HomeMy WebLinkAboutAgenda Packet - CC - 2017.03.20City Council
City of Burlingame
Meeting Agenda - Final
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
Council Chambers7:00 PMMonday, March 20, 2017
CLOSED SESSION - 6:00 p.m. - Conference Room A
Approval of the Closed Session Agendaa.
Closed Session Community Forum: Members of the Public May Address the Council
on any Item on the Closed Session Agenda at this Time
b.
Adjournment into Closed Sessionc.
Conference with Legal Counsel - Existing Litigation (Govt. Code 54956.9): Name of
Case: Wyatt v. City of Burlingame, et al., ND Cal.
d.
Note: Public comment is permitted on all action items as noted on the agenda below and in the
non-agenda public comment provided for in item 7.
Speakers are asked to fill out a "request to speak" card located on the table by the door and
hand it to staff, although the provision of a name, address or other identifying information is
optional. Speakers are limited to three minutes each; the Mayor may adjust the time limit in
light of the number of anticipated speakers.
All votes are unanimous unless separately noted for the record.
1. CALL TO ORDER - 7:00 p.m. - Council Chambers
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ROLL CALL
4. REPORT OUT FROM CLOSED SESSION
5. UPCOMING EVENTS
6. PRESENTATIONS
7. PUBLIC COMMENTS, NON-AGENDA
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Council agenda may do so during this public comment period. The Ralph M .
Brown Act (the State local agency open meeting law) prohibits the City Council from acting on any matter
that is not on the agenda.
Page 1 City of Burlingame Printed on 3/16/2017
March 20, 2017City Council Meeting Agenda - Final
8. APPROVAL OF CONSENT CALENDAR
Consent calendar items are usually approved in a single motion, unless pulled for separate discussion .
Any member of the public wishing to comment on an item listed here may do so by submitting a speaker
slip for that item in advance of the Council’s consideration of the consent calendar.
Approval of City Council Meeting Minutes March 6, 2017a.
Meeting MinutesAttachments:
9. PUBLIC HEARINGS (Public Comment)
Appeal of the Planning Commission's Denial of Applications for Design Review and a
Special Permit for Construction of a New, Two -Story Single-Family Residence with an
Attached Garage at 746 Linden Avenue
a.
Staff Report
Appeal Letter
Letter from Applicant Explaining Reason for Appeal
February 13, 2017 PC Minutes
February 13, 2017 PC Staff Report
February 13, 2017 PC Staff Report Attachments
Project Plans
Attachments:
10. STAFF REPORTS AND COMMUNICATIONS (Public Comment)
Adoption of the Priorities Identified During the FY 2017 - 2018 Goal-Setting Sessiona.
Staff Report
Priorities Chart
Approved Minutes
Attachments:
Adoption of a Resolution Authorizing the City Manager to Renew the Service
Agreement with DataSafe Information Management Solutions for Records Storage and
Management
b.
Staff Report
Resolution
Attachments:
11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS
Council Members report on committees and activities and make announcements.
12. FUTURE AGENDA ITEMS
Page 2 City of Burlingame Printed on 3/16/2017
March 20, 2017City Council Meeting Agenda - Final
13. ACKNOWLEDGMENTS
The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Parking & Safety
Commission, Beautification Commission, Parks and Recreation Commission and Library Board of
Trustees are available online at www.burlingame.org.
February 2017 Permit Activitya.
14. ADJOURNMENT
Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at
(650)558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for
public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m.
before the meeting and at the meeting. Visit the City's website at www.burlingame.org. Agendas and
minutes are available at this site.
NEXT CITY COUNCIL MEETING - Next City Council Meeting - Golf Center Site Study
Session, Tuesday, March 21, 2017
Next regular City Council Meeting - Monday, April 3, 2017
VIEW REGULAR COUNCIL MEETING ONLINE AT WWW.BURLINGAME.ORG - GO TO
"CITY COUNCIL VIDEOS"
Any writings or documents provided to a majority of the City Council regarding any item on this
agenda will be made available for public inspection at the Water Office counter at City Hall at 501
Primrose Road during normal business hours.
Page 3 City of Burlingame Printed on 3/16/2017
Agenda Item 8a
Meeting Date: 3/20/17
Burlingame City Council March 6, 2017
Unapproved Minutes
1
BURLINGAME CITY COUNCIL
Unapproved Minutes
Regular Meeting on March 6, 2017
1. CALL TO ORDER
A duly noticed regular meeting of the Burlingame City Council was held on the above date in t he City Hall
Council Chambers.
2. PLEDGE OF ALLEGIANCE TO THE FLAG
The pledge of allegiance was led by Parks and Recreation Director Glomstad.
3. ROLL CALL
MEMBERS PRESENT: Beach, Brownrigg, Colson, Keighran, Ortiz
MEMBERS ABSENT: None
4. REPORT OUT FROM CLOSED SESSION
City Attorney stated that direction was given but no reportable action was taken.
5. UPCOMING EVENTS
Mayor Ortiz reviewed the upcoming events taking place in the City.
6. PRESENTATIONS
There were no presentations.
7. PUBLIC COMMENT
Burlingame resident Jennifer Clack spoke about the January 20th storm and the damage it caused her home.
She asked Council to review City practices to ensure that these issues do not occur again.
