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Home My WebLink AboutAgenda Packet - LB - 2019.05.21� CITY rycl��i ius� I RPORATED � City of Burlingame Meeting Agenda - Final Library Board of Trustees BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Tuesday, May 21, 2019 5:30 PM Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES a. Approval of Library Board of Trustee Meeting Minutes for April 16, 2019 Attachments: Meeting Minutes 4. FROM THE FLOOR (WELCOME NEW TRUSTEE APPLICANTS) Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Library Board of Trustee agenda may do so during the public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any matter that is not on the agenda. 5. CORRESPONDENCE AND INFORMATION a. April 2019 Statistics Attachments: Circulation and Study Room Use, Circulation and Study Room Use (12 month trail) 6. REPORTS a. City Librarian's Report Attachments: Report b. Foundation Report C. Speaker's Series d. Trustee Account Balance and Detailed Spending Re Attachments: Account Detail e. Monthly Topic - Marketing 7. UNFINISHED BUSINESS City of Burlingame Page 1 Printed on 6/4/2019 Library Board of Trustees Meeting Agenda - Final May 21, 2019 a. Lane Room Uaarade Reaort by D-Tech Interns b. Window Shade Quote Revised - Reapprove Attachments: Quote C. VKK Signmakers Inc. Quote Revised - Reapprove Attachments: Quote 8. NEW BUSINESS a. Review of Quote for Staae Addition 9. ANNOUNCEMENTS 10. ACTION ITEMS 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California. City of Burlingame Page 2 Printed on 6/4/2019 K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED City of Burlingame Staff Report File Number: 19-0419 File Type: Discussion Item Version: 1 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Status: Agenda Ready Agenda Date: 5/21/2019 Agenda Number: a. To: Library Board of Trustees From: Title: Approval of Library Board of Trustee Meeting Minutes for April 16, 2019 City of Burlingame Page 1 Printed on 6/4/2019 Burlingame Library Board of Trustees Minutes April 16, 2019 Roll Call Trustees Present: Kerbey Altmann, Andy Blanco, Mike Nagler, Lisa Rosenthal Trustee Absent: Randi Murray Staff Present: Sidney Poland, Recorder Brad McCulley, City Librarian Kathy Von Mayrhauser Children's Services Manager II. Amendment to the April Agenda The Trustees approved a motion to amend the agenda to include funding of additional signage to the donor wall under Action Items for discussion and approval. M/S/C (Rosenthal/Altmann) III. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the March 19, 2019 Trustee Board meeting. M/S/C (Rosenthal/Nagler) IV. From the Floor (Public Comments) There were not any representatives from the public who attended the Trustee meeting. V. Statistics March statistics showed an increase in E-Media and a steady increase in use of the Tech Lab. Elaine Tai's Book to Action display of large posters entitled "Wherever there's a Fight" is a special attraction for patrons. Repair Cafe continues to be popular with patrons. Attendance at that recent event was 59 with 41 items repaired. VI. Reports A. City Librarian's Report - Highlights • Library Administration will begin a recruitment for a Volunteer Coordinator this month. • The library will host Aileen Cassinette, the Poet Laureate of San Mateo, for a "Concert and Poetry Event" on Saturday April 27th at 2:OOpm. • Peninsula Library System has voted to increase the consortium Overdrive budget from $400,000 to $458,000 for 2019-2020. B. Foundation Report • The Foundation's April book sale raised $5,300. • Sarah Simpson has joined the Foundation Board of Directors. 