HomeMy WebLinkAboutAgenda Packet - CC - 2018.06.04^
Gity of Burlingame BURLINGAME CIry HALL
5O1 PRIMROSE ROAD
BURLINGAME, CA 9401O
Meeting Agenda - Final
City Council
MEBUR
Monday, June 4, 2018 7:00 PM Council Chambers
CLOSED SESSION - 6:00 p.m. - Conference Room B
a. Approval of the Clo Session Aoenda
b. Closed Session Com ouncil on
a Item on the Closed S ion Aoenda al lhis Time
Adiournment into Closed Session
Personnel Matter: Annual Evaluation of the Citv Attorney (Government Code Section
c
d
54957)
Note: Public comment is permitted on all action items as noted on the agenda below and in the
non-agenda public comment provided for in item 7,
Speakers are asked to fill out a "request to speak" card located on the table hy the door and
hand it to staff, although the provision of a name, address or other identifying information is
optional. Speakers are limited to thrce minutes each; the Mayor may adjust the time limit in
light of the numher of anticipated speakers.
City ot Burlingane Printed on 5n1nuE
All votes are unan'mous unress separately noted tor the record.
1. GALL TO ORDER - 7:00 p.m. - Council Chambers
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ROLL CALL
4. REPORTOUT FROM CLOSEDSESSION
5. UPCOMING EVENTS
6. PRESENTATIONS
a. Presentation of Nine Soort Awards (Recreation Supervisor Tim Barrv)
City Council Meeting Agenda - Final June 4,2018
b. Presentations from Ap plicants for the State Lands Commission's Parcels in Burlinoame
(H&QAP. SPHERE lnstitute. and ElieCorp)
Attachments: Staff ReDort
State Lands Commission March 22 Presentation
7. PUBLIC COMMENTS, NON.AGENDA
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Council agenda may do so duing this public comment peiod. The Ralph M.
Brown Act (the State local agency open meeting law) prohibits the AU Council from acting on any matter
that is not on the agenda.
8. APPROVAL OF CONSENT CALENDAR
Consenl calendar items are usually approved in a single motion, unless pulled for separale d,scussion.
Any member of the public wishing to comment on an item listed here may do so by submitting a speaker
slip for that item in advance of the Council's consideration of the consent calendar.
a. Adootion of Citv Council Meetinq Minutes Mav 9. 2018
Atlach ments:Meetinq Minutes
b.Adoption of Citv Council Meetinq Minutes Mav 21 , 2018
Attachfients:Meetinq Minutes
c. AdoDtion of a Resolution Authorizinq the Citv Manaqer to Execute an Aqreement with the
Peninsula Conflict Resolution Center for Dispute Resolution Services
Atlachmen's:Staff Report
Resolution
Aoreement
Summarv of Mediation Proqrams Ooened and Closed Cases
d.Adoption of a Resolution Approvlnq and Authorizinq the City Manaqer to Execute an
reement with the Burlin ame Chamber of Commerce to Provide lnformation d
Promotion Services in Fiscal Year 2018-201 9
Attachments:Staff Report
Resolution
Aoreement
Ptinted on 5/31/2018
City Council Meeting Agenda. Final June 4,2018
e. Ado on tions Awardin a Construction Contract to Seton Pacific ction
for the Nei h D inP 1 P d tn
Professional Se
Services Related to
Attachments: StaffReoort
Resolution Awardinq a Construction Contract
Resolution Aoorovinq Professional Services
Constructi on Contract Aoreement
Professional Services Aoreement
Bid Summarv
Proiect Location MaD
Adoption of a Resolution Approvinq the A dinq for Communitv Service
n Con
t.
Orqanizations for Fiscal Y eat 2O18-19
Attachmenls:Staff Repo(
Resolution
o Adoption of a Resolution To Renew I s Contract with Caine Comouter
Consultinq. LLC, to provide lnformation Technoloqv Services for the Police Department
Attachmen's:Staff Reoort
Resolution
Contract
h. Adoption of a Resolution Authorizino the C nd the Aoreement with Alln
City Manaqement Servee (ACMS) for Crossinq Guard Services
Atlachmenls:Staff Report
Resolution
Contract
i. Adoption of a Proclamation Recoqnizinq June as lmmiqranl Heritaoe Month
I
Attachmenb: StaffReoort
Proclamation
Approval of Citv Manaqer's Out-of-State Travel
Attachments: StaffReoort
9. PUBLIC HEARINGS (Public Comment)
Printed on 5/31/2018Page 3
City Council Meeting Agenda . Final June 4,2018
a Public Hearinq and Adoption of Broadwav Area Business lmprovement District
Assessments for Fiscal Year 201 8-19
Attachments: StaffReoort
Resolution
Broadwav BID Assessments
b. Public Hearino and otion of a Resolution Aoorovinq the Citv of Burlinqame Master
Fee Schedule for Fiscal Year 2018-19: and Ado ption of a Resolution Aoorovino a User
Fee Cost Recovery Policy for the City
Attachments:Staff Reoort
Resolution
Policv Resolution
Master Fee Schedule
10. STAFF REPORTS AND COMMUNICATIONS (Public Comment)
a.Ilitrr rlar r n ID irontinn Qoaa lm n hnrt-Tprm Parkina in lhF Rr rrlind ame Aven
Downtown Area
Atlachments: StaffReDort
Downtown Parkino Mao Showino Proposed Chanoes
c.lntroduction of an Ordinance Reauthorizino PEG Channel Fees in Conformance with the
California Diqital lnfrastructure and Video Comoetition Act of 2006
Attachmenb: StaffReport
Ordinance
b. Discussion of Burlinqame Neiohborhood Network Request for Fundinq
Attachments: StaffReDort
BNN Cache Proiect Fundino Reouest
ENNGecle-eIeEc
BNN Cache Contents List
11. GOUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS
Councilmembers repoft on committees and activities and make announcements.
a. Mavor Brownriqq's Committee Report
Aatachments: Committee ReDort
b. Vice Mavor Colson's Committee Report
Attachmenb: Committee ReDort
Ptinted on 5/31/2018
City Council Meeting Agenda - Final June 4,2018
c Councilm ber Beach's Comm Re oo rt
Attachfienb: Committee Reoo(
d Councilmember s Committee Reoort
atrachfients: Committee Report
12. FUTUREAGENDAITEMS
13. ACKNOWLEDGMENTS
The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Safety & Patuing
Commission, Beautification Commission, Parks & Recreation Commission, and Library Board of Trustees
are available online at www.burlingame.org.
14. ADJOURNMENT
Notice: Any attendees wishing accommodations for disabillies please contact the CiU Clerk at
(650)558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available tot
public review at the Crty Cbrk's otfice, City Ha , 501 Pimrose Road, from 8:00 a.m. to 5:00 p.m.
before the meeting and at the meeting. Visit the City's website at v'rv'rw.buflingame.org. Agendas and
minutes are available at this site.
NEXT CITY COUNCIL MEETING - Next regular City Council Meeting -
Monday, June 18,2018
VIEW REGULAR COUNCIL MEETING ONLINE AT www.burlingame.ord/video
Any witings or documents provided to a majoity of the City Council regarding any item on this agenda
will be made available for public inspection at the Water Office counter at City Ha at 501 Pimrose
Road during normal busrness hours.
P.inted on 5,tt1,2ole
STAFF REPORT AGENDA NO: 6b
MEETING OATE: June 4, 2018
To:Honorable Mayor and City Council
From:Lisa K. Goldman, City Manager - (650) 558-7243
Margaret Glomstad, Parks and Recreation Director - (650) 558-7307
Subject: Presentations from Applicants for the State Lands Commission's Parcels in
Burlingame
Staff recommends that the City Council receive presentations from the three parties who had
submifted lease applications for the State Lands Commission's parcels in Burlingame and
subsequently withdrew them at the request of the Commission staff.
The State Lands Commission (SLC) owns two parcels of land on the Bayfront, located at 42O and
450 Airport Boulevard. The parcels are available for a long{erm lease, but any proposed use must
be in keeping with the Public Trust Doctrine, which protects tide and submerged lands and
navigable waterways for the benefit of the people of California, and City land use policies. More
information about the Public Trust Doctrine and allowable uses under the Doctrine is available in
the attached SLC PowerPoint presentation.
The project site and surrounding land was reclaimed from the San Francisco Bay in the 1960s by
conslructing perimeter barriers of concrete rubble. The perimeter of the area was created by using
pieces of the old San Mateo bridge structure, and additional fill and rubble were ptaced behind the
pieces of the San Mateo bridge structure. The site is primarily vacant, with weedy vegetation
covering most of the area. There is an informal, unpaved access pathway along the San Francisco
Bay edge. The remainder of the site is surrounded by a chain link fence.
1
Date: June 4, 2018
RECOMMENDATION
BACKGROUND
DISCUSSION
For several years, the City has been working to ensure a higher and better use for the 8.81- acre
site. The City initially envisioned offering the public an amenity that provides a large space for active
and passive leisure and recreational uses. While the City's application was under review by the
SLC, the agency received an application from H&Q Asia Pacific (H&OAP) for a hotel on the
property. The proposal included a boutique hotel and a significant amount of parkland on the
remainder of the property. For a variety of reasons, the city agreed to place its pro.ject on hold and
work with H&QAP on a mutually acceptable hybrid hotel/park project.
Presentations from Applicants for State Lands Commission Parcels June 4, 2018
On March 22, the SLC held a public outreach meeting at the Burlingame Recreation Center in order
to provide information about allowable uses under the Public Trust Doctrine and receive feedback
from interested members of the public. Staff estimates that more than 100 people, including both
Burlingame residents and non-residents, attended the meeting. The SLC staff is now working
through the public input received and will report the results back to the Commissioners at a future
meeting. According to a recent communication from the Commission staff, it is unlikely that the item
will be ready for the June 21 Commission meeting. The August meeting is currently scheduled for
August 23 in Los Angeles.
H&QAP, the SPHERE lnstitute, and ElieCorp have all been invited to the June 4 Council meeting
to share their visions for the SLC parcels in Burlingame.
FISCAL IMPACT
There is no fiscal impact associated with this report
Exhibit:
. March 22, 2018 SLC Community lvleeting PowerPoint
2
While H&QAP was working through the application process, the SLC received two separate
unsolicited shortterm lease applications, one from ElieCorp, a real estate management firm based
in Burlingame, and one from the SPHERE lnstitute, whose building neighbors the property.
Subsequently, the SLC staff requested that all applicants withdraw their proposals, thus allowing
time for the SLC to gather public input about the potential uses for the property and present the
results of the public input to the Commissioners at a future meeting. At that future meeting, SLC
staff will also request direction from the Commissioners regarding the types of applications that
could be accepted for the subject property going forward.
s/37/2078
Public Trust Needs Assessment
41A AIRPORT BOULEVARD
BURLINGAME, MATEO COUNTY
Burlingame, CA I lt/arch 22,2018
CALI FORN IA STATE LAN DS COIVI tV ISSION
Staff and City of Burlingame Staff
. Questions and Answers
. Breakout Session. Conclusion and Next Steps
Agenda
1
. Welcome
. lntroductions
. Presentation by the State Lands Commission
t Public Trust Needs Assessment
A Necessary Planning Toolto Determine Future Use
o
a
Receive public comments from the community
about state sovereign land in the City of
Burlingame and its use.
Use must be consistent with the Public Trust
Doctrine and in alignment with City of
Burlingame land use policies./
s/3tl2oL8
2
Anza Airport Park - 1956 - Current
s/37120L8
410 Airport Boulevard
The Public Trust Doctrine
" Protects tide and submerged lands and
navigable waterways for the benefit of the
people of California
. The State's title to these Iands is held in trust for
the people to enjoy navigation, carry on
commerce, and have liberty of fishing free from
interference from private parties. (tllinois Central
R.R. Co. v. lllinois (1892) 146 U.S. 387,452.)
3
ParkAirpon
CI
s/3r/2018
The Public Trust Doctrine
. Essential Public Trust purposes have always
been, and remain, water related, and the State's
obligation is to manage its Public Trust lands to
facilitate trust purposes on behalf of the people.
. Filled Public Trust lands, while no longer
undenvater, retain their legal character as tide or
submerged lands and are protected by the
Public Trust Doctrine.
r
'161 Cal.App.2d 407)
Boating facilities
Ferries
4
Commercial Uses that Directly Promote,
Support, or Accommodate Public Trust
uses and public access:
. Warehouses (Oakland v. Williams (1929) 206 Cal. 315)
. Container cargo storage
. Convention and Trade Facilities (Haggerty v. Oakland (1958)
s/3L/2078
Visitor-Serving Uses that Directly
Promote, Support, or Accommodate
Public Trust uses and public access:
Hotels
Restaurants
Parking lots (Martin v. Smith (1960) 184 Cal.App.2d 571)
These are allowed uses because as places of public
accommodation, they facilitate broad public access to
Public Trust lands, and therefore, enhance the public's
enjoyment of these lands set apart for their ben efit.
a
Uses lnconsistent with the Public Trust
Uses that are generally not permitted on Public
Trust lands are those that:
. Are not water-dependent or water-related
. Do not facilitate the statewide public's need
for essential maritime services or the public's
enjoyment of the state's waterways. Can be located on non-waterfront property
5
s/3t/2078
. These would include commercial facilities that
could easily be sited on uplands.
. lt also includes strictly local or neighborhood-
serving uses that confer no significant statewide
benefit to all Californians.
I Uses lnconsistent with the Public Trust
a Examples include public hospitals, public
libraries, public schools,ublic munici pal parks,
supermarkets, local government buildin gs, o rce
buildings, residential, general commercial, and
non-visitor serving retail that serve general
rather than specifically trust-related functions.
6
Uses lnconsistent with the Public Trustr
/
s/37/7oL8
. Local, public municipal parks designed for
primarily local use are inconsistent with the
Public Trust. To be sited on sovereign Public
Trust lands, such facilities must be incidental to
water-related uses and should be designed to
facilitate use by the statewide public rather than
primarily local use.
Public Municipal Parks
Open Space and Public Park
Open Space and public parks may be permissible
under the Public Trust if designed to benefit the
statewide public and enhance its enjoyment of the
shoreline. This can include open space for habitat
preservation and/or public access. Public parks can
include facilities designed to maximize water-related
connectivity and use, and should encourage use by
the statewide public rather than focusing on local use.
7
s/3t/2078
CITY PERMITTED USES (i.e. uses allowed
without Planning Commission approval, though Design
Review may still be required):
Restaurants
[/otels and hotels
Offices
Accessory retail sales and personal service uses
Publicly owned recreation facilities.
r
e
o
a
a
c /
r
8
CITY CONDITIONALLY PERMITTED USES
{i.e. uses requiring Planning Commission approval,
Design Review may also be required):
. Extended stay hotels
. Commercial recreation facilities; these facilities may include the sale
of merchandise and items whlch are related to the principal use
. Trade, professional and art schools
. Drive-in services or take-out services associated with permitted and
conditional uses
. Commercial parking lots, but only as an interim use as described in
the Bayfront Specific Plan
s/37/2078
a
a
a
I
I Tonisht's Process
Questions & Answers
Break Out Groups
Report Out Groups
CI
410 Airport Boulevard
9
8tv4 An:a Airport Park
CJ:'ent Condtions
p
1
I
ltAA, 9L t - -rO /v\5?ot^-<'L e (s.?)
r{ K5 va s/3L/2018
@ gpuroa=
Next Steps
a Analyze needs meeting Public Trust values and
uses in alignment with the City of Burlingame
Land Use plans, the State's Best lnterests, sea-
level rise projections, and environmental justice
policies
Present assessment to the Commissionll
THANK YOU & QUESTIONS
www.slc.ca.gov
916.574.1900
!l pcAStateLanos
Al.Franzoia slc. ca. qov
Al Franzoia
Land [Vlanagement Division
rr-
10
Agenda Item 8a
Meeting Datet 6/04/!8
BURIINGAME CITY COUNCIL
Unapproved Minutes
Budget Study Session on May 9, 2018
1. CALLTOORDER
A duly noticed meeting of the Burlingame City Council was held on the above date in the City Hall Council
Chambers.
2. PLEDGEOFAILEGIANCETOTHEFLAG
The pledge of allegiance was led by CDD Meeker.
3, ROLLCALL
MEMBERS PRESENT: Beach, Brorvnrigg, Colson, Keighran, Ortiz
MEMBERSABSENT: NonE
4. PUBLIC COMNIENT
There was no public comment.
5. STAFFREPORTSANDCOMN{UNICATIONS
a. STUDY SESSION: FISCAL YEAR 2018-19 BUDGET
Finance Director Augustine reviewed the proposed budget forFY 2018-19. She began by discussing the key
points of the proposed budget:
1. Aligns with Council and community priorities, including Measure I plan;
2. Confinns long-term focus: identifu and fund accrued liabilities;
3. Changes from 5-year forecast assumptions identified; and
4. Continues consideration of unfunded infiastructure needs
Next she reviewed the General Fund challenges:
1. Provide day-to-day operations and capital needs required to sustain high quality services;
\-l
Burlingame City CoLrncil
Unapproved Minutes
May 9, 2018
EURUNGAME
Agenda I tem 8a
Meetingi Dal-,e: 6/04/78
2. Fund long-term, legally-obligated liabilities; and
3. Resolve unfunded infrastructurb needs.
Finance Director Augustine discussed the highlights ofthe proposed budget. This included the addition of
one police officer utilizing Measure I funds. Additionally, the proposed budget assumes continued economic
grorvth and sets aside $3.4 rnillion for the Section 1 15 Pension Trust Fund. She noted that consistent with
careful planning, the budget assumes $2 million funding for the Capital Investrnent Reserve. She explained
that in previous years the City set aside $3 million for the Capital lavestment Reserve. However, as
discussed at the Mid-Year Budget Study Session, $1 million of the annual $3 million transfer would be set
aside for the anticipated debt service of a new community center.
Finance Director Augustine stated that General Fund revenues in the proposed budget are up 6.3%, with a
total General Fund balance increase of $4.5 million. She stated that out of the $4.5 million, $2.8 million
would be set aside for the Section 1 15 Pension Trust Fund, and $1.1 million would be for the Economic
Stability Reserve.
Finance Director Augustine reviewed the City's three main revenue sources: transient occupancy tax
C'TOT'), property tax, and sales tax. She noted that these three sources constitute nearly 85% of General
Fund revenues.
1. TOT is the largest revenue source for the City. She explained that average daily room rates are
holding steady, and occupancy rates remain at 87%. She stated that there is an assumed gowth of
2Yo for TOT in the coming fiscal year.
2. Property tax is anticipated to increase 7% from last year as a result of rising property assessments.
Additionally, she stated that the proposed budget includes a larger provision for ERAI refunds than
h previous years.
3. Sales tax is anticipated to increase by $1.8 million in FY 2018-19 as a result of steady automobile
sales and the inclusion of Measure I sales tax revenue.
Additionally, she noted that the fourth largest revenue source was charges for services, which are 7.6% of the
budget.
Finance Director Augustine reviewed the expenditure highlights for the proposed budget. She explained that
expenditures would increase by 3.7%. She noted that the largest change wouid be the addition of one police
officer that would be funded by Measure I. She stated that the personnel budget would increase by 4.9% due
to salary and benefit cost increases. Holvever, she noted that there were minimal non-personnel increases in
the budget. The aquatics budget rvould be increasing because of an adjustment for actual water and utility
consumption.
Finance Director Augustine stated that the proposed budget with revenues is $74.9 million, departmental
expenditures are $58.2 million, transfers out for debt service are $3.1 million (including $1 million from
Measure I and $1 million from General Fund for revenue bonds), and transfers in and out are $7 million.
She explained that this leaves the City with net operating revenue of $6.5 million, from which $2 million wi\
2
Burlingame City Council May 9,2018
Unapproved Minutes
t
Agenda lteln 8a
Meeting Dat-.e: 6/04/78
Finance Dkector Augustine reviewed the fund balances of the reserves. She stated that the Economic
Stability Reserve would be increased by $ 1.1 million due to the increase in projected revenues. She noted
that $2.8 million would be restricted for the Section 115 Pension Trust Fund.
Finance Director Augustine recommended that Council consider increasing the $2 million transfer to the
Capital lnvestment Reserve to $3 million. This is because there should be expenditure savings at the end of
the year, and the City's debt service has been reduced as a result ofpaying down pension obligation bonds.
Mayor Brorvnrigg asked if the decrease in the City's legally obligated debt service was due to earlier
tranches of the pension obligated bonds being paid off. Finance Director Augustine replied in the affirmative
and explained that the pension obligation bonds were heavily weighted for the first ten years. She explained
that the debt service on the bonds was reduced by over $2 million dollars.
Councilmember Ortiz asked if the debt service on the pension obligation bonds would continue to decline or
remain stable. Finance Director Augustine stated that the debt service would remain stable.
Finance Director Augustine stated that the proposed budget includes $50,000 for community group funding.
She explained that each year, the City provides small grants to groups that provide sewices to specific
\- populations within the City. She stated that a lot of cities do this as a way of leveraging the good rvork of
local non-profits for the betterment of the entire community.
Finance Director Augustine reviewed the unfunded needs of the City. She stated that unfunded
infrastructure proj ects rvere formally identified and prioritized in FY 2013-14. She noted that various
funding mechanisms were examined and will continue to be examined. She added that the Renewal &
Replacement Reserve was established in January 2015, and it is now knolvn as the Capital Investment
Reserve. She explained that the Capital lnvestment Reserve has grown since its inception, and it is projected
to have $26.5 million in the next fiscal year.
Next, Finance Director Augustine explained that in FY 2016-17, public outreach confirmed the City's
priorities including:
. Repairing potholes, streets and sidewalks
. Replacing aging infrastructure such as the Recreation Center. Maintaining excellent public safety services, parks and programs for all ages
She noted that with the passage of Measure I, the City will have additional funds for these priorities. She
explained that the Measure I spending plan was approved at the Council's February 20, 2018 meeting.
be transferred to the Capital lnvestment Reserve. She explained that the remaining $4.5 million would
increase the General Fund balance to $36.8 million.
Finance Director Augustine stated that GASB Statement 68 (accounting and financial reporting for pensions)
, was implemented in FY 2014-15. As a result, the City's net pension that was reported in the CAFR in FY
\. -l
Burlingame City Council May 9, 2018
Unapproved Minutes
Agenda Item 8a
Meeting Date: 6/04/!8
Finance Director Augustine reviewed the CaIPERS decision to reduce the discount rate for all its pension
programs from7.5o/o to 7% over a three-year period. She stated that employer contributions are currently
24.6%o for miscellaneous employees, but will rise to 37 .5% in 10 years. For public safety, employer
contributions are currently 45.2%, but will rise to 7 6.4Yo in 10 years. These anticipated rates are based only
on a discount rate reduction of 7 .5%o to 1%io. Therefore, it doesn't take into account any other assumptions
that may change in the future. In response, the City established a Section 1 15 Pension Trust Fund. She
stated that the City will continue to make contributions to the Section 115 Pension Trust Fund until the
CaIPERS required rates go above the threshoid. At that point, the City will draw from the trust fund. She
noted that the contributions to the Section 115 Pension Trust Fund cannot be shown as expenditures.
lnstead, the contributions are shown as restrictions of fund balances.
Councilmember Ortiz asked about the increase for police and dispatch of over a miliion dollars. He stated
that he understood that part of that was to pay for a new police officer using Measure I funds but asked what
else led to the increase. Finance Director Augustine stated that the ilcrease was mostly due to salary and
step increases.
Councilmember Ortiz asked about the increase to the Burlingame Aquatic Center budget. He stated that he 1
was under the impression that the City's subsidy to the program would be decreasing. Parks and Recreation
Director Glomstad stated that the budget item was for operating expenses. She explained that previously,
utility costs were not accurately budgeted for, and therefore the number was increased. City Manager
Goldman added that the City wouldn't be paying this full amount. She explained how the billing process
rvorked between BAC, the high school district, and the City.
Councilmember Ortiz asked what the City would be paying. City Manager Goldman stated that last year it
rvas $150,000, and this year it would be $155,000.
Councilmember Keighran discussed the increase in sales tax revenue. She asked for a breakdown of sales
tax revenue in regards to Broadlvay and Burlingame Avenue. Finance Director Augustine stated that she
would get this information for Council.
Councilmember Beach asked ifshe rvas correct that the debt serwice on the pension obligation bonds is being
reduced by more than $2 million a year. Finance Director Augustine replied in the affirmative.
Councilmember Beach asked ifshe rvas correct that this is a responsible time for the City to take on new
bonds for the proposed community center. Finance Director Augustine replied in the affirmative.
Vice Mayor Colson stated that she appreciated the extensive detail around CIP and pensions as they are
important items. She stated that in reviewing the CAFR, it shows that the City has 257 inactive employees
or beneficiaries currently receiving benefits, 132 who are entitled to but not receiving benefits, and 166 a
Burlingame City Council
O
*ay9,2018
Unapproved Minutes
2014-15 took a pretty big hit. Net pension liability is norv on the City's balance sheet. She explained that
the recently issued GASB Statement 75 will have a similar impact. This is because under GASB Statement
75, OPEB liability will now be reported on the City's balance sheet.
Agenda Item 8a
Meeting Date: 6/ 04/fB
active employees. She explained that this demographic shows a reverse triangle rvhere there is a small base
ofemployees that arc trying to fund the pensions. She stated that there are 550 people in the plan, and only
166 of these are actively paying into it. She discussed the question of whether full funding is necessary. She
explained that she didn't think it we$ necessary, and that the goal should be to get the City to a point where
pension funding is not pushed on any one particular generation but rather the responsibility is equally shared.
Mayor Brownrigg discussed the unfunded OPEB liability. He asked about the status of this liability and
whether the City was putting meaningful capital towards this matter. Finance Director Augustine stated that
currently the City is investing approximately $5 million a year in retiree medical obligations. She explained
that she estimates that in five to six years, the City will be drawing down from the reserve fund to pay the
ongoing pay-as-you go costs, but in the meantime, the City will continue to put money in the reserve.
Mayor Brownrigg explained that h 2072, the Council was made aware of $76 million in unfunded OPEB
liability that would rise to $82 million. He stated that he was looking to understand why this issue no longer
felt like a priority. Finance Director Augustine explained that the City initially invested $6.6 million in
OPEB reserves. She stated that the City continues to make systematic contributions to the fund. She
explained that once pay-as-you go costs reach $5 million a year, the City will start drawing down on their
reserves-
Vice Mayor Colson stated that the City has an actuarially accrued liability of approximately 558.4 million in
OPEB, with assets of $9.6 million. This means there is a funded ratio of oriy \6.4%o.
Finance Director Augustine stated that the OPEB contributions are about 7oh of the General Fund budget.
She explained that cunently, the City is able to fund both the pay-as-you go costs and add to the reserve each
year. She added that unlike CaIPERS, OPEB is a closed system and will eventually be retired.
Mayor Brownrigg asked for information on the City's debts that were accruing and what was being paid. He
asked that it be displayed like the pension obligation bonds where he can see when the City will be done
paying. Finance Director Augustine replied in the affirmative.
Vice Mayor Colson added that because OPEB is a closed system, an actuary could estimate its ending date.
She stated that CaIPERS pensions are an open system as the City is continually hiring new employees who
are owed these benefits.
Mayor Brownrigg asked ifthere were separate study sessions for enterprise funds like water and sewer.
Finance Director Augustine stated that staffbrings water and sewer rate issues to the Council as they occur.
Mayor Brownrigg discussed the decrease in parking fines as a result of the newly installed srrart meters. He
asked ifthis decrease rvould lead to the City reevaluating the number ofpersonnel assigned to parking
enforcement. Finance Director Augustine replied that this could be a future decision.
Mayor Brownrigg stated that he felt the City would have higher consulting costs in the coming years for
large projects including City Hall.Us
Burlingame City Council
Unapproved Minutes
May 9,2018
Agenda I tem 8a
Meeting Dat.e: 6/04/LB
Councilmember Beach asked about the Finance Director's recommendation to increase Capital lnvestment
Reserve funding from $2 million to $3 million.
Councilmember Ortiz ar,d Councilmember Keighran stated that they would be in favor of increasing the
funding for the Capital Investment Reserve.
Vice Mayor Colson stated that she was okay with looking at that. She noted that the pension conversation is
very fluid, so it is probably better to wait to see where the City ends up at the end ofthe yem to determine if
additional funding should go towards pension liability.
Mayor Brownrigg stated that the Council was in agreement to put $3 million into the Capital Investment
Reserve.
b. CITY COUNCIL REVIEW OF DRAFT FY 2018-T9 CAPITAL IMPROVEMENT PR OGRAM
Assistant DPW Morimoto presented the proposed FY 2018-19 Capital Improvement Progmm. He explained
that for FY 2018-19, staff was proposing $7.54 million ir General Fund CIP. He reviewed the Parks and
Recreation projects, which included $400,000 for the nelv Skyline Park. Next, he reviewed the proposed
$2.125 million in public building facilities projects.
Mayor Brownrigg asked about the underground fuel storage tanks for the Police Department. He asked if thc
City should consider using Boostem fuel service instead of putting the tanks underground for $400,000.
DPW Murhrza stated that this option was reviewed. He stated that there were environmental issues with the
tank, and the City was under stipulations to evaluate and address the issues.
Assistant DPW Morimoto reviewed the list ofstreet resurfacing projects for FY 2018- 19 totaling $2.14
million. He noted that 5200,000 is fiom the City of Millbrae to assist in resurfacing of Murchison and
Sequoia. He showed a map that reviewed the location of the streets that would be resurfaced in FY 2018-19.
. South Rollins Road Water rehabilitation project rvhich replaced over 4,000 feet of water main
o Unidirectional flushing r,vas developed to more effrciently flush the system for lvater quality
improvements.
He explained that staffis proposing $3 million in rvater system projects for FY 2018- l9 of which most are
pipeline replacements.
Assistant DPW Morimoto reviewed the water system CIP. He stated that since the mid-2000s, the City has
completed $42 million of projects to upgrade the system. Holvever, $86 million of backlog remains. He
highlighted a ferv of the projects staff completed last year including:
Next, Mr. Morimoto reviewed the sanitary sewer CIP. He stated that since the mid-2000s, the City has
completed S74 million ofprojects including; replacing 37 miles ofpipeline; and undertaking upgrades at the^
Burlingame City Council
6
unapproved Minutes
MaY 9' 2ol8
Agenda I tem 8a
Meeting DaEe: 6/04/fB
Waste Water Treatment Plan. However, $85 million of backlog remains. He highlighted a few of the
projects staff completed last year including:
Easton Addition sewer replacement
Sewer line replacement on Roilins Road
He explained that staffproposes $5.2 million in sewer projects for FY 2018-19, of which the majority of the
work will focus on pipeline replacement.
Vice Mayor Colson asked horv many trucks it took to remove 220 cubic feet of debris found in the Lorton
Avenue storm drain. Mr. Morimoto stated that it took 40 dump trucks. He added that staff would monitor
that line to see how silt accumulates.
Mr. Morimoto summarized that the total amount of CIP projects proposed for FY 2018-19 is $21.9 million.
\-, Vice Mayor Colson asked if stafEng levels were appropriate for the large amount of CIP projects proposed
for FY 2018-19. DPW Murh:za stated that staffis trying to manage projects a lot more and utilize outside
resources in order to fast track projects.
Councilmember Beach discussed the State's proposed stom water compliance regulations. She asked what
the infrastructure and CIP needs would be if the legislation was approved. DPW Murtuza stated that there is
an unfunded mandate from the State to invest heavily in improving the water quality (runoff water, not
drinking water) in the Bay Area. He explained that there are a number of pollutants that the State is
concemed about, but the primary focus is on trash, PCBs, and mercury. He discussed the studies that have
been done to review how pollutants are generated and get into the Bay. He explained that as a result, the
Regional Water Quality Control Board is working on requirements that rvill have a large effect on both cities
and private developers.
DPW Murtuza continued by explaining that the City will need to increase funding to address PCBs. He
stated that PCBs could be addressed though $een infrastructure. Additionally, he stated that the City
installed several hundred trash capture devices throughout the storm drain system. He stated that the
dorvnside is that the devices block the storm drains, and staffhas to ensure that they are cleaned befors and
after each storm.
He noted that the City is facing a 100% trash reduction requirement by 2021, and that the City is currently
measuring over 70% reduction oftrash.
Burlingame City Council
Unapproved Minutes
May 9,2018
'7
Next, Mr. Morimoto reviewed the storm drainage system CIP. He stated that these projects are funded by
the 2009 storm drain fee passed by voters. He noted that the City has completed $24 million of projects and
$28 million of projects remain. He explained that last year, the City repaired the Vancouver Ave Bridge,
Summit Drive Culvert, and cleaned the Lorton Avenue storm drain. He stated that for FY 2018-19, staff is
proposing $4.02 million in projects.
Agenda Item 8a
Meeting Dat.e: 6/04/18
Councilmember Keighran asked how far behind schedule the City is on storm water projects. DPW Murtuza
stated that based on regulatory requirements, the City is up{o-date.
Vice Mayor Colson asked if the future requirements would be funded out of the regular budget, or will the
City have to resort to other financing. DPW Murtuza stated that many cities are struggling with this problem
statewide. He noted that San Mateo County recently determined the overall cost for each city in the County
and is discussing a potential ballot measure.
Vice Mayor Colson asked about possible infrastructure needs for sea level rise and whether it was
incorporated in the nelv requirements. DPW Murtuza stated that it will be a separate project. He explained
that staff will be bringing a report on this matter to the Council at a later date.
Vice Mayor Colson asked when the City would go out for bonds with Measure I funds. Finance Director
Augustine stated that she believed it would be next fiscal year.
Vice Mayor Colson asked where the $2 million budgeted for Measure I debt service would go while waiting
for the City to purchase bonds. Finance Director Augustine stated that this money would remain in the
General Fund. 1
Councilmember Ortiz asked if the funds should be budgeted towards other areas since it most likely won't be
spent towards the bonds this fiscal year. Finance Director Augustine stated that these numbers could be
reviewed during the mid-year budget study session.
6, ADJOURNMENT
Mayor Brownrigg adjoumed the meeting at 8:22 p.m.
Respectfully submitted,
Meaghan Hassel-Shearer
City Clerk
Burlingame City Council
Unapproved Minutes
May 9,2018
8
Councilmember Keighran asked if Public Works will need to increase staffing numbers to address the new
requirements. DPW Murtuza replied in the affrrmative but noted the constraints of City Hall.
Agenda ltem 8b
Meeting Dat.e: 6/04/La
BURIINGAME CITY COTINCIL
Unapproved Minutes
Regular Meeting on May 21, 2018
1. CALLTOORDER
A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall
Council Chambers.
2. PLEDGE OFALLEGIANCE TOTHE FLAG
The pledge of allegiance was led by Charles Dila Veloso.
3. ROLLCALL
MEMBERS PRESENT:
MEMBERS ABSENT:
Beach, Brownrigg, Colson*, Keighran
Ortiz
*Arrived after roli call at 8:07p.m.
4. CLOSED SESSION
There lvas no closed session
5. UPCOMING EVENTS
Mayor Brownrigg revierved the upcoming events taking place in the City.
6. PRESENTATIONS
a. COMMENDATION FOR CHARLES DILA VELOSO
Police Chief Wollman along rvith Deputy Fire Chief Flinders presented a commendation honoring Charles
Dila Veloso. Mr. Veloso came to the aid of a Burlingame resident who rvas in need of medical he1p. He
calied 9l I and stayed with the resident until help arrived. Police Chief Wollman praised hirn for his
attentiveness, quick actions, and willingness to help.
Burlingame City Council
Unapproved Minutes
May 21,2018
1
Agrenda f tem 8b
Meeting DaEe: 6/04/18
Mayor Brownrigg thanked Mr. Veloso for his kindness and heroic actions.
b. GET US MOVING PRESENTATION
Councilmember Keighran recused herselfbecause ofher work for Supervisor Canepa on this matter
Jessica Epstein from SamTrans introduced the Get Us Moving presentation. She stated that Get Us Moving
C'GUM') is a collaboration between the San Mateo County Transit District, San Mateo County Board of
Supervisors, cities, agencies, and stakeholders. She explained GUM's goals are to:
o fncrease community awareness about current transportation conditions, programs, and solutions;. Help prioritize transportation funding needs in the county;
. Develop an understanding of community opinions about transportation priorities; and. Inform decisions about fufure transportation revenue opporh:nities and expenditures.
Ms. Epstein stated that GUM performed two rounds of polling in San Mateo County asking likely voters if
they',vould support a 3O-year half-cent sales tax. In betrveen the two rounds of polling, GUM performed
extensive voter outreach discussing the county's transportation issues and how this tax could fund
improvements. During the second round of polling, the results showed that the tax measure was likely to
pass with 71% supporting a tax increase for transportation solutions.
Ms. Epstein explained that the San Mateo County Board of Supervisors and the San Mateo County Transit
District Board approved moving on to Phase 2, r,vhich will focus on developing an investment plan to guide
how potential tax revenues will be spent. She asked residents to go to www.qetusmovingsmc.com and take
the budget challenge. She explained that the budget challenge is an online budget tool where individuals get
to allocate the $2.4 billion generated based on their own priorities.
Councilmember Beach thanked Ms. Epstein for her presentation and for GUM's town hall last week in
Burlingame. She asked if she was correct that online responses to the budget challenge would be accepted
until May 31, 2018. Ms. Epstein responded in the affirmative.
Burlingame City Council
Unapproved Minutes
May 21,2018
Ms. Epstein explained that GUM is looking to put a tax measure on the Novernber 2018 ballot in order to
fund transportation projects throughout the county. She stated that GUM conducted extensive outreach in
order to obtain feedback from the community on how to prioritize transportation needs in the county.
GUM's outreach included: mailing surveys, conducting town halls, delivering presentations to City Councils,
stakeholder and technical advisory groups, social media, and conducting polls.
Ms. Epstein discussed the results of the survey. She stated that the community's top priorities rvere: highway
and local traffic congestion, potholes, and transit mobility. She noted that GUM reached out to the cities that
were not participating as actively in the survey in order to keep the numbers balanced throughout the county.
2
Agenda Item 8b
Meeting DaEe: 6/04/!8
Councilmember Beach asked how budget responses fiom the town halls rvould be counted. Ms. Epstein
replied that the rcsponses and comments from each town hall meeting are written up and included with
online responses.
Councilmember Beach asked when the draft expenditure plan would be discussed and whether the
community would be able to attend or watch the meeting. Ms. Epstein stated that the draft expenditure plan
would be discussed at the Transit District's meeting on June 6, 2018. She noted that a date had not been set
for when the plan would be presented to the Board of Supervisors.
Mayor Brownrigg asked if the measure passed, who would decide year-to-year how the funds are spent. Ms.
Epstein explained that between 40-60% ofthe budget would go to SamTrans to keep up with public transit
growth expenses. The remaining funds would likely be administered by the Transportation Authority and
awarded through a competitive grants program.
Mayor Brownrigg opened the item up for public comment. No one spoke.
1- Councilmember Beach stated that she hoped that the decision-makers at SamTrans and the Board of
Supervisors look at the community's response that the main issues are trafiic and congestion. She explained
that traffic experts need to come up with solutions that address the root problem and look at oeative
solutions.
