1995, NCES 95357]) defines children as persons age 11 years and under. The Young Adult Library Services Association (YALSA) defines young adults as age 12 through 18. 816. # of School 817. School Age, Young Adult kged Programs Program Attendance 316 26 Young Adult age is defined as 12 through 18 years and includes 18 year olds. The Young Adult Library Services Association (YALSA) defines young adults as age 12 through 18. A Young Adult program is any planned event for which the primary audience is young adult and which introduces the group of young adults attending to any of the broad range of library services or activities for young adults or which directly provides information to participants. Young adult programs may cover use of the library, library services, or library tours. Young adult programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs include book clubs and summer reading events. Count all young adult programs, whether held on- or off -site, that are sponsored or co -sponsored by the library. Do not include young adult programs sponsored by other groups that use library facilities. If young adult programs are offered as a series, count each program in the series For example, a book club offered every two weeks, 24 weeks a year, should be counted as 24 programs. Exclude library activities for young adult delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound, homework assistance, and mentoring activities. Annual Young Adult Program Attendance is the actual count over the course of a year of the attendance, both adults and https://ca.countingopinions. corn/pirepo rts/piprint_pdf.php?pi—col lection_id=55&view_Is_id=6251 &view_bran ch_id=0&period_id=2017&subperiod_id=... 7/12 11 /1 /2018 Data Input children, at programs which have all or a portion of their target market intended for young adults. Note: Pre-school is defined as 0 through 5 years, and school -age as 6 through 11 years. The National Center for Education Statistics (NCES): Children and Young Adults Defined (Services and Resources for Children and Young Adults in Public Libraries [August 1995, NCES 95357]) defines children as persons age 11 years and under. The Young Adult Library Services Association (YALSA) defines young adults as age 12 through 18. *Please count all patrons that attend the young adult programs regardless of age. 818. # of Young Adult Programs 1123 819. Young Adult Program Attendance 13,590 Adult Adults are 19 years or older. An adult program is any planned event for which the primary audience is adult and which introduces the group of adults attending to any of the broad range of library services or activities for adults or which directly provides information to participants. Adult programs may cover use of the library, library services, or library tours. Adult programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs include book clubs, instruction and reading events. Count all adult programs, whether held on- or off -site, that are sponsored or co -sponsored by the library. Do not include adult programs sponsored by other groups that use library facilities. If adult programs are offered as a series, count each program in the series For example, a book club offered every two weeks, 24 weeks a year, should be counted as 24 programs. Exclude library activities for adults delivered on a one-to-one basis, rather than to a group, such as one- to-one literacy tutoring, or services to homebound. Annual Adult Program Attendance is the actual count over the course of a year of the attendance, both adults and children, at programs which have all or a portion of their target market intended for adults. *Please count all patrons that attend the adult programs regardless of age. 820. # of Adult Programs 821. Adult Program Attendance Offsite N*ill An offsite program is any program sponsored or cosponsored by the library that takes place outside a library facility (including bookmobiles) or off library grounds regardless of primary target audience. This would include visits by library staff or volunteers to a