1 C. Speaker's Series On June 7th, the "Speaker's Series will partner with the non-profit organization Jazz At The Ballroom to host a musical fund raising event at the Library. • VIP tickets are $95.00; General Admission tickets are $35.00. • The Foundation will host a reception for VIP donors before the event at 5:00. Event begins at 6:00. • The Trustees passed a motion stating that the Trustees would allocate $875.00 to purchase 25 General Admission tickets for the June 7th Speakers Series event to be given to patrons at the discretion of the City Librarian. M/S/C (Nagler/Rosenthal) D. Trustee Account — The Trustees reviewed the expenditures for the month of February 2019. E. Monthly Topic - Kathy Von Mayrhauser — Children's Services Manager Kathy presented a detailed report to the Trustees regarding the activities, programs and services that occur yearly in the Children's Department. Here are some highlights. • Children's Staff — Kim Day, Kelly Mackewicz and Jenny Miner are the full-time librarians. On -call librarians help with desk shifts when necessary. • Children's circulation makes up 53% of the total circulation for the library. In the fiscal year July 2017-June 2018 total circulation for the main library and Easton was 636,974. • There are 6 story times a week for a total of 229 toddlers, preschool and baby story times in the fiscal year July 2017- June 2018. Attendance for all story times was 15,393. • 237 special event programs were held for preschool, elementary and teens with a combined attendance of 18,869. • Children's staff also visits Hillsborough and Burlingame elementary and middle schools, as well as Burlingame High to promote special programs such as Poetry Month and Summer Reading. • In January of this year a Homework Center has been provided for grades 1-6 in the Tech Lab. A paid employee assists students with their assignments. The program will conclude in May. • Since Easton does not have air conditioning, the closing threshold for closing on extremely hot days will be 83 degrees. VII. Unfinished Business A. Lane Room Upgrade — Tabled until the May 215t Trustee Meeting. B. Window Shade Quote The Trustees passed the motion of Trustee Rosenthal to allocate the sum of $25,102.70 from the Roger and Jean Hunt Duncan Fund to purchase new shades for the Children's, AV and Teen Rooms. M/S/C (Rosenthal/Nagler) 2 VIII. New Business A. Budget for Fiscal Year- 2019-2020 Brad reviewed the library budget for the next fiscal year and stated that it has to be approved by the City Council. B. Census 2020 State funding for libraries is based on the census so an accurate count of the population is very significant. Librarians are trying to find ways for their libraries to help promote a successful census. Brad noted that the Library Foundation and the Trustees can provide important assistance in this effort. C. Donor Wall Addition The current donor wall was paid for by the Trustees at the time of the 2013-2015 library remodel. There have been inquiries about the possibility of increasing the size of the donor wall in order to add more donor plaques. VKK Signmakers Inc. submitted an estimate to add another row to the top of the current donor wall. The estimate also included replacement of the letter "O" that has been missing from the Lane Community Room Signage. The Trustees passed a motion to allocate the sum of $955.22 to VKK Signmakers, Inc. for a new row of donor plaques to be added to the current donor wall, and to replace the letter "O" that has been missing from the Lane Room Signage. M/S/C (Rosenthal/Nagler) IX. Adjournment The Meeting was adjourned at 7:00pm. M/S/C (Kerbey/Nagler). The next meeting of the Library Board of Trustees will be held on May 21, 2019 in the Upper Level Meeting Room at 5:30pm. Respectfully Submitted Brad McCulley City Librarian City of Burlingame 3 