Mayor Brownrigg spoke about the Broadway grade crossing and how it is now the most dangerous grade
crossing in the State. He explained that the Council worked with the community to agree on a grade
separation design. He noted that grade separation is not something that the City can afford on its own.
Instead, he explained that while the crossing is located in Burlingame, it adds to the traffic congestion
tkoughout the county. Therefore, he wanted to see the Broadway crossing treated as a County/State issue.
DPW Murtuza added that the City's concem was that grade separation should be its own category for
funding under the proposed measure. He explained that without this category existing, it would be difficult
for the City to compete against others for general congestion grants. Ms. Epstein replied in the affirmative
and stated that hopefully by obtaining a local grant the City would then be able to compete for federal and
state grants.
Councilmember Beach discussed the 42 at-grade crossings on the Peninsula. She explained that the only
way the County will fully realize the benefits of Caltrain electrification is ifgrade separations happen at
these crossings. Therefore, if no money is explicitly designated for grade separations, then the local
jurisdictions lose hope on how they can begin funding these projects. However, if grade separation becomes
a category for local funding, the local jurisdictions are able to compete for state and federal grants.
Burlingame City Council
Unapproved Minutes
May 21, 2018
J
Councilmanber Beach stated that the SamTrans Board of Directors and San Mateo County Board of
Supervisors are the decision-makers for the final expenditure plan. Ms. Epstein responded in the affirmative.
She added that the Transit Board will place the measure on the ballot with the concurrence of the Board of
Supervisors.
Mayor Brownrigg asked what the Board of Supervisors' responsibility in terms of year-to-year funding
would be if the measure passed. Ms. Epstein stated that she would get back to Council with an answer to this
question.
San Mateo County Elections representative Jim Irizarry explained that SB 450 became effective January 1,
2018, and allows San Mateo County to conduct a1l elections as vote-by-mail elections. He stated that the
purpose of the bill was to increase voter participation by sending each registered voter a ballot, lvhile still
providing voters the option to vote in person at a voting center.
Mr. Irizarry highlighted some of the features of the new legislation and how it would affect the June 5, 2018
Election. He explained that for the June Election, the County would have voting centers throughout the
county instead of polling places. The difference between a voting center and a polling place is that any
registered San Mateo County voter can vote at a voting center, rvhile only individuals within a specified
precinct can vote at a particular polling place. Burlingame's voting center will be at City Hal1, Conference
Room A, and it will be open beginning June 2. The voting center will be open June 2-4 from 8:00 a.m. to
5:00 p.m. and will be open June 5 (Election Day) from 7:00 a.m. to 8:00 p.m.
M-r. Irizarry next discussed conditional voting. Conditional voting allows residents who did not register to
vote by May 21, 2018, the ability to vote in the June election. lndividuals can register at any voting center in1
the County by 8:00 p.m. on Election Day. The individual will be given a provisional ballot, and once their
voter registration has been verified, their ballot will be counted.
Mr. lrizarry noted that for those voters who choose to vote by mail, the Elections Officer has a digital "I
voted" sticker for them to add to their social media and e-mail accounts.
Councilmember Beach asked if she was correct that Burlingame residents had the foliowing ways to vote:
drop offtheir ballot at the Library or City Hall; put their ballot in the mail; or visit a voting center to vote in
person. Mr. Irizarry replied in the affirmative.
Councilmember Beach asked the City Clerk to share this information on the City's lvebsite and in the e-
newsletter. City Clerk Hassel-Shearer replied in the affirmative.
7.PUBLIC COMMENT
Thete rvere no public colrlments.
Burlingame City Council
Unapproved Minutes
May21,2018
4
Agenda ltem 8b
Meeting Dar.e: 6/04/!8
c. SB 450 *VOTER'S CHOICE ACT" PRESENTATION
Councilmember Keighran asked how long it takes to verify a conditional voter registration. Mr. Irizarry
discussed the state's voter registration database that connects to other state offices in order to quickly verifu
voter registrations. He noted that this process would be done at the Elections Office and not at the voting
centers.
Agenda Item 8b
Meeting Dat.e: 6/ 04/ 18
8. CONSENTCALENDAR
Mayor Brownrigg asked the Councilmembers and the public if they wished to remove any item from the
Consent Calendar. Mayor Brownrigg pulled item 8c, and Vice Mayor Colson pulled item 8d.
Councilmember Beach made a motion to adopt 8a, 8b, and 8e; seconded by Councilmember Keighran. The
motion passed unanimously by voice vote, 4-0-l (Ortiz was absent).
a. ADOPTION OF CITY COUNCIL MEETING MINUTES APRIL 16 2018
City Clerk Hassel-Shearer requested Council adopt the City Council Meeting Minutes of April 16,2018.
b. ADOPTION OF CITY COUNCIL MEETING MINUTES MAY 7 2018
c. ADOPTION OF A RESOLUTION APPROVING TIIE RENEWAL OF A FIVE-YEAR
AGREEMENT WITH VEOLIA WEST OPERATING SERVICES FOR THE OPERATI ON
AND MAINTENANCE OF THE WASTEWATER TREATIIIENT PLANT FACILITY
Mayor Brownrigg stated that he had pulled this itern to highlight the fact that this program has been and is.-_ very valuable to the City and the residents. He explained that compared to other jurisdictions, the City is
very efficient in the amount of wastewater it processes and the amount of ernployees needed.
Mayor Brownrigg opened the itern up for public comment. No one spoke.
Mayor Brownrigg stated that as the City begins talking about sea level rise, Council will need to keep in
mind the sewage plant.
Mayor Brownrigg noted that the staff report foresees large investments being made into the program in the
coming years. He explained that on page 12 of the staffrepofi, the investment goes from $700,000 to over
$1 million. He asked if this was incorporated into the sewer rate structure, or will it be necessary to increase
the sewer rates. DPW Murtuza explained that a few years ago, staff reviewed their facility and created a
master plan. He stated that for the next five years, the staffwill take on minor improvement projects.
However, after the five-year mark is rvhen the majority of the rvork will be done. He noted that the last
sewer rate increase was over five years ago. He stated that staff will review the selver rates to see if
adjustments need to be made.
Councilmember Beach asked if a rate adjustment would be necessary in five years, when staffis targeting
the majority of the necessary improvements. DPW Murtuza replied in the affimative.
Mayor Brownrigg made a motion to adopt Resolution Number 64-2018; seconded by Vice Mayor Colson.
The motion passed unanimously by voice vote, 4-0-1 (Ortiz was absent).
\-5
Burlingame City Council May 21,2018
Unapproved Minutes
City Clerk Hassel-Shearer requested Council adopt the City Council Meeting Minutes of May 7, 2018.
Agenda I tem 8b
Meeting OaEe: 6/04/!8
d. ADOPTION OF A RESOLUTION AIVARDING A CONSTRUCTION CONTRACT TO
GOLDEN BAY CONSTRUCTION INC.. FOR THE 2018 SIDEWALK REPAIR PROGRAM.
CITY PROJECT NO.85250 AND AUTHORIZING THE CITY MANAGER TO EXECUTE
TIIE CONSTRUCTION CONTRACT
Vice Mayor Colson expressed concem about the condition of some ofthe newer sidewalks. She asked ifthe
same contractor was doing all of the sidewalk repairs. Additionally she asked what the City does if a
sidewalk needs additional repairs after a year or two. DPW Murtuza explained that sidewalk repair contracts
are awarded to the lowest responsive bidder, which often results in the same company having multiple jobs
throughout the city. He noted that the City has a one-year warranty on any work. After the warranty expires,
the cost ofrepairs becomes the City's responsibility.
Vice Mayor Colson asked that staff review the sidewalks near Ray Park. She asked how residents can notifr
the City of issues. DPW Murtuza stated that residents can report any incidents they see through email or
accessBurlingame. He added that he will ask staff to continue to look out for any issues with concrete, post-
inspection.
Mayor Brownrigg opened the item up for public comment. No one spoke
Vice Mayor Colson made a motion to adopt Resolution Number 65-2018; seconded by Councilmember
Keighran. The motion passed unanimously by voice vote, 4-0-1 (Ortiz was absent).
e. ADOPTION OF RESOLUTIONS CONFIRMING THE APPOINTI}IENT OF FINAN CE
Finance Director Augustine requested Council adopt Resolution Number 66-2018 and Resolution Number
67-2018.
a. PUBLIC HEARING TO RENEW THE LE!ry AND COLLECTION OF ASSESSME NTS FOR
THE DOWNTO}VN BURLINGAI\,IE AVENUE STREETSCAPE IMPROVEi\{ENTS
PROJECT FOR FISCAL YEAR 2OT8.T9
DPW Murtuza requested Council adopt Resolution Number 68-2018.
DPW Murhrza introduced the item and gave background information on the annual assessment. He explained
there have been no changes to the assessment from last year.
Councilmember Keighran asked if there were any protests. DPW Mr-rrtuza replied in the negative.
Mayor Brownrigg opened the public hearing. No one spoke.
6
Burlingame City Council
Unapproved Minutes
May 2l ,2018
DIRECTOR/TREASURER AND DESIGNATING CERTAIN EMPLOYEES AS OFFICIAL
SIGNATORIES ON CITY BANKING AND INVESTMENT ACCOIJNTS
9. PUBLIC HEARINGS
Agenda I tem 8b
Meeting DaEe: 6/O4/fB
Councilmember Keighran made a motion to adopt Resolution Number 68-2018; seconded by
Councilmember Beach. The motion passed unanimously by voice vote, 4-0-1 (Ortiz was absent)
a. TOPGOLF UPDATE AND ADOPTION OF A RSOLUTION AUTHORIZING THE CITY
NIANAGER TO EXECUTE AN EXCLUSIVE NEGOTIATION AGREENIENT WITII
Parks and Recreation Director Glomstad explained that in July 2017, the Council and Topgolf approved a
term sheet for the project. She stated that there has been progress on the project as Topgolf and the City
finalized an access agreement, and Topgolf completed their borings. She explained that staff expects to
receive the lab results from the borings by the end of the month.
Parks and Recreation Director Glomstad explained that Topgolfhas engaged an environmental consultant to
complete Phases 1 and 2 ofthe environmental site assessment. She stated that Phase I is underway and
should be done by the end of the month. After that, staffwill know the scope of Phase 2 and how long it will
take.
City Attomey Kane noted that the City has to maintain the independence of environmental and planning
reviews for this project. Therefore, although there were initial discussions about the conceptual framework
of the project, it is not something that the Council or Topgolfis going to commit to until the project is vetted
through the public process.
City Attomey Kane stated that before the Council for approval was an exclusive negotiating agreement
('ENA'). She explained that an ENA govems the relationship of the parties while the project goes tkough
the necessary processes. She stated that under the ENA, neither party is bound into any final decision until
after the public vetting has occurred.
Councilmember Keighran asked when the Council would be discussing horv the community benefit fee
would be spent. City Attomey Kane stated that the Council should wait until more of the environmental
work has been done to find out what the impacts and potential mitigations are for the project.
Vice Mayor Colson asked if there lvas a timeframe on when Topgolf rvill open. City Attomey Kane stated
that Topgolfs goal was to get the project tluough the planning process by December 31, 2018.
Vice Mayor Colson asked how long construction would take. Topgolf representative Steve Emsley stated
that the company was viewing Burlingame as a flagship location and estimated that it would take 12- l8
months.
Ul
Burlingame City Council May 21, 2018
Unapproved Minutes
10. STAFF REPORTS AND COMMUNICATIONS
TOPGOLF FOR THE USE OF GOLF CENTER PROPERTY
Parks and Recreation Director Glomstad stated that Topgolf s goal is to have everything submitted for
commercial design review in July 2018. She added that staffhas monthly calls with Topgolf in order to
\-. obtain updates.
Agenda Item 8b
Meeting DaEe: 6/04/78
Mayor Brownrigg opened the item up for public comment. No one spoke.
Councilmember Beach thanked staff for their hard work. She explained that the City is working on a
transportation demand management plan with parameters for reducing the need for single occupancy
vehicles. She discussed the traffic issues that would arise in the Bayfront. She stated that she wanted to see
Topgolf and the City collaborate on creative solutions to this problem. She asked that staff review how other
cities were solving traffic congestion issues.
Vice Mayor Colson made a motion to adopt Resolution Number 69-2018; seconded by Councilmember
Keigh,ran. The motion passed unanimously by voice vote, 4-0-1 (Ortiz was absent).
11.COUNCIL CONIMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS
a. VICE MAYOR COLSON'S COMMITTEE REPORT
b. COIJNCILME MBER BEACH'S COMMITTEE REPORT
12.FT]TTIRE AGENDA ITEMS
Mayor Brorvnrigg discussed Burlingame Neighborhood Network's request for funding for 20 emergency
caches to be placed strategically around the city. Council agreed to agendize this item.
13. ACKNOWLEDGEMENTS
14. ADJOURNJIIENT
Mayor Browmigg adjoumed meeting at 8:47p.m. in memory of Robert Roby.
Respectfully submitted,
Meaghan Hassel-Shearer
City Clerk
Burlingame City Council
Unapproved Minutes
Mav 21.2018
8
The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Parking & Safety
Commission, Beautification Commission, Parks and Recreation Commission and Library Board of Trustees
are available online at wrvw.burlingame.org.
EBURLI STAFF REPORT AGENDANO: 8c
MEETING DATE: June 4, 2018
To:Honorable Mayor and City Council
Date: June 4,2018
Subject: Adoption of a Resolution Authorizing the City Manager to Execute an
Agreement with the Peninsula Conflict Resolution Center for Dispute
Resolution Services
Staff recommends the City Council adopt a resolution authorizing the City Manager to execute an
agreement with the Peninsula Conflict Resolution Center (PCRC) for dispute resolution services.
For the past 22 years, the City has contracted with PCRC to provide dispute resolution services to
the City of Burlingame and its community members. The City is one of many in the County that
contracts with PCRC to provide low-cost community mediation services.
. Providing support to the County of San Mateo and the City of Burlingame around community
dialogues addressing housing issues and their impact on residents
. Facilitation of two very successful Home for All housing meetings in Burllngame
. Mediation of a dispute between a renter and property owner
. Mediation of a tree dispute between residents with the intent of helping resolve their differences
and restoring a peaceful relationship
Under the proposed contract, which is attached, PCRC will provide the following services:
. Unlimited, free information services
. Free services for individuals including one-party assistance and conciliation; mediation services
offered at a subsidized rate of $30 per party
. Additional conflicl resolution services such as trainings, consultations, mediation of complex
situations, and design and facilitation of community forums
. Facilitation of one three-hour community meeting at the City's discretion
From:Nil Blackburn, Assistant to the City Manager - (650) 558-7229
Lisa K. Goldman, City Manager - (650) 558-7243
RECOMMENDATION
BACKGROUND
Some of the issues PCRC worked on in Burlingame in FY 20'l 7-18 are:
DISCUSSION
1
PCRC Agreement June 4, 2018
FISCAL IMPACT
The total cost of the contract in FY 2018-19 is $20,456.10. This fee includes a 5% cost of living
adjustment (COLA), thereby increasing the cost of the contract by $974.10. Funds are included for
this purpose in the proposed FY 2018-19 budget, in the City Council's account for contractual
services.
Exhibits:
o Resolution
. Agreement
. Summary of Mediation Programs: Opened and Closed Cases Through April 15, 2018
2
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE PENINSULA CONFLICT
RESOLUTION CENTER FOR DISPUTE RESOLUTION SERVICES
WHEREAS, for the last 22 yearc, the City has contracted with the Peninsula Conflict
Resolution Center (PCRC) to provide dispute resolution services to the City of Burlingame and its
community members; and
WHEREAS, the City of Burlingame is one of many in the County that contracts with PCRC to
provide low-cost community mediatlon services; and
WHEREAS, under the proposed contract, PCRC will provide: unlimited, free information
services; mediation services for individuals; additional conflict resolution services such as
trainings, consultations, mediation of complex situation, and design and facilitation of community
forums; and facilitation of one three-hour community meeting at the City's discretion; and
WHEREAS, the contract cost is $20,456.'l 0 for FY 201 8-19; and
WHEREAS, staff has included sufficient funding in the City Council's proposed budget for FY
2018-19 for this contract.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AS
FOLLOWS:
The City Manager is authorized to execute an agreement with the Peninsula Conflict Resolution
Center for dispute resolution services for a one-year term beginning July 1, 2018.
Michael Brownrigg, Mayor
l, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, certify that the foregoing
Resolution was introduced at a regular meeting of the City Council held on the 4h day of June, 2018,
and was adopted thereafter by the following vote:
AYES:
NOES:
ABSENT:
Councilmembers:
Councilmembers:
Councilmembers:
Meaghan Hassel-Shearer, City Clerk
Penirrsu,la Ccnflic+ Re.sol,otio n Cenle.r
€;'rpo6,a6;an p,eo pl". B"ild i'.'9 .el"rr ionshi ps. R.J""i^g violence.
Agreement for the Provision of Community Mediation Services
The Peninsula conflict Resolution center (PCRC), a 501(c)(3) public benefit corporation, wishes
to provide conflict resolution services {or the City of Burlingime (City).
The Peninsula Conflict Resolution Center is an independent contractor, organized in accordance
with the laws of California and is capable of performing the conflict resolulon services
described in this agreement.
PCRC and Burlingzrme agree as follows:
1. SERVICES. The PCRC shall provide the services described in Exhibit A, attached to
arrd made a part of this atreement.
2. FUNDING. Funding by the city shall be in advance and shall be g20,456.10. pCRC shall
provide documentation to specify how the funds requested shall be spent, indudine
such deiails as dre City deems appropriate. Additiorial documentatioir maybe requ"ested
by the City.
3. CONTRACT TERM. This conkact shall commence on july 1,,2079 and shall terminate
on |une 30, 2019 unless terminated before that time, as desiribed in paragraph 6 of this
agreement.
4. PRoGRAM REPoRTS. A performance- report sha[ be submitted to the City biannually,
at.mid-year and year-end. This report shall include a description of a.ll progranr activiry
related to this conkact for &e particular period.
5. BREACH oF CONTRACT. The City reserves the right to waive any and all breaches ofthis contract, anysnch_waiver shall notbe deemed a-waiver of all pr'evious or
subsequent breaches... In the event the city chooses to waive a pariicular breach of this
contract, it may co.ndition sairl waiver on payment by PCRC ofactual damages
occasioned by sudr breach of contract. PCRC shall make every effort to reso"lve &e
breach quickly and amicably.
6. TERMINATION. In the event the PCRC is unable to fulfill its responsibilities under
this contract for any reason whatsoever, including circumstances b^eyond its control, theCity may terminate this contract. Either party to this agreement may terrninate this'
contract lvithout cause by giving 10 days written notic; to the other party. If the conkact
is terminated, PCRC shall rehrrn a prorated amourt of ftinding to tlLe Ciiy.
7. INTEREST oF PUBLIC oFFICIALS. No members, officer or employee or agents of theCity, no member of the City Council, and no other public official exercising aiv function
or respo,rsibility \,vith respect to this program drLririg his/her tenrrre, shalliav6 anv
interest, direct or irrdirect, in this contract. or a relate? s.bcontract or the proceeds '
thereof.
8. RELATIONSHIP OF PARTIES. It is expressly understood that PCRC is an
independent conkactor and that no agency, employee or other relationship is intended
to be or is established by this contract.
9. INSPECTION Of PROGRAM, It is r.rnderstood that penodic review of pCRC,s
program may be necessary and the right to do so is reierved by the City.
10. ASSIGNABILTTY. PCRC shall not assign in this agreement and shall not transfer anv
interest in the same, without the prior written consent of the City.
11. HOLD HARMLESS AND INSURANCE. PCRC agrees (1) to hold harmless and
indemnify theCity and its officers and employees fiom and against any and all claims,
loss, liability, damage and expense arising from performance of this coirtracL includins
daims, losg lialiliry, damage and expense caused or claimed to be caused by passive "
negligence of the City or its officers_or employees. (2) to defend (City), its ofiiiers or
empl-oyees there-againsq provided however that'his provision doejnot apply to claims,
loss, liability, damage or expense arising from (a) the sole negligence or wiliftrl
misconduct of (City) or (b) the active negligence of (City).
General liability and automobile liability insurance shall provide the followins
minimum benefits: (1) general liability, induding comprehensive form, perso"nal injury,
bro-a,{ form property d-amage contractual and premisei/operation in limits of ''
$1,000000, aggregate, bodily injury and property damage iombined; (2) automobile
liability in limits oJ $1,000000 bodily injury and property damage combined.
Additionally. workers compensation insurance in atleasl the minimum stafutorv
amounts shall be maintained. All liability insurance policies shall specify (Citv), its
elective and appointed boards, commissions, officers, agents and employees ai
additional insureds. A certificate of insurance shall be frovided to ltity; prior to
performance pursuant to this contract. It shall include policy endorsement verifvins
City's_additional insured status. Further, any changes in insurance, required her'ein"
must be approved in writing by the City Attorney's Office.
i2. NONDISCRIMINATION.
General: _No person shall, on the basis of race, color, national origin, religious alfiliation
or non affiliatiorq marital statut medical conditiory sex, age, handicap s&ual
orientation or political affiliation be excluded from partici-pation in, b'e denied the
benefits or be strbjected to discrimination, under thii agreement.
Employment: PCRC shall ensure equal employment opportunity based on objective
standards of recruitment, sdectiory promotion, classifiiaion, compensation,
performance evaluation and management relations, for all employees under this
agreement. PCRC's personnel policies shall be made available toihe city upon request.
13. PROJECT REPRESENTATION. PCRC and the City hereby designate the follorvine
agents to act as project representatives and receive all norices in tlie matters dealing;ith
the performance of work, under this agreement.
PCRC: Michelle Vilchez, Executive Director
CITY: Lisa Goldmary City Manager
2
14. DISPUTE RESOLUTION. In the event that differences relating to this contract, or to
the relationship betr,yeen the contracting parties, shouid arise diring the term of this
agreement, both parties will pursue resolution using an interest-basid, non-adversarial
approach and utilizing the services of a neutral third party mediator if direct
negotiations are not successful.
15. ADDITIONAL PROVISIONS. Additional provisions, if any, are contained in Exhibir
A, attached to this document.
Date
ln witness thereof, this agreement has been duly executed by the parties named above.
PENINSULA CONFLICT RESOLUTION CENTER
1670 South Amptrle tt Blvcl, Ste. 115
San Ma
(6so) s
CITY OF Br-rrl
Lisa Goldnlan,
501 Primrose Road
Burlingame, CA 94010
,^,"YWfu,{
Executi
By
3
Director
EXHIBIT "A''
I,What PCRC will provide
services to be provided to the City of Burlingar,e tfuough this contract are described
below-
A. Information Services
All of the services in this category are udimited and free of charge.
1) Information and Refe*al: A resource person is available by telephone, to assist
residents who.have specific questions ielating to a conflict.'Through this
conversation the resident may clarify issues ol concern, be given siecific information
about common practices related to their isstre of concem arid receive a referrai to an
appropriate agency/ resource.
2) Information and Assistance: A resource person assists the concerned caller to de-
escaiate feelilgs, clarify issues and underlying needs, develop possible solution
options, and begin to design an approach to dispute resoluti6n.
3) Promotion of use of conflict Resolution services: pCRC staff and volunteerc will
make presentations and develop press releases and media coverage. pCRC willprovide brochures and other printed materials to be kept in pubfi areas where
community menbers are likely to seek resource informition.
B. Mediation Services for Individuals
Some services in tl.ris category have a modest Iee (see below).
L) One Party Ass-istance: A resource person assists a party to a dispute to think
through a confllct situation, induding clarifying isi'es'and interests of involved
parties, exp)oring approaches to dealing wiih tEe situation and solution options andassisting with the selection of an approich to resolution.
2) Conciliation: Conciliation is the resolution of a conflict through the intervention of aneutral. third party,-without the disputing parties coming togeiher in a race+o-iuce
- -'
mediation. A case develop*rent process, involving contalts ivith both/all i""oiu"aparties, i-< initiated and during- that process, a resolution of concems is achieved, tothe satisfaction of the involvei parties.
3) Mediation: Mediation through pCRC involves a face-to-face meetinq between
disputing parties. with the assistance of a panel of trained volunteer"mediators,
parties work through a non-adversarial pr-oblem solving process and attempt todevelop a mutually acceptable resorution to the issres if io.tce.n. There is'a twn-fold focus: development of a satisfying and durable agreernent and, when
appropriate, the preservatior1 of an effective relations[ip. If a mediation is
schedtrled, each party is asked to pay $30.
Through this conb:act, the city is s ,lrsidizing the provision of private mediation ser!.icesto those lt'ho reside or r,vork in the city. Theie services assist r.iith conflict sihlati;;;
between indiaidr.LL s.. The.types of conflicts may include: l andlord / te"u.,t di"prieilssr"sbetween tr /o neighbors (either or,vners or rentirs) consumer disput"., .oo".,'r,iui"'
--- *'"
problems, conflicts betr,veen friends, plus some domestic or famiiy isstres.
+
PCRC also,provides mediation services in more complex situations that invoive multiple
parties and/or multiple issues. For example: workplace disputes; intra- or extra- '
organizational conflicts, multi-neighbor disputes or public cbntroversies. See C.
Additiona.l Conflict Resolution Services.
C. Additional Conflict Resolution Seryices
If the City, residents or local organizations use the services described below, this
contract provides a 10/o discount ofI of PCRC's standard fee schedule (available upon
request).
1) Training: PCRC offers orientations to city staff about the mediation program and its
services as part of dre basic conkact. In addition, PCRC can rrain groupi in theory
and practice of interest-based conflict management, negotiation, communication,'
and faci.litation skills. Training session are tailored to the particular needs of the
group and have proven useful to city departments heads, front-line staff,
commission members, workplace teams, community service providers as well as
other groups.
2) Conflict Assessment/Consultation: PCRC can assist cities, as well as local
community organizations and other groups, to assess specific conflict situations,
analyze concerns of stakeholders and develop skategies for pro-active and interest
based conflict resolution. The conflict assessment process usually involves PCRC
contacting stakeholders to gather input and provide inJormation about conflict
resolution options. An assessment report can be prepared and provided to the client.
3) Mediation Services {orComplex Situations: PCRC's staff and vohnteers provide
the same high quality of mediation sen ices in multi-party, multi-issue, co;rplex
disputes as rve do for individual disputes. This requires a more advanced level of
mediation training and experience and more a more intensive preparation process.
Examples of complex mediation situations include: lvorkplace conflict between
supervisor and supervisee; workplace issues affecting a whole team; a neighborhood
issue involving nrulLiple households; a public controversy in rvhich the Cifu or other
institution is involved.
4) ConJlict Resolution System Design: PCRC assists organizations in building internal
conflict resolution capacity, i.e. the development of policies and procedureslor
interest-based dispLlte pt evention and early resolution. This service is tailored to the
uniqr-re.needs of the individual group, but is based on recognized and proven design
principles.
5) Design and facilitation of Community Fortrms, Public Conversations, Dialogues:
Working lvith local representatives, PCRC assists rvith the design and facilitation for
a wide variety of,group sessions in lvhich menlbers of the public are encouraged to
participate in dialogue about issues that affect the health and well-being of the
commLrnity.
B s ecial reemenL Due to the recent low rate of relerrals to media tioo and a
commirment on the part of both the City and PCRC to maintain and grow our
partnership, PCRC lvill provide one facilitated community meeting, at no charge.
This rvor-Lld be a three-hour rneeting, including up to six hours of pieparation id
follow-up-
5
III.
6) Facilitation for committees, Departments, Counc s: pCRC will assist with thedesign and facilitation of arr types of meetings for elected appointed and civic
grouPs.
D. Administration of a community Mediation program: In collaboration with the
contracting cltn lqRC will administer a mediation program responsive to the needs ofthe community. PCRC may solicit input from city s-tarfibout uriique areas of .or,.er., ioa city and appropriate approaches to program implementation, i-pror"-"r,t *dpromotion.
E. Recruitment arrd training of community volunteers: pCRC lvill develop and maintain apool of trained volunteer mediatorg case developers and facilitators to je.ve th" conni"tresolution needs of the community. These resid6nts of local communities will b""o,i;-'skillful in dre interest-based approach to conflict resolution. pCRC volunteers "o-rl"i" ,minimum of 25 hours of training according to reguiations that govern program;--r---- -
receiving support from the California Dispute Reiolution Trustlund. ' "
PCRC also offers on-going skill development opportunities to volunteers to improve
and enhance the, connict resolution skills. These volunteer will also serve as '
ambassadors ir the community, promoting the ideas of interest-based conflict
resolution.
lVhat the City of Burlingame will provide:
A. Funding in the amount of 920,456.10 for Fiscal year 2018-19. This fee is fu_ll Davmenr for
the services defined above. Payments will be made upon receipt ofinvoicel '
!. $,pport for the program Irom city officers and staff members, demonstrated throughpublic statements, publiciry and referrals through city departments.
C. At least one article or ad placed in a city run publication to promote the use of pCRC
services among residents and businesses in the city. A pcRC staff person is availabie towork rvith a city contact person to clevelop this miterial.
D. Assistance in scheduling appoinhnents for pcRC representatives to make outreach
presentations to groups of city staff, civic organizations and other relevant groups.
E. No. cost use of city-conrrolled public meeting space, as needed and as available, fortraining sessions,. meetings and mediations. T[ris use rvill be subject to the existng rulesand regulations that govern the use oi these spaces.
Agreernent by b otlt parties, in concept:
Both PCRC and the City recognize that this is an ongoing program. I[ the Commr-r.irv
Mediation P.ograrn meets the terms of this agreemeirr to-rhe Crty's satisrucuoru inaliithe absence of r-rnexpected rinancial constrai*"ts, it is expected thlt the city ",iti;;";il;,Fr rnding the Comnr,nity Mediation program, o. an anirual basis, us nego'tirtea Le1,"eer,
the trvo parties.
6
II.
Peninsula Confl ict Resolution Center
2017-2018 Q3 Mediation Report
2077-20L8
Mediation Programs: Disposition of Closed Cases
Conflict Case Outcomes
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Definition of Terms:
Mediationr Parties have met face-to-(ace in the presence of mediators for at least one session.
Conciliation: PCRC worked with parties individually, but the parties did not meet face to face. The majority
of the time these cases result in an agreement that resolves the situation.
One Party Assisb If mediation or conciliation did rrot occur, but assistance was provided to one of the parties.
Sustained: If an agreement is reached, PCRC contacts the parties at a Iater date to determine whelher the
agreement was fully, Partially, or not sustained.
Not Appropriate: PCRC staff determines that mediation is not approp ate in this particular situation.
Consultations: "Info and Referral" includes those calls that are referred to anothet tesource or agency. "Info
and Assistance" includes those calls that require rnore extensive assistance, such as research done on behalf of
the caller or coaching.
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Peninsrrla Conflict Resolulion Center
2017-2018 Q3 N{ediation Report
2077-2018
Mediation Programs: Cases Opened
Definition of Termsl
Complex cases: Cases are designated as "Complex" when they involve multiple parties and/or
require on-going service.
Consultations: "Info and Referral" includes those calls that are referred to another resource or agency.
"Info and Assistance" includes those calls that require more extensive assistance, such as research done
on behalf of the caller or coaching.
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Totals to date 2 4 0 0 0 0 0 0 10 0 16
Totals to date 27 53 11 L4 33 1 97 9 272
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1913E
STAFF REPORT
MEETING DATE: June 4, 2018
To:Honorable Mayor and City Council
Date: June 4, 2018
From:Nil Blackburn, Assistant to the City Manager - (650) 558-7229
Lisa K. Goldman, City Manager - (650) 558-7243
Subject:Adoption of a Resolution Approving and Authorizing the City Manager to
Execute an Agreement with the Burlingame Chamber of Commerce to
Provide lnformation and Promotion Services in Fiscal Year 2018-2019
RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution approving and authorizing
the City Manager to execute the annual promotional activities agreement with the Burlingame
Chamber of Commerce.
Each year, the City of Burlingame enters into an agreement with the Burlingame Chamber of
Commerce in which the Chamber provides various promotional activities in exchange for City
funding.
The City of Burlingame contracts with the Burlingame Chamber of Commerce to provide
promotional and information services to businesses, visitors, and residents. The services include:
o Distribution of materials and information to businesses and residents about Burlingame
programs, events, and activities.
. Referral services to businesses and residents about Burlingame City government.
. Sponsorship and coordination of community events involving merchants, businesses, and the
public.
. Promotion of business, community, and economic development activities.
During the 2017-2018 fiscal year, the Chamber held Burlingame on the Avenue in August 2017,
and included booths in which the City promoted Library and Parks and Recreation Department
programs and disseminated other information. The event will be held the weekend of August 18-
19 this year. The Sunday Fresh Market continues to be held year-round and the Thursday Fresh
Market runs from May through mid-September. City/community booths are made available during
the Fresh Markets, including during the Streets Alive! Parks Alive! event in May. The Chamber
1
AGENDA NO: 8d
BACKGROUND
DISCUSSION
Chamber of Commerce Agreement June 4, 2018
also provides ongoing counseling services to businesses including marketing opportunities
available at the Fresh Market.
The Chamber promotes local businesses by hosting ribbon cuttings for new businesses and
assisting with anniversary celebrations for long-standing businesses. And, the Chamber provides
communication services to businesses and works with the City's Economic Development Specialist
on issues of concern to Burlingame businesses.
At the January annual meeting, the Mayor provided an update on the City for attendees, and the
Chamber and City partnered to bestow the City's green business award to Alvin's Coffees and
Teas and the San Francisco Airport Marriott Waterfront. The Chamber also continues to include
two City Councilmembers in their monthly Board meeting, which has proven to be an invaluable
way to exchange information.
Finally, in order to ensure that the business community's interests are represented during the
General Plan update process, the Chamber's Chief Executive Officer and a Past Chair of the Board
served on the City's Envision Burlingame Community Advisory Committee.
FISCAL IMPACT
The City Council's proposed FY 2018-19 budget contains $30,783 for the Chamber of Commerce.
Exhibits:
. Resolution
. Agreement
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE BURLINGAME
CHAMBER OF COMMERCE TO PROVIDE INFORMATION AND PROMOTION SERVICES IN
FISCAL YEAR 20,I8-2019
WHEREAS, the Burlingame Chamber of Commerce also coordinates and promotes community
events, such as Burlingame on the Avenue, the December Merchant Holiday Open House and Tree
Lighting Ceremony, the Fresh Market, and the Broadway Holiday Cheer event; and
WHEREAS, Government Code sections 40100 and following allow the City to appropriate money
to publicize and advertise the City and its events and services; and
WHEREAS, the Burlingame Chamber of Commerce has provided these services to the community
on a timely, professional basis for many years; and
WHEREAS, the Chamber has agreed to provide these activities and programs for the 2018-2019
fiscal year,
NOW, THEREFORE, THE CITY COUNCIL OF THE CIry OF BURLINGAME RESOLVES AS
FOLLOWS:
The City Council hereby approves the Agreement with the Burlingame Chamber of
Commerce in the form attached hereto.
2. The City Council authorizes and directs the City Manager to execute the Agreement on
behalf of the City.
l, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, certify that the foregoing
Resolution was introduced at a regular meeting of the City Council held on the 4h day of June, 2018, and
was adopted thereafter by the following vote:
1
AYES:
NOES:
ABSENT:
Councilmembers
Councilmembers
Councilmembers
Meaghan Hassel-Shearer, City Clerk
WHEREAS, the Burlingame Chamber of Commerce assists the City of Burlingame by responding
to inquiries from business, visitors, and residents about the public and private services available in the
community; and
Ivlichael Brownrigg, Mayor
This Agreement is made and entered into as of the _day of _, by
and between the City of Burlingame, a municipal corporation of the State of Califomia
(hereinafter referred to as "City"), and the Burlingame Chamber of Commerce (hereinafter
referred to as "Chamber"), with reference to the following Recitals:
WHEREAS, City desires to promote its advantages as a business, educational,
cultural, recreational and residential center, and to disseminate information relative thereto,
and to properly respond to inquiries made from time to time relating to the various activities
of City;
NOW, THEREFORE, the parties hereby agree as follows:
1. Duties of Chamber. In exchange for the consideration specified in paragraph 3 below,
Chamber shall perform the following promotional activities on behalf of City:
a.Distribute materials and information to those residents who opt in to
receiving the information and businesses about Burlingame relating to the
activities described in Exhibit A attached hereto and incorporated herein by
reference. Access to resident information shall comply with all relevant
law.
Answer public inquiries about community facilities, events, organizations,
businesses, and other community informational needs, through availability
on a "walk-in" basis, as well as through mailings, telephone and e-mail.
Provide referral services from citizens and businesses about appropriate
City or govemment offices, including without limitation, the City Business
License office (located in the Water Depafiment), Recreation Department,
Planning Department, Public Works Department, Police Department and
Fire Department.
Promote community events involving merchants and businesses requiring
City services as needed.
Sponsor/coordinate/advertise special events and activities involving
businesses and the public, including the following:
1. Produce Burlingame On the Avenue
b
C
d
1
AGREEMENT
PROMOTIONAL ACTI\ITIES - CIIAMBER OF COMMERCE
RECITALS:
AGREEMENT:
2. Promote the December Merchant Holiday Open House and Tree
Lighting Ceremony
3. Conduct Sunday Fresh Market, which may be held year-round, and
seasonal Thursday Fresh Market
4. Co-sponsor Broadway Holiday Cheer event
f. Produce/distribute materials about Burlingame, as follows:
1. Burlingame,/Hillsborough Street Map, including providing 300
copies to the City of Burlingame
Promote business, community and economic development through the
activities described in Exhibit B attached hereto and incorporated by
reference herein.
Assist City with promotion of the currently operating commuter shuttle
service between the Broadway Caltrain station and the business area east of
the Bayshore Freeway.
In conjunction with the City, promote the retention and relocation of
businesses to Burlingame.
Maintain aad operate an office open to the general public for discharging
the obligations of Chamber under the terms of this Agreement (including,
without limitation, promoting the residential and business attributes of
Burlingame to the public).
Work to develop a partnership with the City of Burlingame's business
improvement districts that includes the exploration of ongoing "Buy
Burlingame" campaigns.
2. Certain Political Activities Prohibited. The Chamber shall not support, endorse or
oppose any candidate for municipal, county or school elections in San Mateo County.
The Chamber may conduct candidate debate forums or similar events of a public
information nature. Further, Chamber shall not use any proceeds received from City
pursuant to this agreement to support, endorse or oppose any measure or candidate.
h.
I
J
k.
2
Employ competent personnel to carry on the promotional activities
enumerated herein.
l.
3. Consideration.
General Promotional Activities. Ci ty shall pay Chamber, in the mamer
specified be1ow,the sum of Thirtv Thousand. Seven Hund red and
Eightv Three Dollars ($30.783)for general promotional senrices
performed by Chamber hereunder for the period commencing Juiy 1, 2018,
and ending June 30,2019. The foregoing sum shall be paid in twelve equal
consecutive monthly installments commencing July 1, 201 8. Chamber shall
send to City on the first (1') day ofeach month a written invoice describing
in a summary manner the services for which Chamber is to be paid.
Invoices dated the first day of each month shall be paid no later than the
fifteenth day of each month.
4. Assipnment. This Agreement shall not be assigned by Chamber without the written
consent of City
5. Notices. A1l written notices and demands which either party may serye on the other
may, as an altemative to personal service, be served by registered or certifred mail.