Agenda Item 8a
Meeting Date: 3/20/17
Burlingame City Council March 6, 2017
Unapproved Minutes
2
8. CONSENT CALENDAR
Mayor Ortiz asked the Councilmembers and the public if they wished to remove any item from the Consent
Calendar. Councilmember Beach pulled item 8c
Councilmember Keighran made a motion to approve 8a, and 8c; seconded by Vice Mayor Brownrigg. The
motion was approved unanimously by voice vote; 5-0.
a. APPROVAL OF CITY COUNCIL MEETING MINUTES FEBRUARY 21, 2017
City Clerk Hassel-Shearer requested Council approve the Meeting Minutes of February 21, 2017.
b. SET PUBLIC HEARING DATE FOR AN APPEAL OF THE PLANNING COMMISSION’S
DENIAL OF APPLICATIONS FOR DESIGN REVIEW AND A SPECIAL PERMIT FOR AN
ATTACHED GARAGE FOR A NEW, TWO-STORY SINGLE FAMILY DWELLING TO BE
BUILT AT 746 LINDEN AVENUE
CDD Meeker requested Council set March 20, 2017 as the public hearing date for an appeal on the Planning
Commission’s denial of applications for design review and a special permit for an attached garage for a new,
two-story single family dwelling to be built at 746 Linden Avenue.
c. ADOPTION OF A RESOLUTION MEMORIALIZING THE CITY COUNCIL’S FEBRUARY
21, 2017 ACTION GRANTING A BUILDING PERMIT FEE REDUCTION FOR PERMITS
REQUIRED FOR RESTORATION OF STRUCTURES ON PROPERTIES DAMAGED BY
FLOODING RESULTING FROM STORM EVENTS IN JANUARY AND FEBRUARY 2017
CDD Meeker requested Council adopt Resolution Number 14-2017.
Councilmember Beach explained that at their February 21, 2017 Council meeting, the City Council
discussed reducing building permit fees for repairs made necessary by the flooding experience in the January
storm events. She explained that the Council wanted their decision on how to assist individuals whose
homes were damaged by flooding to be fair, meaningful and helpful. At the meeting Council decided to
grant a building permit fee waiver with a $500 cap and that the waiver would only apply to flood related
water damage to a structure.
Councilmember Beach stated that after the meeting, she thought about residents with flood insurance and
what their insurance covers. She explained that she talked to individuals who work in insurance and did a
review of FEMA’s National Flood Insurance Program. She stated that it appears that building permit fees
would be covered by insurance. Accordingly, she asked if it is it appropriate for the general fund to
potentially subsidize a cost that would be covered by a resident’s flood insurance.
Councilmember Beach explained that at the February 21, 2017 Council Meeting, Councilmember Colson
discussed the need to expedite and move applications to the front of the line that concerned flood-related
Agenda Item 8a
Meeting Date: 3/20/17
Burlingame City Council March 6, 2017
Unapproved Minutes
3
damage. Councilmember Beach asked the Council if it might be more impactful, if Council instead of
waiving permit fees, worked on ways to expedite the application and building process for flood-damaged
structures. She gave the example of creating a hotline for residents to call in with questions.
Councilmember Keighran asked to confirm that at the February 21st meeting it was discussed that building
permits for flood damaged property would be expedited. CDD Meeker replied in the affirmative.
Mayor Ortiz stated that the waiver was a small gesture and it is a way for the City to assist the community.
He stated that he approved of the waiver.
Councilmember Colson stated that she didn’t believe the hotline would be necessary as the contractors hired
to repair resident’s property would be familiar with the process. As well, she stated that she was confident
that staff was working to expedite all applications for building permits related to flood-damage.
Mayor Ortiz opened the item up for public comment. No one spoke.
Councilmember Keighran stated that the matter had been discussed extensively at the last meeting and that
she approved of the waiver. She stated that she appreciated staff expediting and prioritizing flood related
damage.
Councilmember Beach stated that her concern was that Council might not be financially assisting the people
they intend to help.
Vice Mayor Brownrigg stated that he appreciated the conversation but he explained he was content with the
prioritization of the permit process and with the wavier.
Vice Mayor Brownrigg made a motion to approve Resolution 14-2017 seconded by Councilmember
Keighran. Councilmember Beach abstained from voting because she stated that she needed more research to
make an informed decision on the matter. The motion passed by voice vote 4-0-1. (Councilmember Beach
abstained.)
9. PUBLIC HEARINGS
There were no public hearings.
10. STAFF REPORTS AND COMMUNICATIONS
a. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AN EXTENSION OF THE AGREEMENTS WITH AFSCME LOCAL 829
ADMINISTRATIVE AND MAINTENANCE UNITS
HR Director Morrison presented the staff report requesting Council adopt Resolution 15-2017.
Agenda Item 8a
Meeting Date: 3/20/17
Burlingame City Council March 6, 2017
Unapproved Minutes
4
HR Director Morrison gave a brief review of the extensions. She stated that the two MOUs were set to
expire in 2018 and that all parties agreed to extended the agreements until June 30, 2019. She explained that
in January, 2018 there will be a 3% salary increase but that there are no other substantive changes.
Councilmember Colson asked if the unions had approved the MOUs. HR Director Morrison replied in the
affirmative.
Mayor Ortiz opened up the item for public comment. No one spoke.
Councilmember Keighran made a motion to adopt Resolution 15-2017; seconded by Councilmember Beach.
The motion passed unanimously by voice vote, 5-0.
11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS
Council reported on various events and committee meetings they each attended on behalf of the City.
12. FUTURE AGENDA ITEMS
Vice Mayor Brownrigg stated that given the threat that sea level rise poses to the City it might be interesting
to look at whether the City can move its investment portfolio into a fossil free portfolio. He stated after
meeting with Finance Director Augustine, he believes this is possible and asked that the Council discuss this
matter. Mayor Ortiz stated that he was in favor of this discussion.
13. ACKNOWLEDGEMENTS
The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Parking & Safety
Commission, Beautification Commission, Parks and Recreation Commission and Library Board of Trustees
are available online at www.burlingame.org.
14. ADJOURNMENT
Mayor Ortiz adjourned the meeting at 7:46 p.m.
Respectfully submitted,
Meaghan Hassel-Shearer
City Clerk
1
STAFF REPORT
AGENDA NO:
MEETING DATE: March 20, 2017
To: Honorable Mayor and City Council
Date: March 20, 2017
From: William Meeker, Community Development Director – (650) 558-7255
Subject: City Council Consideration of an Appeal of the Planning Commission’s
Denial of Applications for Design Review and a Special Permit for
Construction of a New, Two-Story Single-Family Residence with an
Attached Garage at 746 Linden Avenue
RECOMMENDATION
The City Council should conduct a public hearing, consider all oral and written testimony received
during the hearing and, following closure of the hearing and deliberations, take one of the
following actions:
Uphold the Planning Commission’s denial of the application;
Overturn the Planning Commission’s determination and approve the application;
or
Remand the application to the Planning Commission for reconsideration
consistent with Council direction.