K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED File Type: Discussion Item City of Burlingame Agenda Date: 5/21/2019 To: Library Board of Trustees From: Title: April 2019 Statistics Staff Report File Number: 19-0420 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Version: 1 Status: Agenda Ready Agenda Number: a. City of Burlingame Page 1 Printed on 6/4/2019 2.400 2.200 2.000 1.800 1.600 1.400 1.200 1.000 0.800 0.600 0.400 BPL Circulation and Study Room Usage April 2019 - including Auto -Renewals & App Renewals —Main Circ — Easton Circ —E-media Circ —Study Room Usage —Tech Lab Usage E-media t87 Apr Apr Apr Apr Apr Apr 2014 2015 2016 2017 2018 2019 Easton 8,529 ly Rooms 385 Main 58,875 ech Lab 295 BPL Circulation and Study Room Usage - Trailing 12 Months April 2019 - including Auto -Renewals & App Renewals -Main Circ Easton Circ E-media Circ -Study Room Usage -Tech Lab Usage 1.300 E-media Tech Lab 1.200 1.100 Main Study 1111111100000 Rooms Easton 1.000 0.900 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 2018 2018 2018 2018 2018 2018 2018 2018 2018 2019 2019 2019 2019 K� CITY � �Ya 11 ysi�l II 2 �� 9 OgPORATED File Type: Discussion Item City of Burlingame Agenda Date: 5/21/2019 To: Library Board of Trustees From: Title: City Librarian's Report Staff Report File Number: 19-0421 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Version: 1 Status: Agenda Ready Agenda Number: a. City of Burlingame Page 1 Printed on 6/4/2019 City Librarian Report to Board of Trustees 21 May 2019 0 BURL i NOAMI Personnel Updates: Comings and Goings o N/A Recruitments o The Volunteer Coordinator recruitment took place May 20' with 5 candidates. General Updates: o Monthly Topic — Marketing Team o Strategic Plan 2019/2020 — N/A o Passport Intake update — N/A o Policy — • Library Security Camera policy -- pending • Community Board Posting policy -- pending o Training — • Staff attended Edelweiss training to commence May 8th • Library Support Networking event took place May 18 at Redwood Shores Library with Senator Hill as guest speaker o Significant Upcoming Events — • Summer Reading Kick-off — Saturday June 8th 1-3pm • Head Over High Heels 2 — June is Gay Pride Month so bringing back second annual Drag Queen Night @ the Library Wednesday, June 19th at 7pm in the Lane Room • Pride Month Drag Queen Storytime starring Vanilla Meringue! --books, music, and dancing — June 29' 1 lam in Children's Room o Facilities update — • New LED light bulbs installment began Friday 17 May to help save in energy costs ($130,000/year in PG&E bills) o Foundation report — • Speaker Series event June 7th in coordination with "Jazz in the Ballroom" • John Ward Garden Tour fundraiser June 30th 1-5pm in Burlingame o PLS/PLP —Annual PLP Directors meeting event took place May 10`t'. PLS executive committee meets May 22°d to finalize 2019/2020 budget 1 K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED File Type: Discussion Item City of Burlingame Agenda Date: 5/21/2019 To: Library Board of Trustees From: Title: Foundation Report Staff Report File Number: 19-0422 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Version: 1 Status: Agenda Ready Agenda Number: b. City of Burlingame Page 1 Printed on 6/4/2019 K� CITY � �Ya 11 ysi�l II 2 �� 9 OgPORATED File Type: Discussion Item City of Burlingame Agenda Date: 5/21/2019 To: Library Board of Trustees From: Title: Speaker's Series Staff Report File Number: 19-0423 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Version: 1 Status: Agenda Ready Agenda Number: c. City of Burlingame Page 1 Printed on 6/4/2019 K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED City of Burlingame Staff Report File Number: 19-0424 File Type: Discussion Item Version: 1 