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HomeMy WebLinkAboutMin - CC - 2018.08.20 Burlingame City Council August 20, 2018 Approved Minutes 1 BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting on August 20, 2018 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by Burlingame School District Superintendent Dr. Maggie MacIsaac. 3. ROLL CALL MEMBERS PRESENT: Beach, Brownrigg, Colson, Keighran, Ortiz MEMBERS ABSENT: None 4. CLOSED SESSION a. CONFERENCE WITH LABOR NEGOTIATORS (GOV. CODE SECTION 54957.6) CITY DESIGNATED REPRESENTATIVES: TIMOTHY L. DAVIS, SONYA M. MORRISON, KATHLEEN KANE, CAROL AUGUSTINE, LISA GOLDMAN, AND SHERYL SCHAFFNER EMPLOYEE ORGANIZATIONS: ASSOCIATION OF POLICE ADMINISTRATORS, BURLINGAME POLICE OFFICERS ASSOCIATION, BURLINGAME POLICE SERGEANTS ASSOCIATION, TEAMSTERS LOCAL 856, AND DEPARTMENT HEADS AND UNREPRESENTED UNITS City Attorney Kane reported that direction was given but no reportable action was taken. 5. UPCOMING EVENTS Mayor Brownrigg reviewed the upcoming events taking place in the city. Burlingame City Council August 20, 2018 Approved Minutes 2 6. PRESENTATIONS a. BURLINGAME SCHOOL DISTRICT UPDATE Burlingame School District Superintendent Dr. Maggie MacIsaac gave an update to Council on the District’s construction projects and enrollment growth. She began with a picture of BIS in 1959 and overlaid the picture with the District’s development over the years. Dr. MacIsaac reviewed the construction projects that the District undertook including: 1. Replacing the portables with permanent structures at Roosevelt 2. Replacing the portables with permanent structures at Washington 3. Adding six classrooms at Lincoln 4. Adding eight classrooms at McKinley 5. Adding 12 classrooms at Hoover 6. Adding 12 classrooms at BIS and creating the multimedia center She explained that these projects were undertaken thanks to funding from District Bond Measures A, D, and M. She noted that the District is currently at their bond capacity. Vice Mayor Colson asked if Measures A, D, and M required 55% approval to pass. Dr. MacIsaac replied in the affirmative. Vice Mayor Colson asked if the District could do a 2/3 bond. Dr. MacIsaac stated that she was unsure and would need to get back to Council. Dr. MacIsaac explained that the District’s Bond Oversight Committee meets four times a year, and annual bond reports are on the District’s website. Dr. MacIsaac explained that the District uses DecisionInsite to forecast their enrollment growth. She stated for the 2018-19 school year, the District has 3,576 students. She used a graph to display the District’s natural growth and projected growth based on increased housing in the city in the coming years. She reviewed the housing projects that have been approved by the City that will increase student enrollment. Next, she discussed student counts in grades K-8 for the District. She noted that the District is not prepared for the growth that is predicted for the 2022-23 school year. Lastly, she stated that the community will need an additional site to build a school. Councilmember Ortiz asked how the City’s growth compares to neighboring cities. Dr. MacIsaac stated that she didn’t have the statistics with her, but noted that Millbrae isn’t growing as fast Burlingame and that San Bruno has closed schools. Mayor Brownrigg stated that for the past ten years, San Mateo County has seen a 6% growth of K-8 students. However, in that same period of time, Burlingame has seen a 42% growth of K-8 students. He explained that he didn’t believe growth was necessarily tied to additional housing but rather the quality of the City and school system. Burlingame City Council August 20, 2018 Approved Minutes 3 Councilmember Keighran asked how close to capacity BIS is. Dr. MacIsaac explained that BIS would be able to accommodate growth by co-opting classrooms during teacher’s prep periods to use for classes. Councilmember Keighran asked if the Council could get a copy of the DecisionInsite report. Dr. MacIsaac replied in the affirmative. Councilmember Beach asked how DecisionInsite forecasts growth. Dr. MacIsaac stated that it is a formula based