school, adult center, etc., or programs provided via popup mobile units. Count all programs held off -site that are sponsored or co -sponsored by the library. Do not include programs sponsored by other groups that use library facilities/resources. If programs are offered as a series, count each program in the series. For example, a film series offered once a week for eight weeks should be counted as eight programs. Annual Off -site Program Attendance is the actual count over the course of a year of the attendance, both adults and children, at programs which have been sponsored or cosponsored by the library that takes place outside a library facility (including bookmobiles) or off library grounds regardless of primary target audience. Note: These programs should also be included in responses for above age -related programming/ attendance. 822. Offsite Programs - Number 823. Offsite Programs - Attendance Total 228 5,221 Annual Children's Program Attendance is the actual count over the course of a year of the attendance, both adults and children, at programs which have all or a portion of their target market intended for 11 years and younger. A children's program is any planned event for which the primary audience is children and which introduces the group of children attending to any of the broad range of library services or activities for children or which directly provides information to participants. Children's programs may cover use of the library, library services, or library tours. Children's programs may also provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of programs include story hours and summer reading events. Count all children's programs, whether held on- or off -site, that are sponsored or co -sponsored by the library. Do not include children's programs sponsored by other groups that use library facilities. If children's programs are offered as a series, count each program in the series, For example, a book club offered every two weeks, 24 weeks a year, should be counted as 24 programs. Exclude library activities for children delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy tutoring, services to homebound, homework assistance, and mentoring activities. 824. # of Children's Programs 1652 https://ca.countingopinions. corn/pireports/piprint_pdf.php?pi—col lection—id =55&view_Is_id=6251 &view_branch_id=0& per! od_id=2017&subperiod_id=... 8/12 11/1/2018 Data Input 825. •Childrens Program Attendance 39,706 826. Total # of Programs 1,121 827. Total Program Attendance 49,246 Salary Survey #901-918 Complete entries for this reporting year . Report beginning step and final step of monthly salary range in whole dollars; omit cents. If payment is made in other than monthly increments, compute monthly equivalent. Only nine positions are surveyed; do not add positions of your library not included on the survey. If your library has more than one class of position as described, report the highest salary range. The first 6 positions (items 901-910) are considered professional Librarian classes. Lib. Tech. Asst. is a paraprofessional class, sometimes called Library Technician; it requires specialized training or job skills/experience but does not require an MLS. 901. Beginning Salary for Director $12,998 902. Final Salary for Director $15,834 903. Beginning Salary for Assistant Director $0 904. Final Salary for Assistant Director $0 905. Beginning Salary for Chief Library Division $7,604 906. Final Salary for Chief Library Division $9,233 907. Beginning Salary for Branch Librarian $7,604 908. Final Salary for Branch Librarian $9,233 909. Beginning Salary for Entry Level Librarian $5,640 910. Final Salary for Entry Level Librarian $6,811 911. Beginning Salary for Journeyman Librarian $6,208 912. Final Salary for Journeyman Librarian $7,541 913. Beginning Salary for Library Tech Assistant $5,380 914. Final Salary for Library Tech Assistant $6,507 915. Beginning Salary for Clerk $4,319 916. Final Salary for Clerk $5,385 917. Beginning Salary for Manager of Special Library Service $5,998 (non-MLS) 918. Final Salary for Manager of Special Library Service (non- $7,242 MLS) Library Community Development and Support Information #919-923 919. Did your library provide support for vulnerable populations in the community? 