In the event the City Council chooses to either uphold the Planning Commission’s denial, or
approve the application, staff will prepare the resolution memorializing the action for adoption on
the next regular City Council agenda.
BACKGROUND
Project Description: The applicant proposes to demolish an existing one-story house and
detached garage to build a new, two-story single-family dwelling with an attached garage. The
proposed house will have a total floor area of 2,796 square feet where 2,865 square feet is the
maximum allowed (including the covered porch exemption). As designed, the proposed project
falls 69 square feet below the maximum FAR (Floor Area Ratio) permitted on the property.
The new single-family dwelling will contain four bedrooms. Two parking spaces, one of which
must be covered, are required on-site. To comply with this requirement, one covered parking
space is provided in the attached garage; a second uncovered parking space is provided on the
driveway. Since the applicant’s proposal includes construction of an attached garage (as opposed
to a detached garage within the rear-yard area), approval of a Special Permit is requested.
Appeal – 746 Linden Avenue March 20, 2017
2
The applicant requests approval of the following applications:
Design Review for a new single family dwelling with attached garage; and
A Special Permit for an attached Garage.
A copy of the February 13, 2017 Planning Commission staff report (and attachments) is attached
and provides a detailed analysis of the proposal.
Planning Commission Action: At its meeting of February 13, 2017, the Planning Commission
effectively denied the applicant’s requests via a split vote of 3-3-1, with Commissioner Terrones
absent (see attached minutes of the meeting).
Commissioners’ concerns related primarily to the proposal for an attached garage where it was
perceived that the normal neighborhood pattern for properties containing single-family dwellings
was to have a detached garage. Concern was also expressed regarding the height of the
structure and the amount of lot width that the structure would occupy.
Appeal of Planning Commission’s Action: Subsequent to the Planning Commission’s action,
the property owners, Brandy and Peter Yarema, submitted a timely appeal of the Commission’s
action. They followed up their appeal with a letter that explains their reasons for filing the appeal;
the letter is attached to this report for the City Council’s review and consideration.
Exhibits:
Appeal Letter
Letter from Applicant Explaining Reason for the Appeal
February 13, 2017 PC Minutes
February 13, 2017 PC Staff Report
February 13, 2017 PC Staff Report Attachments
Project Plans
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
City of Burlingame
Meeting Minutes - Draft
Planning Commission
7:00 PM Council ChambersMonday, February 13, 2017
c.746 Linden Avenue, zoned R -2 - Application for Design Review and Special Permit for
an attached garage for a new, two -story single family dwelling. (Natalie Hyland,
Hyland Design Group, applicant and designer; Peter and Brandy Yarema, property
owners) (51 noticed) Staff Contact: 'Amelia Kolokihakaufisi
746 Linden Ave - Staff Report
746 Linden Ave - Attachments
746 Linden Ave - Plans
Attachments:
All Commissioners had visited the property. There were no ex-parte communications to report.
Senior Planner Keylon provided an overview of the staff report.
There were no questions of staff.
Chair Loftis opened the public hearing.
Property owners Brandy and Peter Yarema spoke as the property owners, with designer Natalie Hyland.
Commission Comments/Questions:
>Has the tree been watered during the drought? (Peter Yarema: Watered it according to City
regulations. The tree has been in the same condition for the last few years.)
>Does the current garage meet standards for a garage? (Peter Yarema: Does not know).
>Is the garage being used? (Brandy Yarema: No. Driveway is too narrow, and needs a place for
furniture.)
>Is the car ever parked behind the fence? (Brandy Yarema: No. Cannot get a car into the garage.)
>The blue house down the street has a wider driveway. Is that intended to be a model for this house?
(Brandy Yarema: Yes, although that property has two single family houses and a larger lot.)
>Should work with the neighbor next door. (Peter Yarema: They are OK with it.)
>Don't normally see higher plate heights, creates a very vertical feel. (Hyland: Wants the 10-foot plate
heights to allow furring and beams. Thought reduction of the overall height was the objective.)
Public Comments:
There were no comments from the public.
Chair Loftis closed the public hearing.
Commission Discussion:
>Mixed neighborhood. Zoned R -2, and there are a lot of multifamily buildings. There are a number of
attached garages in the vicinity including single family homes. Precedent is seen in the neighborhood.
>This application is a single family home which responds to the context. If it were multifamily it would
probably have an attached garage.
Page 1City of Burlingame Printed on 3/10/2017
February 13, 2017Planning Commission Meeting Minutes - Draft
>Majority of the single family houses have detached garages in the vicinity and majority of the
attached garages are in the rear of the lot.
>Does not believe the overall height fits into the neighborhood. The majority of the neighborhood are
single story. When the building is at the maximum height it does not fit in as well. Design Guidelines
were premised around how to make larger houses fit into older housing stock.
>Suggested findings in the staff report support the attached garage.
>Most of the homes are bungalow style and most have detached garages, except for the blue house
at 738 Linden. Concern is this configuration spans entire width of the lot.
>Plate heights and massing make it a prominent house that does not fit in with neighborhood.
>738 Linden did not go through design review. Duplexes did not go through design review at that
time.
>Existing garage is already detached, no justification to bring it to the front. Could build new home
and keep existing garage.
>Could address the plate heights if they were to come back at lower heights. It is a very vertical
building, would like to see it at 9 feet and 8 feet.
>There is a mix of building types in the neighborhood. There is a string of bungalows, but also lots of
other types.
>Concern with the width of the lot being filled with the house.