on birth rates, housing, historical data, and other factors. Councilmember Beach stated that if the General Plan update creates new neighborhoods, the projected student growth would increase. Dr. MacIsaac replied in the affirmative. Councilmember Keighran stated that when the new developments are built and rented out, she would be interested to learn the percentage that go to families. Vice Mayor Colson complimented the District on the architectural design of the new classrooms. Vice Mayor Colson discussed the State’s mandates on teacher to student ratio. She asked if the District was below the State’s mandate. Dr. MacIsaac stated that for K-3 if the District’s ratio increases to more than 24 to 1, the District lose State funding. Dr. MacIsaac stated that for 4th to 8th grade, the ratio is 32 to 1. Vice Mayor Colson asked if the District had thought of where they would want a new school. Dr. MacIsaac stated that it would depend on where the growth is in the city. Vice Mayor Colson asked how much land the District would need for another school. Dr. MacIsaac stated that they would need two to three acres. The District’s Facilities Director, Tim Ryan, added that Hoover is seven acres, but only two are developed. Councilmember Beach asked about the prospects for State funding for new schools. Dr. MacIsaac stated that currently it is the community’s responsibility to fund new schools. Councilmember Beach asked if the State still owes the District matching funds. Dr. MacIsaac replied in the affirmative. Councilmember Beach stated that she would encourage the District to stay engaged in the conversations concerning updates to the General Plan. Mayor Brownrigg asked the District to supply the Council with the number of kids on free or reduced lunches in Burlingame. Dr. MacIsaac replied in the affirmative. Mayor Brownrigg opened the item up for public comment. Burlingame resident Jennifer Pfaff asked for clarification on the number of units that the City had approved. City Manager Goldman reviewed the housing projects that had been approved. Burlingame City Council August 20, 2018 Approved Minutes 4 A new Burlingame resident voiced her opinion that the City’s schools are great. David Harris on the District’s Bond Oversight Committee commended the District for the work they had done with the various bond measure funds. Mayor Brownrigg closed public comment and thanked Dr. MacIsaac for the presentation. b. BROADWAY GRADE SEPARATION UPDATE Caltrain Director of Capital Program Rafael Bolon updated the Council on the Broadway Grade Separation Project. He explained that the project is being undertaken to improve the safety of the intersection. He noted that currently there are 92 Caltrain trains that cross this intersection every day, and this number will increase to 114 after electrification. He stated that the crossing averages two accidents and 105 traffic citations every year. Additionally, he explained that the crossing ranks number one on the CPUC’s priority list for grade separations. Mr. Bolon reviewed the project goals: 1. Enhance safety for motorists, bicyclists, and pedestrians 2. Improve the efficiency of Caltrain rail operations 3. Improve traffic flow and reduce delays 4. Reduce automobile congestion and emissions 5. Gateway treatment for Broadway 6. New Broadway Station and parking lot 7. Landscaping and other enhancements Next, Mr. Bolon stated that in 2017, the City Council was presented with a number of design options. The Council selected partially elevating the railway and partially depressing the road at Broadway. He explained that for the past eight months, Caltrain has been working with the City on key elements of the project including: shoofly alignment, station layout, and vertical and horizontal profiles. Mr. Bolon reviewed what the Broadway Station and roadway plans would look like after completion of this project. He explained that the preliminary design and environmental clearance of the project was funded by the City and Measure A. Mr. Bolon stated that the public could find out more about the project by going to www.caltrain.com/BBGS. He noted that targeted mailers will