Any such notice or demand so served shall be deposited in the United States mail with
postage fully prepaid and addressed to the party at the address specified below:
City:City Manager
City Hall
501 Primrose Avenue
Burlingame, CA 94010
Chamber:President
Burlingame Chamber of Commerce
41 7 California Drive
Burlingame, CA 94010
Either party may change such address by notice in writing to the other party,
and thereafter notices shall be addressed and transmitted to the new address.
7. Termination. This Agreement shall commence on Julv 1.2018 and shall terminate on
June 30. 2019, unless extended by the parties in writing.
8. Goveming Law. This Agreement shall be govemed by and construed in accordance
with the laws of the State of Califomia.
J
6. Relationship of parties. It is agreed the Chamber is an independent contractor, and all
persons working for or under the direction of Chamber or its agents, servants and
employees are not agents or employees of City.
9. Entire Agreement. The tenns of this Agreement are intended by the parties as a final
expression oftheir agreement and may not be contradicted by evidence ofany prior or
contemporaneous agreement. This Agreement constitutes the exclusive statement of
a.
its terms and no extrinsic evidence whatsoever may be introduced in any judicial
proceedings involving this Agreement.
I 0. Attomevs' Fees. ln the event of any litigation between the parties hereto to enforce
any of the provisions of this Agreement, the unsuccessful party to such litigation shall
pay to the successful party all costs and expenses, including reasonable attomeys' fees
incurred by the successful party, all of which may be included as part of the judgment
rendered in such litigation.
1 1. Severability. If any provision of this Agreement should be invalid or unenforceable
the remaining provisions shall not be affected thereby, and every provision hereof shall
be valid and enforceable to the fullest extent permitted by law.
12. Headinss. The title and headings of the various sections hereof are included for
purposes of reference only and arc not intended to place any construction on the
provisions hereof.
IN WITNESS WHEREOF the parties have executed this Agreement as of the date first
set forth above.
CITY OF BURLINGAME:CHAMBER OF COMMERCE:
B By
Lisa K. Goldman, City Manager Georgette Naylor, President
Attested
B B
Approved as to form:
Kathleen Kane
City Attomey
4
EXHIBIT A
DISTRIBUTION OF NIATERTALS AND INFORMATION
1. Burlingame demographics
2. Essential information for new Burlingame residents who opt in to receiving the
information, including, without limitation, information materials for Burlingame
Newcomers Club for all new Burlingame residents contacted by the club.
3. Community event information including:
a. Broadway Festival (when applicable)
b. Burlingame On the Avenue
c. Concert in the Park Series
d. Concerts at Kohl Mansion
e. Public elementary school, public and private high school events
f. Burlingame & Broadway Area Business Improvanent Districts
g. Merchant Sidewalk Sales
h. December - Merchant Holiday Open House and Tree Lighting
4. Public transportation information (SamTrans, Caltrain, BART & Burlingame Trolley)
5. Historical information - Burlingame
6. Churches, parks and schools in Burlingame
7. Wedding/meetingsites information
8. Clubs and organizations information
9. Hotel and restaurant information
1 0. Realtor information
I 1. Burlingame business relocation assistance
12. Burlingame business economic profile
1 3. Publication handouts including:
a. Burlingame/Hillsborough Street Map, including 300 copies to the City
b. San Mateo County Convention & Visitors Bureau County Image
c. Burlingame Golf Center
d. Burlingame Recreation Department Brochures (3 per year)
e. Social service resources
14. Direction or resource information to meet unique or uncommon requests
5
EXHIBIT B
1. Promote special community meetings, seminars and special events
2. Promote community events and services and provide opportunity for City to promote
its activities at the Fresh Market and Burlingame on the Avenue
3. Provide information to Burlingame elementary schools about Burlingame as requested
4. Use Chamber membership advertising and promotional budget to promote Burlingame
in coordination with the Business Associations and Business Improvement Districts
5. Prepare publicity releases for community events
6. Engage in ongoing business economic development programs:
a. Hotels
b. Office Buildings
c. Providing meeting space for SCORE counselor in Chamber office for
business counseling as requested
7. Represent Chamber at San Mateo County PROGRESS SEMINAR to study regional
lSSUCS
8. Respond to City of Burlingame requests regarding all business issues
9. Participate in meetings with stakeholders regarding Burlingame Trolley
10. Promote commercial recycling activities and programs among Chamber membership
6
ADDITIONAL RXSPONSIBILITIES PROMOTING BUSINESS. COMMUNITY
AND ECONOMIC DEVELOPMENT
STAFF REPORT AGENDANO: 8e
IVIEETING DATE: June 4, 2018
To:Honorable Mayor and City Council
From: Syed Murtuza, Director of Public Works - (650) 558-7230
Subject:Adoption of Resolutions Awarding a Construction Contract to Seton
Pacific Construction for the Neighborhood Storm Drain Project No. 10, City
Project No. 84900, and Approving a Professional Services Agreement with
Park Engineering, Inc., for Construction Management Services Related to
the Project
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolutions as follows:
(1) Awarding a construction contract to Seton Pacific Construction, for the Neighborhood
Storm Drain Project No. 10 in the amount of $998,550.00, and authorizing the City
Manager to execute it; and
(2) Approving a professional services agreement with Park Engineering, lnc., in the amount of
$96,161.82 for construction management services related to the project, and authorizing
the City Manager to execute it on behalf of the City.
The Neighborhood Storm Drain Project No. 10 focuses on the next high priority neighborhood
improvements identified as part of the Storm Drainage Master Plan to improve drainage and
minimize localized flooding. The project consists of constructing approximately 1,436 linear feet
of storm drain pipelines by open trench method; installation of approximately 200 linear feet of
pipe by directional drilling; replacement of approximately 96 linear feet of curb and gutter;
construction of 13 storm drain manholes, and 13 storm drain inlets, and various concrete work on
sidewalks, driveways, and streets in the project area. The project locations include areas near
the Sisters of Mercy property, intersection of Vancouver Avenue/Hale Drive, 1400 block of Bernal
Avenue, 1200 block of Drake Avenue, and Willborough Place.
Construction Contract: The project engineering design was successfully completed, and the
project was advertised for construction bids on April 24,2018. The sealed bids were opened on
May 17 , 2018; the City received seven bids ranging from $998,550 to $1,730,835. Seton Pacific
Construction is the lowest responsible bidder with its bid amount of $998,550, which is 9.2%
below the engineer's estimate of $!,100,000. Staff has reviewed their bid proposal and
1
Date: June 4,2018
BACKGROUND
DISCUSSION
Construction Contract Award and Professional Seryices Agreementfor the
Neighborhood Storm Drain Project No. 10
June 4,2018
determined that the contractor has met all the project requirements and has a successful history
of performing similar work for other public agencies. As a result, staff recommends that the
Council award the construction contract to Seton Pacific Construction.
Professional Services Aqreement: Park E ngineering, lnc. was selected through a competitive
process to perform construction management services for the Neighborhood Storm Drain Project
No. 10. Park Engineering, Inc. has previously completed successful work for other public
agencies on storm drainage projects, and is familiar with local conditions and City requirements.
Staff has negotiated the following scope of professional services with Park Engineering, Inc., in
the amount of $96,162, which is also detailed in Exhibit A of the agreement:
The professional services fee of $96,162 represents approximately 9.6% of the estimated
construction cost. The fee is consistent with industry standards for construction inspection
services based on the scope and complexity of the project involving various methods of pipeline
installation. The project construction is tentatively set to begin in late June 2018, and will be
completed by December 20'18, barring no delays. Staff will conduct public outreach to the
affected neighborhoods and will coordinate with the contractor to minimize construction impacts
and inconveniences.
Construction Contract
Construction lnspection
Contingencies 15%
Construction Engineering & Administration
$998,500
$96,162
$149,77s
$50,000
Total $1,294,437
2
. Attend and manage pre-construction meetings between the City and Contractor;
o Review and advise the City on Contractor's overall and weekly construction schedule;
o Provide public outreach and notifications,
. Perform daily construction inspection services for an estimated 120 construction working
days;
. Prepare daily written construction reports and maintain photographic records of the
project;
. Attend weekly construction progress meetings, perform necessary field engineering work,
and perform quality assurance assessments;
. Perform project close out inspections and develop final punch list;
o Review and process construction progress payments and change orders; and
o Provide a final report and advise the City on final payment.
FISCAL IMPAGT
The following are the estimated project construction expenditures:
Construction Contract Award and Professional Services Agreement for the
Neighborhood Storm Drain Project No- 10
June 4, 2018
Fundino Availabilitv:
There are adequate funds available in the Capital lmprovement Program Budget funded by the
Storm Drainage Fee and Street Resurfacing 2019 Fund to complete the work as follows:
Neighborhood Storm Drain P@ect #10 (84900)
Street Capital lmprovement Program (85120)
$1,144,437
$150,000
Total
Exhibits:
. Resolution Awarding a Construction Contract
. Resolution Approving a Professional Service Agreement
. Construction Contract Agreement
. Professional Service Agreement
. Bid Summary
. Project Location Map
$1,294,437
.)
RESOLUTTON NO. _
A RESOLUTION OF THE CIry COUNGIL OF THE CITY OF BURLINGAME
AWARDING A CONSTRUCTION CONTRACT TO SETON PACIFIC CONSTRUCTION
FOR THE NEIGHBORHOOD STORM DRAIN PROJECT NO. ,IO, AND AUTHORIZING
THE CITY MANAGER TO EXECUTE THE CONTRACT
CITY PROJECT NO.849OO
WHEREAS, on May 17, 2018, seven bid proposals were received and opened before
the City Clerk and representatives of the Public Works Department; and
BE lT FURTHER RESOLVED that a contract be entered into between the successful
bidder and the City of Burlingame for the performance of said work, and that the City Manager is
authorized on behalf of the City of Burlingame to execute said contract and to approve the
faithful performance bond and the labor materials bond required to be furnished by the
contractor.
Mayor
l, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burtingame, certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the 4th day
of June, 20'18, and was adopted thereafter by the following vote:
AYES COUNCILME[/lBERS
NOES COUNCILIVIEIVIBERS
ABSENT: COUNCIL[/E[/BERS
City Clerk
WHEREAS, on April 24,2018, the City issued notice inviting bid proposals for the
NEIGHBORHOOD STORM DRAIN PROJECT No. 10, CITY PROJECT NO. 84900: and
WHEREAS, SETON PACIFIC CONSTRUCTION submitted the lowest responsibte bid
for the job in the amount of $998,550.
NOW, THEREFORE, be it RESOLVED, and ORDERED, that the plans and
Specifications, including all addenda, are approved and adopted; and
BE lT FURTHER RESOLVED that the bid of SETON PAC|F|C CONSTRUCTTON, for
said project in the amount of $998,550, and the same hereby is accepted; and
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH PARK
ENGINEERING, INC., FOR THE NEIGHBORHOOD STORM DRAIN NO. 1O
PROJECT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AGREEMENT
ctw PRoJECT NO. 84900
RESOLVED, by the CITY COUNCIL of the City of Burlingame, California which FINDS,
and ORDERS AS FOLLOWS:
1. The public interest and convenience require execution ofthe agreement cited in
the title above.
2. The City Manager is authorized to sign said agreement on behalf of the City of
Burlingame.
3. The City Clerk is instructed to attest such signature.
Mayor
I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burtingame, certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the 4th
day of June, 2018 and was adopted thereafter by the following vote:
AYES:COUNCILMEMBERS
NOES:COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk
AGREEMENT FOR PUBLIC IMPROVEMENT
NEIGHBORHOOD STORM DRAIN PROJECT #10
ctry PRoJECT NO. 84900
THIS AGREEMENT, made in duplicate and entered into in the City of
Burlingame, County of San Mateo, State of California on _, 2018 by and
between the CITY OF BURLINGAME, a Municipal Corporation, hereinafter called "City",
and SETON PACIFIC CONSTRUCTION, a corporation, hereinafter called "Contractor."
WITNESSETH:
WHEREAS, City has taken appropriate proceedings to authorize construction of
the public work and improvements herein provided for and to authorize execution of this
Contract; and
WHEREAS, pursuant to State law and City requirements, a notice was duly
published for bids for the contract for the improvement hereinafter described; and
WHEREAS, on June 4, 2018, after notice duly given, the City Council of
Burlingame awarded the contract for the construction of the improvements hereinafter
described to Contractor, which the Council found to be the lowest responsive,
responsible bidder for these improvements; and
WHEREAS, City and Contractor desire to enter into this Agreement for the
construction of said improvements.
NOW, THEREFORE, lT lS AGREED by the parties hereto as follows
1. Scope of work.
Contractor shall perform the work described in those Contract Documents
entitled: NEIGHBORHOOD STORM DRAIN PROJECT #10 Clry PROJECT NO.
84900.
The complete contract between City and Contractor consists of the following
documents: this Agreement; Notice lnviting Sealed Bids, attached hereto as Exhibit A;
AGREEI\,4ENT - 1
2. The Contract Documents.
the accepted Bid Proposal, attached hereto as Exhibit B; the specifications, provisions,
addenda, complete plans, profiles, and detailed drawings contained in the bid
documents titled "NEIGHBORHOOD STORM DRAIN PROJECT #10 C|TY PROJECT
No. 84900" attached as Exhibit c; the state of california Standard Specifications 2010,
as promulgated by the California Department of Transportation; prevailing wage rates of
the State of California applicable to this project by State law; and all bonds; which are
collectively hereinafter referred to as the Contract Documents. All rights and obligations
of city and contractor are fully set forth and described in the contract Documents,
which are hereby incorporated as if fully set forth herein. All of the above described
documents are intended to cooperate so that any work called for in one, and not
mentioned in the other, or vice versa, is to be executed the same as if mentioned in all
said documents.
4. Termination
At any time and with or without cause, the City may suspend the work or any
portion of the work for a period of not more than g0 consecutive calendar days by notice
in writing to contractor that will fix the date on which work will be resumed. contractor
will be granted an adjustment to the contract Price or an extension of the Time for
completion, or both, directly attributable to any such suspension if contractor makes a
claim therefor was provided in the Contract Documents.
AGREET\iIENT - 2
3. Contract Price.
The City shall pay, and the Contractor shall accept, in full, payment of the work
above agreed to be done, the sum of nine hundred. ninetv-eioht thousand, five hundred
and fiffu dollars ($998,550.00), called the "Contract Price". This price is determined by
the lump sum and unit prices contained in contractor's Bid. ln the event authorized
work is performed or materials furnished in addition to those set forth in Contractor's Bid
and the Specifications, such work and materials will be paid for at the unit prices therein
contained. said amount shall be paid in progress payments as provided in the contract
Documents.
The occurrence of any one or more of the following events will justify termination
of the contract by the City for cause: (1) Contractor's persistent failure to perform the
work in accordance with the Contract Documents; (2) Contractor's disregard of Laws or
Regulations of any public body having jurisdiction; (3) Contractor's disregard of the
authority of the Engineer; or (4) Contractor's violation in any substantial way of any
provision of the Contract Documents. ln the case of any one or more of these events,
the City, after giving Contractor and Contractor's sureties seven calendar days written
notice of the intent to terminate Contractor's services, may initiate termination
procedures under the provisions of the Performance Bond. Such termination will not
affect any rights or remedies of City against Contractor then existing or that accrue
thereafter. Any retention or payment of moneys due Contractor will not release
Contractor from liability. At the City's sole discretion, Contractor's services may not be
terminated if Contractor begins, within seven calendar days of receipt of such notice of
intent to terminate, to correct its failure to perform and proceeds diligently to cure such
failure within no more than 30 calendar days of such notice.
Upon seven calendar days written notice to Contractor, City may, without cause
and without prejudice to any other right or remedy of City, terminate the Contract for
City's convenience. In such case, Contractor will be paid for (1) work satisfactorily
completed prior the effective date of such termination, (2) furnishing of labor, equipment,
and materials in accordance with the Contract Documents in connection with
uncompleted work, (3) reasonable expenses directly attributable to termination, and (4)
fair and reasonable compensation for associated overhead and profit. No payment will
be made on account of loss of anticipated profits or revenue or other economic loss
arising out of or resulting from such termination.
The provisions of this Agreement are cumulative and in addition to and not in
limitation of any other rights or remedies available to the City.
AGREEIVIENT - 3
5. Provisions Cumulative.
6. Notices.
All notices shall be in writing and delivered in person or transmitted by certified
mail, postage prepaid.
Notices required to be given to the City shall be addressed as follows:
Mr. Martin Quan
Senior Engineer
City of Burlingame
501 Primrose Road
Burlingame, California 9401 0
Notices required to be given to Contractor shall be addressed as follows
Casey Anderson
Seton Pacifi c Construction
2095 Jerrold Avenue, Suite 217
San Francisco, C494124
7. lnterpretation
As used herein, any gender includes the other gender and the singular includes
the plural and vice versa.
B. Waiver or Amendment.
No modification, waiver, mutual termination, or amendment of this Agreement is
effective unless made in writing and signed by the City and the Contractor. One or
more waivers of any term, condition, or other provision of this Agreement by either party
shall not be construed as a waiver of a subsequent breach of the same or any other
provision.
9. Controllinq Law
This Agreement is to be governed by and interpreted in accordance with the laws
of the State of California.
10.Successors a nd Assiqnees.
This Agreement is to be binding on the heirs, successors, and assigns of the
AGREEMENT - 4
parties hereto but may not be assigned by either party without first obtaining the written
consent of the other party.
1 1. Severabilitv.
lf any term or provision of this Agreement is deemed invalid, void, or
unenforceable by any court of lavuful jurisdiction, the remaining terms and provisions of
the Agreement shall not be affected thereby and shall remain in full force and effect.
12. Contractor shall indemnify, defend, and hold the City, its directors, officers,
employees, agents, and volunteers harmless from and against any and all liability,
claims, suits, actions, damages, and causes of action arising out of, pertaining or
relating to the actual or alleged negligence, recklessness or willful misconduct of
Contractor, its employees, subcontractors, or agents, or on account of the performance
or character of the services, except for any such claim arising out of the sole negligence
or willful misconduct of the City, its officers, employees, agents, or volunteers. lt is
understood that the duty of Contractor to indemnify and hold harmless includes the duty
to defend as set forth in section 2778 of the California Civil Code. Notwithstanding the
foregoing, for any design professional services, the duty to defend and indemnify City
shall be limited to that allowed by state law. Acceptance of insurance certificates and
endorsements required under this Agreement does not relieve Contractor from liability
under this indemnification and hold harmless clause. This indemnification and hold
harmless clause shall apply whether or not such insurance policies shall have been
determined to be applicable to any of such damages or claims for damages.
lN WITNESS WHEREOF, two identical counterparts of this Agreement,
consisting of five pages, including this page, each of which counterparts shall for all
purposes be deemed an original of this Agreement, have been duly executed by the
parties hereinabove named on the day and year first hereinabove written.
CITY OF BURLINGAME,
a Municipal Corporation
BV
Lisa K. Goldman, City Manager
Kathleen Kane, City Aftorney
CONTRACTOR
Seton Pacific Construction
BV
Print Name: Casey Anderson
Approved as to form:
AGREEMENT - 5
ATTEST
Meaghan Hassel-Shearer, City Clerk
AGREEIVIENT - 6
A
B
AGREEMENT FOR PROFESSIONAL CONSTRUCTION MANAGEMENT
WITH PARK ENGINEERING, INC.
FOR NEIGHBORHOOD STORM DRAIN PROJECT #10
CITY PROJECT NO.849OO
THIS AGREEMENT is entered into ihis day of _,2018,
by and between the Cifu of Burlinqame, State of California, herein called the "City", and
Park Engineering, lnc. engaged in providing Professional Construction Management
services herein called the "Consultant".
The City desires to engage a professional consullant to construction management
services because of Consultanl's experience and qualifications to perform the
desired work, described in Exhibit A.
The Consultant represents and affirms that it is qualified and willing to perform lhe
desired work pursuant to this Agreement.
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Scope of Services. The Consultant shall provide professional construction
management services that will include inspection and material testing services-
Time of Performance. The services of the Consultant are to commence upon
the execution of this Agreement with completion of all work by December 2018-
(-
2
3. Com liance w Laws The Consultant shall comply with all applicable laws,
codes, ordinances, and regulations of goveming federal, state and local laws.
Consultant represents and warants to City that it has all licenses, permils,
qualifications and approvals of whatsoever nature which are legally required for
Consultant to practice its profession. Consultant represents and warrants to City
that Consultant shall, at its sole cost and expense, keep in effect or obtain at all
times during the term of this Agreement any Iicenses, permits, and approvals which
Page I of I
RECITALS
The City is considering conducting activities for construction management services
for the Neighborhood Storm Drain Project #10.
AGREEMENTS
4. Sole Responsibilitv. Consultant shall be res ponsible for employing or engaging
ali persons necessary to perform the services under this Agreement
5 lnforma tionlReoort Handlino . All documents furnished to Consultant by the City
and all reports and supportive data prepared by the Consultant under this
Agreement are the City's property and shall be delivered to the City upon the
completion of Consullant's services or at the City's written request_ AII reports,
information, data, and exhibits prepared or assembled by Consultant in connection
with lhe performance of its services pursuant to this Agreement are confidential
unlil released by the City to the public, and the Consultant shall not make any of
these documents or information available to any individual or organization not
employed by the Consultant or the City without the written consent of the City
before such release. The City acknowledges that the reports to be prepared by
the Consultant pursuant to this Agreement are for the purpose of evaluating a
defined project, and Cig's use of the information contained in the reports prepared
by the Consultant in connection with other projects shall be solely at City,s risk,
unless Consullant expressly consenls to such use in writing. City further agrees
that it will not appropriate any methodology or technique of Consutlant which is
and has been confirmed in writing by Consultant to be a trade secret of Consultant.
6. Compensation. Co mpensation for Consultant's professional services shall not
exceed $96,162; and payment shall be based upon City approval of actual
inspection and reimbursement of third party material testing services.
Billing shall include current period and cumulative expenditures to date and shall
be accompanied by a detailed explanation of the work performed by whom at what
rate and on what date.
7. Availabili of Records Consultant shall maintain the records supporting this
billing for not less lhan three (3) years following complelion of the work under this
Agreement. Consultant shall make these records available to aulhorized
personnel of the City atthe Consultant's offices during business hours upon wriflen
request of the City.
8. Proiecl Manaqer. The Project Managerforthe Consultant forthe work underthis
Agreement shall be Jaemin Park, President.
Page 2 of 8
are legally required for Consultant to practice its profession. Consultant shall
maintain a City of Burlingame business license.
a and Subcont . The services to be performed under this
Agreement are unique and personal to the Consultant. No portion of these
services shall be assigned or subcontracted without the written consent of the City,
10.Notices. Any notice required to be given shall be deemed to be duly and properly
given if mailed postage prepaid, and addressed to:
Martin Quan, Senior Civil Engineer
City of Burlingame
501 Primrose Road
Burlingame, CA 940'10
Jaemin Park, President
Park Engineering, lnc.
372 Village Square
Orinda, CA 94563
or personally delivered to Consullant to such address or such other address as
Consultant designates in writing to City.
11 . lndependent Contractor. lt is understood that the Consu Itant, in the performance
of the work and services agreed to be performed, shall act as and be an
independent contractor and not an agent or employee of the City. As an
independent contractor he/she shall not obtain any rights to retirement bene{ils or
other benefits which accrue to City employee(s). With prior written consent, the
Consultant may perform some obligations under this Agreement by
subcontracting, but may not delegate ultimate responsibility for performance or
assign or transfer interests under lhis Agreemenl.
Consultant agrees lo testify in any litigation broughl regarding the subject of the
work to be pertormed under this Agreement. Consultant shall be compensated
for its costs and expenses in preparing for, kaveling to, and testifying in such
matters at its then current hourly rates of compensation, unless such litigation is
brought by Consultant or is based on allegations of Consultant's negligent
performance or wrongdoing.
12. Conflict of lnterest. Consultant unders tands that its professional responsibilities
is solely to the City. The Consultant has and shall not obtain any holding or
interest within the City of Burlingame. Consultant has no business holdings or
agreements with any individual member of the Staff or management of the City or
Page 3 of I
il
To City:
To Consultanl:
its representatives nor shall it enter into any such holdings or agreemenls. ln
addition, Consultant warrants that it does not presenfly and shall not acquire any
direct or indirect interest adverse to those of the City in the subject of this
Agreement, and it shall immediately disassociate itself from such an interest
should it discover it has done so and shall, at the city's sole discretion, divest itself
ofsuch interest. Consultant shall not knowingly and shall take reasonable steps
to ensure that it does not employ a person having such an interest in this
performance of this Agreemenl. lf after employment of a person, Consultant
discovers it has employed a person with a direcl or indirect interest that would
conflict with its performance of this Agreement, Consuttant shall promp y notify
City of this employment retationship, and shall, at the City,s sole discretion, sever
any such employment relationship.
13. Equal Emplovment Op portunitv . Consultant warants that it is an equal
opportunity employer and shall comply with applicable regulations governing equal
employment opportunig. Neilher Consultant nor its subcontractors do and
neither shall discriminate against persons employed or seeking employment with
them on the basis of age, sex, color, race, marilal status, sexual orientation,
ancestry, physical or mental disability, national origin, religion, or medical
condition, unless based upon a bona fide occupational qualification pursuant to the
California Fair Employment & Housing Acl.
14. lnsurance.
A. Minimum Scope of lnsurance:
l.Consultant agrees to have and maintain for the duration of the
contract, an Automobile Liability insurance policy ensuring him/her
and his/her slaff to an amount not less than one million dollars
($1,000,000) combined single limit per accident for bodily injury and
property damage.
Page 4 of 8
Consultant agrees to have and maintain, for the duration of the
contract, General Liability insurance policies insuring him/her and
his/her firm to an amounl not less than: One million dollars
($1,000,000) combined single limit per occurrence and two million
dollars ($2,000,000) aggregate for bodily injury, personal injury and
property damage in a form at least as broad as ISO Occurence Form
cG 0001.
t.
Consultanl agrees to have and maintain, for the duration of the
contract, professional liability insurance in amounts not less than two
million dollars ($2,000,000) each claim/aggregate sufficient to insure
Consultant for professional errors or omissions in the performance
of the particular scope of work under this agreement.
Any deductibles or self-insured retentions must be declared to and
approved by the City- At the option of the City, either: the insurer
shall reduce or eliminate such deductibles or self-insured retentions
as respects the City, its ofiicers, officials, employees and volunteers;
or the Contractor shall procure a bond guaranteeing payment of
losses and related investigations, claim administralion, and defense
expenses.
B. General and Automobile Liability Policies:
The City, ils officers, officials, employees and volunteers are to be
covered as insured as respects: liability arising out of activities
performed by or on behalf of the Consultant; products and completed
operations of Consultant, premises owned or used by the
Consultant. The endorsement providing this additional insured
coverage shall be equal to or broader than ISO Form CG 20 10 11
85 and must cover joint negligence, completed operations, and the
acts of subcontractors. This requirement does not apply to the
professional liability insurance required for professional errors and
omissions.
The Consultant's insurance coverage sha'l be endorsed to be
primary insurance as respects the City, its officers, officials,
employees and volunteers. Any insurance or self-insurances
maintained by the City, its officers, officials, employees or volunteers
shall be excess ofthe Consullant's insurance and shall not contribute
with it.
Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
The Consultant's insurance shall apply separately to each insured
against whom a claim is made or suit is brought, except with respecl
to the limits of the insurer's liability.
Page 5 ot 8
r.
IV
i.
-
ln addition to these policies, Consultant shall have and maintain Workers'
Compensation insurance as required by California law. Further,
Consultant shall ensure that all subcontractors employed by Consultant
provide the required Workers' Compensation insurance for their respective
employees.
All Coverages: Each insurance policy required in this item shall be
endorsed to state that coverage shall not be canceled except after thirty
(30) days' prior written notice by mail, has been given to the City (10 days
for non-paymenl of premium). Current certification of such insurance shall
be kept on file at all times during the term of this agreement with the City
Clerk.
Acceptability of lnsurers: lnsurance is to be placed with insurers with a
Best's rating of no less than A-:Vll and authorized to do business in the
State of California.
Verification of Coverage: Upon execution of this Agreement, Contractor
shall furnish the City with certificates of insurance and wilh original
endorsements effecting coverage required by this clause. The certificates
and endorsements for each insuranc€ policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The certificates
and endorsements are to be on forms approved by the City. All certificates
and endorsements are 10 be received and approved by the City before any
work commences. The City reserves the right to require complete, certified
copies of all required insurance policies, at any time.
15. lndemnification. To the fullest extent permitted by law, Consultant shall save,
keep and hold harmless indemnify and defend the City, its officers, employees,
aulhorized agents and volunteers from all damages, liabilities, penalties, costs, or
expenses in law or equity, including but not limited to attorneys,fees, that may at
any time arise, result from, relate to, or be set up because of damages to prope(y
or personal injury received by reason of, or in the course of performing work which
arise out of, pertain to, or relate to, direcfly or indirecfly, in whole or in part, the
negligence, recklessness, or willful misconduct of Consultant, or any of the
Consultant's officers, employees, or agents or any subconsultanl. This provision
shall not apply if the damage or injury is caused by the sole negligence, active
negligence, or willful misconduct of the City, its officers, agents, employees, or
volunleers.
Page 6 of I
C
D
E.
F
16. Waiver. No failure on the part of either party to exercise any right or remedy
hereunder shall operate as a waiver of any other right or remedy that party may
have hereunder, nor does waiver of a breach or default under this Agreement
constitute a continuing waiver of a subsequent breach of the same or any other
provision of this Agreement.
17. Governino Law. This Agreement, regardless of where executed, shall be
governed by and construed under the laws of the State of California. Venue for
any action regarding this Agreement shall be in the Superior Court of the County
of San Mateo.
18.Termination of Aoreement. The Gity and the Consultant shall have the right to
terminate this agreement with or without cause by giving not less than fifteen (15)
days written notice of termination. ln the event of lermination, the Consultant
shall deliver to the City all plans, files, documents, reports, performed to date by
the Consultant. ln the event of such termination, City shall pay Consultant an
amount that bears the same ratio to the maximum contract price as the work
delivered to the City bears to completed services contemplated under this
Agreement, unless such termination is made for cause, in which event,
compensation, if any, shall be adjusted in light of the particular facts and
circumstances involved in such termination.
19.Amendment. No modification, waiver, mutual termination, or amendment of this
Agreement is effective unless made in writing and signed by the City and the
Consultant.
20 Disputes. ln any dispute over any aspect of this Agreement, the prevailing party
shall be entitled to reasonable attorney's fees, as well as costs not to exceed
$7,500 in total.
21. Entire Aqreemenl. This Agreement constitutes the complete and exclusive
statement of the Agreement between the City and Consultanl. No terms,
conditions, understandings or agreements purporting to modify or vary this
Agreement, unless hereafter made in writing and signed by the party to be bound,
shatl be binding on either pafi.
lN WITNESS WHEREOF, the City and Consultant have executed this Agreemeni
as of the date indicated on page one (1).
Paoe 7 of 8
City of Burlingame
BV
Lisa K. Goldman
City Manager
Approved as to form:
"Consultant"
Park
Print
ineering, I
Jaemin
Title: President
City Attorney - Kathleen Kane
ATTEST:
City Clerk - Meaghan Hassel-Shearer
Page 8 of B
txhibit A
SCGP€ OF WOfrI{
PRE-CONST RUCTION PHASE
. Take pre-construction photos ifrequested by City proiect Manager-. Provide support for preparation of pre-construction meeting and attend pre-construction meeting.. Assist vrith project file set up as requested by City Project Manager.
CONSTRUCTION PHASE
. Act as point of contact for all communications and coordination between the contractor, utility
companies, regulatory agencies, local businesses and residents, the testing firm, the construction
surveyor, designer, and the City in the field.
. Maintain close contact with City Project Manager, including providing information and support for all
conespondences, to ensure that the City is kept up to date on all project matters.. Provide support for submittals from the contractor including trackinE date submitted, duration for
review and making sure that submittals are reviewed and returned within the allotted time to prevent
any delays, as requested by City Project Manager.. Provide support to City Project Manager for coordination, management and response to Requests for
lnformation (RFl's) submilted by the contrdctor, including tracking RFI's sent to the designers and/or
other oversight agencies fortheir timely response.
. Provide support for meetings with the contractor, designer and oveBight agencies for RFI'S, when
appropriate to resolve and clarify complex 'lssues.
. Schedule necessary sampling and testing of materials for the project in accordance with the
specifications and verif,, acceptable results.
, Coordinate and communicate with adjacent businesses and residents to minimize impact and
maintain a neighborly reputation for the project. Address public concerns on a daily, weekly, and
monthly basis-
. Provide support to City Project Managerfor project documentation, filing and record keeping. park
Engineering generally uses a contract management system, which is based upon the Caltrans
Construction Manual and Caltrans Local Assistance Procedures Manual with electronic forms and
document contro! system that can be tailored to fit the needs of the City. We will use any system the
City wishes and adapt to that system to ensure that project documents and records are in order.. Help with review the contracto/s weekly certified payroll for compliance with prevailing wage
requirements and conduct €mployee interviews as requested by the City project Manater.. Review construction progress pay estimates. Prepare quantity calcu lations, including any contract
change orders, and to support progress pay estimates on a monthly basis.. Evaluate contractor's change order requests and claims and make recommendations to the City based on
the merits and circumstances-
. Review cost estimates and back up documentation for any contract change orderwork as requested
by City Project Manager.
. Help negotiate and prepare contract change orders with City project Manager approval.. Review contractot/s planned schedule for conformance with the specifications and for reasonableness
ofthe sequence and duration ofthe activities.
. Review work progress as compared to the planned schedule and notify contractor of schedule
slippage as requested by the City Project Manager.. lnspect the construction elements ofthe projest as required by the construction contract plans and
specifications.
/ Perform all field inspection activities to monitor com pliance with the contract plans and
specifications. Record all itemsof work, labor, equipmenl, materials incorporated, materials tested,
and any other pertinent information in a daily diary for permanent record of events.
ffiffi
ci!? .; srriinls ,?
ti?i!ita!:tr.:it Sict t, )! iD ?nj:.! tlai: Ci.y 9.t:i?.t i ! s.]?aC
Exhibit A
scaP| ar woqt<
/ Project photographs and video documentation of project progress and major work components
will be done on a weekly basis and keptfor permanent records to support disputes and verify
quality for acceptance.y' schedule necessary sampling and testing of materials for the project in accordance with the
specifications-/ Arrange for specialty inspection or source inspection of materials to ensure compliance with the
contracl.y' Review test data and materials certifications submitted by the contractor and suppliers for
compliance with the contract requirements as requested by the City project Manager.
ON PHASE
conduct, review, and follow up on inspection work to assure completion of the contract including any
punch list items of work.
lnspect work as it'rs completed. Develop and issue punch listforany needed corrections as thework
protresses as requested by the City project Manager.
Perform final inspection of all work for acceptance to support the City project Manager.
Support with preparation of Proposed Final Estimate (pFE) to contractor for acceptance and Final
Payment to City for release of retention after acceptance.
Prepare as-built drdwings and provide support for report of completion and all required documents
for project close-out for the City as requested by City project Manager.
ffiffi
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:i.):ti':j..!!i.,a.l 51..t. O.!]nt :'r.j..i tj9; C!:, 2:!!j rci t:. a.;r,rj
City of Burlingame
Construction lnspection Services for
Neighborhood Stormdrain Project f 10
city Project Number 84900
NotEs:
1. Rete in.lud.svehrcle, mobile phone,laptop and a Il equipment .equired to periorm rcquiredduties.
2- Project Hours are based on 90 working days plus estimated hou,s for pre-conslrucllon and post-conitru€tion activhips.
Hours
Regular
Rate
Overtime
Rate
Pre-Con Conatruction
Name/Classification
CIose-oul
Iotal
Regular
Hours
Total
overtime
Hours
Cos!
s 131.37 S 197.0s 4Petea [,4artin
Construction lnspeEtor 720 3 732 0 s 96,161.82
Total Cost
IT
Rate5
s 96,161.82
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ME STAFF REPORT AGENDA NO: 8f
MEETING DATE: June 4. 20i8
To:Honorable Mayor and City Council
Date: June 4, 2018
From: Carol Augustine, Finance Director - (650) 558-7222
Subject: Adoption of a Resolution Approving the Allocation of Funding for
Community Service Organizations for Fiscal Year 2018-19
Each year, the City Council funds community groups that carry out a public purpose through the
services they offer to San Mateo County and Burlingame residents through this Community Groups
Funding Program. ln FY 2017-18, the Council approved $50,000 in funding for 20 community
agencies.
The Finance Department issued a Notice of Funding Availability on March 1, 2018 forthe 2018-19
fiscal year program. The deadline for submitting the one-page application with attachments was
April 9, 20'18, at 5:00 p.m. The City received applications to fund 22 programs; lhe requests total
$85,575. The FY 2018-19 Budget, if adopted bythe Council atitsJune 18th meeting, appropriates
$50,000 for community groups funding allocations via this traditional program.
Councilmembers were provided with a tabulation worksheet in order to make individual funding
recommendations. The results were tabulated, and are attached for the Council's review.
The City Council has historically decided funding amounts for the Community Funding Program in
June. Payments are disbursed early in the new fiscal year (July). ln the case of funding
preferences, Councilmember Keighran has recused herself from the funding determination of two
organizations: Community Overcoming Relationship Abuse (CORA) because she serves on the
organization's governing board, and Star Vista because she is in charge of Measure K funding for
non-profit organizations through County Supervisor Canepa's office. In that capacity,
Councilmember Keighran is currently working on a grant with Star Vista. ln order not to penalize
these organizations (where a Councilmember has recused him or herself from suggesting an award
amount), the "average" has been calculated by dividing the sum of awards suggested for that
1
RECOMMENDATION
Staff recommends that the City Council discuss final grant amounts calculated for the various
community groups, which total $50,000, provide direction on awards, and adopt a resolution
providing funding for the City's Community Groups Funding Program for fiscal year 2018-19.
BACKGROUND
DISCUSSION
Community Group Funding FY 2018-19 June 4,2018
organization by four, rather than the five otherwise possible funding suggestions. Remaining
allocations were adjusted and rounded to ten dollar increments; the result was an award total of
$50,000, the suggested appropriation for the traditional Community Funding program for fiscat year
2018-19.
The proposed budget for fiscal year 2018-19 includes an appropriation of $50,000 for the
Community Groups Funding program. The actual suggested awards total $50,000 and can
therefore be approved contingent on the adoption of the budget as proposed on June 18th.