2 Yes 920. Did your library support your users' personal economic development? 3 - Yes 921. Did your library play a role in responding to, or building No resilience after, a crisis in the community? 922. Did your library support your users' personal learning and knowledge development? 4 Yes 923. Did your library help to develop social capital in your community? 5 Yes Electronic Services #856-863 Does the library utilize discounts on Telecommunications services available through the California Teleconnect Fund administered by the California Public Utilities Commission? Public Access Computers Public Access Computer data as well as public use Internet data. 859. Annual Uses of Public Internet Computers 40,661 860. Virtual Visits to the library website 88,291 861. Wireless Sessions Per Year 292,564 862. Does vour library use RFID YPG https://ca.countingopinions.com/pireports/piprint_pdf.php?pi_collection_id=55&view_Is_id=6251 &view_branch_id=0&period_id=2017&subperiod_id=... 9/12 11/1/2018 Data Input 863. # of Internet Terminals 71 Referenda #870-877 Please leave blank if no referenda occurred during the report year. Do not report referenda from prior years. 870. Referenda Election Date 871. Referenda Local Agency 872. Referenda Funding Purpose 873. Referenda Type of Tax 874. Referenda Percentage of Yes Votes 875. Referenda Vote Require 876. Referenda Vote Outcome 877. Referenda Notes Mobile Libraries #1-31 Definition - A bookmobile is a traveling branch library. It consists of at least all of the following: - a truck or van that carries an organized collection of library materials; - a paid staff; and - regularly scheduled hours (bookmobile stops) for being open to the public. If you reported on operation of a mobile library in the previous report year, a record is provided to you for each mobile library operation you reported, indicating your last year's description of that operation. Where corrections or updates are appropriate, please make those changes in the space provided. Please contact support@countingopinions.com if you have new or closed mobile libraries to report. If no bookmobiles then leave blank. Physical Address Street Address. (CSL only) Street address where bookmobile is stationed when not in use, including city, county, ZIP and ZIP+4. NOTE: Please notify us of major changes to the address only such as an obvious error or a completely new address is needed. Bookmobile Info Bookmobile Stops /Flours Staff Counts Library Outlet #1-44 Include all branches, stations, and central libraries. Do hot include in this report any administrative headquarters that are not public service outlets, do not include other outlets or deposit only locations. Complete one set of forms/input screens for each fixed -facility public service outlet. New Library Outlets: Please contact Lindsay Thompson at Counting Opinions 1-800-521-4930 or Ilt@countingopinions.com with the location information (name, address, contact) and she will add and it and map it for the directory. Closed Outlets: If an outlet for which we have provided you a California Library Outlets Survey was closed during this report year write a note in the notepad icon explaining this. Please also include the date the outlet closed if that is easily available. Enter any data for the time period the outlet was open. Updates to Existing Outlets: On the California Library Outlets Survey, you do not need to provide any response where there is no change in data from that which is indicated as currently in our file. Date built, date remodeled, # of square feet are all examples of data which probably has not changed. Outlet Information 2. State assigned 3. Library 4. Short 1. FSCSKey identification Code Name S. Legal Name number IBURLINGAME MAIN LIBRARY ICA0016 IM612 JM612.002 lBurlingamelBURLINGAME MAIN