be done once construction is underway. Councilmember Beach asked about the timing of electrification versus the Broadway Grade Separation. Mr. Bolon stated that the Broadway Grade Separation would break ground after electrification was completed in 2021. Councilmember Beach asked what sorts of station improvements would happen at Broadway as a result of electrification. Mr. Bolon stated that Broadway Station improvements would occur when the grade separation was undertaken. Burlingame City Council August 20, 2018 Approved Minutes 5 Councilmember Beach asked when the City would have a better sense of the cost of this project. Additionally, she asked when the City should start pursuing funding outside the County. Mr. Bolon stated that at 35% design, Caltrain will conduct the first realistic construction estimate. Councilmember Beach explained that this project is a great opportunity to assist in making the Broadway intersection friendlier to cyclists and pedestrians. Mayor Brownrigg asked that Caltrain further refine the bridge design and suggested natural stone and a well- defined balustrade. Mayor Brownrigg asked how the project would be funded and what the City’s role is in terms of lobbying for funds. Mr. Bolon stated that the City is the project sponsor, and Caltrain is the delivery team. He explained that Caltrain is looking to the City to come up with a funding plan. DPW Murtuza discussed different funding sources that the City would look into for the Broadway Grade Separation. He stressed the importance of getting the project ready in order to obtain necessary funding. Mayor Brownrigg opened the item up for public comment. No one spoke. Mayor Brownrigg thanked Mr. Bolon for his presentation. 7. PUBLIC COMMENT There was no public comment 8. CONSENT CALENDAR Mayor Brownrigg asked the Councilmembers and the public if they wished to remove any item from the Consent Calendar. Mayor Brownrigg pulled items 8d and 8f.Vice Mayor Colson pulled item 8h. Mayor Brownrigg stated that item 8o was removed from the agenda. Mayor Brownrigg made a motion to approve 8a, 8b, 8c, 8e, 8g, 8j, 8k, 8i, 8l, 8m and 8n; seconded by Councilmember Keighran. The motion passed unanimously by voice vote, 5-0. a. ADOPTION OF CITY COUNCIL MEETING MINUTES JULY 2, 2018 City Clerk Hassel-Shearer requested Council adopt the City Council Meeting Minutes of July 2, 2018. b. ADOPTION OF AN ORDINANCE AMENDING CHAPTER 13.40.010 OF THE BURLINGAME MUNICIPAL CODE REGARDING PARKING METER ZONES DPW Murtuza requested Council adopt Ordinance Number 1952. Burlingame City Council August 20, 2018 Approved Minutes 6 c. ADOPTION OF AN ORDINANCE AMENDING CHAPTER 13.36.020 OF THE BURLINGAME MUNICIPAL CODE REGARDING “NO PARKING DURING SPECIFIED HOURS” DPW Murtuza requested Council adopt Ordinance Number 1953. d. ADOPTION OF A RESOLUTION ACCEPTING A $48,300 CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT Police Chief Wollman requested Council adopt Resolution Number 99-2018. Mayor Brownrigg discussed how because of community concern, the City had increased traffic and parking enforcement in Lyon Hoag. He asked if some of the grant would be used to conduct further enforcement in Lyon Hoag. Police Chief Wollman replied in the affirmative. Councilmember Keighran asked that the number of citations be categorized and put in the e-newsletter. Police Chief Wollman replied in the affirmative. Mayor Brownrigg opened the item up for public comment. No one spoke. Councilmember Keighran made a motion to adopt Resolution Number 99-2018; seconded by Councilmember Ortiz. The motion was approved unanimously by voice vote, 5-0. e. ADOPTION OF A RESOLUTION AWARDING THE CONTRACT FOR TREE PRUNING & STUMP REMOVAL FOR FY 2018-2019 (CITY PROJECT #85450) AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT WITH TIMBERLINE TREE SERVICE Parks and Recreation Director Glomstad requested Council adopt Resolution Number 100-2018. f. ADOPTION OF A RESOLUTION EXPRESSING SUPPORT FOR CLEAN AIR DAY, WEDNESDAY, OCTOBER 3, 2018; ADOPTION OF A RESOLUTION URGING THE UNITED STATES CONGRESS TO ENACT A REVENUE-NETURAL TAX ON CARBON- BASED FOSSIL FUELS: AND CONSIDERATION