Exhibit:
. Resolution Approving the Allocation of Funding for Community Groups Organizations for Fiscal
Year 201 8-19 (with FY 201 8-1 9 Award Tabulation worksheet)
2
FISCAL IMPACT
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
APPROVING THE ALLOGATION OF FUNDING FOR COMMUNITY SERVICE
ORGANIZATIONS FOR FISCAL YEAR 20,I8-19
WHEREAS, various non-profit organizations assist the City with carrying out its mission
by meeting a public need of the residents of the City of Burlingame that is not addressed by the
City of Burlingame services, or that supplements an existing service provided by the City of
Burlingame, thereby relieving the City of the costs of providing that service; and
WHEREAS, the City has a long-established process for funding certain services through
annual grants to non-profit organizations that address community needs and have a significant
Burlingame client base; and
WHEREAS, decisions on whether to fund eligible non-profit organizations carrying out a
public purpose lie with the discretion of the City Council and within the limit of funds available
within the City budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME,
CALIFORNIA RESOLVES AND FINDS AS FOLLOWS:
that the organizations recommended for funding as part of the City of
Burlingame's Community Group Funding Program each carry out a specific and
necessary public purpose, and
that the allocation of the 2018-1 9 Community Group Funding Program budget
has been dutifully considered by the Council and is approved as calculated and
outlined on the worksheet shown as Exhibit A to this resolution, contingent upon
approval of the 2018-19 budget as proposed for the program.
Michael Brownrigg, Mayor
l, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that the foregoing
Resolution was adopted at a regular meeting of the City Council held on the 4th day of June, 2018
and was adopted thereafter by the following vote:
AYES:
NOES:
ABSENT
2
COUNCILMEMBERS
COUNCILMEMBERS
COUNCILMEIVIBERS
Meaghan Hassel-Shearer, City Clerk
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=
MEBURLI N STAFF REPORT AGENDANO: 89
MEETING DATE: June 4, 2018
To:Honorable Mayor and City Council
Date: June 4, 2018
From: Eric Wollman, Chief of Police - (650) 777-4'123
Subject: Adoption of a Resolution Approving and Authorizing the City Manager to
Execute a Contract with Caine Computer Consulting, LLC, to Provide
lnformation Technology Services to the Police D epartment
RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving and authorizing the City
Manager to execute a contract with Caine Computer Consulting, LLC, to provide information
technology services to the Police Department.
Since 2008, the Police Department has utilized Caine Computer Consulting for technology
services. The contract provides, but is not limited to, the following lT Management Services:
network and computer system administration and company back-up, website administration,
project management, computer software management, email system management, telephone
system management, communications project management, and related duties with oversight.
Caine Computer Consulting also provides computer training and education of employees and
works on other related projects (within the City) as needed. lf approved, the amended contract
will be effective July 1 , 2018 through June 30, 201 9.
Caine Computer Consulting possesses specialized knowledge of both the City's own systems
and those in use throughout San lvlateo County. Caine Computer Consulting has extensive
experience dealing with the law enforcement sector and can manage the information technology
services needs of the Police Department. Due to the continued high level of lT and systems
management services needed, coupled with the required knowledge, understanding, and
expertise required for sensitive law enforcement application systems, the Department has not
gone out to competitive bid for these services. Rather, to best meel the specialized needs of the
Police Department and the City, staff recommends renewing the existing contract with Caine
Computer Consulting, LLC, to provide 24 hour per day / 365 days per year support services in an
annual contract of $123,984 per year.
1
BACKGROUND
DISCUSSION
Caine Computer Consulting Contract June 4, 2018
The cost of the one-year contract extension is $123,984. This represents a one percent increase
in the cost of the contract from that of the current year. Funds for the contract have been
included in the Police Department's proposed FY 2018-19 General Fund budget.
Exhibits:
. Resolution
. Agreement with Caine Computer Consulting, LLC
2
FISCAL IMPACT
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING AND
AUTHORIZING THE CIry MANAGER TO EXECUTE A CONTRACT WITH CAINE
COMPUTER CONSULTING, LLC, TO PROVIDE INFORMATION TECHNOLOGY SERVICES
TO THE CIry'S POLICE DEPARTMENT
WHEREAS, in May 2008 the City Council approved an agreement with Caine Computer
Consulting, LLC, to provide technology management services to the City's Police Department and
in June of 2017 the City Council approved a renewal of said agreement; and
WHEREAS, the City's Police Department, having benefited greatly from the services
provided by Caine Computer Consulting, desires to renew lhe agreement with Caine Computer
Consulting for the provision of information technology management services; and
WHEREAS, Caine Computer Consulting is willing and able to continue to provide such
information technology management services;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME
RESOLVES AND ORDERS AS FOLLOW:
The City Council approves and authorizes the City Manager to execute a renewed
agreement with Caine Computer Consulting, LLC, in the form attached as Exhibit "A" which is
incorporated by this referehce
Michael Brownrigg, Mayor
l, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, certify that the foregoing
Resolution was introduced at a regular meeting of the City Council held on the 4h day of June,
2018 and was adopted thereafter by the following vote:
AYES:
NOES:
ABSENT
COUNCILMEMBERS:
COUNCILII/EMBERS:
COUNCILMEMBERS:
Ivleaghan Hassel-Shearer, City Clerk
CONTRACT_ CANE COMPUTER CONSULTING, LLC
CITY OF BURLINGAME
Form 8.2
AGREEMENT FOR PROFBSSIONAL SER}'ICES
This Agreement for Professional
Services (the "Agreement"), originally
effective May 1, 2008, and amended to
extend the term, is by and between The City
of Burlingame, with its principal office in
Burlingame, Califomia (hereinafter
"Client"), and Caine Computer Consulting,
LLC, corporation, with its principal office in
Redwood City, Catifomia, (hereinafter the
"Company").
WHEREAS, Client finds that the
Company is willing to perform certain work
hereinafter described in accordance with the
provisions ofthis Agreement; and
WHEREAS, Company will
provides services both onsite and remotely at
Company's place of business as the need
arises.
I. SERVICES.
I .l Effective Date and Term. This
Agreement is effective as ofJuly l, 2018. The
term of this agreement is from tlie Effective
Date until June 30,2019.
I.2 Services to Client. The Com parly
shall provide the following ("Services") to
Client:
Netlvork/ Computer System Administration
Website Administration
Project Management
Computer Software Management, including
but not limited to, the Sunridge Systems
software
Email System Management
Telephone System Management
Communications Dispatching
Communications Supervision as necessary
Training and Computer Education to
employees
City Projects as needed
New Projects and responsibilities can be
added to the above list if mutually agreed
upon by the parties.
Company agrces to provide consulting
services, such as discussing available options,
troubleshooting, recommending solutions and
working with employee and equipment
vendors as needed.
Client will be responsible for all
hardware components. Ifhardware repair and
support is needed, Client agrees to pay for
contractor parts and services.
Cabling will be performed b! cabling
contractors approved jointly by Client and
Company and paid for by Client.
Company will work with the equipment
vendors to troubleshoot issues and replace
components under warranty.
Any purchases made will conform to
Client's purchasing policies and procedures.
Company r,vill provide support for
workstation software, including the initial
installation, re-installation, softrvare
upgrades/patches and configuration changes
requested by Client. Company support for
WHEREAS, Client finds that the
Company is qualified to perform the lvorh all
relevant factors considered, and that such
performance will be in furtherance of Client's
business.
NOW, TIIEREFORE, iN
consideration of the mutual covenants set
forth herein and intending to be legally
bound, the parties hereto agree as follows:
Client wilt pay for any technical support
contracts for third-party software,
Company employee(s) will report
directly to the Administrative Commander, a
Police Department employee, or his/her
designee. Company agrees to keep the
Administrative Commander or his/her
designee informed of work performed, and
upon request, will provide an accounting of
work done on projects.
Client will be responsible for purchasing
and upgrading software licenses.
Company will provide services both on
site and remotely in order to maintain the
integrity of the Client's computer systems. If
a significant amount of work is required to be
done after norma[ business hours (0800-1700)
due to an emergency or other after-hours
need, that work may be invoiced in addition
to the contract amount, at a rate $65.00 per
hour or another amount lvhich has been
mutually ageed upon by both parties. Ifboth
parties agree, normal business hours can be
adjusted to meet the needs of both.
Company agrees to be available 24
hours a day, 7 days a rveek by providing
home telephone, business telephone and
cellular telephone numbers unless notice has
been given otherwise to Client. [f Company
will not be available, Company will provide a
list of altemative support options for Client to
call in the event oflemergency.
2.1 Payment for Services. The
Company will be paid as follows:
$123,983.64 annually to be paid monfily at
the rate of$ 10,331.97 per month.
Additional payment for specific projects may
be negotiated separately and payment may be
by hour or by project as mutually agreed
upon.
2.2 Reim ble Costs.Client shall
reimburse the Company all costs incuned in
connection with the Services rendered.
Reimbursable costs include, but are not
limited to, travel costs, subcontractors,
materials and computer costs, copies,
delivery, etc. that are attributable to a project
or Service (the "Reimbursable Costs").
Trayel costs are defined as air travel, lodging,
meals and incidentals, ground transportation,
tools, and all costs associated with travel. All
travel expenses must receive Client's
approval. The Company shall provide to
Client substantiation of Reimbursable Costs
incurred.
Client will provide all equipment and
software necessary for the fulfillment of this
contract, at no cost to Company.
2
service software includes the initial
installation, re-installation, software
upgrades/patches and on-going monitoring of
system processes which include daily backup,
logs, alarms and alerts. Software loaded on
servers and workstations must be approved by
Company.
2. PAYI\iIENT AND INVOICING
TERMS.
2.3 Invoicine
(a) Invoices will submitted
monthly by the Company for payment by
Client. Payment is due upon receipt and is
past due seven (30) business days from
receipt of invoice. If Client has any valid
reason for disputing any portion of an
invoice, Client will so notif, the Company
within seven (7) calendar days of receipt of
invoice by Client, and if no such notification
is given, the invoice will be deemed valid.
The portion ofthe Company's invoice that is
not in dispute shall be paid in accordance
with the procedures set forth herein.
Client may, with the approval of the
Company, issue lvritten directions within the
general scope of any Services to be ordered.
Such changes (the "Change Order") may be
for additional work or the Company may be
directed to change the direction of the work
covered by the Task Order, but no change
will be allolved unless agreed to by the
Company in writing.
This Section sets forth the only warranties
provided by the company conceming the
services and related work product. This
warranty is made expressly in lieu ofall other
warranties, express or implied, including
without limitation any implied warranties of
fitness for a padicular purpose,
merchantability, non-infringement, title or
otherwise.
5. LIABILITY.
5..1 Limitation. Company will provide
a Liability and Erors and Omissions
insurance policy in the amount of$1,000,000.
The Company's liability, including but not
limited to Client's claims of contributions and
indemnification related to third party claims
arising out of services rendered by the
Company, and lor any losses, injury or
damages to persons or properties or work
performed arising out of or in connection
with this Agreement and for any other claim,
shall be limited to the amount of the policy.
Notwithstanding anything to the contrary in
this Agreement, the Company shall not be
liable for any special, indirect, consequential,
lost profits, or punitive damages. Client
agrees to limit the Company's liability to
Client and any other third party for any
damage on account of any error, omission or
negligence to a sum not to exceed the amount
of the insurance policy. The limitation of
liability set forth herein is for any and all
matters for which the Company may
otherwise have liabitity arising out of or in
connection with this Agreement, lvhether the
claim arises in contract, tolt, statute, or
otherwise.
5.2 Rerhed . Client's exclusive remedy
for any claim arising out of or relating to this
Agrcement rvill be for the Company, upon
receipt of written notice, either (i) to use
commercially reasonable efforts to cure, at its
expense, the matter that gave rise to the claim
for which the Company is at fault, or (ii)
retum to Client the fees paid by Client to the
4. STANDARD OF CARE.
The Company warrants that it services
shatl be performed by personnel possessing
competency consistent with applicable
industry standards. No other representation,
express or implied, and no warranty or
guarantee are included or intended in this
Agreement, or in any report, opinion,
deliverable, work product, document or
otheftvise. Furthermore, no guarantee is
made as to the efficacy or value of any
services performed or software developed.
Any attomey fees, court costs, or
other costs incurred in collection of
delinquent accounts shall be paid by Client.
If payment of invoices is not current, the
Company may suspend perlorming further
work.
3. CHANGES.
Company for the particular service provided
that gives rise to the claim, subject to the
limitation contained in Section 5.1. Client
agrees that it will not allege that this remedy
fails its essential purpose.
5.3 Survival. Articles 2,4, 5, and 6 survive
the expiration or termination of this
Agreement for any reason.
6. MISCELLANEOUS
Company may consult with other
Vendors as needed and Client agrees to pay
the costs thereof. All expenditures will be
agreed upon before such consultation is
sought.
6.1 and
Assurances. If reasonable grounds for
insecurity arise with respect to Clienfs ability
to pay for the Services in a timely fashion, the
Company may demand in lvriting adequate
assurances of Client's ability to meet its
payment obligations under this Agreement.
Unless Client provides the assurances in a
reasonable time and manner acceptable to the
Company, in addition to any other rights and
remedies available, Company may partially or
totally suspend its performance while
awaiting assurances, without any liability.
6.2 Severabili tv . Should any part of
this Agreement for any reason be declared
invalid, such decision shall not affect the
validity of any remaining prrcvisions, which
remaining provisions shall remain in full
force and effect as ifthis Agreement had been
executed rvith the invalid portion thereof
eliminated, and it is hereby declared the
intention of the parties that they would have
executed the remaining portion of this
Agreement without including any such part,
palts, or portions which may, for any reason,
be hereafler declared invalid. Any provision
shall nevertheless remain in full force and
effect in all other circumstances.
6.3 tvlod ification and Waiver. Waiver
of breach of this Agreement by either part
shall not be considered a waiver of any other
subsequent breach.
.6.4 Independent Contractor. The
Company is an independent contractor of
Client.
6.5 Notices. Client shall give the
Company written notice within one hundred
eighty (180) days of obtaining knowledge of
the occurrence ofany claim or cause ofaction
which Client believes that it has, or may seek
to asserl or allege, against the Company,
whether such claim is based in law or equity,
arising under or related to this Agreement or
to the transactions contemplated hereby, or
any act or omission to act by the Company
with respect hereto. If Client fails to give
such notice to the Company with regard to
any such claim or cause of action and shall
not have brought legal action for such claim
or cause of action lvithin said time period,
Client shall be deemed to have waived, and
shall be forever bared from bringing or
asserting such claim or cause ofaction in any
suit, action or proceeding in any court or
before any govemmental agency or authority
or any arbitrator. All notices or other
communications hereunder shall be in
lvriting, sent by courier or the fastest possible
means, provided that recipient receives a
manually signed copy and the transmission
method is scheduled to deliver within 48
hours, and shall be deemed given lvhen
delivered to the address specified below or
such other address as may be specified in a
written notice in accordance with this
Section.
Any party may, by notice given in
accordance with this Section to the other
parties, designate another address or person or
entity for receipt ofnotices hereunder.
6.6 Assiqnment. The Agreement is not
assignable or transferable by Client. This
4
Agreement is not assignable or transferable
by the Company lvithout the written consent
of Client, which consent shall not be
Uffeasonably withheld or delayed.
6.7 Disputes. The Company and Client
recognize that disputes arising under this
Agreement are best resolved at the working
tevet by the parties directly involved. Both
parties are encouraged to be imaginative in
designing mechanism and procedures to
resolve disputes at this level. Such efforts
shall include the referral of any remaining
issues in disprte to higher authority within
each participating party's organization for
resolution. Failing resolution of conflicts at
the organizational level, the Company and
Client agree that any remaining conflicts
arising out ofor relating to this Contract shall
be submitted to nonbinding mediation unless
the Company and Client mutually agree
otherwise. If the dispute is not resolved
through non-binding mediation, then the
parties may take other appropriate action
subject to the other terms ofthis Agreement.
6.8 Section Headines. Title and
headings ofsections of this Agreement are for
convenience of reference only and shall not
affect the constmction ofany provision ofthis
Agreement.
6.9 Reoresentations:Countemarts
Each person executing this Agreement on
behalf of a party hereto represents and
lvarrants that such person is duly and validly
authorized to do so on behalf of such party,
rvith full right and authority to execute this
Agreement and to bind such party with
respect to all of its obligations hereunder.
This Agreement may be executed (by original
or telecopied signature) in counterparts, each
of which shall be deemed an original, but all
of which taken together shall constitute but
one and the same instrument.
6.10 Residuals.Nothing in thls
Agreement or elsewhere rvill prohibit or limit
5
the Company's orvnership and use of ideas,
concepts, knolv-how, methods, models, data,
techniques, skill knowledge and experience
that were used, developed or gained in
connection with this Agreement. The
Company and Client shall each have the right
to use all data collected or generated under
this Agreement.
6.11 Cooperation. Client will cooperate
with the Company in taking actions and
executing documents, as appropriate, to
achieve the objectives of this Agreement.
Client agrees that the Company's performance
is dependent on Client's timely and effective
cooperation with the Company. Accordingly,
Client acknowledges that any delay by Client
may result in the Company being released
from an obligation or scheduled deadline or
in Client having to pay extra fees for the
Company's agreement to meet a specific
obligation or deadline despite the delay.
6.12 Governing Lalv and Cqnstruction.
This AgTeement will be governed by and
construed in accordance with the laws of
California, without regard to the principles of
conflicts of law. The language of this
Agreement shall be deemed to be the result of
negotiation among the parties and their
respective counsel and shall not be construed
strictly for or against any party.
6.13Arbitration. Any controversy,
dispute or claim arising out of or related to
this Agreement or breach of this Agreement
shall be settled solely by confidential binding
arbitration by a single arbitrator in accordance
with the commercial arbitration rules of
JAMS in effect at the time the arbitration
commences. The award ofthe arbitrator shall
be final and binding. No party shall be
entitled to, and the arbitrator is not authorized
to, award legal fees, expert lvitness fees, or
related costs of a party. The arbitration shall
be held in
6.14 Termination of Conhact. This
contract may be terminated upon written
notice delivered by either Client or Company
not less than Ninety (90) days prior to the
termination date.
6.15 Entire Aeree ment: Survival. This
Agreement, including any Exhibits, states the
entire Agreement between the parties and
supersedes all previous contracts, proposals,
oral or written, and all other communications
between the parties respecting the subject
matter hereof, and supersedes any and all
prior understandings, representations,
warranties, agreements or contracts (whether
oral or written) between Client and the
Company respecting the subject matter
hereof. This Agreement may only be
amended by an agreement in writing executed
by the parties hereto. This agreement will
remain in force for one year from the date of
signing and can be renewed under mutual
agreement of both parties.
6.14 Force Maieure.The Company
shall not be responsible for delays or failures
(including any delay by the Company to make
progress in the prosecution ofany Services) if
such delay arises out of causes beyond its
control. Such causes may include, but are not
restricted to, acts of God or of the public
enemy, fires, floods, epidemics, riots,
quarantine restrictions, strikes, freight
embargoes, earthquakes, electrical outages,
computer or communications failures, and
severe lveather, and acts or omissions of
subcontractors or third parties.
6.15 Use Bv Third Parties. Work
performed by the Company pursuant to this
Agreement is only for the purpose intended
and may be misleading if used in another
context. Client agrees not to use any
documents produced under this Agreement
for anything other than the intended purpose
without the Company's written permission.
This Agreement shall, therefore, not create
any rights or benefits to parties other than to
Client and the Company.
IN WITNESS WF{EREOF, the
parties hercto have executed this Agreement
as ofthe day and year first above written.
Date:
By:
Title
Caine Computer Consulting, LLC
By:
Title:0rilnon-
6
City of Burlingame
STAFF REPORT AGENDANO: th
[.4EET|NG DATE: June 4, 2018
To:Honorable Mayor and City Council
Date: June 4,2018
From: Eric Wollman, Police Chief - (6501777-4123
Subject: Adoption of a Resolution Authorizing the City Manager to Amend the
Agreement with All City Management Serves (ACMS) for Crossing Guard
Services
Staff recommends that the City Council adopt the attached resolution authorizing the City Manager
to approve the agreement with All City Management Services to provide crossing guard services
to local schools for the 2018-19 fiscal year at a cost of $153,597.60
The Burlingame Police Department (BPD) has contracted with AII City Management Services since
1996 to provide crossing guard services at local schools. The annual cost of the service for FY
2017-'18 was $143,910.
All City Management Services has provided crossing guard services for the City of Burlingame
since 1996. Their reputation, customer service, ability to staff the City's 12 crossing guard posts
and back fill vacant positions at a moment's notice, has been proven during the 2017-1 8 fiscal year
contract. Due to wage increases in California, All City Management must increase the hourly billing
rate from $20.50 to $2'l .88 for the 2018-19 fiscal year.
FISCAL IMPACT
The cost of the contract with All City lvlanagement Services to provide crossing guard services in
Burlingame shall not exceed $153.597.60 for the 2018-19 fiscal year. The Burlingame School
District contributes 50% of the cost of three crossing guards, while Our Lady of Angeles contributes
50% of the cost of one crossing guard. Together, the School District and Our Lady of Angels
contribute approximately $25,599.60 of the total contract cost.
Exhibits:
. Resolution
. Agreement with All City Management Services
1
RECOMMENDATION
BACKGROUND
DISCUSSION
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING AND
AUTHORIZING THE CITY MANAGER TO AMEND THE CONTRACT WITH ALL CITY
MANAGEMENT SERVICES (ACMS) FOR CROSSTNG GUARD SERVTCES FOR FTSCAL
YEAR 2018-19
WHEREAS, All City Management Services (ACMS) is the current provider of such
services; and
WHEREAS, the City has 12 locations where these services are provided; and
WHEREAS, the rate of pay for the crossing guards will be $21.88 per hour as of July 1 ,
2018; and
WHEREAS, all the terms and conditions of the original Agreement and Amendments to
the existing agreement with All City lvlanagement Services entered into on August 1 , 1996 remain
the same.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME
RESOLVES AND ORDERS AS FOLLOW:
The City Manager is hereby authorized to approve the agreement with All City
Management Services, for a cost of $'153,597.60 for crossing guard services forthe 2018-19 fiscal
yeat.
It4ichael Brownrigg, Mayor
l, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, do hereby certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the 4s day
of June, 2018 and was adopted thereafter by the following vote:
AYES:COUNCILNTIEMBERS:
NOES:COUNCILMEIT4BERS:
ABSENT: COUNCILIVEMBERS:
Meaghan Hassel-Shearer, City Clerk
WHEREAS, the City council has previously emphasized the desire to ensure the safety of
Burlingame students through partial funding of crossing guard services at local schools; and
ALL CITY MANAGEMENT SERVICES
AGREEMENT BETWEEN TIIE BI]RLINGAME POLICE DEPARTMENT
AND ALL CITY MANAGEMENT SERVICES, INC.
FOR CROSSING GUARD SERVICES
This AGREEMENT made and entered into this ,2018 by and belween the BIIRLINGAME
POLICE DEPARTMENT, hereinafter called the "City", and ALL CITY MANAGEMENT SERVICES,
INC., hereinafter called the "Contractor".
WITNtrSSETH
The parties hereto have mutually covenanted and agreed as follows:
This Agreement is for a one year period which commences July 1, 2018 and ends on June 30, 2019
and for such term thereafter as the parties may agree upon,
The Contractor will provide personnel equipped and trained in appropriate procedures for crossing
pedestrians in marked crosswalks. Such persolnel shall be herein refened to as a Crossing Guard.
The Contractor is an independent Contractor and the Crossing Guards to be fumished by it shall at all
times be its employees and not those of the City.
The City's representative in dealing vfith the Contractor shall be designated by Burlingame Police
Depafment.
If, at any time during the contract period, the City questions the meaning of any item of this
Agreement, the City may contact the Contractor for interpretation ofthat item.
The City shall determine the locations where Crossing Guards shall be fumished by the Conhactor.
The Contractor shal1 provide at each designated location personnel properly trained as herein
specified for the performance of duties as a Crossing Guard. The Conkactor shall provide supervisory
personnel to see that Crossing Guard activities are taking place at the required places and times, and
in accordance with all iterhs of this Agreement.
The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing
Guards in the event that any person fails to report for work at the assigned time and location and
agtees to provide immediate replacement.
In the performance of their duties the Contractor and ali employees ofthe Contractor shall sonduct
themselves in accordance with the conditions ofthis Agreement and the laws and codes ofthe State
of Califomia and the Burlingame Police Department.
1
)
6
1
8
t-
Persons provided by the Contractor as Crossing Guards shall be trained in the laws and codes of
the State of Califomia and the Burlingame Police Department pertaining to general pedestrian safety
in schooI crossing areas.
J-
4.
5.
Crossing Guard Services shall be provided by the Contractor at the designated locations on all days in
which the designated schools in the Burlingame Police Department are in session. The Contractor
also agrees to maintain communication with the designated school to maintain proper scheduling.
The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and
easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the
duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel
must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards
rvith hand held Stop signs and any other safety equipment which may be necessary.
The Contractor shall at all times provide workers' compensation insurance covering its employees,
and shall provide and maintain liability insurance for Crossing Guard activities. The Contractor will
provide to the City a Certificate oflnsurance naming the City and its officials, officers and employees
as an additional insured. Such insurance shall include commercial general liability with a combined
single limit ofnot less than $1,000,000.00 per occunence and in aggregate for property damage and
bodily injury. Such insurance shall be primary with respect to any insurance maintained by the City
and shall not call on the City's insurance conhibutions. Such insurance shall be endorsed for
contractual liability and personal injury and shall include the City, its officers, agents and interest of
the City. Such insurance shall not be canceled, reduced in coverage or limits or non-renewed except
after thirty (30) days written notice by Certified Mail, Retum Receipt Requested has been given to
the ChiefofPolice, or designee for the Burlingame Police Department.
Contractor agrees to indemnify the City, its Officers, employees and agents against, and will hold and
save each of them harmless from, any and all actions, claims for damages to persons or property,
penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity,
corporation, political subdivision or other organization arising out ofthe intentional or negligent acts,
erors, or omissions of Contractor, its agents, employees, subcontractors, or invitee, provided for
herein.
a)Contractor will defend any action or actions filed in connection with any of said claims,
damages, penalties, obligations or liabilities and will pay all costs and expenses including
attomey's fees incurred in connection herewith.
b)Contractor will promptly pay any judgment rendered against City, its officers, agents or
employees for any such claims, damages, penalties, obligations or liabilities.
c)
t0
1t.
12.
2
9.
In the event City, its officers, agents or employees is made a party to any action or proceeding
filed or prosecuted against Contractor for such damages or other claims arising out of or in
connection with the solc negligence of Contractor hereunder, Contractor agrees to pay City,
its olficers, agents, or employees, any and all costs and expenses incurred by City, its officers
agelrts or employees in such action or proceeding, including, but not limited to, reasonable
attomey's fees.
13.Either party shall have the right to cancel this Agreement by giving sixty (60) days written notice to
the other.
14.The Contractor shall not have the right to assign this Contract to any otler person or firm except with
the prior written consent ofthe City.
The City agrees to pay the Contractor for the services rendered pursuant to this Agreement the sum of
Twenty-One Dollars and Eighty-Eight Cents ($21.88) per hour of Crossing Guard services provided.
It is understood and agreed that the average cost per year shall not exceed One Hundred Fifty-Three
Thousand, Five Hundred and Ninety-Eight Dollars, ($153,598.00).
15.
16.Payment is due to Contractor within thirty (30) days of receipt of Contractor's properly prepared
invoice.
17.Unforeseen Costs: The Contractor may exercise a price increase during the contract period as result
of ahy legislative mandated increases in wages or benefits for Califomia Employees. The Contractor
shall provide the City 60 days' notice andjustification of its request to adjust pricing based on any
new wage or benefit laws. The City agrees to review and respond to said notice within 30 days of
service.
18.In the event that this Agreement is extended beyond June 30, 2019, the compensation and terms for
services shall be established by mutual consent of both parties.
IN WITNESS WffiREOF, the parties hereto have executed this Agreement the day and year first above
written.
Burlingame Police Department AII Ci ty M:lnagc t Services, Inc.
By
S ignature etla )1, Corp oIa
Date: May 4, 2018
Print Name and Title
Date
3
AGENDA NO: 8i
MEETING DATE: June 4, 2018
To:Honorable Mayor and City Council
Date: June 4,2018
From: Meaghan Hassel-Shearer, City Clerk - (650) 558-7203
Subject: Adoption of a Proclamation Recognizing June as lmmigrant Heritage
Month
RECOMMENDATION
Mayor Brownrigg recommends that City Council adopt a proctamation recognizing June as
lmmigrant Heritage Month.
Mayor Brownrigg recently received a request from FWD-us Northern California Director Mark
Ranneberger asking if the City would issue an official proclamation declaring June 2018
lmmigrant Heritage Month. Mr. Ranneberger explained that "officially recognizing June 2018 as
lmmigrant Heritage Month is a powerful way to show your support and appreciation of immigrants
in your community and take part in a unique celebration of diversity-" He added that last year,
Governors and Mayors from 48 states, including Governor Brown, issued a proclamation for
lmmigrant Heritage lvlonth.
After receiving this request Mayor Brownrigg reviewed the background of FWD.us (www.FWD.us)
and found them to be sound, with credible supporters. Additionally, over 185 proclamations have
been issued from various cities in support of lmmigrant Heritage Month.
Mayor Brownrigg drafted the attached proclamation, which recognizes the City's strong immigrant
base and notes the City's founder, Anson Burlingame, was a champion of open borders between
nations. Mayor Brownrigg recommends adopting the proclamation recognizing June as
lmmigrant Heritage Month.
FISCAL IMPACT
There is no fiscal impact
Exhibit
Proclamation
1
STAFF REPORT
BACKGROUND
DrscussroN
BURLINGAME
PROCLAMATION
Recognizing June as Immigrant Heritage Month
'l,lfrereas, since 2015, June has 6een reagnizef, natianwif,e as "Immigrant l{eitage frlontf in
orter to cefeirate tfie ine4rica6te finfu hetween immigration an[ our country's growtft
an[ teoefopment; an[
'l,lfineas, generdtions of immigran* from eacfr corner oJ tfie gto6e fiape 6uik our country's
economl an[ create[ tfie uniquc cfiaracter of our state an[ natiory an[
'l,lficreas, immigrants continue to grow
^usinesses,
innovate, strengtfren oul econom), an[ create
flmerban jobs in {Burtingame an[ tfie (Ba1 nrea genera[$; an[
'l,lfrareas, wer 35Vo oJ resilenx of Sihcon '/a[te1 arefirst-generation immigran*; ant
Wfrneas, immigrants fiave provite[ tfre 'Unite[ Sutes witfr unique socia[ and cuhuraf inftuence,
funtamenuffl enricfiing tfre e4raortinary cfriraaer of our nation; an{
'l,lfienas, eacli new waoe of immigration oaer tfre fast 240 yars fras fiat its tetractors at tlie
time, wfretfier the udee was from Qermanl or lrefantr or Qreece or (hina or Latin
nnerica, an[ 1et eacfr wave of imiigration fras 6een absor6e[ 6y our great ndtion an[
contiiute[ to maftng tfie ufiote greater tfran the sum of tfre parts; anf,
'l,lfi.ereas, our Qitl's namesafrg, /.nson {Burfrngame, was a cfiampion of more open iorters
hetween natiow as a wa) of |uitting mutuaf respect, unterstanting, peace, an[
groutfi; an[
Wfrcreas, [espite tfrese counttess contriiutions oter f,ecates, tfre rofe of immigrants in |uitling
an[ enicfiing our nation is 6eing criticizef, (rS"r") ry nationalrsts anf, isofationists,
an[ tlierefore it is im?ortdnt to spea{ out for tfte vatues an[ conti|utions of
immigrants.
Now tfineJore I, gvlichaef tBrownigg, lM.ayr of tfie Citl oJ (Burfingame ifl tfie State of Caffornia,
liereSl recognize lune 2078 as Immigrant 1{erttage folontfi.
In witness wliereoJ I frape fiereunto set m1 fian[ an[
causef, tfie sea[ of tfre Citl of cBu,rtingame to 5e affi4e[
tfris, tfie 41fr f,a1 of lune, 2018.
fuI ichae I rB raw nigg, *Layo r
STAFF REPORT
Date: June 4,2018
From: Lisa K. Goldman, City Manager - (650) 558-7243
AGENDA NO: 8j
MEETING DATE: June 4,2018
RECOMMENDATION
Staff recommends that the City Council approve the City Manager's out-of-state travel.
The 1041h lnternational City-County Management Association's (ICMA) annual meeting will be held
in Baltimore September 23-26. fhe City Manager has been a member of ICMA for many years
and tries to attend the annual conference periodically. This year's conference includes sessions on
affordable housing, climate change, disaster preparedness, and community engagement.
\-' DtscusstoN
The registration fee for the conference is $710. Hotel and airfare combined are expected to be
less than $1600.
FISCAL IMPACT
Sufficient funds have been budgeted in the City Manager's Office's travel, conference, and
meetings account for attendance at this conference.
U
1
To: Honorable Mayor and City Council
Subject: Approval of City Manager's Out-of-State Travel
BACKGROUND
STAFF REPORT MEETING DATE: June 4, 2018
To:Honorable Mayor and Gity Council
Date: June 4, 2018
From: Carol Augustine, Finance Director - (650) 558-7222
Subject Public Hearing and Adoption of Broadway Area Business lmprovement
District Assessments for Fiscal Year 201 8-19
RECOMMENDATION
Staff recommends that the City Council:
''1.
_ Hold a public hearing to consider any protests to the Broadway Area BID assessments;
2. End the public hearing and ask the City Clerk to report out any protests filed with the City;
and,
3. lf protests do not represent the majority of the assessments, then adopt the resolution setting
the 201 8-19 fiscal year assessments.
FISCAL IMPACT
Up to $27,250 in assessments is collected annually with City business licenses. All of these funds
are forwarded to the Broadway Area Business Improvement District for improvements as
authorized by the BID Board of Directors. The City of Burlingame covers the expenses associated
with the renewal of the BlD.
Exhibits:
. Resolution of the City Council of the City of Burlingame Establishing 2018-19 Fiscal Year
Assessments for the Broadway Area Business lmprovement District and Determining
that No Majority Protest Has Been Made
. Broadway Area BID Assessment Roll (showing weight of protest votes)
1
AGENDA ITEM NO: 9a
BACKGROUND
The City Council adopted a resolution of intention to set the 2018-19 fiscal year Broadway Area
BID assessments on May 7, 2018 and established June 4, 2018, at 7:00 p.m. as the public hearing
date and time. No changes in the boundaries, assessments, or business classifications of the
business district are proposed. lf there is a protest by businesses that represent a majority ofthe
value of the assessments, then the resolution cannot be approved. As of the time of writing this
staff report, the City had not received any protests, although protests may be presented in writing
before or at the hearing. Anv and all protests must be received bv the Citv Clerk at or before
the time fixed for the public hearinq.
RESOLUTION OF THE CITY COUNCIL OF THE CIry OF BURLINGAME
ESTABLISHING AND LEVYING 2OI8-19 ASSESSMENTS FOR
THE BROADWAY AREA BUSINESS IMPROVEMENT DISTRICT
WHEREAS, the BABID Advisory Board has filed its 2017-18 annual report with the City
Clerk and has requested the Burlingame City Council to set and levy the BABID assessments
for the 2018-1 I fiscal year; and
WHEREAS, on May 7, 2018, the Burlingame City Council approved the BABID's annual
report and adopted a Resolution of lntention to levy BABID assessments for the 2018-19 fiscal
year; and
WHEREAS, the Burlingame City Council set a public hearing to consider its levy of
assessments on the businesses in the BABID for June 4, 2018, at 7:00 p.m, at the Council
Chambers, Burlingame City Hall, 501 Primrose Road, Burlingame, and said public hearing was
duly noticed as required by State law; and
WHEREAS, at the public hearing held on June 4, 2018, the Burlingame City Council
received and considered all oral and written testimony from all interested persons and any and
all written protests presented by businesses within the BABID; and
WHEREAS, the current level of assessments on businesses in the BABID will continue
to be levied for the fiscal year 2018-19 so that improvements and programs may continue in the
BABID; and
WHEREAS, the BABID's proposed activities and improvements, the proposed
assessments, and the boundaries of lhe District for the 2018-19 fiscal year are without change
from those currently in place for the BABID;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES
RESOLVES AND FINDS AS FOLLOWS:
'1. All of the facts and assertions recited above, in the staff report, and supporting
documentation are true and correct.
2. Written protests to assessments, improvements or activities were not received at or
before the close of the public hearing on June 4,2018, that constituted a majority as defined in
Government Code sections 36500 and following.
RESOLUTTON NO._
WHEREAS, pursuant to California Streets and Highways Code Section 36500 et seq.,
the City Council of the City of Burlingame established the Broadway Area Business
lmprovement District ('BABID") for the purpose of promoting economic revitalization and
physical maintenance of said business district, and
1
AYES:
NOES:
ABSENT:
3. The City Council levies an assessment for the 20'18-19 fiscal year on businesses in
the BABID as described in City of Burlingame Ordinance No. 1461, to pay for improvements
and activities of the BABID.
4. The types of improvements and activities to be funded by the levy of assessments on
businesses in the BABID are set forth in Exhibit "A", attached hereto and incorporated herein.
5. The method and basis for levying the assessments on all businesses within the
BABID are set forth in Exhibit 'B", attached hereto and incorporated herein-
Michael Brownrigg, Mayor
l, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame certify that the
foregoing Resolution was introduced at a regular meeting of the City Council on the 4th day of
June, 201 8, and was adopted thereafter by the following vote:
Meaghan Hassel-Shearer, City Clerk
I
2
Councilmembers:
Councilmembers:
Councilmembers:
1)
2)
3)
4)
EXHIBIT A
TYPES OF IMPROVEMENTS AND ACTIVITIES PROPOSED TO BE FUNDED
BY THE LEVY OF ASSESSMENTS
Streetscape Beautification, Seasonal Decorations, and Public Arts Programsa. Seasonal street plantings of flowers.b. Seasonal flags and banners.c. Sidewalk enhancement and maintenance.
Business Recruitment and Retentiona. Matching funds for storefront improvement incentiveb. Develop strategy to fill commercial vacancies.c. Small business assistance workshops.
Commercial Marketing, Public Relations, and Advertisinga. Organize special events throughout the year.
Shuttle
a.Establish a people mover system between the area and the hotel
district, to be funded on a cooperative cost sharing basis.
J
EXHIBIT B
BROADWAY AREA BUSINESS IMPROVEMENT DISTRICT
ASSESSMENT BASIS-
BUSINESS TYPE NO. OF STAFF * ANNUAL ASSESSMENT
RETAIL &
RESTAURANT
SERVICE
PROFESSIONAL
FINANCIAL
4+
1-3
$450
$300
ar
1-2
$250
$150
3+
1-2
$200
$150
NA $s00
Amount shown is annual total
Staff means any persons working (full time or full time
equivalency) including owners, partners, managers,
employees, family members, etc.
Business Definitions (Burlingame Municipal Code S 6.52.010):
Restaurant
Service
Professional
tr Businesses that sell services. Examples are beauty and barbershops,
repair shops that do not sell goods, contractors, auto shops, etc.
tr lncludes engineering firms, architects, attorneys, dentists, optometrists,
physicians, realtors, insurance offices, etc.
tr Banks, savings and loans, household finance companies, etc.Financial
4
Retail O Businesses that buy and resell goods. Examples are clothing stores,
shoe stores, office supplies, etc.
tr Selling prepared food and drink.