Commissioner Loftis made a motion to approve the project with the condition of lowering plate
heights, seconded by Commissioner Bandrapalli, to approve Action Item. The motion failed by
the following vote:
Aye:Loftis, Bandrapalli, and Gaul3 -
Nay:DeMartini, Gum, and Sargent3 -
Absent:Terrones1 -
Page 2City of Burlingame Printed on 3/10/2017
BURLINGAME, CA 94010 A.P.N.: 029-061-380746 LINDEN AVENUE
PROPOSED RESIDENCE FOR
PETER & BRANDY YAREMA
BURLINGAME, CA 94010 A.P.N.: 029-061-380746 LINDEN AVENUE
PROPOSED RESIDENCE FOR
PETER & BRANDY YAREMA
BURLINGAME, CA 94010 A.P.N.: 029-061-380746 LINDEN AVENUE
PROPOSED RESIDENCE FOR
PETER & BRANDY YAREMA
1
STAFF REPORT
AGENDA NO:
MEETING DATE: March 20, 2017
To: Honorable Mayor and City Council
Date: March 20, 2017
From: Nil Blackburn, Assistant to the City Manager – (650) 558-7229
Lisa Goldman, City Manager – (650) 558-7243
Subject: Adoption of the Priorities Identified During the FY 2017 - 2018 Goal-Setting
Session
RECOMMENDATION
Staff recommends that the City Council adopt the five priorities (sustainability, transportation,
quality of life, housing, and infrastructure) collectively identified during the City’s FY 2017 – 2018
Goal-Setting Session. In addition to adopting these priorities, staff requests that the Council
provide feedback on implementation of the task force methodology for advancing the five
priorities to be adopted.
BACKGROUND
On Saturday, January 28, 2017, the City Council held its annual goal-setting session in the Lane
Community Room at the Library. The City Manager, City Attorney, all Department Heads, staff,
and approximately two dozen members of the community were in attendance.
After a brief welcome and overview by the City Manager, the City’s Department Heads provided
brief updates of significant achievements during the first half of FY 2016-2017 and foreseeable
challenges they faced going forward.
In a significant departure from previous years’ goal-setting sessions, which focused on specific
tasks and how the City’s strategies would be achieved, the remainder of the meeting was
dedicated to a high-level brainstorming session that focused on a single question presented by
Mayor Ortiz: “How do we make Burlingame a better place to live and work”.
DISCUSSION
After two public comment segments and an open, free flowing conversation among staff and
Council, dozens of ideas, thoughts, recommendations, and insights emerged. (See meeting
minutes for a list of all points raised.) Key points were jotted down on chart pads during the
meeting and subsequently categorized and reviewed by the City Manager during the review
segment of the meeting. The common priorities that emerged from the session have been
documented in the attached chart, Outcome of 2017-2018 Goal Setting Session.
The five key priorities can be summarized as follows:
1. Sustainability - Use the City’s climate action plan to measure and evaluate policy
Next Steps on Goal Setting for FY 2017-2018 March 20, 2017
2
decisions related to transportation, infrastructure, and housing so that Burlingame can
exceed its carbon reduction targets.
2. Transportation – Improve roadway safety and reduce congestion for all modes of
transportation (cars, pedestrians, and cyclists).
3. Quality of Life – Pursue initiatives and events that promote a sense of intergenerational
engagement, community, safety, and wellbeing.
4. Housing – Establish policies that provide home ownership opportunities for below median
income levels, so that Burlingame’s neighborhoods retain socioeconomic diversity and
stability.
5. Infrastructure – Create a near-term, fiscally responsible funding strategy to renovate City
facilities in order to improve service for Burlingame’s residents.
The interdependence of these five priorities quickly became apparent as several common themes
emerged: communications and outreach, financial considerations, mobility, seniors, and safety.
All of these overarching themes impact some or all of the priorities. For example, the success of
all five priorities is largely dependent upon consistent communications and outreach, as well as
the availability of financial resources to execute. Similarly, the seniors in the community will have
the opportunity to significantly benefit from measures taken to address transportation, quality of
life, and housing priorities.
While the intent of the goal-setting session was to be visionary, with a focus on what the City’s
overall values and priorities should be, several points were inevitably raised about how the City
might achieve its priorities. In order to preserve these specific points and comments, they have
been added to the “ideas raised” section of the Priorities Chart.
At the close of the meeting, the Council and City Manager discussed the need to identify a task
force or groups of stakeholders that will advance each of the five priorities. Below is a summary
of some of the recommendations for task force members that arose during the meeting:
1. Sustainability – Led by the City’s Sustainability Coordinator, with input from the Citizens’
Environmental Council of Burlingame (CEC).
2. Transportation – Led by the Traffic, Safety and Parking Commission, with input from the
Council and staff.
3. Quality of Life – Led by City staff, with input from the Council and members of the
community.
For the housing and infrastructure priorities, further discussion is warranted.
4. Housing – The agenda for the April 15 City Council/Planning Commission meeting will
include a discussion of housing, including some potential subtopics within this broad
issue, such as impact fees, that need to be addressed. Because of the importance of this
topic to the community, it was agreed at the Goal-Setting Session that all members of the
Council should participate in housing-related discussions.
Next Steps on Goal Setting for FY 2017-2018 March 20, 2017
3
5. Infrastructure – The composition of this task force was not confirmed at the meeting.
As a next step in the goal-setting process, staff would like the City Council to review and approve
the FY 2017-2018 priorities or provide feedback on changes it wishes to see incorporated and
brought back for adoption at a future meeting. In addition, staff seeks Council recommendations
on the composition of the group(s) that will work on each of the five priorities.
In conducting its review, the City Council should consider budget implications as well as staff
availability in the context of their existing day-to-day operational responsibilities and projects.
FISCAL IMPACT
The FY 2017-2018 budget will include funding for the City’s day-to-day operations as well as
those projects and action items that the staff anticipates completing in the coming fiscal year. In
the event the City Council seeks to add additional staff resources, project initiatives, or consulting
services, funding will need to be allocated away from existing projects or from unassigned fund
balance.