OF A FUTURE DISCUSSION RELATED TO INVESTMENT OF CITY FUNDS IN FOSSIL FUELS City Manager Goldman explained that the staff report consists of two resolutions and a policy matter. She stated that the first resolution is a request from the Coalition for Clean Air to recognize October 3, 2018 as Clean Air Day. The second resolution is a request from the Citizens Environmental Council and the San Mateo Chapter of the CCL to adopt a resolution urging Congress to enact a revenue-neutral tax on carbon- based fossil fuels. She explained that the idea would be to create a revenue-neutral carbon fee-and-dividend system that would place a predictable, steadily rising price on carbon, with all fees collected, minus administrative costs, returned to households as a monthly energy dividend. She added that putting the additional fee on fossil fuels is intended to reduce consumption. Burlingame City Council August 20, 2018 Approved Minutes 7 Mayor Brownrigg stated that the City Council is also being asked to consider creating a subcommittee to draft an investment policy concerning fossil fuels. Mayor Brownrigg opened the item up for public comment. Doug Silverstein and Alan Matlige both voiced their support for City Council adopting the resolution urging Congress to enact a revenue-neutral tax on carbon-based fossil fuels. Mayor Brownrigg closed public comment. Councilmember Ortiz voiced support for both resolutions and the formation of a subcommittee. Vice Mayor Colson stated that she supported the two resolutions. She suggested that instead of having the subcommittee deal only with fossil fuels, the subcommittee should review the City’s portfolio using ESG (“environmental, social and governance”) criteria. She noted that this is how CalPERS and other organizations handle investments. Councilmember Keighran stated that she supported the two resolutions. She stated that she was concerned about developing a subcommittee that focuses on social issues and investment correlation. She noted that she didn’t want this to take away from the local issues that come before the Council. Councilmember Beach stated that she supported the two resolutions. She stated that she liked the Vice Mayor’s suggestion for the subcommittee. She noted that the Council was all in on environmental and sustainability issues. She explained that if the Council does form a subcommittee, it is important that they recognize that it is largely symbolic. Mayor Brownrigg stated that he supported the Vice Mayor’s suggestion. Mayor Brownrigg made a motion to adopt Resolution Number 101-2018, Resolution Number 102-2018 and establish a subcommittee to look at ESG criteria; seconded by Councilmember Ortiz. Vice Mayor Colson discussed the City’s fiduciary duty and stated that a significant part of the City’s sales tax comes from car sales. She stated that she would prefer the broader investment conversation using the ESG perspective. The motion passed unanimously by voice vote, 5-0. g. ADOPTION OF A RESOLUTION APPROVING THE CITY OF BURLINGAME RESPONSE LETTER TO THE 2017-2018 SAN MATEO COUNTY CIVIL GRAND JURY REPORT “LAW ENFORCEMENT OFFICERS + NARCAN = LIVES SAVED FROM OPIOD OVERDOSES” Police Chief Wollman requested Council adopt Resolution Number 103-2018. Burlingame City Council August 20, 2018 Approved Minutes 8 h. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ICF TO PERFORM ENVIRONMENTAL REVIEW SERVICES RELATED TO THE PROPOSED DEVELOPMENT OF A RESIDENTIAL AND COMMERCIAL AND ADAPTIVE REUSE PROJECT AT 220 PARK ROAD (FORMER POST OFFICE SITE) Vice Mayor Colson stated that under Exhibit A of the agreement it states: The Post Office building would be a dominant element of the overall Project, opening directly onto the proposed public square. The major elements of the building that would be retained include the wing facing Park Road and the central wing/existing lobby area that will face the public square. She noted that what caught her attention was the absence of language concerning the Lorton side of the property. She explained that the City has a letter dated September 20, 2016 from the Burlingame Historical Society that states: “It is the