HomeMy WebLinkAboutReso - CC - 085-1975RESOLUTION NO. 85-75
RESOLUTION OF GOVERNING BODY OF THE CITY OF
BURLINGAME REQUESTING COUNTY CLERK OF SAN MATEO
COUNTY TO RENDER SPECIFIED ELECTION SERVICES
PURSUANT TO SECTION 22003 OF THE ELECTIONS CODE
AND TO FURNISH VOTING MACHINES.
RESOLVED, by the Governing Body of the City of Burlingame
as follows:
1. That the Board of Supervisors of the County of San Mateo,
shall be, and is hereby, requested to permit the County Clerk of
said County to render the services hereinafter specified relating
to the conduct of the general election to be held within said
City on Tuesday, the 2nd day of March, 1976.
2. That the election services requested by said City in
connection with the holding and conducting of said election are
more particularly set forth in Exhibit "A" attached hereto, and
incorporated herein the same as though fully set forth at length.
q ae�m I
I ING S AMSTRUP, MAYOR IF
I, Herbert K. white, City Clerk, do hereby certify that the
foregoing resolution was introduced at a regular meeting of the
City Council, held on the 1st day of December, 1975, and adopted
by the following vote:
Ayes: Councilmen: Amstrup-Crosby-Cusick-Harrison-"iangini
i
Noes: Councilmen: iJone
Absent Councilmen: fIone
HERBERT K. WHITE, CITY CLERK
By 4 l
Edelyn,,Af. Hill, Deputy City Clerk
EXHIBIT "A"
GENERAL MUNICIPAL ELECTI ;
MARCH 2, 1976
Hereinafter set forth below are the services that may be rendered by the County Clerk
incident to preparation for and conduct of City Elections:
A. SERVICES FURNISHED BY COUNTY CLERK: /
(1)/mah
lidate recincts Set consolidate nrecinc and soV
or legal
catiop''b.y City City to advise to nu er of cots to be
lidated (maximum registratio er con idatior a�ting
cs to be.usedper precinc
(2) Precinct Indexes: Furnish precinct indexes, by consolidated precinct, to
the Affidavits of Registration of eliqible voters (3 copies for precinct
supplies, 1 copy for City and 1 copy for Election Office files)
(a) Indexes of Registration for Candidates, if so requested by City Clerk.
Responsibility of recovering cost is that of the City Clerk.
(3) Polling Place Notices/Labels: Prepare and address for mailing to eliqible
voters. Includes stock.
(4) Ballot Preparation and Printing:
(a) Assist City Clerk in preparation of Official Absentee Ballots.
(b) Prepare copy for Official Voting Machine Ballot Labels from certified
data supplied by City. Submit to printer, check proof. City Clerk
to provide certification as to correctness before resubmission to
printer for actual printing.
(c) Prepare ballot copy for Voting t1achine Sample Ballots from certified
data supplied by City. Submit to printer, check proof. City Clerk
to provide certification as to correctness before resubmission to
printer for actual printing.
(d) Assist City Clerk in formatting, set up and general preparation of
Candidates' Statement of Qualifications for submission to Printer.
Upon checking of proof, City Clerk to provide certification as to
correctness before resubmission to printer for actual printing.
(e) Assist City Clerk in formatting, set up and general preparation of
Argument Pamphlet from certified data submitted by City. Upon checking
of proof, City Clerk to provide certification as to correctness before
resubmission to printer for actual printing.
(f) Arrange for printing of Official Result of Votes Cast Sheets.
ALL PRINTING COSTS of Items (a), (b), (c), (d), (e) and (f) are to be paid directly
by the City Clerk upon receipt of proper invoice from printers.
(5) Sample Ballot Envelopes: To order from supplier desiqnated by City, Sample
Ballot Envelopes for use in mailing election matter to elinible registered
voters. Envelopes must be satisfactory for use in connection with insertinq
machine. Cost of envelopes to be paid directly by City upon receipt of
proper invoice from Supplier.
(6) (a) Inserting Election Matter to be mailed to eligible registered voters
or affix labels, if applicable
(b) Delivery to Post Office for mailing
(7) Select Polling Peres: inc?uding Performe of a', tever fie?d t!erk meV'Se
necessary to e5mplete such sel_ection,,prepare,, ocess an mail poll' 9
p1Cer ent form Lto be s�rPPlied to `City Cler for ape tment
Ci overnin. ody n less than 30 days prior to he elect on, and
for legal publ ation
Page 1 of 3
C�
EXHIBIT "A"
(8) Select ection cers: I luding subs tote 2ctdon offi,c`
ors . Pre are
fiorms mail app 'cations, rocess appl' ations up n`return prepare ection
off' er appo' ment lis ,Prepare a mail anpo' tmentselecti officers.
ty Cler o be sup ied list for `appointne h,y.Cit.y ,overni Body aiat less
than 30 ays prior o the electKn, and fo egal publication
(9) Voting Machines: Services required to ready Voting Machines for use at
the General Municipal Election, including Votinq Machine Technician services
on election day.
