HomeMy WebLinkAboutReso - CC - 105-1977RESOLUTION NO. 105-77
RESOLUTION OF GOVERNING BODY OF THE CITY OF
BURLINGAME REQUESTING COUNTY CLERK OF SAN MATEO
COUNTY TO RENDER SPECIFIED ELECTION SERVICES
PURSUANT TO SECTION 22003 OF THE ELECTIONS CODE
AND TO FURNISH VOTING MACHINES.
RESOLVED, by the Governing Body of the City of Burlingame
as follows:
1. That the Board of Supervisors of the County of San Mateo
shall be, and is hereby, requested to permit the County Clerk of
said County to render the services hereinafter generally specified
relating to the conduct of the General Municipal Election to be
held within said City on Tuesday, the 7th day of March, 1978.
2. That the election services requested by said City in
connection with the holding and conducting of said election are
more particularly set forth in Exhibit "B" attached hereto, and
incorporated herein the same as though fully set forth at length.
MAYOR
I, Evelyn H. Hill, City Clerk, do hereby certify that the
foregoing resolution was introduced at a regular meeting of the
City Council, held on the 19th day of December, 1977, and adopted
by the following vote:
Ayes: Councilmen: Amstrup, Crosby, Harrison, Mang ini, Martin.
Noes: Councilmen: None
Absent Councilmen: None
ITY CLERK
�� EwIfIBIT "B°
Hereinafter set forth below are basic services that may be rendered by
the County Clerk incident to preparation for and conduct of Municipal
Elections:
A. SERVICES FURNISHED BY County Clerk:
YES (1) Precinct Indexes: Prepare and furnish precinct indexes, by consoli-
dated precinct, to the Affidavits of Registration of eligible voters.
(2) Sample Ballot Addressing and Mailing:
(a) Addressing for mailing (including stock where applicable)
YES (b) PaaertimgI Affixing of labdils where applicable
(c) *every--to-p0 t-••office-for-mai-ling
(3) Ballot Preparation and Printing: Provide technical assistance in
YES formatting and preparation of Voting Machine Official Ballot Labels,
Sa 1p-le-Baa1-ots-and Absentees IU-Zs.
(4) To order from supplier designated by City Clerk:
(a)-Re}ling- Place -Noti-ee�-5t-ock, where-app'lisa0e
(ba-pae-Ballo-t--E:nvel-opes; where applicable.
(5) Voting Machines:
YES. WE HAVE (a) Delivery and Use: City Clerk to arrange for carrier to deliver
SENT A PURCHASE voting machines to polling places and return to storage along with
ORDER TO BEKINS any supplemental election equipment (tables, chairs, etc.) required.
FOR DELIVERY OF City to be responsible for insurance or liability arising in
ONE MACHINE TO connection with the use of voting machines, including repair or
equipment or machine damage not covered by insurance. Costs for
EACH PRECINCT. drayage to be paid directly to carrier upon presentation of proper
invoice.
YES
(b) Services required to ready voting machines for use at the Municipal
Election, including Voting Machine Technician services on Election
Day.
YES
(c) Votin Ptachine Instruction Classes: To conduct classes for Election
I
57 i concerne with the voting machine. Schedule of Classes to be
furnished City Clerk for mailing to officers.
YES
(d) Voting Machine Supplies: To order, provide and prepare key envelopes,
manuals, instructions, spoiled ballot certificates, I.D. tags and
such other supplies needed in the use of voting machines.
(6)
Precinct Supplies:
YES
(a) Optional Items provided: Flags, Polling Place Signs, Supply Sacks.
(b)--Pr aration of Special Forms: Instructions to Inspector, Inspector
G e.ek-List; Telephone Slips, any other special information materials
required.
YES (7)
Warehouse Canvass: Services required to unseal the Voting Machines,
to take off an record Record of Votes Cast and reseal Voting Machines
prior to Official Canvass by City. City Clerk will be furnished a
Certificate by County Clerk for use in the Official Canvass procedure.
Include
Absentee Ballots for necessary precincts.
Delivery
of supplies to each Inspector.
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FXif11 Y1 r:
B. SPECIFIED ELECTION ACTIONS TO BE PERFORMED BY CITY CLERK AND EXCLUDED FROM
SCHEDULE OF COUNTY CLERK SERVICES:
(1) Nomination Papers: Issuance of Nomination Papers, Candidate Filings,
chec�1= signatures, Oath of Office and Candidates° Statements pur-
suant to Election Code Section 10012.
(2) Official designation of Consolidated Precincts, Polling Places and
Appointment of Election Officers by City Council. All Election Officer
and Polling Place Fees to be paid by the City. (This would include any
custodian fees which might be charged in connection with schools.)
(3) Legal Publications: Responsibility of City Clerk and payment to be made
by city.
(4) Absentee Voting: Processing of absent voter applications, mailing of
absent voter ballots and voting in Clerk's office to be handled by
City Clerk.
(5) Printer(s) of all election materials to be designated by City Clerk and
all printing costs to be paid by City Clerk.
(6) Canvass:
(a) Absentee and Semi -Official Canvass responsibility of and to be
made by City Clerk.
(b) Official Canvass to be made by City Council.
(7) City will be responsible for compliance with statutory requirements as
set forth as the responsibility of the City Clerk in the Political
Reform Act of 1974.
(8) The conduct of the election remains the responsibility of the City Clerk.
Performance of services hereinabove specified in Section A are at all
times considered to be under direction of the City Clerk and the County
shall assume no special authority or responsibility in the conduct of the
election designated to the City under provisions of the Elections Code,
the Federal Voting Rights Act or such other law governing the conduct
of the election..
TER1S AND CONSIDERATION:
Terms: This schedule shall be in effect for the performance of specified
services incident to the preparation and holding of the Flunicipal
Election on Harch 7, 1978.
In the event the County is unable to perform services required under
This Agreement as a result of employer/employee relation conditions,
vendor conditions or other conditions beyond the control of the County
Clerk, the County will be relieved of all obligations under this
Agreement.
Consideration: In consideration of the performance of the aforementioned
services and supplies provided by the County Clerk, the City shall pay
to the County Clerk a sum equal to the actual cost of such services
and supplies.
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