opinion that the omission of the Lorton facing wing is not in keeping with the covenant that the City maintains intent neither in word nor spirit, and this is not consistent with the Secretary of State Interior standards.” She explained that because the City’s historical covenant includes significant references to Lorton, the EIR should include language concerning the Lorton facing wing. Councilmember Keighran stated that she believed the more global the EIR the better. She stated she wanted to make sure that the City didn’t miss the boat and that the EIR covers everything. CDD Gardiner replied in the affirmative. Mayor Brownrigg opened the item up for public comment. Burlingame resident Jennifer Pfaff stated that she agreed with Vice Mayor Colson that the language of the project understanding should be amended to include the Lorton facing wing. Mayor Brownrigg closed public comment. Mayor Brownrigg suggested that the simplest solution might be to delete the sentence that states: “The major elements of the building that would be retained include the wing facing Park Road and the central wing/existing lobby area that will face the public square.” and replace it with: “The historic nature of the building as set out in the Covenant would be respected.” CDD Gardiner replied in the affirmative. Councilmember Ortiz made a motion to adopt Resolution Number 104-2018 with amendments; seconded by Councilmember Beach. The motion passed unanimously by voice vote, 5-0. i. ADOPTION OF A RESOLUTION APPROVING A CONTRIBUTION TO THE PUBLIC AGENCIES POST-EMPLOYMENT (PENSION) BENEFIT TRUST ADMINISTERED BY PUBLIC AGENCY RETIREMENT SERVICES (PARS) Finance Director Augustine requested Council adopt Resolution Number 105-2018. Burlingame City Council August 20, 2018 Approved Minutes 9 j. ANNUAL RENEWAL OF THE BURLINGAME AVENUE AREA BUSINESS IMPROVEMENT DISTRICT (DBID): RESOLUTION APPROVING THE 2017-18 ANNUAL REPORT; DECLARING THE CITY’S INTENTION TO ESTABLISH AND LEVY ASSESSMENTS FOR FISCAL YEAR 2018-19 AND SETTING REQUIRED PUBLIC HEARING FOR SEPTEMBER 17, 2018 Finance Director Augustine requested Council adopt Resolution Number 106-2018. k. QUARTERLY INVESTMENT REPORT, PERIOD ENDING JUNE 30, 2018 Finance Director Augustine submitted the Quarterly Investment Report for the period ending June 30, 2018 to the Council. l. OPEN NOMINATION PERIOD TO FILL TWO VACANCIES ON THE PARKS AND RECREATION COMMISSION City Manager Goldman requested Council open the nomination period to fill two vacancies on the Parks and Recreation Commission. m. OPEN NOMINATION PERIOD TO FILL THREE VACANCIES ON THE BEAUTIFICATION COMMISSION City Manager Goldman requested Council open nomination period to fill three vacancies on the Beautification Commission. n. APPROVAL OF RECOMMENDED CHANGES TO CITY PURCHASING AND CONTRACTING PROCEDURES Finance Director Augustine requested Council’s approval of recommended changes to City purchasing and contracting procedures. o. ADOPTION OF A RESOLUTION APPROVING A LICENSE AGREEMENT WITH ZAYO GROUP, LLC FOR THE INSTALLATION OF CONDUIT ON CITY RIGHT OF WAY AND RATIFYING THE USE OF THAT AGREEMENT AS A FORM FOR SUBSEQUENT SIMILAR APPLICATIONS This item was pulled from the agenda and will be discussed at a later meeting. Burlingame City Council August 20, 2018 Approved Minutes 10 9. PUBLIC HEARINGS a. PUBLIC HEARING AND ADOPTION OF RESOLUTIONS APPROVING AN AMENDMENT TO THE LAND USE CHAPTER OF THE BURLINGAME DOWNTOWN SPECIFIC PLAN TO INCORPORATE CORRECTIONS TO TABLE 3-2 – DEVELOPMENT STANDARDS CDD Gardiner stated that the Downtown Specific Plan was adopted by the City Council in October 2010. A year later, the Land Use Chapter was amended to incorporate changes to the Development Standards Table in conjunction with amendments to the Zoning Ordinance to implement the Downtown Specific Plan and adoption of the 2009-2014 Housing Element. The changes included the North California Drive setback and height regulations, and setback requirements along El Camino Real. CDD Gardiner stated that in 2016, the Land Use Chapter was further amended to incorporate revised side setback requirements for properties in mixed use zones