(10) Voting Machine Delivery: .Arrangements for carrier to deliver to polling
places and.return to storage voting machines and supplemental election
equipment (tables, chairs, etc.) to be made by the City Clerk. The County
Clerk to prepare schedules for delivery and return to storage of voting
machines and equipment. City to provide insurance coverage --requirements
available from Registration -Election Division. City will be respons$ble
for repair of equipment or machine damage not covered by insurance. Costs
for dravage to be oaid directly by City unnn nrPSPntatinn of nrnnar invniri
(11) Voting Machine Instruction Classes: To be conductedfor election officers.
Schedule of classes will be furnished City Clerk for mailing to Election
Officers.
(12) Warehouse Canvass: Services required to unseal the Voting Machines and to
take off and record Record of Votes Cast and reseal Voting Machines prior
to Official Canvass by City. ,City Clerk will be furnished a Certificate
by County Clerk for use in Official Canvass Drocedure.
(13) Voting Machine Supplies: To order, provide and prepare key envelopes,
manuals, instructions, spoiled ballot certificates, I.D. tags and such
other supplies needed in the use of Voting Machines.
(14) Precinct SunDlies:
(a) Optional Items Provided: Flags, Polling Place Signs, Letter to
Inspector, Inspector Check List, Telephone Slips, Supply Sacks
(b) To Order for Account of City Clerk such additional precinct suoplies as
needed in conduct of elections; i.e., Rosters, Supply Envelopes,
Election Officer Digests, etc.
(c) Precinct Registers: To prepare, band and package for use at polls.
(d) Services required to prepare and•pack precinct supplies.
(e) Delivery of precinct supplies.
B. INFORMATION REQUIRED OF CITY CLERK:
(1) Notice of Election which includes following information: Date of Election,
Official Name of Election, Offices to be filled, Hours the Polls will Open
and Close. Also after the last filing date for Nomination Papers, the City
Clerk to supply a certified list of Candidates by office, and Measures, if any.
(2) Consolidated Precincts: City Clerk to advise County Clerk of number of
County precincts and/or maximum registration to be included in setting up
consolidated precincts. Also the number of voting machines to be assigned
per precinct.
(3) Request for Indexes of Registration for Candidates.
(4) If Write -In Candidate officially files, the County Clerk to be advised
officially immediately after the 8th day prior to the election.
Pane 2 of 3
EXHIBIT "A"
C. SPECIFIED ELECTION ACTIONS TO BE PERFORMED BY CITY CLERK AND EXCLUDED
FROM SCHEDULE OF COUNTY CLERK SERVICES:
(1) Nomination Papers: Issuance of Nomination Papers, Candidate filing of
same, checking of signatur!s, Oath of Office and Statement of Qualifications.
(2) Legal Publications: Responsibility of City Clerk and payment to be made
by City.
(3) All Election Officer and Polling Place Fees to be paid by the City.
(This would include any possible custodian fees where schools are used
as polling places.)
(4) Absentee Voting: Processing of absent voter applications, mailing of
absent voter ballots and voting in Clerk's office to be handled by City
Clerk.
(5) Absentee Canvass is responsibility of and will be made by City Clerk.
(6) Semi -Official Canvass is responsibility of and will be made by City Clerk.
(7) Official Canvass to be made by the City Governing Body.
(8) City will be responsible for compliance with statutory requirements as set
forth as the responsibility of the City Clerk in the Political Reform
Act of 1974.
(9) The conduct of the election remains the responsibility of the City Clerk.
Performance of services hereinabove specified. in Section A are at all
times considered to be under direction of the City Clerk and the County
shall assume no special authority or responsibility in the conduct of
the election designated to the City under provisions of the Elections
Code, the Federal Voting Rights Act or such other law governing the
conduct of such election.
TERMS & CONSIDERATION
Term: This schedule shall be in effect for the performance of specified services
incident to the preparation and holding of the Municipal Election to be
held on March 2, 1976.
Consideration: In consideration of the performance of the aforementioned services
and supplies provided by the County Clerk, the City shall pay to the County
Clerk a sum equal to the actual cost of such services.
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