LIBRAR. https://ca.countingopinions.com/pireports/piprint_pdf.php?pi_collection_id=55&view_Is_id=6251 &view_branch_id=0&period_id=2017&subperiod_id... 10/12 11/1/2018 Data Input EASTON BRANCH CA0016 M612 M612.001 Burlingame EASTON BRANCH Physical Address Street address of outlet as of June 30th, including city, ZIP and ZIP+4. NOTE: Please notify us of major changes only to the address for an obvious error or when a completely new address is needed. Location 6. Physical Street Address 7. City 8. Zip Code 9. Zip+4 Code BURLINGAME MAIN LIBRARY 480 PRIMROSE ROAD BURLINGAME 94010 4812 EASTON BRANCH 11800 EASTON DRIVE BURLINGAME 94010 4083 Mailing Address Mailing Address. (CSL only). Mailing address of outlet, including city, county, ZIP and ZIP+4 for mailing. This is particularly important if it is different from street address. The street address is repeated if it is the same as the mailing address. Note: Please notify us of major changes only to the address for an obvious error or when a completely new address is needed. Location 10. Mailing Street 11. Mailing' 12. Mailing Zip 13. Mailing Zip 14. County Address City Code +4 BURLINGAME MAIN LIBRARY 480 Primrose Road Burlingame 94010 4812 San Mateo EASTON BRANCH 6480 Primrose Road Burlingame 94010 4083 San Mateo Contact / Information Location 15. Fax 16. Phone 17. Outlet Type 18. Facility 19. Facility Update Code Owned By Needs BURLINGAME MAIN LIBRARY (650) 342-6295 6505587474 Central City Not Applicable EASTON BRANCH (650) 340-6184 6503406180 Branch City Not Applicable Counts / Hours Location 20. Population 21. Total Outlet 22. Hours 23. Hours Open, 24. Weeks Open, Served Staff FTE Open, Weekly Annually Annually BURLINGAME MAIN LIBRARY 34,190 31.88 62.00 3,224 52 EASTON BRANCH 3,798 1.69 30.00 1,560 52 Holdings, Circulation & Expenditures Facility Location 28. Year 29. Date 30. Year Library 31. Is this Outlet 32. Area in Square Built Library Opened Remodeled LEER certified? Feet of outlet BURLINGAME MAIN LIBRARY 1930 01/1930 2014-2015 NO 47,000 EASTON BRANCH 1927 01/1943 2004 NO 3,000 Facility Location 34. Days Per 35. Staffing - 33. Reader 37. Established 36. Seperate 38. Adequacy Week Library Clerical or Seats Scheduled Quarters of Facility is Open Librarian Hours BURLINGAME MAIN LIBRARY 338 7 Yes Yes Yes 10 EASTON BRANCH 16 6 No Yes Yes 10 Electronic Services Location BURLINGAME MAIN LIBRARY 39. Public Access Computers 40. Connect -Code 41. Wireless EASTON BRANCH Codes / ID 62 40.1 Mbps 9 40.1 Mbps - 1.0 Gbps (gigabips/second) -1.0 Gbps (gigabips/second) True True Location 42. Metropolitan Status Code 43. FSCS 44. Outlet Type Submission Year Sort Code BURLINGAME MAIN LIBRARY Metropolitan Area, but Not Within Central City Limits 2017-18 1 EASTON BRANCH I IMetropolitan Area, but Not Within Central City Limits12017-18 https://ca.countingopi nions.com/pireports/piprint_pdf. php?pi-co llection_id=55&view_Is_id=6251 &view_bran ch_id=0&period_id=2017&subperiod_id ... 11 /12 11 /1 /2018 Data Input 1, 205. Please note that as of June 2018 the age for Children Borrowers is 0-19. This age group does not have to pay fines. (0-2018-10-29) 2, 919. Library has ADA bathroom facilities, enter/exit ramps, computer work station with dictation software. Provides information to homeless person regarding shelters and partners with the police department in getting assistance for homeless persons. Initiated a "Food for Fines" program, English conversation group/ESL (0-2018-10-27) 3, 920. Library sponsors a program entitled "Phase II" under the direction of Ron Visconti which provides workshops for jobs, writing resumes and running small businesses. (0-2018-10-27) 4, 922. Library provides the following support for personal learning and knowledge development: Children and adult programs Internet Access Print Materials Audio/Visual materials On-line data bases Tutor.com - access to live on-line tutoring Access to Universal Class - on-line learning Access to Mango languages - language learning (0-2018-10-27) 5, 923. Social Capital Study rooms available for students and adults Teen only room and private study room Meeting rooms for local businesses Citizen Groups such as Citizens Environmental Council Sit and Stitch - knitting group for all ages taught by staff (0-2018-10-27) 6, 14. 