adjacent to existing residential use. An additional amendment required R-3 multifamily residential side setback standards for property line(s) abutting an existing residential use. CDD Gardiner explained that staff was made aware of discrepancies in the 2016 version of the Development Standards Table for the California Drive Commercial Area compared to earlier versions of the table and standards in applicable zoning regulations. He stated that the North California Drive Commercial District regulations reverted back to the earlier height and setback regulations that were in place prior to 2011. Additionally, he noted that the El Camino Real setbacks were replaced with dash marks. CDD Gardiner explained that staff believes the discrepancies on Table 3-2 were unintentional “scrivener’s” errors because the 2016 amendments to the Downtown Specific Plan did not involve the North California Drive Commercial District, and did not propose or consider omitting the required El Camino Real setbacks. CDD Gardiner explained that to correct the error, the Downtown Specific Plan would need to be amended with revisions to Table 3-2 to reflect the North California Drive Commercial District regulations and El Camino Real setbacks as adopted in 2011, together with the mixed use district side setback requirements adopted in 2016. CDD Gardiner stated that this amendment provides the opportunity to further clarify the R-3 and the R-4 District rear setback standards shown in Table 3-2. The Table shows a minimum rear setback of 20 feet in the R-3, R-4 Base, and R-4 Incentive Districts. However, the zoning standards in Municipal Code Sections 25.28 (R-3 District Regulations) and 25.29 (R-4 District Regulations) specify minimum rear setbacks of 15 feet for one and two stories, and 20 feet for more than two stories. Mayor Brownrigg opened the public hearing. Burlingame resident Jennifer Pfaff discussed the importance of setbacks to create community space and light between buildings. Burlingame City Council August 20, 2018 Approved Minutes 11 Mayor Brownrigg closed the public hearing. Vice Mayor Colson asked if she was correct that North California Drive has a ten foot rear setback and everything else has 20. CDD Gardiner replied in the affirmative. Vice Mayor Colson stated that the buildings can go up to 55 feet with a CUP and 75% lot coverage. She noted that these are dense and tall buildings on North California Drive. She asked if there was a mix up that the setbacks should have been 20 feet but were written as ten feet. CDD Gardiner stated that he didn’t believe that this was the case. Councilmember Beach asked if staff would take a look at the rear setback on North California Drive in the General Plan update. CDD Gardiner replied in the affirmative. Councilmember Beach made a motion to adopt Resolution Number 108-2018 and Resolution Number 109- 2018; seconded by Vice Mayor Colson. The motion passed unanimously by voice vote, 5-0. b. PUBLIC HEARING TO CONSIDER PROPOSED AMENDMENTS TO CHAPTER 25.59 (ACCESSORY DWELLING UNITS), CHAPTER 25.08 (DEFINITIONS), CHAPTER 25.26 (R-1 DISTRICT REGULATIONS), CHAPTER 25.60 (ACCESSORY STRUCTURES IN R-1 AND R-2 DISTRICTS) AND CHAPTER 25.70 (OFF-STREET PARKING) OF THE BURLINGAME MUNICIPAL CODE RELATED TO ACCESSORY DWELLING UNITS TO BE CONSISTENT WITH RECENTLY ADOPTED AMENDMENTS TO CALIFORNIA GOVERNMENT CODE SECTION 65852.2 AND ADDITIONAL CHANGES TO REMOVE CONSTRAINTS TO CREATING ACCESSORY DWELLING UNITS Mayor Brownrigg stated that this item was being pushed to the September 4, 2018 meeting because of a few errors in the report that need to be amended. Mayor Brownrigg asked if anyone from the public wanted to speak. Burlingame resident Jennifer Pfaff voiced her concern about the use of the front setback for parking and ADU. She stated that she was concerned about how this would change the look of neighborhoods. 10. STAFF REPORTS AND COMMUNICATIONS a. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A REAL ESTATE AGREEMENT WITH CALTRAIN AND RELATED DOCUMENTS TO ALLOW RELOCATION OF CALTRAIN PARALLELING STATION (PS-3) TO CITY PROPERTY ON THE EAST SIDE OF THE RAILWAY TRACKS IN THE INDUSTRIAL ZONE DPW Murtuza explained that in 2015, Caltrain certified the Final Environmental Impact Report (FEIR) for the Peninsula Corridor Electrification Project. As part of the project, Caltrain proposed 10 paralleling stations along the corridor to power its electrified trains. One of the paralleling stations, PS-3, was to be located in Burlingame, on the west side of the railway tracks, near the California Drive and Lincoln Avenue Burlingame City Council August 20, 2018 Approved Minutes 12 intersection. However, when the Broadway Grade Separation Study Report was completed, it was determined that the original location of the PS-3 was in conflict with the grade separation. Caltrain determined that if PS-3 was not relocated now, it would cost approximately $10 million to $12 million to relocate it in the future. As a result, Caltrain consulted with the City to determine where to locate the paralleling station. Caltrain proposed locating the station on the west side of tracks near the intersection of California Drive and Mills Avenue. DPW Murtuza explained that on July 18, 2018, Caltrain held a public meeting at which the proposed new location for the paralleling station was discussed. He stated that residents along California Drive were extremely upset and expressed strong opposition to the paralleling station being located near the residential neighborhood. DPW Murtuza explained that staff met with the Vice Mayor and Mayor to discuss the issue and identify a solution. He stated that on July 31, 2018, the Mayor issued a letter to Caltrain requesting the relocation of PS-3 to the east side of the tracks. Additionally, staff participated in a conference call with County Supervisor Pine and Caltrain Program Director John Funghi to resolve the conflict. After further discussions, it was determined that the PS-3 could be located adjacent to the Public Works Corporation Yard parking lot with maintenance access provided through the lot. Accordingly, the City negotiated a Real Estate Agreement with Caltrain that includes the following: 1. Temporary construction easement of 4,000 square feet 2. Caltrain will lease from the City 2,000 square feet in the rear of the Corporation Yard’s parking lot 3. The City will grant Caltrain a maintenance access easement 4. Caltrain will pay the City $150,000 to mitigate the costs associated with construction impacts. Mayor Brownrigg opened the item up for public comment. Caltrain Electrification Chief Officer John Funghi thanked the City for collaboration and stated it was a win for electrification and the Broadway Grade Separation. Vice Mayor Colson thanked staff and Caltrain for entering into a lease instead of a property sale. Councilmember Beach thanked the citizens for voicing their opinions and bringing this matter to the Council. Councilmember Beach made a motion to adopt Resolution Number 110-2018; seconded by Councilmember Keighran. The motion passed unanimously by voice vote, 5-0. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS a. MAYOR BROWNRIGG’S COMMITTEE REPORT b. VICE MAYOR COLSON’S COMMITTEE REPORT Burlingame City Council August 20, 2018 Approved Minutes 13 12. FUTURE AGENDA ITEMS Vice Mayor Colson discussed the County’s recent tobacco legislation and request for cities to follow suit. She asked that staff look into scheduling a discussion. Councilmember Ortiz stated that he attended the SFO Roundtable. He explained that many people feel that the airport noise has increased. Therefore, he would like to propose that the City send a letter to SFO in support of the SFO Roundtable’s request for a noise study. Councilmember Keighran asked that a few experts in the field of retail be brought in for a discussion on the future of retail and how it impacts the two business districts. 13. ACKNOWLEDGEMENTS The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Parking & Safety Commission, Beautification Commission, Parks and Recreation Commission and Library Board of Trustees are available online at www.burlingame.org. 14. ADJOURNMENT Mayor Brownrigg adjourned meeting at 9:26 p.m. Respectfully submitted, /s/ Meaghan Hassel-Shearer City Clerk