Exhibits:
Priorities Chart
Approved Minutes
Sustainability Transportation Quality of Life Housing
Outcome of 2017-2018 Goal Setting Session
COMMON THEMESPRIORITIESIDEAS RAISEDUpdate Climate Action
Plan with data driven
planning and
reporting
Develop plan for
Bayfront
100% Clean Energy –
PCE
Shuttles
Bike safety lanes
Pedestrian safety
(ADA & Seniors)
El Camino Real
Shuttles
New resident packet
Seniors’ safety,
outreach, mobility
Increase engagement
More volunteer opps
More open,
community events
Intergenerational
sharing/training
Build community cntr
Crime/safety updates/
perception mgmt
Update zoning
Research soft story
buildings
Offer financial
assistance to first time
buyers
Housing impact fees
Earmark future
revenue
Rehab existing stock
Consider hiring staff
to address housing
issues
Update zoning
Research soft story
buildings
Offer financial
assistance to first time
buyers
Housing impact fees
Earmark future
revenue
Rehab existing stock
Dedicate staff to
solutioning
Infrastructure
C o m m u n i c a t i o n s & O u t r e a c h
F i n a n c i a l C o n s i d e r a t i o n s
M o b i l i t y
Seniors
S a f e t y
Community Center
City Hall
Grade Separation
Develop plan for
Bayfront
Burlingame City Council January 28, 2017
Approved Minutes
1
BURLINGAME CITY COUNCIL
Approved Minutes
Annual Goal Setting Session on January 28, 2017
1. CALL TO ORDER
A duly noticed meeting of the Burlingame City Council was held on the above date in the Lane Room at the
Burlingame Public Library.
2. ROLL CALL
MEMBERS PRESENT: Beach, Brownrigg, Colson, Keighran, Ortiz
MEMBERS ABSENT: None
3. WELCOME
City Manager Goldman welcomed the community and reviewed the agenda.
City Manager Goldman discussed the image of the iceberg. She stated that the visible portion of an iceberg
represents the City’s broad visionary goals. However, the majority of the iceberg, which is underwater and
unseen, represents the operational tasks that comprise the day-to-day operations that keep the City running.
Accordingly, she explained that as the community and Council come up with goals it is important to keep
this image in mind.
4. DEPARTMENT HIGHLIGHTS
City Manager Goldman asked for each Department Head to state something that they are proud of
accomplishing this year and something that they are worried about.
City Attorney Kane began by stating that she is proud of the work that the City did with the Burlingame
Point Development. She stated that her concern is the backlog of work that needs to be done including
updating and amending the municipal code and City policies.
City Librarian McCulley stated that he was proud of the work his staff, trustees and foundation did in
finalizing their strategic plan that outlines the library’s goals for the next three years. However, he discussed
the increasing number of projects and programs that the library staff is taking on. Accordingly, he stated that
he is worried about keeping staff motivated and ensuring that they don’t burn out.
Burlingame City Council January 28, 2017
Approved Minutes
2
City Clerk Hassel-Shearer stated that she was proud of the November election because the voter registration
and turnout rates were at all-time highs for the City. However, she voiced her concern for the preservation
and organization of City records.
Community Development Director Meeker stated that he was proud that in 12-16 months, the City would
have an updated general plan. However, he stated that he was concerned about the regional issue of the jobs-
housing gap.
Police Chief Wollman stated that he was proud of how the City, State, Federal and local businesses worked
together to preserve individuals’ first amendment right to both attend the California Republican National
Convention and protest it. He stated that as a result of the cooperation of all involved, the police were able to
ensure the community’s safety around the event. He explained that he is concerned about Proposition 47 and
Proposition 57 and how they are having a significant impact on property crimes.
Finance Director Augustine stated that she was proud of the comprehensive audit that was just finalized. She
explained that the new auditors not only gave the City high marks but also helped the City identify things
that could be improved and how to do so. However, she stated that she was concerned about CalPERS
reducing the assumed rate of investment return and how that would affect the City’s future projections.
Parks and Recreation Director Glomstad stated that she was proud of the community partnerships and
projects that her department accomplished. As well, she stated that in 2016, the Parks staff generated 2,250
yards of wood chips which were spread in City parks and landscaped areas, diverting 75-30 yard dumpsters
from being hauled from Burlingame to San Carlos and then to San Jose. This is enough wood chips to fill a
professional sized basketball court 13 feet deep in wood chips! However she stated that she was concerned
about the large number of Parks and Recreation capital projects. She stressed the fact that city fields need to
be repaired, the recreation center needs an abundance of maintenance and that park bathrooms need work.
Public Works Director Murtuza stated that he was proud of the work that Public Works had done for the
Broadway Interchange, Hoover School safety improvements and street repairs. However, he stated that he
was concerned with the $100 million backlog of infrastructure needs and the potential increase in the number
of trains going through town. As well, he stated he was worried about succession planning.
Central County Fire Department Chief Kammeyer stated that he was proud of CCFD’s community outreach.
He focused on their efforts in CPR and thanked the Sobel family for their help. However, he stated that he is
concerned that because of the growth in the community, CCFD will have a hard time keeping up with new
developments to ensure that they are up to code while also reviewing older buildings. As well, he stated a
growing concern about succession planning.
City Manager Goldman stated that she was proud of her Department Head team and all the work that the
staff had accomplished this past year. As well, she stated she was very proud of the survey results the City
received that gave staff and the City high marks. However, she stated that her concern was the $100 million
backlog of infrastructure needs and how the City would tackle these issues.
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Council thanked staff for sharing their accomplishments and concerns.
5. PUBLIC COMMENTS
Mayor Ortiz opened up the floor for public comment. He asked the public to focus on what goals they had
for the City.
New Burlingame resident Stephanie Lee stated that she would like to see a welcome packet developed that
would outline services, ordinances and sustainability improvements for new homeowners. As well, she
offered her assistance! Welcome to the community Stephanie!