1800 Easton Drive (0-2018-10-27) https://ca.countingop in ions.com/pireports/piprint_pdf.php?pi_collection_id=55&v1ew_Is_id=6251 &view_bran ch_id=0&period_id=2017&subperiod_id... 12/12 K� CITY � �Ya 11 ysi�l II 2 �� 9 OgPORATED File Type: Discussion Item City of Burlingame Agenda Date: 2/19/2019 To: Library Board of Trustees From: Title: City Librarian's Report Staff Report File Number: 19-0150 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Version: 1 Status: Agenda Ready Agenda Number: a. City of Burlingame Page 1 Printed on 6/7/2019 City Librarian Report to Board of Trustees February 19, 2018 BURL I NOAMI Personnel Updates: Comings and Goings o Welcome new on -call Librarian Cynthia McCarthy for Adult Services. Cynthia also works SMPL down the street. Recruitments o Library Admin will be recruiting for 25-hour Volunteer Coordinator in Jan/Feb 2019 o Managers have been meeting with Sidney to work on streamlining/facilitating the recruitment process to help increase our chances of hiring in such tight market. General Updates: o Strategic Plan 2017 — N/A o Passport Intake update — N/A o Policy — • Library Security Camera policy -- pending • We will be updating our Community Board posting policy soon. See attached current policy. o Training — • The City's Finance and HR Departments are working to implement a new software that will make every Library/City employee's life much simpler. Some staff have begun to train on this and many are preparing its arrival. o Significant Events — • Feb 91h — STEAM Fest drew a record crowd of approx. 950 of very engaged kids and parents. o Facilities update — • As a security precaution we will be adding key -card readers to the doors entering the staff areas by Administration and into Tech Services o Foundation report: • Foundation budget request for 2019 was presented in the amount of $131,670 1 DUK N6AME POSTING A N V DISMBUTI0 N OF MATERIAL 5 pal L ICY A4 opted January 16, 2001 The Burl i- tgame Public Library provides a desig a f ad bu I I eiin board and a defined space for r] istributi-on of documents in Library buildings.. Pos HIZE All notices are to be posted -on the designated bulle tin boa rdsr stud any non - I i brazy notices posted elsewhere will b-i� rem over.. Th c U brary has Iimi ted space available for posti n - paper annauncements by vrganlzatior, S engaged in edacaiicrn aj, cuitnral, intelleefrta I, or chz ritable a Ctivities 3n Burl i ng=e and the su rrau nJin g community. 'Be -ea -use the space is very I UVIted, Priori tp shal1 to Burlingame publi c Library materials and City of Buxlingame events and noticm Documents m ijst be aubmitfed to the .deference 1-ibrarian before posting s.o Fliat they can be date !tamped. Priorities f T Posting of atedals4 1.) Litra ry meet mgsr even L;{ and agendas related to the Oty of Burlingam a or peninsula Library System official bnsinm- 2-) City of Burlin game agendas, minu tes, are d oth er City notices And posti n gs. 3.) A n nouncements of educe icvn4 recreational, or cu I tvxzd events of in rest w the general pub] ice sech as notices of prow ms or lectures,. 4.) Materials relating to Local, tat-er ari d um- ted States govern ment services (County of San Mateo, Social Security, Fostal Service, [ RS etc.) published by local, Sate, or United Sfafes government agencies_ The policy specifically excludes com mercial notices, adverEsem ents, campaign materials far election sr -religious or polifical tracts, business ven tures, fcw — profit oppoFahuuties (garage :sa lesr items for sales, cEc), announcements devoted to TiemberAdp solid to flon s, pornography, solir-itati on of cim n al ;m hvrty{ and depictioFis -of graphic vi of en ce, 48o r I d 73w6igamE CAUL ritEa o,o-4i28-; PhMe (650) 5yg 14-74 TM (650) '�42-62 , wwwbtcd.:i2gam-jry/L K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED City of Burlingame Staff Report File Number: 19-0153 File Type: Discussion Item