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Status: Agenda Ready Agenda Date: 5/21/2019 Agenda Number: d. To: Library Board of Trustees From: Title: Trustee Account Balance and Detailed Spending Report City of Burlingame Page 1 Printed on 6/4/2019 LIBRARY TRUSTEES ACCOUNT DETAIL FISCAL 2018-2019 3/31/2019 Account No Name 7/1/18Balance 5320 Copier Fund $ 12,145.15 $ 5330 General Donations $ 1,388.42 $ 5340 Duncan Collections $ 50,522.54 5350 Education.and Appreciation $ 2,413.82 5360 Barrel (Julia) Book Fluid $ 9,056.78 5390 Willert (Wayne) Fund $ 5,777.47 YTD YTD Revenue Expenses 1,995.35 $ 1,607.56 $ 200.00 $ 1,683.92 $ 2,781.78 $ $ 5,777.47 Total $ 81,304A8 $ 2,195.35 $ 11,850.73 CITY OF BURLINGAME OTHER LOCAL GRANTS & DONATIONS FISCAL YEAR 2018-19 AS OF MARCH 2O19 LIBRARY 39525 69525 Library Trustee Account 91,304.18 3/31/2019 Transfer Balance Expense Detail (850.00) $ 11,682.94 $1607.56 Copier Lease Expenses $ 1,588.42 $ 48,838,62 $1183.92 Sound for Speaker Series- Gavin Jones $500.00 Edelweiss Collection Development 850.00 $ 482.04 -$200.00 Volunteer $5 Starucks gift cards $1831.78 Sixto's Brunch for Staff Appreciation $750.00 Cafe coupons for Staff $ 9,056.78 $ - $4986.39 Shades for Reading Room $516.08 Gavin .zones Sound $275.00 Roto Rooter for Cafe $ 71,648.90 $ 2,195.35 Updated: 5/1/2019 11,850.73 71,648.80 K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED File Type: Discussion Item City of Burlingame Agenda Date: 5/21/2019 To: Library Board of Trustees From: Title: Monthly Topic - Marketing Staff Report File Number: 19-0425 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Version: 1 Status: Agenda Ready Agenda Number: e. City of Burlingame Page 1 Printed on 6/4/2019 K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED City of Burlingame Staff Report File Number: 19-0426 File Type: Discussion Item Version: 1 Agenda Date: 5/21/2019 To: Library Board of Trustees From: Title: Lane Room Upgrade Report by D-Tech Interns BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Status: Agenda Ready Agenda Number: a. City of Burlingame Page 1 Printed on 6/4/2019 K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED City of Burlingame Staff Report File Number: 19-0427 File Type: Discussion Item Version: 1 Agenda Date: 5/21/2019 To: Library Board of Trustees From: Title: Window Shade Quote Revised - Reapprove BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Status: Agenda Ready Agenda Number: b. City of Burlingame Page 1 Printed on 6/4/2019 THE SHAD= STORE • Reading Room: (4) Motorized Shades in 3% Chestnut • Media Room: (14) Continuous Loop Shades in 3% Chestnut • Children's Room: (14) Continuous Loop Shades in 3% Chestnut and (8) Motorized Shades in 3% Chestnut • Tech Lab: (6) Motorized Shades in 3% Chestnut • Tech Lab Interior Shades (Optional): (5) Continuous Loop Shades in 1% Chestnut • Fiction: (12) Continuous Loop Shades in 3% Chestnut • Upstairs Meeting Room: (2) Continuous Loop Shades in 3% Chestnut As a reminder, all of our products are proudly handcrafted in the U.S. and carry a Lifetime Warranty. Billing Address: Bradley McCulley Burlingame Public library 480 Primrose Road Burlingame, CA 94010 $36,470.00 -$9,117.50 Shipping FREE Credits Product Subtotal $27,352.50 Product Tax (9.000%) $2,461.81 Product Total $29,814.31 Installation Services $7,649.00 Your Total $37,463.31 100% SATISFACTION GUARANTEE As a third generation family business our philosophy is simple - nothing is more important than our customer's satisfaction. We will do whatever is necessary to ensure you have the best experience and product possible. Please know, all transaction information is encrypted through a secure socket layer (SSL) and we do not store any credit card