Burlingame resident Lisa H. challenged the Council to make sustainability a priority by installing charging
stations and finalizing the City’s climate action plan.
Burlingame resident Jeff Londer talked about his environmental concerns and asked Council to opt up to the
ECO100, in order to purchase 100% renewable energy for City buildings.
Burlingame resident Mike McCord stated that Burlingame needed to think globally act locally. He asked the
City Council to watch for opportunities to take a leadership role in environmental issues such as opting up to
ECO100, creating a strong climate action plan, and reviewing the Bayfront plan.
Burlingame resident Cindy Cornell discussed the goal of affordable housing. She mentioned the Golf Center
Site and stated that whichever proposal the City chooses, the revenue generated should be used for affordable
housing.
Burlingame resident Sandra Lang discussed senior issues and asked that the recreation center consider how a
new center could benefit seniors. As well, she asked that the City repair sidewalks to ensure that seniors had
mobility in the downtown area.
Burlingame resident Betsy McGinn discussed her concern with the Downtown Burlingame area. She stated
it was becoming congested and well worn. She asked that the City look into improving the safety of the
intersections, having officers on foot patrol and putting in dog poop bag dispensers.
Burlingame resident Jennifer Pfaff discussed pedestrian safety in the downtown area and asked that the City
consider delayed signals like the ones in downtown San Mateo. As well, she asked that the City move
forward with the pillar project welcoming individuals to Burlingame on El Camino Real.
Burlingame resident JoAnneh Nagler asked that the Council take on the issue of affordable and workforce
housing in the area. She asked that the Council become leaders in the region on this issue.
Burlingame resident Alisa Ruiz-Johnson asked that the City use the revenues from the Golf Center Site for
affordable housing. As well, she discussed the library and all the benefits it gives the community.
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6. BRAINSTROM: HOW DO WE MAKE BURLINGAME A BETTER PLACE TO LIVE AND
WORK
Mayor Ortiz reviewed this agenda item. He stated that he wanted the discussion to focus on getting away
from the implementation action plan that had been used in previous years and instead focus on what can we
do to make the City a better place to live and work.
Mayor Ortiz explained that the Department Heads are the experts in their fields and asked that they actively
participate in this session.
City Manager Goldman added that this would be a free flowing discussion of ideas and that Ms. Blackburn
would be collecting ideas and topics to see what common goals, issues and visions arose.
City Librarian McCulley stated that he wanted to see more active engagement in the community. He
discussed the idea of getting outside the library walls and finding out from the community what they needed.
CDD Meeker discussed the regional issue of affordable housing. He explained that the City needed to look
into different options like impact fees and workforce housing.
Mayor Ortiz asked if CDD Meeker meant temporary – dormitory style housing when referring to workforce
housing. CDD Meeker replied in the affirmative. He added that the City needed to think outside the box and
consider a wide range of options.
City Manager Goldman discussed Ken Putnam’s suggestion that high density housing be created near public
transportation.
CDD Meeker stated that an example of dormitory housing was the fire department. He added that this
wouldn’t work for all workers but that the community needed to be open to creative solutions.
Police Chief Wollman discussed community outreach. He stated that he wanted to see more communication
and ways of connecting to the residents in Burlingame. Chief Wollman discussed creating a quality of life
team that would conduct outreach to the community and creating neighborhood watch groups.
Fire Chief Kammeyer stated that 20% of CCFD’s calls were senior citizens looking for assistance. He
discussed his concern about improving outreach to the senior community.
PW Director Murtuza discussed College of San Mateo’s housing for workers and professors and stated that
the City should look into this option.
PW Director Murtuza stated that he wanted to see infrastructure funding addressed. He explained that some
of the infrastructure projects like the Broadway Grade Separation were too large for the City to fund the
project on its own. Therefore, he stated staff would need to create partnerships on the County, State and
Federal level so that the City’s infrastructure needs were met.
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Attorney Kane stated that she would like to see the City commit to fundamental services such as sidewalk
repair and traffic safety that would benefit the community. As well, she stated that she wanted to see the
City government become an employer of choice. She expressed concern about the difficulty of hiring
qualified individuals for higher level jobs because of issues like affordable housing and traffic congestion.
City Clerk Hassel-Shearer stated that she would like to see more community events like the annual tree-
lighting that were appropriate for all ages, involved local businesses and brought the residents together. As
well, she voiced her concern on getting individuals between the ages of 20-35 more invested in their
community, applying for commission positions and connected to their local government.
Mayor Ortiz asked how the City Clerk thought the City could better engage with that generation. City Clerk
Hassel-Shearer stated that the City needed to find new ways of outreach whether it be through social media
or attending community events.
City Attorney Kane discussed the idea of creating volunteer opportunities that would target millennials. She
stated that the shorter time commitment might attract a younger generation to get involved.
Police Chief Wollman and City Librarian McCulley both discussed the idea of community engagement, how
the City markets itself and connects with people.
Mayor Ortiz stated that it seemed like the Department Heads were telling them that more communication
was needed in general.
City Manager Goldman asked the Council to share their thoughts on how to make Burlingame a better place
to live and work.
Mayor Ortiz stated that he came to the goal setting session prepared to discuss affordable housing,
transportation, grade separation and bicycle lanes, but that it seemed that from the Department Heads there
was an additional issue of community outreach and communication. He stated that he would be interested in
hearing what the public thought about staffs’ concern.
Councilmember Keighran stated that she liked staff’s suggestions. She suggested participating in the farmers
markets with a booth in order to reach a greater cross section of the community. As well, she stated that she
liked Ms. Lang’s suggestion of engaging the senior community for feedback on the recreation center.
Councilmember Keighran stated that all the ideas require funding. She explained that this is the most
difficult part as it requires Council and staff to prioritize needs.
Councilmember Keighran also addressed the housing needs of the community and stated that the Council
needed to further explore impact fees and how they could be used. As well, she stated that the revenues from
the Golf Center Site could be used for affordable housing.