Version: 1 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Status: Agenda Ready Agenda Date: 2/19/2019 Agenda Number: d. To: Library Board of Trustees From: Title: Trustee Account Balance and Detailed Spending Report City of Burlingame Page 1 Printed on 6/7/2019 Library Trustees Account December 31, 2018 Account No. Description 5320 Copier Fund $ 5330 General Donations $ 5340 Duncan Collection $ 5350 Education and Appreciation $ 5360 Farrel (Julia) Book Fund $ Balance 12,310.42 1,388.42 49,338.62 2,413.82 9,056.78 Total $ 74,508.06 LIBRARY TRUSTEES ACCOUNT DETAIL FISCAL 2018-2019 12/31/2018 Account No Name 7/ 1 / 18 Balance 5320 Copier Fund $ 12,145.15 $ 5330 General Donations $ 1,388.42 5340 Duncan Collections $ 50,522.54 5350 Education and Appreciation $ 2,413.82 5360 Farrel (Julia) Book Fund $ 9,056.78 5390 Willert (Wayne) Fund $ 5,777.47 Total $ 81,304.18 $ CITY OF BURLINGAME OTHER LOCAL GRANTS & DONATIONS FISCAL YEAR 2018-19 AS OF DEC. 2018 YTD YTD 12/31/2018 Revenue Expenses Balance Expense Detail 1,199.40 $ 1,034.13 $ 12,310.42 $1034.13 Copier and Lease expenses $ 1,388.42 $ 1,183.92 $ 49,338.62 $1183.92 Sound for Speaker Series- Gavin Jones $ 2,413.82 $ 9,056.78 $ 5,777.47 $ - $4986.39 Shades for Reading Room $516.08 Gavin Jones Sound $275.00 Roto Rooter for Cafe 1,199.40 $ 7,995.52 $ 74,508.06 Updated. 111812019 12/31/18 Balance YTD- YTD- Balance DEPT REV# EXP# DESCRIPTION 7/1/2018 Revenues Expenditures 12/31/2018 LIBRARY 39525 69525 Library Trustee Account 81,304.18 $ 1,199.40 7,995.52 74,508.06 K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED City of Burlingame Staff Report File Number: 19-0155 File Type: Discussion Item Version: 1 Agenda Date: 2/19/2019 To: Library Board of Trustees From: Title: Silicon Valley Community Foundation BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Status: Agenda Ready Agenda Number: b. City of Burlingame Page 1 Printed on 6/7/2019 Burlingame Public Library: 2019 Refresher on Funds Linda Nguyen, Philanthropy Advisor Falah Madadha, Senior Investments Officer .N Endowed Designated Funds "You can create a designated fund with Silicon Valley Community Foundation to help support your favorite charitable organization in perpetuity, or assist it over a set number of years. The designated charity can be any organization that meets the community foundation's grant eligibility requirements. When a grant is made, we monitor how the funds are used to ensure that it fulfills your charitable goals. With an endowed designated fund, you can be confident that your gift will provide a lasting legacy to sustain your favorite nonprofit. Should that organization cease to exist, the foundation has variance power to ensure that the funds will be redirected to an organization meeting your charitable intent so that your generosity will continue to make an impact, as you wished." C SILICON VALLEY community foundation Endowed Designated Funds Roger and Jean Hunt Duncan Fund Established in 1993 by Myra Hunt Duncan with a gift of $555,584 to provide additional income to the Burlingame Library as supplement to tax revenues from the City. Per the donor instructions, this fund shall payout income from the fund only at the request of the library. The payouts must be to support the library but not to displace city funding. If city funding is being displaced by whatever the purpose of the payout is, the grant should not be made. No grants were made from the fund in 2018, and $72,113 is available to be granted in 2019. The last grant of $100,000 was made in November 2014. Approximate Fund Balance: $1,483,634 SILICON VALLEY community foundation Endowed Designated Funds Julia M. Farrell Memorial Fund Established in 1993 as a permanent endowment, net income is for the purchase of books which the Burlingame Public Library could not otherwise acquire out of its regular funds. Per the donor instructions, this fund shall payout income from the fund annually. The last grant of $542.66 was made to the Library in April 2018. Approximate Fund Balance: $5,332 SILICON VALLEY community foundation