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AGENDA NO: 9b
MEETING DATE: June 4, 2018
Honorable Mayor and City Council
June 4,2018
Carol Augustine, Finance Director - (650) 558-7222
Public Hearing and Adoption of a Resolution Approving the City of
Burlingame Master Fee Schedule for Fiscal Year 2018-19; and Adoption ofa
Resolution Approving a User Fee Cost Recov ery Policy for the Ci ty
RECOMMENDATION
Staff recommends that the City Council:
1) Hold a public hearing regarding the proposed updates to the City's Master Fee Schedule,
2) Adopt a resolution approving the Master Fee Schedule for fiscal year 2018-19, and
3) Adopt a resolution approving a User Fee Cost Recovery Policy for the City.
The City Council has traditionally approved a Master Fee Schedute as part of the budget process.
Fee adjustments are not automatic; they require an annual review and approval by the City Council.
An annual review and update ensures that fees reflect current costs to provide services, allows the
addition of fees when applicable for new City services, and provides for the elimination of fees for
discontinued services.
Since the City's Master Fee Schedule generally reflects user fees that are intended to represent
100% cost recovery of fully burdened rates, a comprehensive cost allocation plan (CAP) and user
fee study is needed to help determine the actual cost of providing City services, and to help the
departments establish appropriate user fees. The most recent CAP and updated Cost of Services
study assisted departments in determining the actual cost of providing City services/programs paid
for by user fees, based on the FY 201 5-16 operating budget. The Cost of Services study revealed
dramalic differences between actual costs and the fees charged to recover those costs. For this
reason, the Master Fee Schedule Update for the past two fiscal years has been a two-step process.
Staff recommendations for fees were reviewed in conjunction with the information provided in the
Cost of Services study so that Council direction could be provided on proposed changes in the
Master Fee Schedule prior to requesting approval of the final document. Although the
recommendations presented by staff were meant to ensure that charges keep pace with the costs
of providing services, were competitive with comparable programs (where applicable), and were
responsive to demands for the service within the community, the Council directed that no fees
should be increased by more than double in any one year. As a result, staff subsequen y proposed
changes that reflected no more than two times the then-current fee, even where such a cap created
a shortfall between the actual cost of services and the fee charged.
STAFF REPORT
To:
Date:
From:
Subject:
1
BACKGROUND
Master Fee Schedule Fiscal Year 2018-19
This year's review of fees allowed departmental staff to reassess the factors that are considered in
establishing fees for various services and determine whether the prior years' strategy remained a
appropriate. ln addition, staff drafted a User Fee Cost Recovery Policy based on these
determinations. ln recognition that City services are funded through a combination of user fees,
taxes, grants, and donations, an attempt was made to distinguish between services that provide a
high level of community benefit, as opposed to those that provide benefit mostly to the individual
receiving the service. Many City services provide a blend of community and individual benefit,
making it difficult to be consistent in the determination of how each service should be funded. For
this reason, the formal policy should help guide departments in establishing fees for all City
services. A draft policy was presented at the May 7h City Council meeting, along with staffs
recommendations for fees for next fiscal year.
DISCUSSION
Only one fee was changed from the recommendations provided at the May 7u City Council meeting:
Staff had proposed a new, flat fee to cover the cost to rnspect rndustrial and commercial facilities
for storm water discharge compliance. Staff is authorized to inspect facilities for storm water
discharge compliance as required under the Municipal Regional Stormwater NPDES (National
Pollutant Discharge Elimination System) Permit (MRP). The San Mateo County Environmental
Health Services Division previously conducted these inspections on behalf of the City since 1996,
but these services were eliminated as of December 31,2017 for budgetary reasons. ln order to
maintain compliance with the MRP, City staff will need to conduct these inspections in the future,
and had initially recommended a flat fee of $230 per inspection. The County had collected a flat
fee of $155 annually for each business to cover MRP implementation and compliance services
(regardless ofwhether that business received an inspection or not during that year), plus a separate
inspection fee.
ln response to the Council's request for clariflcation of the initial fee recommendation for the
Stormwater lnspection, further analysis was performed on the scope of this undertaking on the
Public Works Department and the 412 businesses for which inspections are required in Burlingame.
These businesses are inspected on either an annual, two-year, or five-year basis depending on
their potential to contribute to stormwater pollution. An average of 232 businesses is expected to
be inspected on any given year. That being the case, an hourly inspection fee is now proposed to
recover the costs of providing these services. Due to the great variance in building size, amount of
time required per inspection, and difference in type of businesses, an hourly fee was determined
to be more equitable, especially for smaller businesses that have fewer areas of stormwater
pollution concern. The new recommendation for the fee ($135/ hour) is based on a Cost of Services
(User Fee) Study, conducted for the City of Redwood City, in which the cost of this particular service
was evaluated. As shown in the table on the next page, City staff also consulted a third-party
source for this service and obtained a proposal of $215 to perform each inspection.
Staff intends to inform Burlingame businesses of the procedural and fee changes associated with
these statutorily required inspections.
2
June 4, 2018
Master Fee Schedule Fiscal Year 2018-19 June 4, 2018
lnspection Priority Number of
lnspections
County
Environmental
Health Division Fee
CityRedwood
Feel
Keish
Environmental
Fee3
High
inspectio ns)
(annua I 62 S15s S13s S21s
Medium (every 2 yea rs)332 5ue S1352 S21s
Low (every 5 years)18 S:s s1352 S21s
AnnualTotal 4t2 536,208 S45,8s9 (S49,794)
l Average length of inspection is assumed to be 1.5 hours.
2This hourly rate is only for businesses that are inspected. Assume that % o'f " medium" priority businesses
are inspected and V5 of "low" priority businesses are inspected in any given year.
3 This assumes that we would use the same consultant, Keish Environmental, forall of our stormwater
business inspections.
A public hearing date was established for this June 4th regular City Council meeting, and notice of
the public hearing was duly provided. The proposed Master Fee Schedute for FY 2018-19 was
made available for public review and posted to the City's website on Tuesday, May 22d al:
httDS://www.burlinoame.orq/deoartments/fi nance/m aster fee schedule.oho Pursuant to State
law, certain fees to be charged by the Community Development Department, as well as the
Engineering Division of the Public Works Department, cannot become effective until 60 days after
adoption of the adjusted fees as delineated in the attached Master Fee Schedule.
Changes to the City's Master Fee schedule should result in some additional revenue in the new
fiscal year. However, the actual amounts are difficult to calculate because lhe use of some services
is voluntary, and the volume/demand of each activity varies.
Over the past two years, the City Council's input and comments on the fees proposed by staff
relative to the cost of the various services have assisted in preparing a User Fee Cost Recovery
Policy for establishing user fees. The guidelines provided in the policy should allow for a smoother,
more consistent rate-setting process for City services in the future.
Exhibits:
. A Resolution of the City Council of the City of Burlingame to Amend the Master Fee Schedule
for City Services
. A Resolution of the City Council of the City of Burlingame Approving a User Fee Cost Recovery
Policy for the City
. City of Burlingame Proposed Master Fee Schedule
FISCAL IMPACT
3
RESOLUTTON NO. _
WHEREAS, the City of Burlingame regularly reviews the fees that the City charges
persons or entities for the use of City facilities, or the provision of City services; and
WHEREAS, in order to ensure that the cost of such services and facilities is borne by the
users of said services and facilities in a fair and equitable manner, the City periodically adjusts the
fees for services and facility use to ensure that the fees charged reflect the actual costs to the City
and the City's taxpayers in providing those services and facilities; and
WHEREAS, in 2015 the City engaged the services of Wohlford Consulting to conduct an
update of the CiSs Cost Allocation Plan (CAP) and a comprehensive review of the Citys
schedule of fees to ensure that the fees charged by the City to the users of City services and
facilities do not exceed the actual costs of providing the seMces or facilities; and
WHEREAS, these studies have informed the annual review of the City fee schedule,
resulting in numerous adjustments to ensure that the City recovers the full cost of providing
services and facilities while at the same time not exceeding the cost of providing those services
and facilities; and
WHEREAS, the City Council has determined to keep some fees betow the level of full cost
recovery to make lhe related services more readily available to citizens; and
WHEREAS, notice of the City's proposed fee schedule and of the June 4, 2018 public
hearing in connection therewith, has been duly provided pursuant to the provisions of State law;
and
WHEREAS, certain fees to be charged by the Planning and Building Divisions of the
Community Development Department and the development fees . to be charged by the Fire
Department and the Engineering Division of the Public Works Department cannot become
effective until sixty (60) days after adoption of this Resolution, pursuant to Government Code
section 66017; and
WHEREAS, all other adjusted fees as delineated in the Master Fee Schedule shall
become effective July 1 , 2018; and
WHEREAS, despite every effort to ensure that all City fees for services are contained in
the FY 2018-19 Master Fee Schedule, there may be some existing fees provided for in the
Municipal Code, administrative procedures, or elsewhere that have been omitted from the Master
Fee Schedule, and nothing in this resolution or Council action is intended to repeal those fees nor
is this resolution or Council action intended to affect in any way any taxes or assessments of any
kind.
NOW, THEREFORE, THE GITY COUNCIL OF THE CIry OF BURLINGAME
RESOLVES AND ORDERS AS FOLLOWS:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BURLINGAME APPROVING THE 2018.,I9 MASTER FEE
SCHEDULE FOR CITY SERVICES
1. All of the facts and assertions recited above, in the staff report, and supporting
documentation are true and correct and the Council relies upon them in adopting the Master Fee
Schedule.
2. The City Council approves the 2018-19 Master Fee Schedule, attached and
incorporated as if fully set forth herein.
3. The 2018-19 Master Fee Schedule shall become effective on July 1,2018, excepl for
development related fees pursuant to Govemment Code section 66017, which cannot become
effective until sixty (60) days after adoption of this Resolution.
Michael Brownrigg, Mayor
l, Meagan Hassel-Shearer, City Clerk of the City of Burlingame, certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the Burlingame
City Council held on the 4h day of June, 2018, by the following vote:
AYES:
NOES:
ABSENT:
Councilmembers
Councilmembers:
Councilmembers:
Meagan Hassel-Shearer, City Clerk
RESOLUTION NO.
WHEREAS, the City of Burlingame has the authority to revise fee charges for providing any
product, service, or enforcement of various regulations under the general laws of the State of California,
including Government Code Sections 54985 et seq. and 66010 et seq.; and
WHEREAS, in order to ensure that the cost of such services and facilities is borne by the users of
said services and facilities in a fair and equitable manner, the City periodically adjusts the fees for services
and facility use to ensure that the fees charged reflect the actual costs to the City and the City's taxpayers
in providing those services and facilities; and
WHEREAS, a User Fee Cost Recovery Policy provides a guideline for setting fees relative to the full
costs of seMce; and
WHEREAS, such a policy has been drafted utilizing the City Council's feedback when considering
the appropriate level of cost recovery for each service; and
WHEREAS, the attached policy establishes and articulates the rationale for various levels of cost
recovery for different services; and
WHEREAS, the User Fee Cost Recovery Policy for the City of Burlingame should be reviewed at
least annually, to serve as the foundation for updates to the Citys Master Fee Schedule, and to ensure that
the policy remains current with govemment flnancial best practices.
NOW, THEREFORE, THE CITY COUNCIL OF THE CIry OF BURLINGAME RESOLVES AND
ORDERS AS FOLLOWS:
The User Fee Cost Recovery Policy as shown on the attached Exhibit A is adopted.
Michael Brownrigg, Mayor
l, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, certify that the foregoing
Resolution was introduced and adopted at a regular meeting of the Burlingame City Council held on the
4h day of June, 2018, by the following vote:
Councilmembers:
Councilmembers:
Councilmembers:
Meaghan Hassel-Shearer, City Clerk
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BURLINGAME APPROVING A USER FEE COST RECOVERY
POLICY
AYES:
NOES:
ABSENT:
City of Burlingame
Fi nancial Poliqt D ocument
User Fee Cost R ecoverv
Puroose:
A clear User Fee Cost Recovery Policy will allow the City of Burlingame to provide an ongoing, sound basis
for setting fees that allows charges and fees to be periodically reviewed and updated based on
predetermined, researched and supportable criteria that can be made available to the public.
A City-wide Cost Allocation Plan provides a methodology for data-based distribution of administrative and
other overhead charges to programs and services. A Cost of Services Study allows the determination of
the full cost of providing each service for which a fee is charged, and lays the final groundwork needed for
development of a values-based and data-driven User Fee Cost Recovery Policy. The most recent Cost
Allocation Plan and Cost of Services Study was completed in March,2016. Comments and direction from
the Master Fee Schedule Updates subsequent to the study were used to prepare this Fiscat policy.
Policv:
The policy has three main components:
. Provision for ongoing review
. Process of establishing cost recovery levels
o Factors to be Considered
. Target Cost Recovery Levels
o Parks and Recreation Programs
o Development Review Programs
o Public Works Services
o Public Safety Services
o Library
o AdministrativeServices
Provision for ongoing review
Fees will be reviewed at least annually in order to keep pace with changes in the cost of living and
methods or levels of service delivery. ln order to facilitate a fact-based approach to this review, a
comprehensive analysls of the city's costs and fees should be made every three to five years. ln the
interim, fees will be adjusted by annual cost factors reflected in the appropriate program's operating
budBet.
Process ol establishing user lee cost recovery levels
The following factors will be considered when setting service fees and cost recovery levels:
1. Community-wide vs. special benefit
. The use of general purpose revenue is appropriate for community-wide services while user
fees are appropriate for services that are of special benefit to individuals or groups. Full cost
recovery is not always appropriate.
Backeround:
The City Council has traditionally approved a Master Fee Schedule as part of the budget process. City
user fees are adjusted to reflect the annual increase in costs that are adopted for the ensuing budget
year. The fee adiustments are not automatic. They require an annual review and approval by the City
Council. An annual review and update ensures that fees reflect current costs to provide services, allows
the addition of fees when applicable for new city services, and provides for the elimination of fees for
discontinued services.
Page 1of 15
City of Burlingame
Financial Policy Doamtent
User Fee Cost Recoverv
2. Service Recipient Versus Service Driver
. Particularly for services associated with reBulated activities (development review, code
enforcement), from which the community eventually benefits, cost recovery from the
"driver" of the need for the service (applicant, violator) is appropriate.
3. Consistency with City public policies and objectives
. City pollcies and Council goals focused on long-term improvements to community quality of
life may also impact desired fee levels, as fees can be used to change community behaviors,
promote certain activities or provide funding for pursuit of specific community goals, for
example: health and safety, environmental stewardship.
4. lmpact on demand (elasticity)
. Pricing of services can significantly impact demand. At full cost recovery, for example, the
City is providing services for which there is a genuine market not over-stimulated by
artificially low prices. Conversely, high cost recovery may negatively impact lower income
groups and this can work against public policy outcomes, especlally if the services are
specifically designed to serve particular groups.
5. Discounted Rates and Surcharges
. Rates may be discounted to accommodate lower income groups or groups who are the
target of the service, such as senior citizens or residents.
. Higher rates are considered appropriate for non-residents to further reduce general fund
subsidization of services.
6. Feasibility of Collection
o lt may be impractical or too costly to establish a system to appropriately identify and charge
each user for the specific services received. The method of assessing and collecting fees
should be as simple as possible in order to reduce the administrative cost of collection.
Target cost recovery levels
1. Low cost recovery levels (O% - 3O%l are appropriate if:
. There is no intended relationship between the amount paid and the benefit received
. collecting fees is not cost-effective
o There is no intent to limit use of the service
o The service is non-recurring
. Collecting fees would discourage compliance with regulatory requirements
. The public at large benefits even if they are not the direct users of the service
2. High cost recovery levels (81% - 100%) are appropriate if:
. The individual user or participant recelves the benefit of the service
. Other private or public sector alternatives could or do provide the service. For equity or demand management purposes, it is intended that there be a direct
relationship between the amount paid and the level and cost of the service received
. The use of the service is specifically discouraged
o The service is regulatory in nature
Page 2 of 15
City of Burlingame
Financial Policy Document
Recover
3. Services havinB factors associated with both cost recovery levels would be subsidized at a mid-
level of cost recovery (31% - 8O%1.
General categories of services tend to fall logically into the three levels of cost recovery above and can
be classified according to the factors favoring those classifications for consistent and appropriate fees.
Primary categories of services include:
. Parks and Recreation Programs
o Development Review Programs - Planning and Building
r Public Works Department - Engineering, Utilities, and Maintenance
. Public Safety
o Library
. AdministrativeServices
Porks dnd Recreation Prcoroms
Cost analyses of Parks and Recreation activities do not follow a typical unit-based approach, as the unit
costs for these types of programs are largely affected by the participation numbers, which can vary
significantly. lnstead, the cost analysis for the Parks and Recreation Department consists of a comparison
ol the overollfull cost and revenue of each progrom oreo. The individual activities are grouped into the
nine different program areas shown below.
It should be noted that discussions regarding the potential (or desirability) for full cost recovery do
not apply to Parks and Recreation Services as a whole. Park and recreation programs occupy a
unique service niche in local government. A breadth of recreation and park services provides a
general community benefit that warrants a significant measure of subsidization. Normally,
market/economic and social/political pressures will dictate or heavily influence the fee levels for
these discretionary programs.
Page 3 of 15
General Categorization of Programs, Services, Activity, and
Facilities
Low Cost
Recovery
lG3e/"1
Mid Cost
Recovery
l3t-^e/ol
Parks
X
X
X
X
Park and Playground Maintenance
Te nnis Courts
Dog Park
Street Banner Hanging
Landscape Mainte nance X
Arborist Se rvices
XTree Plantings
Protected Tree Removal Permits X
Recreation Programs: Senior Se rvices
XSenior Activities
Bingo-N-Bag Lunch X
I-
IE
I
High Cost
Recovery
(81-10070)
City of Burlingume
Finuncial Policy Document
User Fee Cost Recovery
Low Recovery Expectdtions
Low to zero recovery is expected for programs in this category as the community benefits from the
service. Non-resident fees (if allowed) may provide medium cost recovery.
ln general, low cost programs or activities in this group provide a community wide benefit. These
programs and activities are generally programs or activitles enhancing the health, safety and livability
of the community and therefore require the removal of a cost barrier for optimum participation. For
example:
o Parks - As long as collecting fees at City parks is not cost-effective, there should be no fees
collected for general use of parks and playgrounds. Costs associated with maintaining the City's
parks represent a large cost for which there is no significant opportunity for recovery - these
facilities are public domains and are an essential service of Citygovernment.
o Senior Classes/Events - The primary purpose of senior classes and events is to encourage
participation. The seniors served in these classes may not have the means of paying for the
classes. The classes should continue to be offered in collaboration with outside agencies when
possible.
. Pilot Programs - ln any program year, certain classes or activities may be offered on a "pilot" basis at
subsidized levels to determine initial interest and how favorably the program would be recelved
overa ll.
o Events/Celebrations - Community Services events provide opportunities for neighborhoods to
come together as a community and integrate people of various ages, economic and cultural
backgrounds. Events also foster pride in the community and provide opportunities for
volunteers to give back. As such, the benefits are community-wide. ln addition, collection of fees
are not always cost effective.
o Facility Usage - Safe and secure facilities for neighborhood problem-solving and provision of
other general services support an engaged community and should be encouraged with low or
no fees.
Medium Recovery Expedotion
Recovery of most program costs incurred in the delivery of the service, but without recovery of any of
the costs which would have been incurred by the department without the service. Both community
and individuals benefit from these services. Non-resident fees if allowed may provide higher cost
recovery.
. Youth Sports / Camps - Programs that encourage outdoor fitness for youth should be offered at
moderate fees to encourage use of City facilities and help defray the cost of their maintenance.
o Field Usage and Tennis Courts - Cost should be kept low for local non-profit organizations
providing sports Ieagues open to residents and students in Burlingame Schools that encourage
healthy lifestyles and lifelong fitness. Opportunities exist to collect a reasonable fee for use to
defray citywide expenses for tennis facilities and fields.
High Recovery Expectations
Present when user fees charged are sufficient to support direct program costs plus up to 100% of
department administration and city overhead associated with the activity. lndividual benefit foremost
and minimal community benefit exists. Activities promote the full utilization of parks and recreation
facilities.
. Programs - Activities in this area benefit the individual user. Programs, classes, and sports
Page 4 of 15
City of Burlingame
Financial Policy Document
leagues are often offered to keep pace with current recreationaltrends and provide the
opportunity to learn new skills, improve health, and develop social competency. The services are
made available to maximize the use of the facilities, increase the variety of offerings to the
community as a whole, and spread department administration and city-wide overhead costs to
many activities. ln some instances offering these activities helps defray expenses of services with
no viable means of collecting revenue e.g. parks, playgrounds, etc.
Facillty Usage - Facility use is set at a higher rate for the private use of the public facility for
meetings, parties, and programs charging fees for services and celebrations.
Contracted Venu es -(for profit)- Long term a rra ngements where a facility is rented or
contracted out to reduce general funding expense in orderto provide specialized services to
residents.
Page 5 of 15
City of Burlingame
Finunctctl Policy Doamt ent
User Fee Cost Recove
Deve loome nt R eview Se rvices
. Planning (planned development permits, tentative tract and parcel maps, re-zonings, general plan
amendments, va riances, use permits)
o Building and safety (building permits, structural plan checks, inspections)
Page 6 of 15
Low Cost
Recovery
(0.30%)
Mid Cost
Recovery
(31-8070)
General Categorization of Programs, Services, Activity, and
Facilities
High Cost
Recovery
(81-100%)
Pre-Applications
X
X
X
Preliminary Plan Check (New Construction+)
Preliminary Plan Check (Remodel*)
zoning Verification/ Property Profile Letter
Applications
X
Ambiguity/Determination Hearing before Planning
Commission (applies to Planning, Fire, and Building
req u ests)
XAme ndme nt/Extension of Permits
Ante n na Exception Fee
X
Appeal to Planning Commission of administratively approved
permits/appeal to City Council of Planning Commission
d e cisions
Legal Review-Substantive work by City Attorney for
development projects requiring discretionary review before
the Planning Commission under Title 25
X
Conditiona I Use Pe rm it x
Condominium Permit (4-10 Units or Fewer)X
Condominlum Permit (11 Units-25 Units)X
Condominium Permit (26 Units-50 Units)X
Condominium Permit (51 Units-100 Units)X
Condominium Permit (101 Units and Greater)X
Design Review, Addition X
Design Review, Amendment X
XDesign Review - Ha nd ling Fee
Minor Amendment to Approved Proiect X
As-Built Variation from Approved Project
Design Review, New Construction X
XFence Exce ption
xMinor Modification
Hillslde Area Construction Permit X
Secondary Dwelling Unit X
XReasonable Accommodation
I
II
II
II
I IIIII
II
I I
I
X
X
tttt
I
=
City of Burlingame
Financial Policy Document
Us
Buildina Fees
General Categorization of Programs, Services, Activity, and
Facilities
Low Cost
Recovery
lG3tr/ol
Mid Cost
Recove ry
(37-&U/ol
High Cost
Recovery
(81-100/0)
Building Permit Fees Not Based on Total Valuation
x
All inspections outside normal business hours (minimum
charge is for 2 hours)
All reinspection fees (minimum t hour)X
Energy Upgrode Co lifornio
XBasic Package
Advanced Package x
Plan Review Fees
X
x
x
X
Review request for alternate materials and methods
Review of unreasonable hardship request
Plan revisions for planning department
Plan revisions subsequent to permit issuance
Arborist Review Fee X
Plumbing Permit Fees
X
x
Fixtures and Vents (each fixture)
Sewer and lnte rceptors (each)
Water Piping and Water Heaters X
Gos Piping Systems
XFor each gas piping system of one to five outlets
For each additional outlet ove r five
lrrigation Systems and Backflow Prevention Devices X
X
Public or Private S a
Public or Private Pool
x
For each appliance or fixture which no fee is listed X
Mechanical Permit Fees
X
x
Fu rn aces
Boile rs, Compressors, Absorption Systems
Air Handlers X
Ve ntilotion o n d Exho ust
XEach ventilation fan attached to a single duct
Each hood including ducts X
I I
II
IIrII
IIII
IIIII
I IIIrIIII
III
PaBe 7 of 15
Recoverv
x
Swimming Pools
City of Burlingame
Financial Policy D octtment
User Fee ry
Miscellaneous appliance or piece of equipment not
specifically listed above
Electrical Permit Fees
System Fee Schedule
X
X
Pu blic Swimming Pools and Spas
Private Pools and Spas
Temporary Service Pole X
Unit Fee Schedule
X
X
Receptacle, Switch and Light Outlets
Residential Appliances
Power Apparatus
Photo Voltoic Systems
Residential Systems X
Commercial Systems X
xSigns, Outline Lighting and Marquees
Services
x
X
600 volts or less and not over 200 amperes in rating
600 volts or less, over 200 amperes to 1000
ampe res
Over 600volts or over 1000 amperes X
For apparatus, conduits, and conductors for which
a permit is required but forwhich no fee is set
forth
X
General Fees
Build ing Moving X
I
I
I
Low Recovery Expectdtions
Low to zero recovery is expected for services in this category to maintain open and accessible
government processes for the public, encourage environmental sustainability and encourage
compliance with regulatory requirements. Example of Low Recovery items:
o Planning -The fee for Zoning Maps is set well below full cost recovery as the map assists the
public without excessive use of staff time.
o Planning - Fees associated with Accessory Dwelling Unit Amnesty Permits are kept at low cost
recovery levels to encourage the maintenance of legal accessory dwelling units.o Building- The elimination or reduction of building permits for residential solar array installations
is consistent with California Government Code Section 65850.5, which calls on local agencies to
encourage the Installation of solar energysystems by removing obstacles to, and minimizing
costs of, permitting for such systems.
. Building - Unit fees established as for additional fixtures, outlets, appliances, etc. are set at low cost
recovery so as not to burden the cost of lmprovements to existing buildings.
Page 8 of 15
X
X
Miscelloneous
_-l
City of Burlingame
Financial Policy Docttment
User Fee Cost Recoverv
High Recovery Expectdtions
Cost recovery for most development review services should generally be high. ln most instances, the
City's cost recovery goal should be 100%.
. Planning - Most Development Pre-Application and Application fees, including plan recheck,
rezoning, variance and special use fees are set at full/high cost recovery levels, as the cost of
these services should be borne mainly by the applicant.
. Planning - Most noticing costs associated with Development Applications should be borne by
the applicant; these fees are established at a high range of cost recovery.o Building - Building Plan review fees are set at high cost recovery levels as benefits accrue to the
applica nt only.
o Building - The fees established for inspections outside of normal business hour and all re-inspections
are costly, and only the applicant receives the benefit of such services; these fees are Intended to
fully recover the City's costs.
Page 9 of 15
Me d i u m Re cov e ry Expectation s
Recovery in the range of 37%to 80% ofthe costs incurred in the delivery ofthe service reflects the
private benefit that is received while not discouraging compliance with the regulation requirements.r Planning - While the preparation of Zoning Verification/Property Profile provides a benefit to
the public by confirming applicable zoning restrictions and indicates any existing zoning
inconsistencies or outstanding code violations for a particular property, this service requlres a
significant amount of staff time. A cost recovery level of 50% is appropriate.. PlanninB - The fees for applicants who wish to appeal a Staff Decision or for a Burlingame
resident or neighbor who wishes to appeal a decision of the Planning Commission is
purposefully lower than full cost recovery to allow for accessibility to government processes.
Similarly, Ambiguity/Determination Hearings before the Planning Commission are set to recover
some of the significant staff time entailed without discouraging rational appeals.o Planning - Application fees for smaller condominlum projects (< 50 units) are set at mid-cost
recovery levels to encourage the development of such housing projects.
o Planning - Design Review fees are largely set at mid cost recovery levels in recognition of the
significant public benefit derived from a consistent review of project plans. Minor modifications and
amendments are permitted at less than full cost recovery levels as well.
o Planning - Administrative permits for fences are set at mid-level to encourage compliance.o Planning - The fee for a categorical Exemption (Environmental) is set at less than full cost recovery
to reduce hardship on small development projects.
. Planning - Fees for Reasonable Accommodation applications are kept at mid cost recovery levels to
encourage compliance with ADA regulations and general accessibility standards.
City of Burlingame
Financial Policy D ocum ent
User Fee Cost Recove
Public Works Department - Endineerind
Engineerlng (public improvement plan checks, inspections, subdivision requirements,
encroachments)
Page 10 of 15
General Categorization of Programs, Services, Activity,
and Facilities
Low Cost
Recovery
(o-3o%l
Minor (no excavation involved)
Sewer Lateral Test
Sewer Lateral Replacement
Water Service Connection (wlth Sidewalk Add No.
Fire System Connection (with Sidewalk Add No. 5)
Sidewalk/Driveway up to 200S.F. (includes Curb
Sidewalk Closure/ Pedestrian Protection
Traffic Control
Block Party (includes up to 6 barricades)
X
X
X
X
X
X
X
X
Parking Permit (temporary encroachment permit)
Commercial Areas and Construction Purposes
Moving Only Purposes (Residential Area)
X
X
Special Encroachment Permits
Su b s u rf a ce Sh ori n g Syste m s :
. Per 10L20' deep tie back
. Per >20' dee p tieback
. For permanent space used
X
X
X
Permanent structures, such as retaining walls,
fe nces
Non-permanent installations, such as tables, chairs,
planters
X
X
General Fees
Demolition Permit (in oddition to ony Building
De pa rtm ent- iss u ed Dem o litio n o r Co n stru ctio n
Permit):
lncludes sewer, wate r and sidewalk
Add fire line
Add curb drain
Add sidewalk closure
Add PG&E
Address Change
X
X
X
X
X
X
Mid Cost
Recovery
l3L-ge/o)
High Cost
Recovery
(81-100%)
Encroachment Permits
X
I
I
F-
City of Burlingame
Financial Policy D ocument
User Fee Cost Recoverv
X
X
X
X
Single Trip - Transportation Fee (Fixed rate set Per
Caltrans)
Leaf Blower Testing Certification Fee
Creek Enclosures
Abandonment of Pu blic Utility Easement
Hauling Pe rmit X
Deposits or Bonds for Encroachment Permit Work
X
X
X
X
Openings in Public Right-of-Way (not in sidewalk or
street)
Openings in Public Right-of-Way in sidewalk (not in
street)
Street Roadway Opening (AC Pavement
Water Main Modification
Sewer Main & Storm Drain Modification X
Subdivision Maps
X
X
X
Lot Line Adjustment
Lot Combination
Su bdivision Map
Condominium Map X
Stormwater Pollution Prevention Construction Permits
** The fees represent the labor cost to inspect and seculity deposit
X
X
X
Type l Project: Single family dwellings with 1st or
2nd floor additions on a 1O000 sf lot or smaller
Type 2 Project: Multi-family dwellings of
commercial additions (excluding tenant
improvements) thatare on a 1Q000sf lotorsmaller
Type 3 Project: Any project 10,000 sf up to an acre
lot
Type 4 Project: Any project greater than one acre in
size
X
Planning Application Reviews
X
X
X
X
X
Single Family Dwelling (Addition)
Single Family Dwelling (New)
Multi-Family
Com me rcial/lnd ustrial
Environ mental Review
Traffic and Parking Studies X
Grading Permit
X
X
X
1- 100 cubic yards
101- 1,000 cubic yards
1.,001- 10,000 cubic yards
Over 10,000 cubic ya rds X
I
Page 11 of 15
=
------r-----
f-----T-----
I
f----r----
I
City of Burlingame
Finuncial Policy D ocument
User Fee
Low Recovery Expectdtions
Low to zero recovery is expected only for services that provide a community-wide benefit.
However, the nature of most of the Public Works services provided for a fee are intended to
enhance a private property or land use specific to a particular development application. Low cost
recovery expectations are generally limited to those services required to maintain the livability of
the community. Examples of Low Recovery items:
. Encroachment Permits - issued to allow for parking privileges in an area typically controlled
by metered parking in residential areas for a temporary period (moving purposes), this
permit is set at a low cost recovery level.
. Fees associated with Fire system connection or Fire Line access are generally set at low cost
recovery levels as these services provide a general public safety benefit.
o Truck Route Permits Fees-maximum fee set by State Law.. Planning Application Reviews for Single Family Dwelling (additions or new constructions)
are set at a low cost recovery level to encourage compliance without adding undue costs to
the project.
. Fees for Stormwater Pollution Preventlon Construction Permits are set at low cost recovery
to ensure compliance for smali single family home additions (projects of low impact to
Stormwater system).
o Single Trip Transportation Fee - this fee is set by Caltrans.
M e d ium Re cove ry Expe ctdtions
Recovery in the range of 3L% to 80% ofthe costs incurred in the delivery ofthe service. Typically
both the community and individuals benefit from these services.. Encroachment permit fees to provide barricades for small block parties are established at
medium cost recovery to ensure compliance with regulations intended to improve safety
for the participants of the community event.o Fees for Creek Enclosures are set at mid-cost recovery to help ensure compliance to
regulations that protect land and property in the vicinity of the project area.. Stormwater Pollution Prevention Construction Permits for medium to large projects are set
at mid-cost recovery levels to ensure compliance with Stormwater regulations that benefit
the entire community.
. Planning Application reviews for multi-family or commercia l/industrial projects are
provided at a fee that will recover some of the City's costs without discouraging
development.
High Recovery Expectdtions
Recovery in the range of 8l% to 100% when user fees charged are sufficient to fully recover costs
of providing the service. lndividual benefit is foremost and minimal community benefit exists.
Most services provided by the Public Works Department fall in this area.. For Encroachment Permits where the public right of way is used or impacted on a
temporary or permanent basis for the benefit of the permittee, full cost recovery is
appropriate.
. Development Permit applications, including construction and demolition permits,
subdivision maps, environmental review, traffic and parking studies and grading permits,
are for services that benefit only the applicant (with few exceptions), and command higher
cost recovery Ievels.
Page 12 of 15
City of Burlingame
Finuncial Policy Document
User Fee Cost Reco verv
Public Safetv - Police Seruices
(Police Reports, False Alarms, Parking Permits, Abatements, Emergency Response, Background
lnvestigations)
Page 13 of 15
General Categorization of Programs, Services, Activity, and
Facilities
Low Cost
Recove ry
(0-30%)
Mid Cost
Recove ry
(31-8tr/o)
High Cost
Recovery
(81-100%)
X
Police Reports Copies X
Finge rprint Rolling Fee X
Videotapes/CD's/DVD's X
Cle arance Lette r X
Re possessed Vehicle X
Preferential Parking Permits (Residential Permit Parking Program)
X
X
lssuance (up to 2 permits for same address)
Annual renewal (up to 2 permits for same address)
Charge for replacement of lost permit X
Driving Under lnfluence (DUl) Fees X
Security Service (Outside Detail - minimum charge of four
hou rs)X
Alarm Permits X
X
X
X
X
Live Entertainment Permit X
Pedd le rs and Solicitors X
Curb Painting X
Tanni Salon
X
X
Application
Sale or Transfer
Renewal X
Massage Operator
X
X
Application
Sale or Transfer
Renewal X
Model/Escort Service
X
x
Application
Sale or Transfer
Renewal X
IIII
I
I
II
II
III
Ve hicle Re lease
False Alarm Charge
1 to 2 false alarms
3 to 5 false alarms
5 or more false alarms
Any false alarm for which no alarm permit has been
issued
I _l
Low Recove ry Expectdtions
Low to zero recovery is expected for services in this category as the community generally benefits
from the regulation of the activity. The regulation of these activities is intended to enhance or
maintain the livability of the community. However, in some instances the maximum fee that can
be charged ls regulated at the County or State level and therefore the City fee is not determined
by City costs (repossessed vehicle, fingerprint rolling fee).
. Fingerprint Rolling Fee - Because this activity is required for many of the City-issued
permits, the cost of this activity should remain low to the recipient to ensure the proper
permlts are obtained.
. Alarm Permits/False Alarms - primarily residential. Because alarm permits/registration
provides updated contact information so that public safety personnel can communicate
directly with the property owner, lower cost recovery is appropriate. Property owners with
current alarm permits can experience 2 false alarms with no assessment of additional fees.
o Clearance Letters and Proof-of-Correction citations are issued at low or no cost to the
recipient. These routine services are considered available to all members of the
community.
. Permits for Private Patrol Company and Taxi Driver services are offered at low cost recovery
levels to encou rage compliance.
. Street and Sidewalk Closures allow for safer community/neighborhood events, and should
therefore be provided at low cost recovery levels.
. Curb PaintinB - permits for this low-risk activity should be offered at low cost recovery levels
because the service enhances public safety efforts and convenience for the community at large.
Medium Recovery Expedation
Recovery in the range of 31%to80%of thecostsof providing the service. Both community and
individuals benefit from these services.
. Alarm Permits/False Alarms - Although prompt alarm response provides a disincentive to
Private Patrol Company
X
X
Taxi Driver
X
X
Application
Renewal
XTaxicab Ann ual lnspection
XValet Parking
Concealed Weapon X
Fortune Teller X
Unruly Gathe ring X
Special Events & Street Closing Permit
X
X
X
Application
Sldewalk Closure
Road Closure
XVerification of non-resident "proof-of-correction" citations
II III
I I
II
City of Burlingame
Finuncial Policy Document
User Fee Cost Recoverv
Application
Renewal
=
Page 14 of 15
City of Burlingame
Finuncial Policy Docum ent
User Fee Cost Recove
crime activity, excessive false alarms negatively impact the ability of timely police response
to legitimate alarms.
Preferential Parking Permits are provided to allow vehicles to be parked without restriction
in the permit area of the vehicle's registered address. The public benefits from having
parking available in certain neighborhoods, but because residents are impacted by the lack
of parking close to their homes, full cost recovery of these permits is not appropriate.
The use of Security Service Detail services actually complements the City's existing public
Safety efforts by providing extra coverage of non-recurring private events. Full cost
recovery would be prohibitive, discouraging use of these available resources, and stressing
regular shift coverage.
Peddlers and Solicitors, Fortune Teller - permits are issued for these low-impact, low
incident activities to provide a layer of security to the community who may wish to utilize
such services. Fees are set at moderate cost recovery levels to increase probability of
compliance.
Valet Parking permits are offered below full cost recovery levels as the service provides a
level of convenience to the community by providing parking at less crowded locations
Taxicab Annual lnspections are required and offered a medium cost recovery as there is a
benefit of having secure taxi/ transportation services available in the community.
High Recovery Expedations
Recovery in the range of 81% to 100% when user fees charged are sufficient to recover costs of
the service provided. lndividual benefit is foremost and minimal community benefit exists. ltems
such as DUI Emergency Response, Vehicle Releases, and Unruly Gathering are punitive in nature
and the costs should not be funded by the community.
Other services for which 100% of the cost for services is recovered include:
. Applications/Sa le or Transfer/Renewal of Permits for Tanning Salon, Massage Operators,
Model/Escort Services - the fee charged for these required permits are set at high levels of
cost recovery as they allow adult-oriented services to be offered by the business at a profit
for the benefit of customers. No community benefit is afforded.
. Live Entertainment Permits are issued solely for the benefit of the business providing the
entertainment, and should not be subsidized by the general public.
o Concealed Weapon Permits require intense background checks. Because such permits are
issued solely for the benefit of the applicant, a 100% cost recovery is appropriate.
Librdrv
(Library Cards, Overdue Fines, etc-) - fees are primarily established by the Peninsula Library
Service. Certain medlas/supplies for purchase (flash drives, headphones, etc.) are made
available as a service to patrons at the City's cost. Fees for Passport services are set by the US
State Department.