Councilmember Keighran stated that she would like to see the library set up social media classes that would
involve inter-generational training. Moreover, she thought this could be an event that could be held outside
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the library at a park or in downtown Burlingame, in order to attract more attention and draw people in. City
Librarian McCulley replied in the affirmative.
Councilmember Keighran stated that she liked the idea of a quality of life committee. Fire Chief Kammeyer
stated that he envisioned the quality of life task force as members of staff that would meet for a few hours
each week and conduct outreach in the community. Councilmember Keighran responded that this was a
great idea.
Councilmember Colson discussed affordable housing and all the intricacies involved in the issue. She stated
that after delving into this topic, this past year, she was struck by how complicated it was. Councilmember
Colson suggested using the Sustainability Coordinator as a model for how to tackle the issue of affordable
housing. She suggested that the City hire an affordable housing coordinator that could focus on the issue,
look for County, State and Federal funding and coordinate between the departments.
Councilmember Colson suggested that the City opt up to ECO 100 and encouraged the community to follow
suit.
Councilmember Colson discussed the financial health of the City and stated that while the City is currently in
a good place, that they needed to protect the City from future economic downturns. She discussed her
concern about CalPERS and staffs’ pensions.
Councilmember Colson discussed the community center and how it is a place that ties in a lot of the needs of
the community. She discussed how it can be intergenerational, offers daycare services, and activities for the
youth and senior communities. She stressed the importance of addressing the infrastructure needs of the
community center.
Councilmember Beach stated that she believed it was important for the City to be seeking continuous
improvement and not be satisfied with the status quo. She discussed the ideas of communit y engagement
and communication and agreed with staff that these were things to work on. As well, she discussed the
City’s need to finalize the climate action plan and then measure its success against this plan.
Councilmember Beach also discussed the idea of what the City’s core functions are including: public safety,
infrastructure, land use decisions and providing basic city services. She stated that it is important to remain
focused on those functions and ensure that they are met.
Councilmember Beach stated that her priorities were transportation, city building infrastructure needs and
housing. For transportation she discussed the growing congestion and asked how the City could get more
individuals using alternative methods of transportation including shuttles, trains and bicycle lanes.
Councilmember Beach discussed city buildings infrastructure needs by stating that the City needs to come up
with a strategy on how to renovate and replace city buildings. She discussed the issues with some of the city
buildings focusing on City Hall. She explained that by taking care of the infrastructure needs of City Hall,
the community would benefit from improved city services.
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Councilmember Beach stated that the City needed to focus on the question of how to provide diverse housing
stock to the community. After listening to staff, she recognized the need to consider prioritizing workforce
housing for city employees who provide essential services related to infrastructure and public safety.
Councilmember Beach also thinks Burlingame School District teachers should also be considered in future
prioritization discussions.
Vice Mayor Brownrigg discussed the recent community survey results and how the consultants relayed to
Council that the high percentage of satisfaction the community had with the City services was remarkable.
Vice Mayor Brownrigg stated that he believed this was a big year with a lot to do including: post office
redevelopment; affordable housing project on Lots F & N, Bayfront Development Project and the potential
park on the Bayfront. As well, he stated that through the General Plan updates, the City had an opportunity
to create a new neighborhood. He stated that the City needed to closely consider this and how it would
address housing issues.
Vice Mayor Brownrigg agreed with Councilmember Keighran’s comment about improving the shuttles in
the City and stated that he would like to see them go into the residential areas.
Vice Mayor Brownrigg stated that he didn’t think the Council should always consider revenue maximization
and stated that the Council had not always considered this as a rule of thumb. He gave the example of the
buildings in downtown Burlingame and how the Council decided to not allow them to be taller than 50 feet.
Vice Mayor Brownrigg also discussed opening up volunteer positions at Parks and Recreation and the
Library to get millennials invested in the community.
Council ended this item by thanking staff for their ideas and hardwork.
7. PUBLIC COMMENTS
Burlingame resident JoAnneh Nagler discussed affordable housing and asked the City to look into creating
public-private relationships to keep rents affordable. As well she asked the City to look into creating a fund
to help individuals transition from rent to own.
Burlingame resident Stephanie Lee asked if there was a way to encourage homeowners who have the space
to rent out their rooms. Mayor Ortiz discussed HIP Housing.
Burlingame resident Jennifer Pfaff discussed the trolley system and asked the City to expand the area the
trolleys covered.
Burlingame resident Cindy Cornell discussed work force housing and asked the Council to look for solutions
for families who need affordable housing.
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Traffic, Safety and Parking Commissioner Howard Wettan discussed the issues the Commission wanted to
tackle this year including: formalizing the BPAC; parking on Broadway; downtown Burlingame access,
school traffic and safe routes to schools; and neighborhood traffic calming in the Lyon Hoag community.
Burlingame resident Sandra Lang discussed affordable housing, improving the City’s website and outreach
to Senior citizens. Mayor Ortiz stated that currently the City is redesigning the City’s website.
8. REVIEW COMMON THEMES AND GOALS
During the Brainstorming Session and Public Comment periods, Ms. Blackburn wrote down comments and
grouped ideas so that themes could be formed.
City Manager Goldman reviewed the themes:
1. Housing– She stated that this was clearly a topic of concern in the community. She explained that the
City would need to consider how to address this issue whether it be through zoning, impact fees,
creation of a position, providing funding for first time homeowners, seismic retrofitting of old
buildings in exchange for preserving affordability or many other ideas. She stated that the how
would need to be discussed.
2. City Infrastructure – She stated that this primarily related to facilities. She explained that while the
community focused on the recreation center, the Council and staff addressed the fact that other city
buildings were not in great shape. However, she stated that the infrastructure needs also referred to
fixing roads, making sidewalks ADA compliant and ensuring that pump stations remained in working
condition.
3. Transportation – She stated that comments seemed to centralize around public transportation like
shuttle systems in Burlingame and potentially expanding their coverage and the need for bike lanes.