information for the safest transaction possible. K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED City of Burlingame Staff Report File Number: 19-0428 File Type: Discussion Item Version: 1 Agenda Date: 5/21/2019 To: Library Board of Trustees From: Title: VKK Signmakers Inc. Quote Revised - Reapprove BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Status: Agenda Ready Agenda Number: c. City of Burlingame Page 1 Printed on 6/4/2019 V(1( PROPOSAL Date 5/16/19 Client CI�BURLINGAME LIBRARY Contact CINDY MONTGOMERY Project LIBRARY DONOR & SIGN UPDATES Phone 650-343-9604 Description ITEM 1 - MANUFACTURE AND INSTALL APPROXIMATELY (9) LEVEL 5 BLANK DONOR PLAQUES TO MATCH EXISTING. THE 7" X 1" PLAQUES CONSIST OF FROSTED ACRYLIC MOUNED WITH INSET 1/4" ACRYLIC STANDOFFS. COST INCLUDES SCALED PROOF FOR APPROVAL PRIOR TO MANUFACTURE. Qty Unit Cost Sub -Total Tax Rate Tax Total Ship Misc Install / Del Extension 9 $55.90 $503.10 8.750% $44.02 $0.00 $0.00 $450.00 $997.12 Description ITEM 2 -MANUFACTURE AND INSTALL APPROXIMATELY (2) LEVEL 5 NAMED DONOR PLAQUES TO MATCH EXISTING. THE 7" X 1" PLAQUES CONSIST OF FROSTED ACRYLIC MOUNTED WITH INSET 1/4" ACRYLIC STANDOFFS. THE NAMES ARE ETCHED AND FILLED. COST INCLUDES SCALED PROOF FOR APPROVAL PRIOR TO MANUFACTURE. Qty Unit Cost Sub -Total Tax Rate Tax Total Ship Misc Install / Del Extension 2 $178.70 $357.40 8.750% $31.27 $0.00 $0.00 $100.00 $488.67 Description ITEM 3 - MANUFACTURE AND INSTALL ONE REPLACEMENT LETTER "O" MEASURING 3-1/4" HIGH. COST INCLUDES SHOP DRAWING FOR REVIEW. Qty Unit Cost Sub -Total Tax Rate Tax Total Ship Misc Install / Del Extension 1 $344.50 $344.50 8.750% $30.14 $0.00 $0.00 $50.00 $424.64 Description ITEM 4 - CO ADD -MANUFACTURE AND INSTALL ONE SET OF DIMENSIONAL LETTERS MEASURING 6" HIGH TO READ: "RESTROOMS". THE LETTERS CONSIST OF 3/8" GRAINED AND CLEAR COATED ALUMINUM MOUNTED WITH STUDS AND ADHESIVE AS REQUIRED. COST INCLUDES SHOP DRAWING FOR REVIEW. Qty Unit Cost Sub -Total Tax Rate Tax Total Ship Misc Install / Del Extension 1 $1,077.50 $1,077.50 8.750% $94.28 $0.00 $0.00 $150.00 $1,321.78 V K K I SIGN MAKERS I 820 Sweeney Ave. T: 650.368.3688 1 N C 0 R P 0 R A T E D Redwood City, CA 94063 F: 650.368.6388 www.vkksigns.com 1 Estimate Summary Total Qty Sub -Total Total Tax Total Ship Total Misc Total Install / Del Total Extension 13 $2,282.50 $199.72 $0.00 $0.00 $750.00 $3,232.22 Terms 50% DEPOSIT; REMAINDER DUE UPON COMPLETION Most credit cards accepted. Deposits or purchase order numbers are required prior to commencement of work. Schedule 25-30 Estimated calendar days from date of acceptance of proposal and submittals. Acceptance VKK proposes to furnish material and labor in accordance with the above specifications and terms. This proposal may be withdrawn if not accepted within 30 days. Authorized VKK Project Manager: MARCO AGUIRRE Date 5/16/19 Acceptance of Proposal: Specifications, prices and terms are accepted as outlined above. VKK is authorized to do the work as specified. Please select one of the following payment methods. Check Credit Card EFT ❑ u ❑ Purchase Order #: Authorized Client Signature Date California State Contractors License #737261 - Classifications: C45, C61 & D42 - Bonded and Insured VKK I SIGN MAKERS I 820 Sweeney Ave. T: 650.368.3688 1 N C 0 R P 0 R A T E D Redwood City, CA 94063 F: 650.368.6388 www.vkksigns.com 2 K� CITY � �Ya 11 ysiN' I I �c �� 9 OgPORATED City of Burlingame Staff Report File Number: 19-0429 File Type: Discussion Item Version: 1 Agenda Date: 5/21/2019 To: Library Board of Trustees From: Title: Review of Quote for Stage Addition BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Status: Agenda Ready Agenda Number: a. City of Burlingame Page 1 Printed on 6/4/2019