PaBe 15 of 15
Administrative Services - Citv Clerk and Elections, Finance
(Copying Charges, Postage, etc.) -fees are primarily set by regulations and are genera lly high cost
recovery or pass-thru cha rges.
City of Bur Ii ngame
Master Fee Schedule
EFFECTIVE ON JULY L,2OT8
Updated fees charged in connection with the filing, accepting, reviewing,
approving or issuance of an application, permit or entitlement will be effective on
August 3,2018.
C ITY
BURLINGAME
Fiscal Year 2018-19 Master Fee Schedule
CITY.WIDE FEES
REFERENCE CUREENT FEE NEW FEE
$3o.ooReturned Check No Change
Gov't Code 5 6253(b)$0.25 per pageCopying of Routine Document
(Copies of sizes other than 8- %"
by Ll" or 8 -%" by 14" or 11" by
17 or color copies will be charged
at cost)
To be paid in advance
No Change
cov't Code I 81008
Resolution No. 32-2009
Resolution No. 32-2009
$18.00 per tape
$18.00 per tape
plus pu rchase costs
of tape
No Change
No Change
Copies of Reports/Statements
filed pursuant to Political Reform
Act
Audio tape copies (except for
Police)
tf blank tape supplied
lf no tape supplied
Page 1
SERVICE
Resolution No. 31-2003
$0.10 per page
Fiscal Year 2018-19 Master Fee Schedule
BU ILDING
P"g'1
SERVICE CURRENT FEE NEW FEE
$r.oo to Ssoo.oo Resolution No. 27-2011 S37.oo No Change
S5o1.oo to S2,ooo.oo 538.00 for the first
55oo.oo plus Ss.za
for each additional
S100.00 or fraction
thereof up to and
includlng S2,000.00
537.00 for the
first S500.00 plus
55.28 for each
additional
$1oo.oo or
fraction thereof
up to and
including
S2,ooo.oo
Resolution No. 27-2011 S1o9.oo for the
first 52,000.00 plus
S22.15 for each
additional
S1,ooo.oo or
fraction thereof up
to and including
S2s,ooo.oo
5116.00 for the
first $2,000.00
plus $22.15 for
each add itiona I
S1,000.00 or
fraction thereof
up to and
including
S2s,ooo.oo
REFERENCE
BUILDING PERMIT FEES BASED ON TOTAL VALUATION
Resolution No. 27-2011
S2,oo1.oo to Szs,ooo.oo
Fiscal Year 2018-19 Master Fee Schedule
BUILDING
S50,001.00 to 5100,000.00
SERVICE REFERENCE CURRENT FEE NEW FEE
s2s,001.00 to s50,000.00 Resolution No. 27-2011 5611.00 for the
first S25,000.00
plus $16.30 for
each addition al
S1,ooo.o0 or
fraction th ereof up
to and including
Sso,ooo.oo
S625.00 for rhe
first S25,000.00
plus S16.30 for
each additional
51,ooo.oo or
fraction thereof
up to and
including
Sso,ooo.oo
Resolution No. 27-2011 S1,006.00 for the
first S50,000.00
plus $11.07 for
each additional
S1,ooo.oo or
fraction thereof up
to and including
Sloo,ooo.oo
S1,032.oo for
the first
Sso,ooo.oo ptus
S11.07 for each
add itional
S1,ooo.oo or
fraction thereof
up to and
including
s100,000.00
Resolution No. 27-2011 S1,551.00 for the
first S1oo,o00.oo
plus $9.40 for each
additional
S1,ooo.oo or
fraction thereof up
to and including
Ssoo,ooo.oo
S1oo,oo1.oo to Ssoo,ooo.oo S1,s85.00 for
the first
$too,ooo.oo ptus
$9.40 for each
add itiona I
S1,ooo.oo or
fraction thereof
up to and
in clu d ing
ss00,000.00
Page 3
Fiscal Year 2018-19 Master Fee Schedule
BUILDING
SERVICE REFERENCE CURRENT FEE NEW FEE
S5oo,oo1.oo to S1,ooo,ooo.oo Resolution No 27-2011 s5,044.00 for the
first s500,000.00
plus Ss.sz for each
additional
S1,000.00 or
fraction thereof up
to and including
s1,000,000.00
5s,345.00 for
the first
Ssoo,ooo.oo ptus
58.57 for each
additiona I
$1,000.00 or
fraction thereof
up to and
including
S1,ooo,ooo.oo
More than S1,000,000.00 Reso lution No. 27-2011 58,755.00 for the
first s1,000,000.00
plus $5.80 for each
additional
S1,ooo.oo or
fraction thereof
Sg,eao.oo for
the first
S1,ooo,ooo.oo
plus $5.80 for
each additional
S1,ooo.oo or
fraction thereof
OTHER BUILDING PERMIT FEES
Building inspections outside
normal business hours
S230.00 per hour
(minimum charge
of 2 hours)
$240.00 per
hour (minimum
charge of 2
hours)
Re-inspection fees (minimum -
one hour)
Resolution No. 27-2011 S230.00 per hour $z+o.oo per
hour
Pa
Resolution No. 27-2011
Fiscal Year 2018-19 Master Fee Schedule
BUILDING
PLAN REVIEW FEES
SERVICE NEW FEE
Energy Upgrade California
Basic Package
Advanced Package
Resolution No. 27 -2OLL
s460.00
S238.oo
Resolution No. 27-2011General fire inspections for new
building and tenant remodels
limited to building permits of
commercial or multi-family
residential
Determined by
CCFD - pass-
th rough costs
No Change
Resolution No. 104-2002 65% of Building
Permit Fee
Basic Fee - Building Division No Change
Resolution No. 104-2002Energy Plan Check Fee (where
applicable; includes review of
Green Points Checklist)
Additional 25% of
Building Permit Fee
No Change
Resolution No. 104-2002Disabled Access Plan Check Fee
(where applicable)
No Change
Resolution No. 27-2011 S283.oo per hour S293.00 per
hour
Resolution No. 27-2011Review of Unreasonable
Hardship Request
S283.00 per hour $zs3.oo per
hour
PaBe 5
REFERENCE CURRENT FEE
S23o.oo
S476.oo
Additional 35% of
Building Permit Fee
Review of Request for Alternate
Materials and Methods
SERVICE REFERENCE CURRENT FEE
Planning Department Plan Check
Fee (where applicable)
Minimum fee of 580.00
Resolution No. 104-2002 Additional 25% of
Building Permit Fee
No Change
Plan Revisions for PlanninB
Department
Resolution No. 27 -2OL1,S293.00 per
hour
Plan Revisions Subsequent to
Permit lssuance
Resolution No. 27 -201,1,S283.00 per hour
plus cost of any
additional revlew
Szsa.oo per
hour plus cost of
any additional
review
Engineering Division Plan Review
(where applicable)
No Change
lmaging Fee Resolution No. 104-2002 Additional 5% of
Building Permit Fee
with minimum fee
of 55.00
Arborist Review Resolution No. 33-2008 s238.00
*These fees do not include connections fees, such as for sewer connections or water
meter fees charged by other City departments nor any fees charged by public utility
companies.
For issuance of each plumbing
permit
Resolution No. 27-2011 S42.oo S46.oo
*+The following items are in addition to the Basic Permit lssuance Fee:
Fiscal Year 2018-19 Master Fee Schedule
BUILDING
NEW FEE
S283.00 per hour
Resolution No. 104-2002 Additional 25% of
Building Permit Fee
No Change
S23o.oo
PLUMBING PERMIT FEES
Parl
Fiscal Year 2018-19 Master Fee Schedule
BUILDING
Sewer and interceptors
For each building sewer
For each industrial waste
pretreatment interceptor
(except kitchen-type grease
traps)
REFERENCE CURRENT FEE NEW FEE
New Residential Buildine -
including all plumbing fixtures,
connections and gas outlets for
new single- and multi-family
buildings
Resolution No. 32-2009 $0.12 per squa re
foot of habitable
area
$0.13 per sq uare
foot of habitable
area
Fixtures and vents
For each plumbing fixture or trap
(includint water and waste
piping and backflow prevention)
Resolution No. 27-2011 S18.oo S20.oo
Resolution No.27-7077
s64.00
Sss.oo
S71.oo
S6o.oo
For installation alteration or
repair of water pipinB or water-
treatment equipment
For each water heater including
vent
Water P Water Heaters
Resolution No.27-2O!!
Resolution No. 27-2011
$ss.oo
Sss.oo
S6o.oo
S6o.oo
For each additional outlet over
five
Resolution No. 27-2011
Resolution No. 33-2008
S36.oo
Sz.oo
S3e.oo
S8.oo
Page 7
SERVICE
Resolution No 27-2011
Gas Piping Svstems
For each gas piping system of one
to five outlets
Fiscal Year 2018-19 Master Fee Schedule
BUILDING
Page --r
SERVICE REFERENCE CURRENT FEE NEW FEE
lrrisation Svstems and Backflow
Prevention Devices
lrrigation systems including
backflow device(s)
Over 2 inches (50.8 mm)
Resolution No. 27-2011
Resolution No.27-2OLL
Sss.oo
Sss.oo
Sss.oo
s60.00
s60.00
S6o.oo
Swimminq Pools
For each swimming pool or spa,
all plumbing:
Public pool
Public spa
Private pool
Private spa
Resolution No.27-2077
Resolution No. 27-2011
Resolution No. 27-2011
Resolution No. 27-2011
s219.00
S16s.oo
S219.oo
s16s.00
5242.00
S182.oo
5242.O0
S182.oo
Miscellaneous
For each appliance or fixture for
which no fee is listed
Resolution No.27-2OLL S36.oo s3s.00
lnspections outside normal
business hours
Resolution No. 27-2011 S230.00 per hour
(minimum charge
of 2 hou rs)
$z+o.oo per
hour (minimum
charge of 2
hours)
Re-inspection fees
(minimum - one hour)
S230.00 per hour $z+0.00 per
hour
Other backflow prevention
devices:
2 inches (50.8 mm) and
smaller
Resolution No. 27-2011
Resolution No. 27-2011
Fiscal Year 2018-19 Master Fee Schedule
BUILDING
Plan review (where applicable)
SERVICE REFERENCE CURRENT FEE NEW FEE
lnspections for which no fee is
specifically indicated
(minimum charge is one-half
hour)
Resolution No. 27-2011 S230.00 per hour $z+0.00 per
hour
lmaging fee Resolution No. 32-2009 Additional 5% of
plumbing permit
fee with minimum
fee of 55.00
No Change
Resolution No. 104-2002 Additional 25% of
plumbing permit
fee
No Change
+These fees do not include connections fees, such as for sewer connections or water
meter fees charged by other City departments nor any fees charged by public utility
companies
MECHANICAL PERMIT FEES
Basic Permit lssuance Fee
For issuance of each mechanical
permitx+
Resolution No. 2-1 -2011 S42.oo S46.oo
**The following items are in addition to the Basic Permit lssuance Fee:
Resolution No. 32-2009 $0.11 per sq ua re
foot of h a bitable
area
Page 9
New Residential Buildins
including all mechanical work
including appliances, exhaust
fans, ducts, and flues
S0.10 per sq uare
foot of habitable
area
FiscalYear 2018-19 Master Fee Schedule
BU ILDIN G
eage I
SERVICE REFERENCE CURRENT FEE NEW FEE
Furnaces
To and including 100 MBTU
Over 100 MBTU
Resolution No. 27-2011 5ss.oo
sss.oo
S6o.oo
s60.00
Boilers, comp ressors, absorDtion
svstems
To and including 100 MBTU or
3HP
Over 100 MBTU or 3 HP
Resol ution No. 27 -201,1
Resolution No. 27-2011
sss.oo
Sss.oo
s60.00
S6o.oo
Resolution No. 27-2011 sss.oo s60.00
Over 10,000 CFM
Resolution No. 27-2011
Resolution No. 27-2011
S36.oo each
555.00 each
S39.oo each
S60.00 each
Each hood including ducts
Resolution No.77-ZOLI S18.00 each
S28.00 each
S20.00 each
531.00 each
Miscellaneous
For each appliance or piece of
equipment not specifically listed
above
Resolution No. 27-201L 528.00 each 531.00 each
Resolution No. 27-2011
Air Conditioners
Air Handlers
To 10,000 CFM including ducting
Ventilation and Exhaust
Each ventilation fan attached to a
single duct
Resolution No. 27-2011
Fiscal Year 2018-19 Master Fee Schedule
BUILDING
lmaging fee
REFERENCE CURRENT FEE NEW FEE
lnspections outside normal
business hours
Resolution No. 27-2011 5z+o.oo per
hour (minimum
charge of 2
hours)
Re-inspection fees
(minimum charge is one hour)
Resolution No. 27-2011 5230.00 per hour S240.00 per
hour
Resolution No. 27-2011lnspections for which no fee is
specificallv indicated
(minimum charge is one-half
hour)
S23o.oo per hour $z+o.oo per
hour
Resolution No. 32-2009 Additional 5% of
mechanical permit
fee with minimum
fee of 55.00
No Change
Resolution No. 104-2002Plan review (where applicable)Additional 25% of
mechanical permit
fee
No Change
+These fees do not include connections fees, such as for sewer connections or water
meter fees charged by other City departments nor any fees charged by public utility
companies)
**The following items are in addition to the Basic Permit lssuance Fee:
For issuance of each electrical
permit-'
S42.oo S46.oo
Page 11
SERVICE
5230.00 per hour
(minimum ch arge
of 2 hours)
ELECTRICAL PERMIT FEES
Resolution No. 27-2011
FiscalYear 2018-19 Master Fee Schedule
BUILDING
Page'a
SERVICE REFERENCE CURRENT FEE NEW FEE
New Residential Building -
including all wiring and electrical
devices in or on each building,
including service
Resolution No. 32-2009 $0.10 per square
foot of ha bitable
area
$0.11 per sq uare
foot of ha bita ble
area
Fiscal Year 2018-19 Master Fee Schedule
BUILDING
Temporarv Power
Temporary service pole including
all attached receptacles
Temporary power pole and
wiring for construction sites,
Christmas tree lots, etc.
REFERENCESERVICE CURRENT FEE NEW FEE
Resolution No. 27-2011
Resolution No.27-2071
s230.00
s174.00Private pools for single-family
residences
Sz4o.oo
S18s.oo
Resolution No. 27-2011
Resolution No. 27-2011
sss.00
Sss.oo
S60.oo
s60.00
UNIT FEE SCHEDULE
Resolution No. 27-2011
Resolution No. 32-2009
ss4.00
s4.00
First 20 units
Each additional
htcleswitch and I
outlets
Rece
No Change
Ss9.oo
Page 13
SYSTEM FEE SCHEDULE
Swimming Pools
Public swimming pools and spas
including all wiring and electrical
equipment
Fiscal Year 2018-19 Master Fee Schedule
BUILDING
SERVICE REFERENCE CURRENT FEE NEW FEE
For fixed residential appliances
including cook tops, ovens, air
conditioning, garbage disposals,
and similar devices not exceeding
1 HP in rating
(For other types of air
conditioners or other motor-
driven appliances having larger
ratings, see Power Apparatus
below)
lian sResidential
Resolution No. 32-2009 59.00 each
Resolution No. 32-2009
Nonresidential Appliances
Self-contained factory-wired
non-residential appliances not
exceeding 1 HP, KW, or kVA in
rating including medical and
dental devices; food, beverage
and ice cream cabinets;
illuminated showcases; drinking
fountains; vending machines;
laundry machines; etc.
(For other types of devices
having larger electrical
ratings, see Power Apparatus
below)
59.00 each
S10.00 each
S10.00 each
Page -\
BUILDING
Power a ratus
For motors, generators, air
conditioners and heat pumps and
commercial cooking devices as
follows (ratings in horsepower,
kilowatts, kilovolt-amperes, or
kilovolt-amperes-reactive):
Over 10 to and including 100
Over 100
Notes:
For equipment or appliances
having more than one motor,
transformer, heater, etc., the
sum of the combined ratings may
be used.
These fees include all switches,
circuit breakers, contractors,
thermostats, relays, and other
related control equipment.
SERVICE REFERENCE CURRENT FEE NEW FEE
Resolution No 27-2011
Resolution No. 27-2011
Resolution No.27-2077
S28.oo
S11o.oo
s31.00
S6o.oo
S12o.oo
Page 15
Fiscal Year 2018-19 Master Fee Schedule
Up to 10
Sss.oo
Fiscal Year 2018-19 Master Fee Schedule
B U ILDING
No Change
No Change
s38s.00
5293.00 per hour
Page ^
SERVICE REFERENCE CURRENT FEE NEW FEE
Resolution No. 32-2009
Resolution No. 32-2009
Resolution No. 27-2011
No Charge
No Charge
S3so.oo
Photo voltaic systems
Permit
Plan Check
Permit
Plan Check
Resolution No. 27-2011For trolleys and plug-in type
busways
Buswavs
S28.oo for each
100 feet (30,500
mm) or fraction
th ereof
S31.00 for each
100 feet (30,500
mm) or fraction
th ereof
Resol ution No. 27 -201,7 5283.00 per hour
Residential svstems
Commercial Svstems
Fiscal Year 2018-19 Master Fee Schedule
BU ILDIN G
600 volts or less and not over 200
amperes in rating
600 volts or less, over 200
amperes to 1,000
amperes
Over 500 volts or over 1,000
amperes
SERVICE REFERENCE CURRENT FEE NEW FEE
Signs, Outline Lighting and
Marquees Permits
Signs, outline lighting, or
marquees supplied from
one circuit
For additional branch circuits
within the same sign, outline
lighting, or marquee
Resolution No.27-2077
Resolution No. 32-2009
S55.00 each
S18.00 each
S60.00 each
520.00 each
Resolution No. 27-2011
Resolution No. 27-2011
Resolution No 27-2011
S55.oo each
S82.00 each
S110.00 each
S60.00 each
591.00 each
5121.00 each
For apparatus, conduits, and
conductors for which a permit is
required but for which no fee is
set forth
Miscellaneous
Resolution No.27-2071 s36.oo S3e.oo
lnspections outside normal
business hours
Resolution No.27-2071 S230.00 per hour
(minimum charge
of 2 hours)
5240.00 per hour
(minimum cha rge
of 2 hours)
P age L7
Services
Fiscal Year 2018-19 Master Fee Schedule
BUILDING
No Change
Page
REFERENCE CURRENT FEE NEW FEE
Resolution No.27-2OIt S230.00 per hourRe-inspection fees
(minimum charge is one hour)
5240.00 per hour
Resolution No 27-2011 S230.00 per hourlnspections for which no fee is
specifically indicated
(minimum charge is one-half
hour)
S240.00 per hour
Resolution No. 32-2009 Additional 5% of
electrical permit
fee with minimum
fee of 55.00
lmaging fee No Change
Resolution No. 104-2002 Additional 25% of
electrical permit
fee
Plan review (where applicable)
GENERAL FEES
Resolution No. 32-2009
(Section 18.07.030)
s327.00Building Moving S361.oo
SERVICE
CITY CLERK & ELECTIONS
Audiotape of City Council
meeting or other City proceeding
that has been taped - to be paid
n advance of copyint tape
REFERENCE CURRENT FEE NEW FEESERVICE
Resolution No. 32-2009
Resolution No. 32-2009
588.00 per vHS
tape plus photo
service charge
588.00 per DVD
plus photo service
charge
No ChangeVideo recording of City Council
meeting or other proceedint that
has been video recorded - to be
paid in advance of copying
recording
S17.00 per tape if
tape is supplied by
req uestor
S17.00 per tape if
ta pe is not supplied
plus pu rchase cost
of tape
Resolution No. 32-2009
S17.oo eachResolution No. 32-2009 No ChangeAll Certifications
$z8.oo per
candidate
Burlingame Municipal
Code section 2.2O.O2O
(Ordinance No. 1703
(2003)
S25.oo per
cand id ate
Filing of Nomination Papers
Page 19
FiscalYear 2018-19 Master Fee Schedule
Resolution No. 32-2009 No Change
Fiscal Year 2018-19 Master Fee Schedule
Sss3.oo
S191.oo
eage-
SERVICE CURRENT FEE NEW FEE
Minor (no excavation involved)S23o.oo
Sewer Lateral Test Resolution No. 32-2009 S4o8.oo S423.oo
Sewer Lateral Replacement (with
Sidewalk Add No. 5)
Resolution No. 32-2009 s408.00 5423.00
Water Service Connection (with
Sidewalk Add No. 5)
Resolution No. 32-2009 5s34.00
Resolution No. 32-2009Fire System Connection (with
Sidewalk Add No. 5)
S184.oo
Resolution No. 32-2009
Sections
12.10.o30112.O8.O2O1
12.04.030
5384.oo plus $.35
for each squa re
foot over 200
S398.00 plus $0.36
for each square
foot over 200 *
* Fee waived for
owner who
undertake stand-
alone sidewalk trip
hazard repairs
(Se ction
12.12.01o)
Sidewalk Closure/Pedestrian
Protection
Resolution No. 32-2009 S383.oo S397.oo
Traffic Control Resolution No. 33-2008 S313.oo 5324.00
ENGIN EERING
REFERENCE
ENCROACHMENT PERMITS
Sidewalk/Driveway up to 200 S.F.
(lncludes Curb Drain)
Fiscal Year 2018-19 Master Fee Schedule
ENG IN EERING
SERVICE REFERENCE CURRENT FEE NEW FEE
Block Party (includes up to 6
barricades)
Resolution No. 27-2006 s54.00 plus s5.00
for each add'l
barricade over 6
Commercial Areas and
Construction Purposes (i.e.
Dumpsters/Containers)
Moving Only Purposes
(Residential Areas)
S199.oo plus
$10.00 space per
day or meter rates
$32.00 processing
fee plus $10 per
space per day
Page 21
552.oo plus S5.oo
for each ad d'l
barricade over 6
$zoo.oo ptus
$10.oo space per
day or meter rates
$33.00 processing
fee plus $10.00
per space per day
Fiscal Year 2018-19 Master Fee Schedule
s81.00
s217.00
s217.00
52L7.oo
eage-
REFERENCE NEW FEESERVICE
GENERAL FEES
Resolution No. 32-2009
Resolution No. 32-2009
Resolution No. 32-2009
Resolution No. 32-2009
Resolution No. 32-2009
s1,46s.00
s78.oo
s209.00
s209.00
S209.oo
Demolition Permit (in addition to
any Building Department-issued
Demolition or Construction
Permit)
lncludes sewer, water and
sidewalk replacement
Add fire line
Add curb drain
Add PG&E
530s.00 53L6.00Address Change
Sen ate Bill SB 372 516.00Single Trip -Transportation Fee
(Fixed rate set by Caltrans)
No Change
s31.20 for up to 5
leaf blowers
S5.oo for
certification decal
if certified by
ma n ufactu rer
Ord. No. 1877 (2072\532.00 for up to 5
leaf blowers
S5.00 for
certification deca I
if certified by
man ufacturer
Leaf Blower Testing Certification
Fee
Resolution No. 32-2009
Section 18.24.020
s2,841.00 s2,943.00Creek Enclosures
ENGINEERING
CURRENT FEE
Add sidewalk closure
Resolution No. 32-2009
S1,s18.oo
Fiscal Year 20L8-19 Master Fee Schedule
ENG!N EERING
SERVICE REFERENCE CURRENT FEE NEW FEE
Abandonment of Public Utility
Easement
S4,6s8.oo S4,826.00
Hauling Permit Section 13.60.080 s144.00
a pplication fee
plus 1 cent per ton
per mile
S236.oo
application fee
plus l cent per ton
per mile
lnspection/lnvestigation Fee Section 12.10.070 S230.00 per hour
Subsurface Shoring Systems that
encroach into the public right-of-
way
Pet LO'-20' deep tieback
Per >20' deep tieback
For permanent area used
(i.e. shoring wall)
a
a
a
S2,ooo.oo each
$1,000.00 each
50% of a ppraised
lan d value at time
of building permit
No Change
No Change
50% of appraised
lan d value per
squ a re foot (sf)
multiplied by the
area (sf) of
encroachment
Permanent structures, such as
retaining walls, fences
Resolution No. 32-2009
Section 12.10.020
52,472.0O S2,s61.oo
Non-permanent installations,
such as tables, chairs, planters
Resolution No. 32-2009
Section 12. L0.020
S1,168.00 $1,6oo.oo
Page 23
SPECIAL ENCROACHMENT PERMITS
Fiscal Year 2018-19 Master Fee Schedule
Pagr'1
$10.00 per sq uare
foot in sidewalk
area, $1,000.00
minimum
REFERENCE CURRENT FEESERVICE
Resolution No. 33-2007 S915.oo Minimum
(in easement
area) S10/s.F. in
sidewalk
Openings in Public Right-of-Way
(not in sidewalk or street)
Resolution No. 33-2007 $10.00 per square
foot in sidewalk
area, S915.oo
minimum
Openings in Public Right-of-Way
in sidewalk (not in street)
$1o.oo per square
foot in paved
area, S1,5oo.oo
minimum
inclu d ing curb
replacement
Resolution No. 33-2007
Section 12.10.025
Street Roadway Opening (AC
Pavement Restoration)
Ss,4oo.oo per
con nection
Resolution No. 33-2007 Sro,ooo.oo per
connection
Water Main Modification
(refundable bond)
Resolution No. 33-2007 $2,500.00 per
con n ection
Sewer Main & Storm Drain
Modification (refundable bond)
$ro,ooo.oo per
con nection
Resolution No. 32-2009
(Section 26.24.O9O1
52,494.0o S2,s84.ooLot Line Adjustment
ENGINEERING
NEW FEE
DEPOSITS OR BONDS FOR ENCROACHMENT PERMIT WORK
S1,ooo.oo
Minimum (in
easement area)
S1o.oo/sf in
sidewalk
$10.00 per sq ua re
foot in paved area,
52,soo.oo
minimum
including curb
replacement
SUBDIVISION MAPS
Fiscal Year 2018-19 Master Fee Schedule
ENGINEERING
Condominium Map
SERVICE REFERENCE CURRENT FEE NEW FEE
Lot Combination Resolution No. 32-2009
Section 26.24.090
s2,494.00 52,s84.00
Subdivision Map Resolution No. 32-2009
Sections 26.24.O9O/
26.16.151
5:,zo:.oo ptus
d eposit, plus
S226.00 for each
additiona I lot in
excess of 5 lots;
plus actu al City
consu ltant costs
$e,a:6.00 ptus
deposit, plus
$23+.00 for each
ad ditional lot in
excess of 5 lots;
plus actual City
consu ltant costs
Resolution No. 32-2009
Sections 26.24.O9O/
26.16.t57
$:,ott.oo, ptus
S567.oo for each
additional unit
over 4 u nits, plus
actual City
consu ltant costs
53,119.00, ptus
5587.00 for each
a dditional un it
over 4 units, plus
actu a I City
consu ltant costs
Type 1 Project: Single family
dwellings with 1't or 2nd floor
additions on a 10,000 sf lot or
smaller
$tzt.oo plus
S500.00 security
deposit
St;z.oo plus
51,500.00 security
deposit
Page 25
STORMWATER POLLUTION PREVENTION CONSTRUCTION PERMITS
** The fees represent the labor cost to inspect and security deposit
Fiscal Year 2018-19 Master Fee Schedule
ENGIN EERING
S1,4t+.oo plus
S10,000 security
d e posit
Page a
REFERENCE CURRENT FEESERVICE
S341.oo plus
S1,000.00 security
deposit
Type 2 Project: Multi-family
dwellings or commercial
additions (excluding tenant
improvements) that are on a
10,000 sf lot or smaller
Sss:.oo plus
S3,000.00 security
deposit
S682.00 plus
S2,000.00 security
deposit
S7o7.oo plus
S5,000.00 security
deposit
Type 3 Project: Any project
10,000 sf up to an acre lot
S1,365.00 plus
S5,000 security
deposit
Type 4 Project: Any project
greater than one acre in size
PLANNING APPLICATION REVIEWS
5443.00 S4s9.ooSingle Family Dwelling (Addition)
S88s.oo S917.ooSingle Family Dwelling (New)
S1,77o.oo S1,834.00Multi-family
s1,770.00 Si.,834.00Commercial/l ndustrial
s1,426.00 5L,47t.ooEnvironmental Review
s3,364.00 s3,48s.00Traffic and Parking Studies
GRADING PERMIT
s1,19s.00 S1,238.001 - 100 cubic yards
S1,804.oo s1,869.00101 - 1,000 cubic yards
NEW FEE
Fiscal Year 2018-19 Master Fee Schedule
ENGIN EERING
SERVICE REFERENCE CURRENT FEE NEW FEE
1,001 - 10,000 cubic yards S2,109.oo s2,18s.00
Over 10,000 cubic yards S2,870.oo s2,973.00
Stormwater lnspection for
lndustrial/Commercial Facilities
S135.00 per hour
PaEe 27
ENVI RON M ENTAL COMPLIANCE
Fiscal Year 2017-18 Master Fee Schedule
FINANCE
Page-
SERVICE REFERENCE CURRENT FEE NEW FEE
Duplicate business license Section 6.04.120 s10.00 No Change
Application for first business
license
Section 6.04.170 S:s.oo No Change
Submittal of surety bond for
transient occupancy after
expiration of bond
Resolution No. 27-2006 $15o.oo for every
15 days bond is
late
No Change
Special business license for long-
term parking
Section 6.08.085 5% of gross
receipts
No Change
Fiscal Year 2018-19 Master Fee Schedule
FIRE FEES. CENTRAL COUNTY FIRE DEPARTMENT
The Central County Fire Department (CCFD) is governed by the Fire Board, and as such, its fees are enacted via
a process that is separate from that ofthe City of Burlingame. Fees are reviewed and updated every other
year, and will next be reviewed for fiscal yeat 2OL9-2O. The following are current fees as of July 7,2OL7:
Residential Care Facility for
Elderly serving 6 or fewer
persons - fire inspedion
enforcement
Page 29
SERVICE REFERENCE CURRENT FEE NEW FEE
Pre-inspection of Iicensed
community care facility
Health & Safety Code I
t3235
S160.00 per hour No Change
Health & Safety Code S
1569.84
No Charge No Change
Residential Care Facilities Resolution No. 33-2008 s309.00 No Change
Large Family Day Care Resolution No. 33-2008 S161.oo No Change
Skilled Nursing Facility Resolution No. 33-2008 Ss7o.o0 No Change
Hospital/lnstitution Resolution No. 33-2008 S2,208.oo No Change
RE-INSPECTIONS
Second re-inspection Resolution No. 33-2008 $t+6.00 per
inspection
No Change
Third and subsequent
re-inspections
Resolution No. 33-2008 5350.00 per
inspection
No Change
CARE FACILITIES INSPECTION
Fiscal Year 2018-19 Master Fee Schedule
FIRE FEES. CENTRAL COUNTY FIRE DEPARTMENT
eage'-
SERVICE REFERENCE CURRENT FEE NEW FEE
CONSTRUCTION FEES
General Fire & life Safety
Services
o Consultation & Research
. Pre-applicationmeetings
& Design Review
. Property Survey
o General Construction
lnspections
. Processing,Scheduling,
and Record KeepinB
12% of Building
Permit fees for
Commercial and
Multi-Family
Residential
No Change
Building or Planning Plan Check Resolution No. 33-2008 S166.00 per hour
Expedite Building or Planning
Check Fees
(2 hour minimum)
Resolution No. 33-2008 5332.00 per hour No Change
Consultation and Planning Resolution No. 33-2008 S189.oo per hour No Change
Alternate Means of Protection
Review
S189.00 per hour No Change
Fire Alarm Svstems
Permit for Monitoring System
Permit for Manual System
Permit for Combination
System
Resolution No. 33-2008
Resolution No. 33-2008
Resolution No. 33-2008
Resolution No. 33-2008
s173.00
s173.00
s310.00
S446.oo
No Change
No Change
Resolution No. 33-2008
Permit for Automatic System
Fiscal Year 2018-19 Master Fee Schedule
Storage Tank (above or below
ground) Permit
SERVICE REFERENCE CURRENT FEE NEW FEE
Slos.oo No Change
Fixed Fire Extinguishing System
Permit
Resolution No. 33-2008 S241.oo No Change
Standpipe System Permit Resolution No. 33-2008 S310.00 No Change
Resolution No. 33-2008 5173.00 No Change
One or two Family Dwelling Fire
Sprinkler System (NFPA 13D)
Resolution No. 33-2008 5446.00 - flat fee
including 2
inspections
(additional
inspections will
be charged at the
hourly rate of the
staff who actually
perform each
insp ectio n )
No Change
Fire Pump Permit Resolution No. 33-2008 S173.oo
Page 31
FIRE FEES. CENTRAL COUNTY FIRE DEPARTMENT
M u lti-Residentia I or
Commercial Fire Alarm
Remodel or Repair (Device
relocation/adjustment)
SPRINKLER SYSTEMS
No Change
Fiscal Year 2018-19 Master Fee Schedule
FIRE FEES - CENTRAL COUNTY FIRE DEPARTMENT
Page
SERVICE REFERENCE CURRENT FEE NEW FEE
Multi-Residential or
Commercial Fire Sprinkler
System (NFPA 13 or 13R)
Permit - Single Story (incl. T.l.)
Permit - Multi-story
Resolution No. 33-2008 S719.oo flat fee
including 2
insp ections
(additional
inspections will
be charged at the
hourly rate of the
staff who actually
perform each
inspection)
No Change
Multi-Residential or
Commercial Fire sprinkler
Remodel & Repair (Sprinkler
Head relocation/adjustment
only)
Resolution No. 33-2008 s173.00 No Change
Fire Service Line lnspection Resolution No. 33-2008 5173.00 No Change
Emergency Responder Radio
Coverage System Permit
5s10, cFc
Title 24 Part 9
s370.00 No Change
Fiscal Year 2018-19 Master Fee Schedule
FIRE FEES. CENTRAL COUNTY FIRE DEPARTMENT
Change of Use lnspection
(usually triggered by new
business license)
GAME
REFERENCE CURRENT FEE NEW FEE
MISCELLANEOUS FEES AND PERMITS
Labor Rate for Mechanic
Services
Vegetation Management
Inspection
Resolution No. 33-2008 5173.00 plus 50%
of contractor's
fee
S11o.oo No Change
Resolution No. 33-2008 Slos.oo No Change
Accounts referred to Collection
Agencies
+47% of original
rnvotce
No Change
Photographs from
investigations
Resolution No. 61-2004 Cost of
reprod uction
No Change
Page 33
SERVICE
Fiscal Year 2018-19 Master Fee Schedule
F!RE FEES. CENTRAL COUNTY FIRE DEPARTMENT
Page
SERVICE REFERENCE
Fire lncident Reports (not
including photographs)
Resolution No. 33-2008 s10.00 No Change
Work without a construction
permit
Resolution No. 33-2008 Up to 10 times
the permit fees
No Change
Emergency Response Costs for
Driving under the lnfluence
(Billing upon conviction)
Govt. Code 553150-58 Costs according to
Personnel
Schedule below
plus appa ratus
cost of 591.00 per
hour as set by
State
No Change
False Alarms Resolution No. 33-2007 5315.00 for 3 to 5
5630.00 for 6 or
more
No Change
Hazardous Materials Clean-
up/Response
Resolution No. 33-2008 Costs according to
Personnel
Sched u le below
plus appa ratus
costs of S91.00
per hour as set by
State
No Change
CURRENT FEE NEW FEE
Fiscal Year 2018-L9 Master Fee Schedule
FIRE FEES. CENTRAL COUNTY FIRE DEPARTMENT
Firefighter
Fire Captain
Battalion Chief
Engine Company
SERVICE REFERENCE CURRENT FEE NEW FEE
Resolution No. 33-2008
Resolution No. 33-2008
Resolution No. 33-2008
$87.00 per hour
(minimum of 3
hours)
5141.00 per hour
(minimum of 3
hours)
S170.00 per hour
(minimu m of 3
hours)
S315.00 per h our
(minimu m of 3
hou rs) plus
apparatus costs of
$91.00 per hour
as set by State
No Change
Page 35
Standbv Service
Resolution No. 33-2008
Fiscal Year 2018-19 Master Fee Schedule
FIRE FEES - CENTRAL COUNTY FIRE DEPARTMENT
Pagc -
SERVICE REFERENCE CURRENT FEE NEW FEE
PERSONNEL COSTS
Administration
Firefighter
Fire Captain
Fire Administrative captain
Fire Prevention Specialist
Fire lnspector
Deputy Fire Marshal
Battalion Chief
Division Chief or Fire Marshal
Deputy Fire Chief
Fire Chief
Resolution No. 33-2008
Resolution No. 33-2008
Resolution No. 33-2008
Resolution No. 33-2008
Resolution No. 33-2008
Resolution No. 33-2008
Resolution No. 33-2008
Resolution No. 33-2008
Resolution No. 33-2008
S 57.00 per hour
S 87.00 per hour
S141.00 per hour
S141.00 per hour
S 80.00 per hour
S137.00 per hour
S146.00 per hour
S170.00 per hour
S186.00 per hour
S189.oo per hour
S208.oo per hour
No Change
Aerosol Products s263.00 No Change
Amusement Buildings Resolution No. 33-2008 s297.00 No Change
Apartments, Hotels and Motels
- 10 or less units
Resolution No. 33-2008 s177.00 No Change
Resolution No. 33-2008 S212.oo No Change
Apartments, Hotels and Motels
- 26 or more units
Resolution No. 33-2008 5247.OO No Change
Personnel Costs bv Job Class
GENERAL PERMITS
Resolution No. 33-2008
Apartments, H otels and Motels
- 11 to 25 units
Fiscal Year 2018-19 Master Fee Schedule
FIRE FEES. CENTRAL COUNTY FIRE DEPARTMENT
REFERENCE CURRENT FEE NEW FEE
Apartments Assigned to
Prevention
s236.00 No Change
Aviation Facilities Resolution No. 33-2008 s468.00 No Change
Battery System Resolution No. 33-2008 S468.oo No Change
Carnivals and Fairs Resolution No. 33-2008 S433.oo No Change
Christmas Tree Lot S161.oo No Change
Combustible Fiber Storage Resolution No. 33-2007 Sz63.oo No Change
Resolution No. 33-2008 Sz63.oo No Change
Commercial Occupancy
Assigned to Prevention
Resolution No. 33-2008 se7.00 No Change
S263.oo
Compressed Gasses Resolution No. 33-2008 S263.oo
Cryogens Resolution No. 33-2008 s263.00 No Change
Dry Cleaning Plants Resolution No. 33-2008 s263.00
Dust-Producing Operations Resolution No. 33-2008 S263.oo No Change
Exhibits & Trade Shows -
Display Booth
Resolution No. 33-2008 No Change
Exhibits & Trade Shows - With
Open Flame
Resolution No. 33-2008 s263.00 No Change
Page 37
Combustible Material Storage
SERVICE
Resolution No. 33-2008
Commercial Rubbish-Handling
Operation
Resolution No. 33-2008 No Change
No Change
No Change
s263.00
Fiscal Year 2018-19 Master Fee Schedule
FIRE FEES. CENTRAL COUNTY FIRE DEPARTMENT
Page
SERVICE REFERENCE CURRENT FEE NEW FEE
Exhibits & Trade Shows -
Display Fuel Powered
Equipment
s263.00 No Change
Explosives or Blastint Agents Resolution No. 33-2008 s468.00 No Change
Fire Hydrants and Water
Control Valves
S261.oo No Change
S468.oo No Change
Flammable or Combustible
Liquids
Resolution No. 33-2008 s468.00 No Change
Hazardous Materials Resolution No. 33-2008 S468.oo No Change
High-Piled Combustible Storage
- 20,000 square feet or less
Resolution No. 33-2008 s475.00 No Change
High-Piled Combustible Storage
- more than 20,000 square feet
Resolution No. 33-2008 ss78.00 No Change
H&s513214(b)S444.oo No Change
Hot-Work Operations Resolution No. 33-2008 S263.oo
Liquefied Petroleum Gasses Resolution No. 33-2008 S468.oo No Change
Liquid- or gas-fueled Vehicles or
Equipment in Assembly
Buildings
s468.00 No Change
Live Audiences Resolution No. 33-2008 s468.00 No Change
Resolution No. 33-2008
Resolution No. 33-2008
Fireworks Resolution No. 33-2008
Highrise
No Change
Resolution No. 33-2008
Fiscal Year 2018-19 Master Fee Schedule
FIRE FEES. CENTRAL COUNTY FIRE DEPARTMENT
Ovens, lndustrial Baking and
)rying
SERVICE REFERENCE CURRENT FEE NEW FEE
Iumber Yards storing in excess
of 100,00 board Feet
Resolution No. 33-2008 S366.oo No Change
Magnesium Working Resolution No. 33-2008 s263.00 No Change
Motor Vehicle Fuel-Dispensing
Stations
Resolution No. 33-2008 s263.00 No Change
Open Burning Resolution No. 33-2008 s263.00 No Change
Organic Coating Resolution No. 33-2008 5z63.oo No Change
Resolution No. 33-2008 S263.oo No Change
Pa rade Floats Resolution No. 33-2008 s263.00 No Ch a nge
Places of Assembly Resolution No. 33-2008 S434.oo No Change
Production Facilities Resolution No. 33-2008 S434.oo No Change
Resolution No. 33-2008 s468.00 No Change
Ra d ioa ctive Materials Resolution No. 33-2008 s281.00 No Change
Refrigeration Equipment Resolution No. 33-2008 s3e1.00 No Change
Repair Garage Resolution No. 33-2008 s297.00 No Change
Spraying and Dipping Resolution No. 33-2008 5297.00 No Change
Tents, Canopies, and Temporary
Membrane Structures
Resolution No. 33-2008 s398.00 No Change
Resolution No. 33-2008 s263.00 No Change
Page 39
Pyrotechnical and Special
Effects Material
Tire Storage
Fiscal Year 2018-19 Master Fee Schedule
FIRE FEES. CENTRAL COUNTY FIRE DEPARTMENT
Page
SERVICE REFERENCE CURRENT FEE NEW FEE
Wood Products Resolution No. 33-2008 s263.00 No Change
Fiscal Year 2018-19 Master Fee Schedule
LIBRARY
lnternet /Database copies or
printouts - Color
REFERENCE CURRENT FEESERVICE NEW FEE
CITY OF BURLINGAME FEES
S0.15 per page at
vending machine
Photocopies - Black and White No Change
Photocopies - Color S0.25 per page at
vending machine
Resolution No. 27-2011lnternet /Database copies or
printouts - Black and White
First 3 pages free
$0.15 per page
No Change
Resolution No. 27-2011 First page free
$0.45 per page
Resolution No. 32-2009
Resolution No. 27-2011
Sloo.oo
530.00 flat fee
$60.00 first 4 hours
$30.00 flat fee
S50.00 flat fee
540.00 first 4 hours
530.00 Flat fee
Lane Community Room rental
Use of Audio Visual Equipment
Upper Level Meeting Room
rental
Facilities Rental
No Cha nge
No Change
No Change
No Change
No Change
s40.00 first 4
hours. S10.00
each additional
hour
No Change
Resolution No. 27-2011 55.00 + ad ditional
fee from lending
library if applica ble
Outside System Book Loan No Change
Page 47
50.45 per page
at vending
machine
First page free $0.25
per paSe
Tech Media Lab rental
Use of Audio Visual Equipment
Computer set-up/breakdown
Use of Audio Visual Equipment
Fiscal Year 2018-19 Master Fee Schedule
LIBRARY
SERVICE REFERENCE CURRENT FEE NEW FEE
Sso.oo/hour
USB Flash Drive S10.00 each
Ear-Bud Headphones S2.00 each
55.00 each
Passport:
Acceptance/US State
Department Fee
Passport Photo Fee
Express Mail Service to Passport
Processing Center
Set by US State
Department
s2s.00
51s.oo
$35.00 (as of
Aprll 2, 2018)
No Change
No Change
Overdue Fee for Adult Pen insu la Lib ra ry System 50.25 per item, per
day
No Change
Maximum Fee Pen insula Library System S8.oo Adutt No Change
Lost Book Replacement Fee Pen insula Library System 55.00 per item plus
costs of
replacement of item
No Change
P age
Photo/filming fee (only for
shoots requiring staff oversight
during closed hours)
No Change
Cloth Shopping Bag
S19.99 or current
postal rate
PENINSULA LIBRARY SYSTEM CONSORTIUM CONTROLLED FEES
Fiscal Year 2018-19 Master Fee Schedule
PARKS & RECREATION
Grouo Classifications for Purooses of P arks & Recreation Facilities Usase:
Group A: City of Burlingame, Burlingame School District
Group A-1: Recognized Burlingame based non-profit youth sports groups (for field use only)
Group B: Non-profit groups or organizations with IRS Section 501c(3) tax exempt status
Group C: Private parties, commercial, business, and profit-making organizations
School District Fees: Fees shall be a pplied to the district and affiliated organizations (examples: pTA,
Boosters, Fou ndations) as follows:
A. San Mateo Union Hieh School District
a. Unless otherwise specified in an adopted facility use agreement, indoor and athletic facility
fees shall be calculated administratively to be comparable to the SMUHSD fee schedule as it
pertains to City use of similar SMUHSD facilities.