4. Community and Quality of Life Issues – She asked if the Council considered this a standalone issue
or if this was a thread that was throughout the other issues.
5. Communication – Again, she stated that this seemed like a common thread throughout all the
comments that were mentioned.
6. Sustainability – Ms. Blackburn mentioned that this also seemed to be a clear theme whether it be
finalizing the climate action plan, encouraging public transportation options and opting up to ECO
100.
Council and staff discussed these topics and the idea that communication and quality of life might not be
standalone goals but rather included in all the other themes.
Councilmember Beach suggested that staff look at how these themes fit with the City’s goals and how they
could be integrated.
City Manager Goldman discussed different ways these themes could be tackled from creating subcommittees
to having staff research and present issues to the Council at noticed meetings.
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Vice Mayor Brownrigg stated that he was concerned that when Councilmembers are involved in
subcommittees or task forces, that others may not feel comfortable speaking freely. However, he stated that
the tradeoff for that is that if Council is involved there is an opportunity for a direct policy action.
Vice Mayor Brownrigg stated that he believed the quality of life taskforce should be staffed by staff and that
staff would provide updates to the Council on the group’s progress. Likewise, he stated that the topic of
transportation and bicycle lanes should be discussed by the Traffic, Safety and Parking Commission.
Vice Mayor Brownrigg stated that the housing issue is different. He stated that this issue was a priority and
felt that it required the full Council’s attention.
Councilmember Beach asked if the housing topic should be a subcommittee or if it should be a discussion of
the full Council with publicly noticed meetings. City Manager Goldman replied that it might be both.
Councilmember Beach stated she agreed. She stated that she wanted to avoid having the subcommittee do a
lot of work without the community and Council being brought along on the decision-making process.
Councilmember Keighran suggested starting with a study session and creating subcommittees from there on
different items within the housing topic.
Mayor Ortiz asked if the rest of the Council agreed with Councilmember Keighran’s suggestion. Council
agreed.
Councilmember Colson stated that items like opting up to ECO 100 would be discussed during the upcoming
budget session.
Mayor Ortiz – thanked staff for their ideas and expertise. He thanked the public for sharing their views and
thanked colleagues for doing their homework.
9. ADJOURNMENT
Mayor Ortiz adjourned the meeting at around 11:50 a.m.
Respectfully submitted,
/s/
Meaghan Hassel-Shearer
City Clerk
1
STAFF REPORT
AGENDA NO:
MEETING DATE: March 20, 2017
To: Honorable Mayor and City Council
Date: March 20,2017
From: Meaghan Hassel-Shearer, City Clerk – (650) 558-7203
Subject: Adoption of a Resolution Authorizing the City Manager to Renew the
Service Agreement with DataSafe Information Management Solutions for
Records Storage and Management
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution authorizing the City
Manager to renew the service agreement with DataSafe Information Management Solutions
(“DataSafe”) for records storage and management.
BACKGROUND
In 2001, the City entered into a service agreement with DataSafe for storage and records
management. DataSafe is an off-site facility that stores and maintains City records. Each
department uses DataSafe to store records that are not used on a daily basis but need to be
preserved either under the Public Records Act or because of their usefulness and importance.
Datasafe provides the City with boxes that are then labeled and categorized by the company so
that they can be easily recalled if staff needs to review a document.
The City renewed its service agreement with DataSafe in 2006 and again in 2010.
The service agreement does not have an annual cost. Instead, the agreement fixes the costs of
different services the City can utilize for the next five years. Since August 2010, the City has paid
DataSafe $40,807 for storage and maintenance.
Staff is currently working on a citywide project to obtain an Electronic Content Management
System that will make all pertinent and permanent records electronic. Accordingly, removing and
relocating the records would be cost-prohibitive and possibly redundant in light of later work
required by a revised records retention policy and ECMS project. Staff determined that the
greater cost savings to the City would be in extending the existing contract with DataSafe until it
can be reviewed in light of the completed records projects.
DISCUSSION
DataSafe Service Agreement March 20, 2017
2
The proposed five-year service agreement will allow the City to continue storing records off-site at
a facility that manages and preserves the City’s records. The records can be requested and
delivered to City Hall within days if needed.
If approved, the contract will be effective through September 2022.
FISCAL IMPACT
The fiscal impact of the five-year agreement is not precisely known as the City will incur costs
based on what services it requests from DataSafe. Currently, the City averages a cost of $1,500
on a quarterly basis. Accordingly, it can be estimated that the fiscal impact of the five -year
agreement will be approximately $30,000.
Exhibit:
Resolution
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
AUTHORIZING THE CITY MANAGER TO RENEW THE SERVICE AGREEMENT
WITH DATASAFE INFORMATION MANAGEMENT SOLUTIONS FOR RECORDS
STORAGE AND MANAGEMENT
WHEREAS, in 2001, the City entered into an agreement with DataSafe Information
Management (“DataSafe”) for records storage and management; and
WHEREAS, in 2006 and 2010, the City renewed its agreement with DataSafe; and
WHEREAS, staff is currently working on a citywide project to obtain an Electronic
Content Management System; and
WHEREAS, removing and relocating the records would be cost-prohibitive and possibly
redundant in light of later work required by a revised records retention policy and ECMS project;
and
WHEREAS, staff determined that the greater cost savings to the City would be in
extending the existing contract with DataSafe until it can be reviewed in light of the completed
records projects; and
WHEREAS, the service agreement shall be effective through September 2022; and
WHEREAS, the average quarterly cost of the service agreement is $1,500, with an
expected total cost of $30,000.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES
RESOLVE AS FOLLOWS:
The City Manager is hereby authorized to execute a service agreement with DataSafe,
Inc., which provides for a five-year service agreement to store and manage City records.
________________________________
Mayor
I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, do hereby
certify that the foregoing Resolution was introduced at a regular meeting of the City Council held
on the 20th day of March, 2017, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
________________________________
City Clerk