Endowed Designated Fund Fees • $1,000 minimum balance required for all designated funds • 0.5%charged on all balances, with a $250 minimum annual fee C SILICON VALLEY community foundation® Investment Pool • Both funds are invested 100% in the Endowment Pool • Permanently endowed funds remain in the Endowment Pool since this pool has the highest expected long-term return necessary to support a traditional 4.5-5% spending rate. • All pools benefit from purposeful asset allocation, diversification and best -in - class manager selection to achieve the highest returns within an acceptable level of risk. Investments are monitored regularly by SVCF's experienced investment committee, consultant and staff. SILICON VALLEY community foundation SILICON VALLEY community foundation Investment Philosophy Strong, consistent performance overtime Construct a strategic asset allocation that is expected to maximize return given a prudent level of risk `C SILICON VALLEY community foundation Diversify by asset class to maximize the likelihood of achieving return objectives under a variety of economic conditions Conduct rigorous initial and ongoing due diligence of investment managers, retaining only best - in -class institutional managers Avoid attempts to change strategy based on short- term market behavior or near - term outlook Board Members ThurmanV. White, Jr. (Chair) President and CEO Progress Investment Management Co. Dan'I Lewin (Board Chair) president and CEO Computer History Museum Nicole Taylor President and CEO Silicon Valley Community Foundation SILICON VALLEY® community foundation Investment Committee Committee Advisors ScottKupor ManagingPartner Andreessen Horowitz Gabe Santos Co-Founderand ManagingPartner Homestead Capital Alan Zafran Senior ManagingDirector& Portfolio Manager First Republic Bank Investment Consultant Colonial Consulting was retained by SVCF in 2007: • Primarily serves the endowment and foundation community • Advises on $35 billon for 136 clients • 100% employee owned - Founded in 1980 - Based in New York • 100% of revenues from consulting clients; no products or other services • Registered with the Securities Exchange Commission Mike Miller, CFA CIO, Managing Director Colonial Consulting SILICON VALLEY community foundation Masters in Statistics Columbia University 28 years in investment industry il( Diversity of Managers We are pleased to report the following progress over the past year: 109% 100% 166% SILICON VALLEY community foundation Increase in diverse managers researched by our consultant Increase in diverse managers recommended by our consultant Increase in diverse managers hired by SVCF Increase in assets managed by diverse managers atSVCF Paul Velaski Chief Financial Officer 20+years in nonprofit management and accounting BS Accounting, University of North Dakota Arthur Andersen, First Bank System Inc. Arizona Community Foundation, Make -A -Wish Foundation, Special Olympics Bert Feuss SeniorVice President, Investments 30+years in investments and business administration `' MBA, Golden Gate University BS, University of California, Davis Falah Madadha Senior Investment Officer - . Individually Managed Fund program, donor services and advisor relationship management `M►�'' Cambridge Associates, Credit Suisse MBA, HEC Paris SILICON VALLEY community foundation Investment Team Catherine Dooling Investments Officer • Donor management and non-profit partners support • MBA, UC Berkeley Haas School of Business Ann Dam Administrative Assistant • Investment operations and record management • BA, University of California, Irvine 12 SILICON VALLEY community foundation® Endowment Pool Returns December3l, 2018 Annualized 1 man 3 man YTD 1 yr 3 yr 5 yr 7 yr 10 yr Investment Pool Assets % % % °/a % % % % Endowment (3/31/82) $155,928,401 -3.3 -8.1 -4.4 -4.4 5.5 3.9 7.0 8.5 Endowment Policy Benchmark -5.2 -9.5 -6.4 -5.4 5,5 4.5 7.1 8.6 80% MSCI A C W 120% Barclays Capital US Agg ' -5.3 -10.0 -7.4 -7.4 5.8 4.0 7.2 8.4 CPl Plus 5% 0.3 1,5 7.0 7.0 7.3 6.7 6,7 7.0 `SILICON VALLEY community foundation® SILICON VALLEY community foundation® Roger and Jean Hunt Duncan Fund $2.250.000 $2.000.000 $1,750.000 $1,500,000 $1,250,000 $1 .000.000 $750.000 $500,000 $250.000 Activity since 2008 2009 Balance Investment Support Fees Distributions En -ding Balance Activity C SILICON VALLEY® community foundation Roger and Jean Hunt Duncan Fund Investment Val uie-Add Analysis $1,600.000 $1,400,000 $1,200,000 $1.000.000 $800.000 $600.000 — Market Value Net Contributions SILICON VALLEY community foundation $1,494,267 $894.700 Questions? 