b. Picnic and special park facility fees, and staffing fees charged to SMUHSD shall beattherates
described in other sections of the fee schedule.
B. Burlinsame School District
a. Unless otherwise specified in an adopted facility use agreement, indoor and athletic facility
fees shall be calculated ad ministratively to be comparable to the BSD fee schedule as it
pertains to City use of similar BSD facilities.
b. Picnic and special park facility fees, and staffing fees charged to BSD shall be at the rates
described in other sections of the fee schedule. Pool fees for BSD use shall be charged at the
non-profit rate.
Page 43
Fiscal Year 2018-19 Master Fee Schedule
PARKS & RECREATION
No Change
S152.oo 1't hour
S78.00 /add't hour
S165.oo 1$ hour
S83.00/add'l hour
$42.00 per hour
$46.00 per hour
5262.00 1't hour
S132.oo/ add't hour
S3o3.oo 1,t hour
Stqg.oo/ add't hour
No Change
Page
FACTLtW/SERVTCE REFERENCE CURRENT FEE NEW FEE
INDOOR FACILITIES
Recreation Center
Auditorium
Group A
Group B:
Burlingame Residents
Non-Residents
Burlingame Non-Profit MeetinBs
Non Resident Non-Profit Meetings
Group C:
Burlingame Residents
Non-Residents
Auditorium Deposit
Resolution No. 31-
2003
Resolution No. 33-
2008
Resolution No. 33-
2008
Resolution No. 33-
2008
Resolution No. 33-
2008
No Charge
$148.00 1st hour
S75.oo /add' I hour
5160.00 t hour
S81.oo/add'I hour
$41.00 per hour
$45.00 per hour
S254.00 15t hour
S128.00/ add' I hour
S293.00 1st hour
S145.oo/ add'I hour
ss00.00
PARKS & RECREATION
Other Recreation Center Rooms
Group A
Group B:
Burlingame Residents
Non-Residents
Burlingame Non-Profit Meetings
Non Resident Non-Profit Meetings
Group C:
Burlingame Residents
Non-Residents
Facility Room Deposit
FACTLTTY/SERVTCE REFERENCE CURRENT FEE NEW FEE
5114.00 t hour
S57.oo /add' t hour
$124.00 1" hour
S61.oo/add'I hour
$22.00 per hour
$24.00 per hour
S148.00 1't hour
$75.00/add'I hour
Si.6o.oo 1't hour
$80.00/add'I hour
S200.00 Per Room
50% d iscount on
d eposit of lounge if
2nd lounge is rented
at the same time
50% discount on
deposit of kitchen if
rented with another
room
No Charge
S117.00 1st hour
Ssg.oo /add'l hour
S128.oo 1$ hour
Sos.oo/add't hour
$23.00 per hour
$25.00 per hour
S152.oo 1't hour
S78.oo/add't hour
No Change
No Change
No Change
Page 45
Fiscal Year 2018-19 Master Fee Schedule
S165-00 1.t hour
S83.oo/add't hour
Fiscal Year 201.8-19 Master Fee Schedule
PARKS & RECREATION
No Change
$19.00 per hour
$23.00 per hour
$35.00 per hour
$41.00 per hour
S19.oo
S28.oo
S43.oo
$ts.o0 per pot
*Building Attendant will be on duty 3O minutes prior to and 30 minutes after duration of activities at Recreation Center.
Pa*
FACTUTY/SERVTCE REFERENCE CURRENT FEE NEW FEE
Kitchen
Group A:
Group B:
Burlingame Residents
Non-Residents
Group C:
Burlingame Residents
Non-Residents
Additional Rental Charges:
Tables/chairs-up to 50
Tables/Charis-51 to 100
Tables/Chairs-over 100
Coffee Pots
Resolution
2008
Resolution
2008
Resolution
2008
Resolution
2008
No.33-
No.33-
No.33-
No.33-
$18.00 per hour
$22.00 per hour
S34.oo per hour
S4o.oo per hour
S18.oo
S14.00 per pot
BuildinB Attendant-Resolution No. 33-
2008
$40.00 per hour No Change
Field Attendant Resolution No. 41-
2008
$40.00 per hou r No Change
Weekend Custodian Resolution No. 27-
2006
S102.00 per event No Change
No Charge
52t.oo
s42.00
Fiscal Year 2018-19 Master Fee Schedule
PARKS & RECREATION
FACtLTTY/SERVTCE REFERENCE CURRENT FEE NEW FEE
Weekday Custodian Resolution No. 31-
2003
$31.00 per hour $32.00 per hour
Extra, Non-Scheduled Hours Resolution No. 27-
2006
$260.00 per hour S268.00 per hour
Resolution No. 31-
2003
S32.00 ad d itional S33.oo additional
Page 47
Wine/beer to be served
Fiscal Year 2018-19 Master Fee Schedule
PARKS & RECREATION
CURRENT FEE NEW FEE
Resolution No. 27-
20Lt
5250.00 per event
5500.00 per event
$16.00 per Resident
$85.00 per Non-
Resident plus $3.00
per hour per field
for Resid ent groups,
S9-oo per hour per
field for grou ps less
than 50% Resid ent
Security Deposit
ss00.00
Large Special Event Deposit for
Athletic Fields:
Less than 100 in attendance
More than 100 in attendance
Group A-1: Field Use per Season
by Burlingame-based non-profit
youth sports group.
Fields used by Acredited
Bu rlinga m e-based non-profit youth
sports groups
No Change
No Change
No Ch a nge
Page -
REFERENCEFACTLTTY/SERVtCE
OUTDOOR FACILITIES
No Change
Fiscal Year 2018-19 Master Fee Schedule
PARKS & RECREATION
Bavside Ball Fields #1 and #2
Group A
Group B:
Burlingame Residents
Non-residents
Group C:
Burlingame Residents
Non-residents
Bayside Field tights
FACILIw/SERVICE REFERENCE CURRENT FEE NEW FEE
Resolution No. 31-
2003
Resolution No. 61-
2006
Resolution No. 33-
2008
Resolution No. 31-
2003
Resolution No. 33-
2008
Resolution No. 24-
2010
521.oo per hour
$31.00 per hour
$35.00 per hour
No Charge
$22.00 per hour
$32.00 per hour
$32.00 per hour
$52.00 per hour
$36.00 per hour
No Change
Page 49
531.00 per hour
551.oo per hour
FiscalYear 2018-19 Master Fee Schedule
PARKS & RECREATION
REFERENCEFACILITY/SERVICE NEW FEE
Resolution No. 31-
2003
Resolution No. 61-
2006
Resolution No. 33-
2008
Resolution No. 61-
2006
Resolution No. 33-
2008
Resolution No. 24-
2010
$26.00 per hour
$41.00 per hour
$35.00 per hour
No Charge
ll Fields #3,#4 or #5 for
Softball or Baseball
Group B
Burlingame Residents
Group C
Burlingame Residents
Bayside Field Lights
Group A
Non-residents
Non-residents
Bavside Ba
No Change
$17.00 per hour
$27.00 per hour
$27.00 per hour
$42.00 per hour
$36.00 per hour
Page -.
CURRENT FEE
$16.00 per hour
$26.00 per hour
Fiscal Year 2018-19 Master Fee Schedule
PARKS & RECREATION
Bavside Soccer Fields
Group A
Group B:
Burlingame Residents
Non-residents
Group C:
Burlingame Residents
Non-residents
Bayside Field Lights
FACILITY/SERVICE REFERENCE CURRENT FEE NEW FEE
Resolution No. 31-
2003
Resolution No. 61-
2006
Resolution No. 33-
2008
Resolution No. 61-
2006
Resolution No. 33-
2008
Resolution No. 24-
2010
$31.00 per hour
$31.00 per hour
551.00 per hour
$35.00 per hour
No Charge
$22.00 per hour
$32.00 per hour
$32.00 per hour
$36.00 per hour
No Change
$21.00 per hour
$52.00 per hour
Page 51
Fiscal Year 2018-19 Master Fee Schedule
No Change
$22.00 per hour
$32.00 per hour
$32.00 per hour
$52.00 per hour
REFERENCE CURRENT FEEFACtLITY/SERVTCE NEW FEE
Resolution No. 31-
2003
Resolution No. 61-
2006
Resolution No. 33-
2008
Resolution No. 31-
2003
Resolution No. 33-
2008
$21.00 per hour
$31.00 per hour
531.oo per hour
$51.00 per hour
No Charge
Group B:
Burlingame Residents
Group C:
Burlingame Residents
Cuernavaca Park
Group A
Non-residents
Non-residents
Resolution No. 31-
2003
Resolution No. 61-
2006
Resolution No. 33-
2008
Resolution No. 61-
2006
Resolution No. 33-
2008
Resolution No. 24-
2010
531.oo per hour
551.oo per hour
$51.00 per hour
$71.00 per hour
535.00 per hour
No Charge
$55.00 per hour
$75.00 per hour
$75.00 per hour
595.00 per hou r
S36.00 per hour
Group B:
Burlingame Residents
Group C:
Burlingame Residents
Murray Field Lights
Murrav Field
Group A
Non-residents
Non-residents
Pag
PARKS & RECREATION
No Change
Fiscal Year 2018-19 Master Fee Schedule
PARKS & RECREATION
Rav Park Ball Fields #1 or #2
Group A
Group B:
Burlingame Residents
Non-residents
Group C:
Burlingame Residents
Non-residents
FACTL|TY/SERVtCE REFERENCE CURRENT FEE NEW FEE
Resolution No. 3L-
2003
Resolution No. 61-
2006
Resolution No. 33-
2008
Resolution No. 31-
2003
Resolution No. 33-
2008
521.00 per hour
$31.00 per hour
S31.oo per hour
S51.oo per hour
No Charge
522.00 per hour
$32.00 per hour
$32.00 per hour
$52.00 per hour
No Change
Page 53
Fiscal Year 2018-19 Master Fee Schedule
PARKS & RECREATION
FACTLTTY/SE RVrCE REFERENCE CURRENT FEE NEW FEE
Group B:
Burlingame Residents
Group C:
Burlingame Residents
Non-residents
Resolution No. 41-
2008
Resolution No. 41-
2008
Resolution No. 41-
2008
Resolution No. 41-
2008
Resolution No. 41-
2008
531.00 per hour +
field attenda nt
$51.00 per hour +
field attenda nt
551.00 per hour +
field attendant
571.00 per hour +
field attenda nt
S35.oo per hour
No Charge No Change
$32.00 per hour +
field attenda nt
$52.00 per hour +
field attenda nt
$52.00 per hour +
field attendant
$72.00 per hour +
field attendant
$36.00 per hour
cage -
Washineton Park Main Ball Field
for Baseball
Group A
Washington Park Lights
Non-residents
Resolution No. 24-
2070
Fiscal Year 2018-19 Master Fee Schedule
Group B:
Burlingame Residents
Non-residents
Group C:
Burlingame Residents
Non-residents
FACTUTY/SERVTCE REFERENCE CURRENT FEE NEW FEE
Resolution No. 31-
2003
Resolution No. 61-
2006
Resolution No. 61-
2006
$16.00 per hour
$21.00 per hour
S31.00 per hour
$41.00 per hour
No Charge
$17.00 per hour
$22.00 per hour
$32.00 per hour
$42.00 per hour
No Change
Resolution No. 31-
2003
Resolution No. 61-
2006
Resolution No. 33-
2008
Resolution No. 24-
2010
531.00 per hour
$51.00 per hour
$51.00 per hour
$71.00 per hour
S35-oo per hour
No Charge
Washinston Park Main Ball field
outfield for Soccer
Group B:
Burlingame Residents
Group C:
Burlingame Residents
Washington Park Lights
Group A
Non-residents
Non-residents
$32.00 per hour
$52.00 per hour
$52.00 per hour
$72.00 per hour
$36.00 per hour
No Change
Page 55
PARKS & RECREATION
Washinston Park Bullpen
Group A
Resolution No. 33-
2007
Resolution No. 33-
2008
Resolution No. 61-
2006
Resolution No. 33-
2008
BURUHGAME
Fiscal Year 2018-19 Master Fee Schedule
No Change
$17.00 per hour
$27.00 per hour
$36.00 per hour
Page -
PARKS & RECREATION
FACILITY/SERVICE REFERENCE CURRENT FEE NEW FEE
Washineton Park Small Ball Field
Group A
Group B:
Burlingame Residents
Non-residents
Group C:
Burlingame Residents
Non-residents
Washington Small Lights
Resolution No. 31-
2003
Resolution No. 61-
2006
Resolution No. 33-
2008
Resolution No. 61-
2006
Resolution No. 33-
2008
Resolution No. 24-
2010
No Charge
$16.00 per hour
$26.00 per hour
$26.00 per hour
541.00 per hour
$35.00 per hour
$27.00 per hour
$42.00 per hour
Fiscal Year 2018-19 Master Fee Schedule
PARKS & RECREATION
Burlingame Residents
Non-residents
For Profit Rental
Burlingame Residents
Non-residents
FACrLrrv/SERVTCE REFERENCE CURRENT FEE NEW FEE
Resolution No. 31-
2003
Resolution No. 61-
2006
Resolution No. 103-
2009
Resolution No. 103-
2009
533.00 for 4
hou rs/per cou rt
S53.oo for 4
hou rs/per court
$t9.00 per hour/per
$23.00 per hour/per
cou rt
cou rt
534.00 for 4
hours/per court
S54.oo for 4
hours/per court
S20.00 per hour/per
S24.00 per hour/per
cou rt
court
Resolution No. 27-
20tt
S432.00 Permit Fee
No Deposit
West-end of Washington Park
(for Burlingame non-profit groups
only)
5445.00 Permit Fee
No Deposit
Resolution No. 32-
2009
s77.00Electrical Service Hook-up at
West-end of Washington Park
s79.00
Page 57
Tennis Courts
PICNIC PERMITS
Fiscal Year 2018-19 Master Fee Schedule
PARKS & RECREATION
cagea
s210.00 Permit Fee
No Deposit
S263.00 Permit Fee
No Deposit
FACTLTTY/SERVtCE REFERENCE CURRENT FEE NEW FEE
Small Picnic Area
Burlingame Residents
Non-residents
Resolution No. 33-
2008
S102.00 Permit Fee
No Deposit
S138.00 Permit Fee
No Deposit
S105.00 Permit Fee
No Deposit
s142.00 Permit Fee
No Deposit
Larse Picnic Area
Burlingame Residents
Non-Residents
Resolution No. 24-
2010
Resolution No. 24-
2010
s204.00 Permit Fee
No Deposit
s255.00 Permit Fee
No Deposit
Non-pro fit Group Picnic Fees:
Cuernavaca & Ray Parks
Resolution No. 103-
2009
597.00 Permit Fee
No Deposit
S100.00 Permit Fee
No Deposit
Both Washinpton Park Picnic Areas
Burlingame Residents
Non-Residents s357.00 Permit Fee
No Deposit
S288.00 Permit Fee
No Deposit
S368.00 Permit Fee
No Deposit
Resolution No. 33-
2008
s280.00 Permit Fee
No Deposit
FiscalYear 2018-19 Master Fee Schedule
PARKS & RECREATION
Burlingame Residents
Non-Residents
Rental of Bocce Ball and
Horseshoes
FACTLTTY/SERVTCE REFERENCE CURRENT FEE NEW FEE
Resolution 34-2013
Resolution 34-2073
$25.00/hour per
$3o.oo/hour per
cou rt
No Deposit
St o.oo Flat Rate +
S40.00 Refundable
deposit
cou rt
No Deposit
$26.00/hour per
531.00/hour per
No Change
court
No Deposit
cou rt
No Deposit
Resolution 34-2073
Resolution 34-2073
Washinston Park Horseshoe Pits
(reservations)
Burlingame Residents
Non-Residents
$25.00/hour per
cou rt
No Deposit
$30.00/hour per
$26.00/hour per
$lz.oo/hour per
cou rt
No Deposit
court
No Deposit
Page 59
Washinston Park Bocce Ball Courts
(reservations)
court
No Deposit
Fiscal Year 2018-19 Master Fee Schedule
PARKS & RECREATION
S105.00 Permit Fee
No Deposit
S142.00 Permit Fee
No Deposit
Pag€
FACILITY/SERVICE CURRENT FEE NEW FEE
Rental of Park Space for Private
Classes (Exercise Boot ca mos.
Stroller Exercise Classes & Other
Private Uses)
Burlingame residents
Non-residents
Resolution No. 103-
2009
Resolution No. 103-
2009
$17.00 per hour
$21.00 per hour
$18.00 per hour
$22.00 per hour
Villaee Park Picnic Fee (3 tables)
Burlingame residents
Non-residents
Resolution 24-2O7O S102.00 Permit Fee
No Deposit
5138.00 Permit Fee
No Deposit
REFERENCE
Resolution 24-2O1O
Fiscal Year 20L8-19 Master Fee Schedule
PARKS & RECREATION
Tables
Chairs
Tents
Risers - without wheels
Risers - with wheels
REFERENCE CURRENT FEEFACtL|TY/SERVTCE NEW FEE
S15.00 per table/per
day
$4.00 per table/per
dav
$2.00 per chair/per
day
S20.00 per tent/per
day
S30.00 per riser/per
day
S50.00 per riser/per
day
Recreation Center Patio
Resolution No. 27-
20LL
Resolution No. 27-
20Lt
S100.00 Permit Fee
No Deposit (Must be
done in conju nction
with a picn ic permit)
S100.00 Permit Fee
No Deposit (Must be
in conju nction with
rental of Lounge ll)
S105.00 Permit Fee
No Deposit (Must be
done in conju nction
with a picn ic permit)
s105.00 Permit Fee
No Deposit (Must be
in conju nction with
rental of Lounge ll)
Page 61
Non-Profit Communitv Groups
Equipment Rental Fees
Collapsible Picnic Table Resolution No. 32-
2009
No Change
lnflatable Jump House
Washington Park
FiscalYear 2018-19 Master Fee Schedule
PARKS & RECREATION
S53.oo non-
refundable fee
$t32.00 per day
No Change
S309.00 non-
refu ndable fee
$+20.00 per day
S630.00 per day
Page
FACILITY/SERVICE REFERENCE CURRENT FEE NEW FEE
Weddins Ceremonv
Washington Park Rose Garden
With Recreation Center Rental
Resolution No. 27-
2071
Resolution No. 27-
2077
S102.00 resid ents
S153.00 non-
residents
S51.00 residents
Sto2.oo non-
resid ents
S105.00 residents
$158.00 non-
residents
S53.00 residents
St05.oo non-
residents
Photo Shoots in Parks
Application Fee
Rental Fee Per Day
Student Photo Shoot
Film Shoot in Parks
Application Fee
Commercial or Corporate
Feature Film/Documentary
Resolution No. 27-
2077
Resolution No. 27-
2011
S51.00 non-
refundable fee
$128.00 per day
No Cha rge or
application fee
S3oo.oo non-
refund able fee
$408.00 per day
$612.00 per day
FiscalYear 2018-19 Master Fee Schedule
PARKS & RECREATION
1/8 page
tl4 page
L12 page
Full page
Full Page lnside Front Cover
Full Page lnside Back Cover
Full Page Back Cover
Layout
Discount for Non-Profits
CURRENT FEE NEW FEEFACTLTTY/SERVtCE
Resolution No. 27-
2071.
1 issue/4 issues (1
year - 20o/o Discount)
St7.oo/5227.oo
S142.oo/S4s4.oo
s284.00/s909.00
ss68.oo/s1,818.00
s76s.00/s2,448.00
5it4.ool5z,2Bs.oo
58s0.00/S2,720.00
$75.00 per hour
25% resident groups
0% non-resident
Sroups
1 issue/4 issues (1
year - 2Oo/o Discou nt)
s73.00/s234.00
S146.00/5467.00
s293.00/s938.00
5s8s.0o/S 1,872.00
S788.oo/S2,s21.00
S73s.oo/S2,3s2.00
s876.00/s2,803.00
No Change
No Change
No Change
CLASSES
Resolution No. 31-
2003
To be set based on
class provid er and
materials/facilities
provided
No ChangeClass Fees
Page 63
Brochure Ads
REFERENCE
Fiscal Year 2018-19 Master Fee Schedule
PARKS & RECREATION
No Change
No Change
Yag(
FACltrrY/SERVtCE REFERENCE CURRENT FEE NEW FEE
Retistration Fees Resolution No. 24-
20LO
s12.00 No Change
Non-resident Fee on Classes Resolution No. 31-
2003
Add 2O% to class fee
rounded to nearest
dollar
No Change
Senior discount - Burlingame
residents age 65 and over
Resolution No. 103-
2009
25% off class fee on
classes held at
Recreation Center
No Change
Senior discount - non-residents
age 65 and over
Resolution No. 31-
2003
Waive non-resident
fee
Registration cancellation charge Resolution No. 33-
2008
$8.00 per class or
eve nt
Memorial tree plantings
15 gallon/Z|" box size
Resolution No. 33-
2008
S2oo.oo S2oo.oo/S40o.oo
Memorial Bench - Washington
Park
Memorial Bench - Bayside Park
Resolution No. 27-
2077
S2,ooo.oo
52,2oo.oo
No Change
No Change
Additional street tree plantings
15 Eallon/z4" box size
Resolution No. 32-
2009
Ses.oo/S2oo.oo Ses.oo/S2so.oo
TREE AND PARKS FEES
Fiscal Year 2018-19 Master Fee Schedule
REFERENCE CURRENT FEEFACTLTTY/SERVtCE NEW FEE
Resolution No. 33-
2008
s7s.00
Failure to Meet Replanting
Requirements of Permit
No Change
s1,200.00
Resolution No. 33-
2008
S23o.ooArborist's plan review for
landscaping requirements on
planning applications
(See also planning fee schedule)
S238.oo
Resolution No. 33-
2008
S23o.oo S238.00
Resolution No. 33-
2008
S4ss.ooAppeal to City Council from
Beautification Commission
decision (does not include noticing
costs)
No Change
Resolution No. 33-
2008
Ss6.ooNoticing, City Council Appeal No Change
Resolution No. 24-
2010
Sloo.oo S12s.ooStreet Banner Hanger
$78.00 per hour
$99.00 per hour
Tree Emersencv Work
Business Hours (M-F; 7-3:30)
After Hours (Weekends &
Holidays)
Privat e
No Change
No Change
Arborist check of construction
plans and inspection of landscape
requirements on building permit
submittals
Page 65
PARKS & RECREATION
Protected Tree Removal
Application Fee
Fiscal Year 2018-19 Master Fee Schedule
PLANNING
S1,42o.oo
*Fifty percent (50%) of fee will be credited toward required application fees if and when project is submitted as a complete
application-
P"g, a
SERVICE REFERENCE CURRENT FEE NEW FEE
PRE-APPLICATIONS
Preliminary Plan Check, New Construction*Resolution No. 27-2011 S8oo.oo S8so.oo
Preliminary Plan Check, Remodel-Resolution No. 27-2011 S4o3.oo S42s.oo
Zoning Verification/Property Profile Letter Sso.oo Sloo.oo
Ambiguity/Determination Hearing before
Planning Commission
(applies to Planning, Fire, and Building
requests)
Resolution No. 33-2008 s1,oo6.oo
Am en d m ent/Exte n sion of Permits Resolution No. 27-2011 s739.00 S76s.oo
Section 18.18.040Antenna Exception Fee 53,000.00
Appeal to Planning Commission of
administratively approved permits/appeal
to City Council of Planning Commission
decisions
Noticing to be charged separately
Resolution No. 33-2008 S45s.oo S91o.oo
Legal Review-Substantive work by city
Attorney for development projects
requiring discretionary review before the
Resolution No. 48-2015 S171.oo/hour $t86.oo/hour
APPLICATIONS
Fiscal Year 2018-19 Master Fee Schedule
PLANNING
Condominium Permit, 101 Units and
Greater
*'Minirnr, deposit. Formula for ultimate calculation isdesign review consultant fee times hoursspent. project not set for hearing
until actual time paid.
PaEe 67
SERVICE REFERENCE NEW FEE
Planning Commission under Title 25
Conditional Use Permit Resolution No.27-2017 S1,818.00 S1,883.00
Condominium Permit, 10 Units or Fewer S3,236.00 S3,3s2.oo
Condominium Permit, 11 Units to 25 Units Resolution No. 33-2008 S3,8oo.oo S3,937.00
Condominium Permit, 26 Units to 50 Units S4,461.00 S4,62i..00
Condominium Permit, 51 Units to 100 Units Ss,426.oo
S6,371.00
Design Review, Addition Resolution No. 27-2011 S1,207.oo
Design Review, Amendment Resolution No.27-2077 S1,006.oo S1,o42.oo
Design Review Deposit--Resolution No. 27-2006 S1,32o.oo S1,36o.oo
Design Review - Handling Fee Resolution No. 33-2008 Ss11.oo Ss29.oo
Minor Amendment to Approved Project S388.00 S4o2.oo
As-Built Variation from Approved Project 5t,427.0o S1,482.00
Design Review, New Construction Resolution No. 27-2011 S1,16s.oo Sr.,206.oo
Fence Exception Si.,o23.oo S1,o6o.oo
Minor Modification S1,303.oo S1,3so.oo
Hillside Area Construction Permit Resolution No. 27-2011 S1,ss8.oo 52,2zo.oo
CURRENT FEE
Resolution No. 33-2008
Ss,238.oo
S6,1so.oo
S1,16s.oo
Resolution No. 27-2011
Resolution No.27-2077
Fiscal Year 2018-19 Master Fee Schedule
PLANNING
S1,914.00
REFERENCE CURRENT FEE NEW FEESERVICE
5662.00Resolution No. 27-2011 S686.ooAccessory Dwelling Unit
Resol ution No. 2-1 -2OtL s418.00 S433.ooReasonable Accommodation
s6,928.00Resolution No.21-2011 57,z2o.ooGeneral Plan Amend ment/Re-zoning
s4ss.00 Ssoo.ooAccessory Dwelling Unit Amnesty Permit,
Building Official lnspection Deposit
Resolution No. 27-2011 S2,89s.oo 54,120.00Special Use Permit
Resolution No 27 -201.7 s4,032.00 S4,307.ooVariance
5t,6i2.ooWireless communications Administrative
Use Permit
s67s.00Resolution No. 32- 2009
Resolution No. 32- 2009
More than two revisions to plans
Major redesign of project plans
Plan Recheck Fee
ENVIRONMENTAL
S113.oo 5117.00Environmental, Categorical Exemption
Resolution No. 27-2011 ss,8s2.00 S6,o69.ooEnvironmental, Negative Declaration (R-1
and R-2)
Resolution No. 27-2011 Pass-through
of actual
contractor
cost
No ChangeEnvironmental, Mitigated Declaration
and/or with a Responsible Agency
Resolution No. 31-2003 20% of No ChangeEnvironmental lmpact Report
Page
Resolution No. 27-2011
Municipal Code Chapter
25.77
s812.00
S699.oo
S841.oo
Resolution No.27-2O\7
Fiscal Year 2018-19 Master Fee Schedule
PLANNING
SERVICE REFERENCE CURRENT FEE NEW FEE
contract,
d eposit to be
determined by
Director of
Comm unity
Development
Environmental Postint Fee, Negative
Declaration and EIR
Resolution No.27-2O!!s600.00 s830.00
Fish & Game Code 5
7tL.4
Sz,2L6.oo 52,z9o.t5
Fish & Game Fee for Environmental lmpact
Report (pass-through fee)
Fish & Game Code $
71.L.4
s3,078.00 S3,168.00
County Clerk Processing Fee for Fish &
Game (pass-through fee)
Fish & Game Code I
7LL.4
Sso.oo No Change
Arborist Review (when required)Resolution No. 33-2008 S23o.oo s238.00
Noticing, R-1 and R-2 Resolution No. 27-2011 s320.00 s640.00
Noticing, All Other Districts Resolution No.27-207I S32o.oo 564o.oo
Noticing, R-1 Design Review, Residential Resolution No. 27-20L1 S44s.oo s890.00
Fish & Game Fee for Negative Declaration,
whether mitigated or not (pass-through
fee)
Page 69
PARKS
NOTICING
Fiscal Year 2018-19 Master Fee Schedule
PLANNING
Sloo.oo
Pag, -
REFERENCE CURRENT FEE NEW FEESERVICE
Resolution No. 27-2011 s445.00 s890.00Noticing, R-1 Design Study, Residential
Resolution No. 27-2011 544s.00 S89o.ooNoticing, Design Review, all other districts
Resolution No. 27-2011 5372.00 5t44.ooNoticing, Minor Modifications, Hillside
Area Construction Permits
Resolution No. 33-2008 51,282.O0 51,331.00Noticing General Plan Amendment -
Re-zoning
s1,282.00 s1,331.00
Resolution No. 33-2008 S96.oo
Resolution No. 61-2004 s64.00Noticing, Accessory Dwelling Unit Amnesty
Permit
Municipal Code Chapter
2s.71.L20
Ss64.oo ss86.0o
s260.00 s333.00Noticing - Replacement of Posted SiEn
Noticing - Design Review Yard Sign
SIGNS
s160.00 S2so.ooResolution No 27-201150 square feet or less
Resolution No. 27-2011 s228.00 S3sG.ooOver 50 SF and less than 200 square feet
Resolution No. 27-2011 s264.00 s410.00Over 200 squa re feet
Resolution No. 33-2008Noticing, Environmental lmpact Report
Noticing, City Council Appeal
562.00
Noticing - Wireless Communications
Ss46.oo
Fiscal Year 2018-19 Master Fee Schedule
PLANNING
SERVICE REFERENCE CURRENT FEE NEW FEE
Sign Variance Resolution No. 27-2011 s2,916.00 s3,029.00
Removal of lllegal Sign Resolution No. 33-2008 S117.oo S121.oo
PUBLICATIONS
Zoning Map Resolution No. 32-2009 Ss.oo No Change
Page 71
DEVELOPMENT IMPACT FEES (PLANNTNG)
The Bavfront Develo oment Fee is cha rged to all new construction/developm ent within the Bayfront Specific
Plan Area on the east side of US 101. One-half of the fee is payable before issuance of a building permit and
the balance is payable when certificate of occupancy is requested. Ordinance No. 1739 (2004), as amended,
provides for annual adjustment based on the construction cost index published in the Engineering News
Record (ENR) as of July 1 of each year. These fees will be included in the City of Burlingame Master Fee
Schedule as ofJuly 1, 2018 based on any change in the construction cost index.
Fiscal Year 2018-19 Master Fee Schedule
SERVICE REFERENCE CURRENT FEE NEW FEE
Bavfront Devel oom ent Fee
Office
Restaurant
Hotel
Hotel, Extended Stay
Office, Warehouse,
Manufacturing
Retail - Commercial
car Rental
Commercial Recreation
All Other
Ord. No. L739 (2OO4l s2,639.00/TSF
S10,628.0o/rsF
$86s.oo/room
$8+t.oo/room
S4,oo1.oo/rsF
s9,716.00/TSF
S61,657.00/acre
519,135.00/acre
52,726.oo per p.m. pea k
hour trip as detailed by
traffic study
No Change
Pag
Fiscal Year 2018-19 Master Fee Schedule
DEVELOPMENT IMPACT FEES (PLAN N ING)
North Burlingame & Rollins
Road Devel oDment Fee
Rollins Road Area of Benefit
El Camino North Area of
Benefit
Multiple family dwelling or
du plex
Any use other than multiple
family dwelling or duplex
Page 73
SERVICE REFERENCE CURRENT FEE NEW FEE
Ord. No. 17s1 (2005)
Ord. No. 1751 (2005)
Ord. No. 1751 (2005)
$0.60 per square
foot of building
$0.60 per sq ua re
foot of building
50.76 per square
foot of building
No Change
North Burlingame & Rollins Road Development Fees are charged to all new construction and development
within the North Bu rlingam e/Rotlins Road Specific Plan Area. One-halfofthe fee is payable before issuance of
a building permit and the balance is payable when certificate of occupancy is requested. Ordinance No. 1751
(2005) provides for annual adjustment beginning in 2006, based on the construction cost index published in
the Engineering News Record (ENR) asofJulylofeachyear. Thesefeeswill be included in the Cityof
Burlingame Master Fee Schedule as of July 1, 2018 based on any change in the construction cost index.
Fiscal Year 2018-19 Master Fee Schedule
DEVELOPM ENT TMPACT FEES (PLAN N tNG)
The Public Facilities lmpact Fee is a general category of fees based on the uses, number of dwelling
units and/or amount of square footage to be located on the property after completion of a
development project. The fees are committed to public improvement, public services, and
community amenities affected by new development (Burlingame Municipal Code Chapter 25.80).
The purpose of the fee is established upon approval of a permit for construction or reconstruction,
and is intended for improvements in one or more of the following categories:
P"g" 1
e General Facilities & Equipment
o Libraries
o Police
o Parks & Recreation
. Streets & Traffic
. Fire
. Storm Drainage
The establishing ordinance provides no annual escalator for the Public Facilities lmpact Fee.