0 U�% Internal Use Only INVESTMENT PERFORMANCE SUMMARY Period ending December 31, 2018 Net of Fees Investment Pool SILICON VALLEY community foundation' Annualized 1 mon 3 mon YTD 1 yr 3 yr 5 yr 7 yr 10 yr Assets % % % % % % % % Endowment (3/31/82) $155,928,401 Endowment Policy Benchmark 80 % MSCI ACW /20 % Barclays Capital US Agg CPI Plus 5% Sand Hill Property (6/30/96) $55,016,313 NCREIF Real Estate Index Long -Term Growth (12/31/88) $410,143,528 Long -Term Growth Policy Benchmark 75% MSCI ACW / 25% Barclays Capital US Agg 2 Social Impact (6/30/99) $61,628,739 Social Impact Policy Benchmark 70 % MSCI ACW / 30 % Barclays Capital US Aggregate Balanced (7/31/03) $135,912,740 Balanced Policy Benchmark 50 % MSCI ACW / 50 % Barclays Capital US Agg 3 Short -Term (12/31/02) $178,551,146 Short -Term Policy Benchmark Barclays Capital 1-3 Year Gov't / Credit Capital Preservation (11/30/92) $412,624,040 US T-Bills Total $1,409,804,907 -3.3 -8.1 -4.4 -4.4 5.5 3.9 7.0 8.5 -5.2 -9.6 -6.4 -6.4 6.6 4.5 7.1 8.6 -5.3 -10.0 -7.4 -7.4 5.8 4.0 7.2 8.4 0.3 1.5 7.0 7.0 7.3 6.7 6.7 7.0 - 0.0 0.0 0.0 3.1 5.1 7.0 8.8 - 0.0 5.3 5.3 6.7 9.0 9.5 7.3 -3.2 -8.0 -4.7 -4.7 5.6 3.9 6.8 8.1 -4.9 -9.3 -6.6 -6.6 5.9 3.8 6.6 8.2 -4.8 -9.2 -7.0 -7.0 5.6 3.9 6.9 8.2 -4.1 -7.6 -5.5 -5.5 7.1 4.8 7.5 8.7 -4.2 -8.3 -5.8 -5.8 5.8 4.3 7.2 8.4 -4.4 -8.5 -6.5 -6.5 5.4 3.9 6.6 7.9 -2.0 -5.5 -4.8 -4.8 4.9 2.7 5.1 7.2 -2.6 -5.9 -4.8 -4.8 4.7 2.9 4.6 6.3 -2.6 -5.7 -4.6 -4.6 4.5 3.6 5.4 6.7 1.1 1.1 1.2 1.2 1.7 1.3 1.3 2.7 1.0 1.0 0.8 0.8 1.6 1.1 1.1 2.1 0.8 1.2 1.6 1.6 1.2 1.0 1.1 1.7 0.2 0.5 1.6 1.6 0.9 0.6 0.6 0.6 0.2 0.6 1.9 1.9 1.0 0.6 0.5 0.4 Prior to 7/1/2009, the benchmark was 10% Barclays Capital US Aggregate 2 Prior to 2008: 30% Barclays Capital US Aggregate 3 Prior to 2008: 60% Barclays Capital US Aggregate. Prior to 2005: 45% Barclays Capital US Aggregate Policy benchmarks are weighted averages of market indices using the strategic asset allocation through time © 2017 Silicon Valley Community Foundation Roger and Jean Hunt Duncan Fund Fund 1012- Established 7/1/1993 OQC�'CONVALLEY munity foundation°' 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Cumulative Beginning Fund Balance $ 1,222,711 $ 812,795 $ 1,012,033 $ 1,149,859 $ 1,114,002 $ 1,243,454 $ 1,348,360 $ 1,297,510 $ 1,279,174 $ 1,348,731 $ 1,540,089 Contributions 0 0 0 0 0 0 0 0 0 0 0 0 Investment Activity (344,303) 203,518 142,946 (30,030) 135,323 211,459 55,994 (11,796) 75,962 198,511 (48,017) 589,567 Support Fee (5,613) (4,279) (5,120) (5,827) (5,871) (6,552) (6,844) (6,540) (6,405) (7,153) (7,805) (68,010) Distributions (60,000) 0 0 0 0 (100,000) (100,000) 0 0 0 0 (260,000) Ending Fund Balance $ 812,795 $ 1,012,033 $ 1,149,859 $ 1,114,002 $ 1,243,454 $ 1,348,360 $ 1,297,510 $ 1,279,174 $ 1,348,731 $ 1,540,089 $ 1,484,267 Net Investment Performance' 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Annualized Endowment Pool -29.3% 28.1% 8096 MSCI ACW/ 20% Barclays Capital U.S. Agg -29.1 % 24.0% ' Investment pool returns are net of investment management fees and expenses. Investment Value -Add Analysis 14.2% -3.3% 13.1% 17.3% 3.8% -0.8% 6.2% 18.0% -4.4% 4.6% 13.8% 0.1% 13.8% 17.5% 4.5% -1.6% 6.9% 19.6% -7.4% 4.5% $1, 600,000 $1,400,000 $1, 200,000 $1, 000,000 $800,000 $600,000 T 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 201 —Market Value Net Contributions 8 $2,250,000 $1,484,267 $2,000,000 $1,750,000 $1, 500,000 $1,250,000 $1,000,000 894,700 $750,000 $500,000 $250,000 $- Fund Activity 2008 Balance Investment Support Fees Distributions Ending Balance Activity