Single Family Multifamily commercial Office lndustrial
Fee per Dwelling
tJ nit
Fee per Dwelling
Unit
Fee per 1,000 sq.ft.
of Building
Fee per 1,000 sq.ft.
of Building
Fee per 1,000 sq.ft.
of Building
General s 2,7s6 s 1,636 s 640 s 930 s 30s
Library s 2,383 s 1,41s s 478 s 69s s 228
Police s 437 s 2s9 s 102 s 747 s48
Parks s sgo s 3so s 118 s 712 ss6
Traffic/Streets 51,s73 S 1,10s s 1,810 5 7,28s S 1,146
Fire s 642 s 381 5 248 s 360 s 118
Storm Drainage s 781 s 391 5 442 5 7r7 s 628
Total lmpact Fee:5 9,762 s s,s37 s3,838 s10,306 52,s29
Fiscal Year 2018-19 Master Fee Schedule
Burlingame Avenue Parking in Lieu Fees are a pplicable only to commercial properties within
Downtown Burlingame and are collected in those instances where a land-use requires additional
parking, but the site cannot physically accommodate additional spaces. The fee is based upon a per-
space, or portion thereofthat is not being provided on the property. The funds are to remain in the
City's Parking fund to help defray the cost of building a City-owned and operated parking structure.
SERVICE REFERENCE CURRENT FEE NEW FEE
Fees
Resolution 48-2000 5s2,467.s7 $s4,468.92
Page 75
DEVELOPMENT TMPACT FEES (PLANNtNG)
Burlinsame Avenue Parkine in Lieu
Fiscal Year 2018-19 Master Fee Schedule
POLICE
Pa
SERVICE REFERENCE CURRENT FEE NEW FEE
Vehicle Release Resolution No.32-2009 s140.00 Slso.oo
Police Reports
Report Copies
Resolution No.32-2009
Gov't Code 5 6253(b)
$2.00 per page up to
S23.50 maximum
$0.25 per page
Fingerprint Rolling Fee Live scan Fee Set by
State of Ca lifornia
Department of I ustice
535.00 plus
appropriate State
Dept. of J ustice
and/or Federal
processing fee
No Change
CD's/DVD's Containing Digital
Files
Resolution No.32-2009 $so.oo per CD/DVD S93.25 per
CD/DVD
Clearance Letter Resolution No. 32-2009 S26.oo S27.oo
Repossessed Vehicle Gov't Code 5 41612 S1s.oo No Change
Fiscal Year 2018-19 Master Fee Schedule
POLICE
Preferential Parking Permits
(Residential Permit Parking
Program)
lssuance (up to 2 permits for
same address)
Annual renewal (up to 2 permits
for same address)
rge for replacement of lost
permit
REFERENCE CURRENT FEESERVICE NEW FEE
Resolution No. 22-2008
(Section 13.36.070)
Resolution No. 22-2008
(Section 13.36.070)
Resolution No. 22-2008
(Section 13.36.070)
Ss3.oo
Ss3.oo
Ss3.oo
sss.00
Sss.oo
Sss.oo
Resolution No. 32-2009
Resolution No. 33-2007
Resolution No. 33-2007
Resolution No. 33-2007
Driving Under lnfluence (DUl)
Fees
S216.00 per hour
S130.00 per blood
$48.00 per breath or
urine test
S130.00 per refused
blood test
test
S223.oo per
hour
No Change
No Change
Resolution No. 33-2008Security Service (Outside Detail)
(minimum charge of four hours)
5135.00 per hour $140.00 per
hour
Page 77
No Change
Fiscal Year 2018-19 Master Fee Schedule
Pag. \
POLICE
SERVICE REFERENCE CURRENT FEE NEW FEE
Alarm Permits (Annual Renewal)
Resolution No. 116-2003
(Section 10.10.110)
Resolution No. 116-2003
(Section 10.10.110)
s18.00
$32.00 per year
No Change
No Change
False Alarm Ch a rEe
1 to 2 false alarms
3 to 5 false alarms
6 or more false alarms
Any false alarm for which no
alarm permit has been
issued
Resolution No. 116-2003
(Section 10.10.090)
Resolution No. 28-2006
No Charge
S5o.oo each
S100.00 each
550.00 (includes cost
of alarm permit plus
S18.oo initial
application fee)
No Change
No Change
No Change
No Change
Live Entertainment Permit Resolution No. 32-2009
(Sections 6.16.090)
s408.00 Ssso.oo
Peddlers and Solicitors Resolution No. 41-2008
(Section 6.24.030)
S596.00 for
investigation plus
fingerprinting fees
S6t7.oo for
investigation
p lus
fingerprinting
fees
Curb Painting Resolution No. 33-2007 S55.oo for
investigation
557.00 for
investigation
Alarm Permit Application Fee
Resolution No. 116-2003
(Section 10.10.090)
Fiscal Year 2018-19 Master Fee Schedule
POLICE
Tanning Salon
Application
Sale or Transfer
Renewal
Massage Operator
Application
sale or Transfer
Renewal
SERVICE CURRENT FEE NEW FEE
Resolution No. 41-2008
(Section 6.42.060lr
Resolution No. 41-2008
(Section 6.42.7201
Resolution No. 41-2008
(Section 6.42.760)
$592.00 plus
fingerprinting fees
S324.00 plus
fingerprinting fees
S944.00 plus
fingerprinting
fees
$864.00 plus
fingerprinting
fees
Resolution No. 32-2009
(Section 6.40.060)
Resolution No. 32-2009
(Section 6.40.120)
Resolution No. 32-2009
(Section 6.40.160)
5766.00 plus
fingerp rinting fees
Szoe.oo plus
fingerp rinting fees
$azs.o0 plus
fingerp rinting fees
Szos.oo plus
fingerprinting
fees
Page 79
REFERENCE
5+3z.oo plus
fingerprinting fees
S648.00 plus
fingerprinting
fe es
S1,22t.oo ptus
fingerprinting
fees
S1,22i..00 plus
fingerprinting
fees
Fiscal Year 2018-19 Master Fee Schedule
POLICE
SERVICE REFERENCE CURRENT FEE NEW FEE
Model/Escort Service
Application
Sale or Transfer
Renewal
Resolution No. 41-2008
(Section 6.41,.040l,
Resolution No. 41-2008
(Section 6.41.100)
Resolution No. 41-2008
(Section 6.41.130)
5648.oo plus
fingerprlnting fees
S432.oo plus
fingerprinting fees
$324.00 plus
fingerprinting fees
Si.,o36.oo ptus
fingerp rinting
fees
5945.00 plus
fingerprinting
fe es
So+s.oo plus
fingerprinting
fees
Renewal
Resolution No. 41-2008
(Section 6.44.050)
Resolution No. 41-2008
(Section 6.44.080)
5335.oo plus
fingerprinting fees
5168.00 plus
fingerprinting fees
S347.00 plus
fingerprinting
fees
Stz+.oo plus
fingerprinting
fees
Taxi Operator
Application
Renewal
Section 6.36.050
Section 6.36.190 Busin ess license fee
plus fingerprinting
fe es
No Change
No Change
Page
Private Patrol Companv
Application
Busin ess license fee
plus fingerprinting
fees
Fiscal Year 2018-19 Master Fee Schedule
POLICE
Valet Parking
SERVICE CURRENT FEE NEW FEE
Taxi Driver
Application
Renewal
Section 6.36.050
Section 6.36.190
S6s.oo plus
fingerprinting fees
56z.oo plus
fingerprinting fees
570.00 plus
fingerprinting
fees
So+.oo plus
fingerprinting
fees
Taxicab Annual lnspection Section 6.36.120 $80.00 per
vehicle
Resolution No. 41-2008
(Section 6.30.040)
$335.00 plus
fingerprinting fees
Sozo.oo ptus
fingerprinting
fees
Concealed Weapon Resolution No. 32-2009 Sgo+.oo for
investigation
S1,r:o.oo for
investigation
Fortune Teller Resolution No. 41-2008
(Set by Section 6.38.060)
$aas.oo plus
fingerprinting fees
S670.00 plus
fingerprinting
fees
Unruly Gathering Section 10.70.070 Cost of Hours of
Officer Response
No Change
Page 81
REFERENCE
$77.00 per vehicle
Fiscal Year 2018-19 Master Fee Schedule
POLICE
eagr -
SERVICE REFERENCE CURRENT FEE NEW FEE
Application and Permit
Sidewalk Closure
Road Closure
Resolution No. 32-2009
s100.00
$too.oo per
parcel/per day
$zoo.oo per
parcel/per day
No Change
No Change
No Change
Verification of non-resident
"proof-of-correction" citations
Resolution No. 90-2009 No Charge No Change
Special Events & Street Closing:
Fiscal Year 2018-19 Master Fee Schedule
SEWER
Multi-family
REFERENCESERVICE CURRENT FEE NEW FEE
Section 15.08.020Single-family and Duplex 5255.00/unit
Fee updated based on
Engineering News
Record CPI as of
7h/17
S264.00/unit
Fee u pdated based
on Engineering
News Record
Construction Cost
lndex as of 1/1/18
Section 15.08.020 s195.00/unit
Fee updated based on
Engin eering News
Record CPI as of
1,17/17
S201.00/unit
Fee updated based
on Engineering
News Record
Construction Cost
lndex as of 7/r/B
Section 15.08.020 5407.00/thousa nd
squa re feet (TSF)
Fee updated based on
Engineering News
Record CPI as of
1/11t7
Commercial/Retail $420.00/thousand
sq uare feet (TSF)
Fee u pdated based
on Engin eering
News Record
Construction Cost
lndex as of t/7/78
Office Section 15.08.020 S88.oo/rsF
Fee u pdated based on
Engineering News
Record CPI as of
t/t/17
s91.oo/rsF
Fee u pd ated based
on Engineering
News Record
Construction Cost
lndex as of 7/t/1,8
Page 83
SEWER CONNECTION FEES
SEWER
SERVICE REFERENCE CURRENT FEE NEW FEE
Warehouse Section 15.08.020 S114.oolrsF
Fee upd ated based on
Engineering News
Record CPI as of
1/1/77
S118.oo/TSF
Fee updated based
on Engineering
News Record
Construction Cost
Index as of 7lL/L8
Restaurant Section 15.08.020 s1,006.0o/rsF
Fee upd ated based on
Engineering News
Record CPI as of
t/7/77
S1,04o.oo/rsF
Fee updated based
on Engineering
News Record
Construction Cost
lndex as of Lll/t8
Hotel with Restau rant 5642.00/room
Fee updated based on
Engineering News
Record CPI as of
t/L/t7
$663.00/room
Fee u pd ated based
on Engineering
News Record
Construction Cost
lndex as of 7h/78
Hotel without Restaurant $39z.oo/room
Fee updated based on
Engineering News
Record CPI as of
thl77
$+t0.00/room
Fee updated based
on Engineering
News Record
Construction Cost
lndex as of 7hh8
Page 84
Fiscal Year 2018-19 Master Fee Schedule
Section 15.08.020
Section 15.08.020
Fiscal Year 2018-19 Master Fee Schedule
SEWER
Moderate Discharger, Annual
Heavy Discharger, Annual
SERVICE REFERENCE NEW FEE
INDUSTRIAL WASTE DISCHARGE FEES
The fee covers two (2) samples; additional samples charged according to the
Analytical Processing Fee Schedule below.
Ord. No. 1786
(2006)
S606.oo No Change
Ord. No. 1786
(2006)
s1,660.00 No Change
Ord. No. 1786
(2006)
No Change
Ord. No. 1786
(2006)
No ChangeNon-Conventional Discharger,
Annual
Ord. No. 1786
(2006)
N on-co nve ntio n a I Fee '
plus $6.98 per 1000
ga llons discha rged
Groundwater Discharger No Change
Ord. No. 1786
(2006)
5160.00Application Processing Fee No Change
ANALYTICAL FEES
Ord. No. 1786
(2006)
ln-house Testing Cost No Change
Page 85
CURRENT FEE
Light Discharger, Annual
s2,318.00
s1,239.00
Fiscal Year 2018-19 Master Fee Schedule
SEWER
Page 86
REFERENCE CURRENT FEE NEW FEE
Contract Lab Testing Ord. No. 1786
(2006)
Cost plus 15%
BIMONTHLY SEWER SERVICE CHARGES
Single-family or duplex Ord. No. 1844-20LO
Section 15.08.070
(Effective t/t/2012\
S12.25 per thousand
gallons; if less than
thousa nd gallons, then
s18.86
S12.25 per thousand
gallons. Minimum
charge $24.50
Multi-family residential Ord. No. 7844-2OIO
Section 15.08.070
(Effective t/L/2072\
$11.45 per thousand
gallons
No Change
Ord. No. 7844-2010
Section 15.08.070
(Effective tl7/2Ot2\
532.59 per thousand
gallons
No Change
Heavy strength commercial Ord. No. 1844-2070
Section 15.08.070
(Effective U1,l2ot2\
$21.97 per thousand
ga llons
No Change
Light strength commercial $13.53 per thousan d
ga llons
No Change
lnstitutional Ord. No. 1844-2OLO
Section 15.08.070
(Effective t/7/2Ot2)
S4.80 per thousand
gallons
No Change
SERVICE
No Change
Restaurant, other commercial
food-related uses
Ord. No. 7844-2070
Section 15.08.070
( Effective 1, / 1. / 2ot2\
Fiscal Year 2018-19 Master Fee schedule
SEWER
Number of Residents
or more
1
2
3
4
5
6
7
8
9
CURRENT FEE NEW FEESERVICE
Section 15.08.072
(Effective tl7/2072)
541.63
S59.26
512.s2
5as.zs
591.94
S101.44
s110.30
5L28.46
s1s0.60
No Change
Page 87
REFERENCE
NEW CUSTOMERS IN SINGLE-FAMILY OR DUPLEX CLASSIFICATION
Fiscal Year 2018-19 Master Fee Schedule
WATER
Water fees are set via a three year rate-setting cycle with an effective date ofJanuary 1. The following rates
are effective Jan uary 7,2OL8.
SERVICE REFERENCE CURRENT FEE NEW FEE
BI-MONTHLY CHARGE FOR METERS
5/8" and 3/4" meter Ord. No. 1880 (2017)512.72 57a.11
1" meter Ord. No. 1880 (2017)5t2t.zo S130.28
Ord. No. 1880 (2017)5242.4o S260.s7
2" meter Ord. No. 1880 (2017)S387.84 S416.s1
3" meter Ord. No. 1880 (2017)s727.2O
4" meter Ord. No. L880 (2017)S1,212.00 S1,302.83
6" meter Ord. No. 1880 (2017)52,424.00 52,60s.67
8" meter Ord. No. 1880 (2017)S3,878.40 s4,L69.O7
Page 88
t - /r" meter
S781.70
FiscalYear 2018-19 Master Fee Schedule
WATER
Single Family Residential Tiers
SERVICE REFERENCE CURRENT FEE NEW FEE
Ord. No. 1880 (2017)Rates per thousa nd
gallons
Effective Jan 1,
20t7:
Tier 1 (0-4,000 gal):
S8.47
Tier 2 (4,001-8,000
gal): $9.50
Tier 3 (8,001-
16,000 gal): S10.54
Tier 4 (16,001-
24,000 Bal): S11.s8
Tier 5 (24,001 gal &
above): $12.61
Effective Jan 1,
2078:
Tier 1 (0-4,000 gal):
59.i.i"
Tier 2 (4,001-8,000
gal): S10.21
Tier 3 (8,001-
16,000 sal): S11.33
Tier 4 (16,001-
24,000 sal): S12.4s
Tier 5 (24,001 gal &
a bove): $13.56
Rates per thousand
gallons
Effective Jan 1,
2018:
Tier 1 (0-4,000 gal):
5g.u
Tier 2 (4,001-8,000
gal): S10.21
Tier 3 (8,001-
16,000 gal): S11.33
Tier 4 (16,001-
24,000 gal): S12.45
Tier 5 (24,001 gal &
above): S13.56
Effective Jan 1,
2019:
Tier 1 (0-4,000 gal):
s9.79
Tier 2 (4,001-8,000
gal): S10.98
Tier 3 (8,001-
16,000 eal): S12.i.8
Tier 4 (16,001-
24,000 sal): S13.38
Tier 5 (24,001 gal &
above): $tA.S8
Page 89
WATER CONSUMPTION
Fiscal Year 2018-19 Master Fee Schedule
WATER
No Change
SERVICE REFERENCE CURRENT FEE NEW FEE
Commercial/Multi-
Family/Duplex/Other
Ord. No. 1880 (2017)$9.92 per thousand
gallons
Effective Jan 1,
2018: S10.66 per
thousand gallons
Effective Jan 1,
2019:511.46 per
thousand gallons
s2o.oo
S6o.oo
S6o.oo
ord. No. 1880 (2012)
3:16 p.m. to 3:30 p.m.,
Monday thru Friday
3:31 p.m. to 7:59 a.m.,
Monday thru Friday
Saturday/Sunday/Holiday
ord. No. 1880 (2012)Not paid within 3O days of
billing
Fee Past DuePena
Page 90
No Charge
Water Service Turn-On
8 a.m. to 3:15 p.m., Monday
thru Friday
1.5% penalty No Change
Fiscal Year 2018-19 Master Fee Schedule
WATER
Service Renewal
8 a.m. to 3:15 p.m., Monday
thru Friday
3:16 p.m. to 3:30 p.m.,
Monday thru Friday
3:31 p.m. to 4:50 p.m.,
Monday thru Friday
aintenance of Water in Fire
Protection System
REFERENCE CURRENT FEESERVICE NEW FEE
Ord. No. 1880 (2012)S3s.oo
S4s.oo
S6o.oo
No Change
Ord. No. 1880 (2012)$1.00 per month
per inch of pipe
diameter, with
S2.00 minimum
charge
No Change
Flow Test
5/8" through 1"
t-%" and 2"
Over 2"
Ord. No. 1880 (2012)
S100.00 minimum
(if over S100.00,
cost of testing plus
7s%l
No Change
Page 91
5so.oo
580.oo
Fiscal Year 2018-19 Master Fee Schedule
WATER
Page 92
SERVICE REFERENCE CURRENT FEE NEW FEE
Ord. No. 1880 (2012)5750.00 deposit
S43.00 per month
for f-inch meter
$85.00 per month
for th ree-inch
meters
No Change
Water Service Turn-on Deposit
if Delinquent on City Water
Account in Previous 12 months
Ord. No. 1880 (2012)550.00 or 2 months
estimated
consumption,
whichever ls greater
No Change
Ord. No. 1880 (2012)S60.00 permit
S1,5oo.oo bond or
deposit
Work on City Water System
Fire Flow Test Sectio n 15.04.030 5242.o0 per hyd rant No Change
No Change
Temporary Water Service
Meter charges (does not
include water consumption)
Fiscal Year 2018-19 Master Fee Schedule
WATER
5/8" bypass meter
1" service with meter
7 -/," servicewith meter
2" service with meter
lf larger than 2" or a length of
more than 60 feet
SERVICE REFERENCE NEW FEE
Cost plus 15%
S3so.oo
s4,100.00
S4,13s.oo
ss,280.00
Ss,420.oo
Ord. No. 1805 (2007)
Ord. No. 1805 (2007)
Ord. No. 1805 (2007)
Ord. No. 1805 (2006)
No Change
Ord. No. 1805 (2007)S2s4.oo No ChangeTo 3/4" meter or 1" meter
(meter only)
Meter Upgrade
Page 93
Water Line lnstallation
3/4" service with meter
FEE
Ord. No. 180s (2007)
Ord. No. 1805 (2007)
Fiscal Year 2018-19 Master Fee Schedule
COUNTY FEES - ANIMAL CONTROL
The City's agreement with San Mateo County requires that animal control fees reflect the fees adopted by the
County Board of Supervisors (S.M.C Ordinance No. 04628, approved luly 24,2072\. These fees are subject to
changes based on any future action by the County of San Mateo, and are available on-line at
https://librarv.municode.com/calsan mateo co of ordinances?nodeld=T|T6AN#!
Page 94
,ry9AI'!E AGENDANO: 9c
MEETING DATE: June 4,2018
Date: June 4,2018
From:Carol Augustine, Finance Director - (650) 558-7222
Kathleen Kane, City Attorney - (650) 558-7204
Subject: lntroduction of an Ordinance Reauthorizing PEG Channet Fees in
Conformance with the California Digital lnfrastructure and Video
Com etition Act of 2006
Staff recommends that the City Council introduce an ordinance reauthorizing Section 6.50.040 of
the City of Burlingame Municipal Code Governing Cable Television Franchises in conformance with
the California Digital lnfrastructure and Video Competition Act of 2006. To do so, the Council
should:
Receive the staff report and ask any questions of staff.
Request that the City Clerk read the title of the proposed ordinance.
By motion, waive further reading and introduce the ordinance.
Conduct a public hearing.
Following the public hearing, discuss the ordinance and determine whether to bring it back
for second reading and adoption. If the Council is in favor of the ordinance, direct the City
Clerk to publish a summary of the ordinance at least five days before its proposed adoption.
The Digital lnfrastructure and Video Competition Act of 2006 (DIVCA) was passed by the State
Legislature, signed by the Governor, and chaptered into law on September 28, 2006 (AB2g87).
DIVCA became effective on January 1, 2007. DIVCA provides for statewide franchising for video
providers, which is administered by the California Public Utilities Commission (CPUC) with certain
rights delegated to local authorities. DIVCA was initiated at the request of the telephone industry
as a method of streamlining their entrance into the cable television market. Cable companies have
been offering "bundled" service packs to subscribers including cable service, high speed internet,
and telephone service. Without cable franchises, the telephone companies were unable to provide
video service in most locations and could not match this bundling package. They were concerned
that negotiating individual franchise agreements with cities, counties, and other municipalities
would take an inordinate amount of time and would result in further losses to both the companies
and consumers. DIVCA allows for cable providers to obtain a statewide franchise and, to date,
AT&T, Comcast, and Astound are providing these services in Burlingame after having successfully
obtained statewide franchises. on March '19, 2012,lhe city council adopted ordinance No. 1g72-
2012, which repealed and replaced chapter 6.48 of the Burlingame Municipal code with a new
STAFF REPORT
A
B
C
D
E
1
To: Honorable Mayor and City Council
RECOMMENDATION
BACKGROUND
Ordinance Reauthorizing PEG Fees June 4,2018
Chapter 6.50, "Video Service Provided by State Franchise Holders," in order to retain the limited
local government authority over franchise holders allowed under DIVCA.
DIVCA allows for the payment of franchise fees of up to five percent (5%) of gross revenues and a
Public, Education, and Governmental (PEG) fee to the local authority, provided that the local
authority enacts an ordinance establishing the fee. The PEG fee is limited to the fee that was in
place when DIVCA became effective (January 1,2007), or upon the expiration of the localfranchise
agreement, and is limited to the requirements of the local ordinance. Per the City's ordinance,
statewide franchise holders must provide PEG fees equivalent to 'l% of the franchisee's revenues
received from all subscribers in Burlingame.
Section 5870(n) of the state Public Utilities Code requires that the local ordinance be reauthorized
upon the expiration of a state franchise to continue the requirement for payment of PEG fees.
Currently, AT&T, Comcast, and Astound all provide video service to subscribers in Burlingame.
AT&T and Comcast renewed their statewide franchise agreements in late 2017, and the Astound
statewide franchise agreement will expire in late 201 8. Staff recommends that the City's ordinance
relaied to PEG fees (S 6.50.040) be reauthorized to ensure the continued payment of PEG fees to
the City by all video service providers. PEG fee revenue is limited to supporting local Public,
Education, and Government programming capital equipment costs.
FISCAL IMPACT
Reauthorization of Section 6.50.040 of the Burlingame Municipal Code will ensure continued
payment of the PEG fees as provided by state law. The City received PEG fees in the amount of
$11 1,590 from all providers in fiscal year 2016-17. There is no impact on the General Fund.
Exhibit:
. PEG Fee Reauthorization Ordinance
DISCUSSION
2
ORDINANCE NO.
CITY COUNCIL, CITY OF BURLINGAME, STATE OF CALIFORNIA
AN ORDINANCE OF THE CIry OF BURLINGAME TO REAUTHORIZE
SECTTION 6.50.040 OF THE BURLINGAME MUNICIPAL CODE GOVERINING
CABLE TELEVSION FRANISES IN CONFORMANCE WITH THE CLAIFORNIA
DIGITAL INFRASTRUCTURE AND VIDEO COMPETITION ACT OF 2006
WHEREAS, the California State Legislature adopted the Digital infrastructure and Video
Competition Act of 2006, California Public Utilities Code ("CPUC") Sections 5800 through 5970
("D|VCA") which governs the award and administration of a statewide franchise of video service
providers; and
WHEREAS, DIVCA allows for the payment of franchise fees and Public, Education and
Governmental (PEG) support to the local authority, provided that the local authority enacts an
ordinance establishing the PEG fee; and
WHEREAS, the PEG fee is limited to the fee that was in place when DIVCA became effective
(January 1, 2007), and the City of Burlingame ordinance provides for PEG fees equivalent to 1%
of the franchisee's revenues; and
WHEREAS, Section 5870(n) of the state Public Utilities Code requires that the local ordinance be
reauthorized upon the expiration of a state franchise in order to continue the requirement for
payment of PEG fees.
Section 1: Findings and Declarations. The City Council finds and declares as follows:
Burlingame requires holders of State Video Franchises to pay a fee of one percent of gross
revenues to support Public, Education and Government (PEG) Access.
The City is required to reauthorize this fee by ordinance at expiration and renewal of each state
video franchise.
The state-issued franchises of AT&T, Comcast, and Astound have or will expire within one year
of this ordinance, and have or will be renewed thereafter. Accordingly, the City reauthorizes the
support fee for PEG access according to the existing terms.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES ORDAIN AS
FOLLOWS:
Division 1:
Section 2: Section 6.50.040 (Public, educational and government channels) of Chapter 6.50
(Video service Provided by state Franchise Holders) of the Burlingame Municipal code is
reauthorized in the form previously adopted.
lf any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to
be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance.
The Council declares that it would have adopted the Ordinance and each section, subsection,
sentence, clause or phrase thereof, irespective of the fact that any one or more sections,
subsections, sentences, clauses or phrases be declared invalid.
This Ordinance shall be published in a newspaper of general circulation in accordance with
California Government Code Section 36933, published, and circulated in the City of Burlingame,
and shall be in full force and effect thirty (30) days after its final passage.
Michael Brownrigg, Mayor
l, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, certify that the foregoing
ordinance was introduced at a public hearing at a regular meeting of the City Council held on the
4th day of June, 2018, and adopted thereafter at a regular meeting of the City Council held on the
_ day of _, 2018 by the following vote:
AYES:
NOES:
ABSENT:
COUNCILIT4EMBERS:
COUNCILMEII/BERS:
COUNCILMEII/BERS:
Meaghan Hassel-Shearer, City Clerk
DIVISION 2:
DIVISION 3:
EBURLI STAFF REPORT MEETING DATE: June 4, 20'18
To: Honorable Mayor and City Council
Date: June 4,2018
From: Syed Murtuza, Director of Public Works - (650) 558-7230
Subject: Gity Council Direction Regarding lmproving Short-Term Parking in the
Burlingame Avenue Downtown Area
Parking in the Burlingame Avenue Downtown area has historically been challenging. Demand
for retail and employee parking is further exacerbated by motorists' desire for close and
convenient parking within the core area. Over the years, the City has made several efforts to
balance these needs and minimize negative impacts to the public.
Over the last several years, the City has converted the majority of the long{erm spaces in the
downtown core area to shortterm spaces to increase turnover, and it has provided the majority
of the long{erm parking for downtown employees in outer-lying parking lots. Nevertheless, there
are still approximately 190 longterm spaces located within some of the short{erm lots in the
downtown core, specifically Lots A-3, B, B-1, C, K, and W.
ln order to address the continued growing demand for short-term parking in the downtown core
area, the City Council directed the TSPC to explore opportunities to improve parking conditions
in the downtown area. The TSPC, with staff's assistance, has been studying the overall long-
term and short{erm parking needs for the downtown area for several months. As part of this
process, the TSPC and staff evaluated and examined the parking conditions and configuration
of long{erm and short-term spaces in the downtown area and discussed the matter at the
AGENDA ITEM NO: 10a
RECOMMENDATION:
Staff recommends that the City Council review the recommendations of the Traffic, Safety and
Parking Commission (TSPC) for improving shortterm parking in the Burlingame Avenue
Downtown area and provide direction.
BACKGROUND:
The City maintains and operates 18 parking lots and on-street parking spaces in the Burlingame
Avenue Downtown area. There are in excess of 1,800 parking spaces, including about 400
short{erm and 800 long{erm spaces in the downtown parking lots, and 500 short-term and 150
longterm spaces on City streets. The short-term spaces are two hours and four hours, while the
long{erm spaces are nine hours and ten hours.
DISCUSSION:
1
City Council Direction Regarding lmproving Shott-Term Parking in the Burlingame Avenue
Downtown Area
June 4, 2018
February 8, 2018 and March 8, 2018 meetings. After extensive discussions and deliberations,
as well as input from the public, the TSPC voted 4-0-0 to recommend converting g1 long-term
spaces into short{erm spaces in the downlown core, and similarly converting 91 short{erm
spaces outside of the downtown core into long-term spaces, in order to maintain the overall
balance of short and long{erm parking.
The tables below show details of the locations of both long{erm and shortterm spaces in each
of the parking lots and on-street spaces for conversion. The 91 long{erm spaces in the
downtown core are Iocated in Parking Lots A-3, C, and W; and the short{erm spaces outside
the downtown core are located in Parking Lots B-1, K-1, and O, as well as on-street spaces on
Chapin Avenue, West Lane, South Lane, and Howard Avenue. The TSPC believes the
proposed changes will increase the turnover of parking spaces in the core and create additional
short{erm parking capacity to address the demand during the day to the extent feasible without
building a parking structure or adding an additional surface parking lot. No change to the pricing
structure is proposed at this time.
Conversion from Short-Term Spaces to Long-Term Spaces outside the Downtown Core:
Parking Area Location Spaces
Lot B-1 South of Chapin Ave. (adjacent to Fidelity lnvestment)lt
Lot K-1 North of Burlingame Ave. (adjacent to AT&T building)30
East of California Dr. near Royal Donut
West of Primrose Rd.
West Lane
South Lane
Howard Avenue 6
With regard to converting Lot W from longterm to shortterm parking, it should be noted that
this lot is currently serviced by a single pay station, as opposed to individual parking meters.
The switch to short{erm parking will increase turnover of these parking spaces. Staff is
concerned about the potential queuing at the single pay station as more people use this lot to
park. With longer lines at the pay station, there is a possibility that some people who are waiting
in line to pay while the parking enforcement officers are patrolling the lot will receive citations for
non-payment, thereby creating a negative experience for downtown patrons. Additionally, any
issues with the pay station itself may potentially create queues of patrons waiting to pay. This
unintended consequence can be mitigated by installing individual smart meters or multiple pay
stations prior to converting this lot to short{erm parking.
2
Parking Area Spaces
Lot A-3 I
Lot C South of Donnelly Ave.(behind Gap & Copenhagen, etc.)24
LotW North of Howard Ave. (behind Vinyl Room & Rasa, etc.)58
Conversion from Long-Term Spaces to Short-Term Spaces in the Downtown Core:
Location
North of Donnelly Ave.
Lot O 10
Chapin Avenue 6
East of California Dr. near Caltrain Station & Honda Dealership 12
East of California Dr. near Caltrain Station & Honda Dealership 6
West of California Dr. near Tomokazu & Coconut Bay
City Council Direction Regarding lmproving Shorl-Term Parking in the Burlingame Avenue
Downtown Area
June 4, 2018
Although Lot K-1 is on Burlingame Avenue, it is at the north end of the Avenue and is relatively
underutilized by short{erm parkers. TSPC therefore recommends its conversion to long{erm
parking.
Staff is requesting Ciiy Council direction regarding the above recommendations. Upon receiving
direction, staff will make changes to the proposal, and return to the City Council in the future
with the appropriate resolution and ordinance to implement the improvements.
With the exception of Lot W, the costs associated with swapping or modifying the meters are
minimal, and can be absorbed within the Parking Enforcement and Public Works Departments'
budgets. Should the City Council wish to install individual smart parking meters, and/or multiple
pay slations in Lot W, the cost of such an installation would range from approximately $41,000
to $77,400, and is not appropriated in the current budget. This amount does not include costs
associated with credit card transaction fees, data charges, and related maintenance.
EXHIBITS
Downtown Parking Map showing proposed changes to shortterm and longterm parking
J
FISCAL IMPACT:
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STAFF REPORT AGENDANO: 10b
MEETING DATE: June 4,2018
To:Honorable Mayor and City Council
Date: June 4, 2018
From: Lisa K. Goldman, City Manager - (650) 558-7243
Subject: Discussion of Burlingame Neighborhood Network Request for Funding
Staff recommends that the City Council discuss the Burlingame Neighborhood Network's (BNN)
recent request for funding and provide direction.
On May 15, Holly Daley, BNN Chair, submitted the attached request for funding to purchase
emergency caches containing tools and supplies. At the May 21 City Council meeting, Mayor
Brownrigg suggested thal this request be discussed at a future meeting.
DISCUSSION
On May 15 BNN submitted a separate request for $7,500 to purchase 20 emergency caches. These
caches would be procured from local Burlingame business EarthShakes and distributed to active
Burlingame neighborhoods that have participated in the annual Citywide Emergency Drill and at
Ieast one other activity.
FISCAL IMPACT
The fiscal impact of this request is $7,500. There are sufficient funds in the City Manager's Office
proposed budget for FY 20'18-'19 should the City Council wish to accommodate the request. There
will be no impact on the Community Groups Funding Program.
Exhibits:
. BNN Cache Project Funding Request
. BNN Cache Photos
. BNN Cache Contents List
RECOMMENDATION
BACKGROUND
Each year, the City Council distributes funds to various non-profit organizations that offer services
to San Mateo County and Burlingame residents through the City's Community Groups Funding
Program. Non-profit organizations submit their requests in the spring, and the Councilmembers
make recommendatlons as to the level of funding, if any, for each organization that submits a
request. The Burlingame Neighborhood Network requested $4,000 in funding through this process.
1
BNN Board
Holly Daley, Chair
Anne Hinckle
Erika James
Rik Kasuga
Dennis Moyer
Terry Nagel
Kathy Schmidt
Suzanne Tateosian
Website:
thebnn.us
May 15,2018
RE: Request for emergency caches
Dear Mayor Brownrigg and Council Members,
Each cache consists of a large waterproof bin on wheels containing four duffle bags that
support four teams of responders: lncident Command, Safety, First Aid and Wellness
teams- The cache supplies correspond with the training neighborhoods have received. A
complete list of supplies is attached. Caches would be stored in sheltered locations
known only to trusted leaders in each neighborhood. We would be happy to show one to
you.
BNN requests funding in the 2018-19 City budget for 20 emergency caches at $375
each, for a total of $7,500. This is the wholesale cost of purchasing them from
EarthShakes, a local Burlingame business whose owner, Suzanne Tateosian, is a BNN
board member.
These caches would greatly advance community resilience in our City.
Thank you for your consideration.
Sincerely,
l{o@Dil4)
Holly Daley
Chair, BNN Board
The Honorable Michael Brownrigg and Council Members
Burlingame City Hall
480 Primrose Road
Burlingame, CA 940'10
Distributing emergency caches filled with tools and supplies to Burlingame
neighborhoods in advance of a disaster will greatly improve Burlingame residents'
chances of survival, by allowing them to assist one another in the hours or days before
emergency personnel and equipment resources arrive. The Burlingame Neighborhood
Network (BNN) requests funding for 20 emergency caches that would be distributed to
active Burlingame neighborhoods that have participated in our annual Citywide
Emergency Drill and at least one other activity each year that builds community
resiliency.
Cadre Co{llrlrgr e
Erru{rgsrne }&lgttbd?6od
tlap displayed
Neighborhood Emergency Cache - Project Prototype
supSy
dutne bsgi
insHe oootShea
.:
:::
Drill Kit
This is o box of emergenc9 response
steps ond documents to proctice in
the onnuol drill.
Contqins:
50 Printed oK - HEIP signs
2 lncident Stotus Boord
?5 lncidents (mock)
?5 One Gollon Zip Lock Boqs
25 Smoll FIog Morkers
1 set Print Troining Documents
1 Troining DVD
U,ellness Supplles
(in dufRe bog)
Contoins:
2 Clip boords
4 Pens
2 Areo Mops
2 Notepods
20 Reporting Forms
3 lD Togs
Bose Supplies
(in duffle bog)
contoins:
1
I
4
5
2
6
5
5
'I
1
'I
50
Areo Mops
lncident stotus boord
lc org Chort ([orge)
Colored teom cords (lominoted)
Pens
Shorpies
clipboords
sets lcs forms
Adhesive nometogs
Volunteer registnotion forms
sign for recorder toble
Blue pointers tope
AM/FM ffonk rodio with floshlight
First Aid supplies
(in duffre bog)
Contoins:
4 Poir Work Gloves
I Bottle Antiseptic Hond cleoner
I Roll Duct Tope
1 Roll Blue Pointers Tope
1 Roll Coution Tope
2 Lightsticks
2 Goggles / Sofew Glosses
6 N95 dust mosl('I Adjustoble Wrench
2 Utilitg knife
1 Gos Shut off (4 in I tool)
1 Crow Bor,24"
2 Hord Hots
2 Gorboge Bogs, Heovv
3 ID Toqs
2 Clipboolds
20 Domoge Assessment Forms
2 Notepqds
2 Permonent Morkers
4 Pens
contoins:
1 Adult First Aid Reodv Reference
10 Poir Disposoble Gloves, vin9l
10 sterile Pods (2x2)
10 Sterile Pods (4x4)
3 Ace Bondoges
6 self Adhesive Bondoges
I T ongle Bondoge
10 Eutterflg Closure
2 RollsAdhesive Tope
1 Box Antiseptic Wipes
20 Bondoids - lorge & finger size
l0 Eoch, Acet. / lbuprofen
I Bottle Sunscreen
I Tweezers
1 Scissors
'10 Sterile Woter Pockets'I Bottle Hgdrogen Peroxide'l CPR Borrier Mosk
2 Gollon Ziploc Bogs
2 sonitorv Nopkin - pressure bondoge
2 lce Pock (instont ice)
2 Emergenc9 Blonket
4 Splints
2 Torps (8 X 10)'I Clip Boords
10 lnjur9 Fonms - blonk
I Notepod
I lD Tog
sofetg supplies
(in duffle bog)
AGENDA lTElVl NO: lla
MEETING DATE: June 4, 2018Memorandum
To:City Council
Date: June 4, 2018
From: Mayor Michael Brownrigg
Subject: CommitteeReport
SBWMA
I have been asked to re-start and drive the Zero Landfill Committee, a working group tasked
with developing a capital upgrade plan that will meet the State's increasingly tough
diversion standards for the future. This work is now doubly important in light of China
making its recycling facilities unavailable to anything but the highest quality materials
(which we don't meet, at present). During the period I met with management, toured the
waste faciliry to understand where the CAPEX expansion would go and what functions it
would perform, and finalized the ZLF membership, which will comprise members from
Atherton, San Mateo, West Bay [Menlo Park area), and Belmont. The first project will be a
pilot to take organic materials out oFthe "black garbage" and convert them into a slurry that
can be converted into bio-gas. If the pilot proves itself, this would be a major upgrade in the
2020 /21timeframe.
China Delegations: during the period I hosted or met with two different groups from China,
one group from near Shanghai and the other from Beijing. Each comprised entrepreneurs,
government officials and investors interested in building stronger relations for cross-border
investment and partnership. The meetings went well.
Great event hosted by CCFD for over 180 school kids and chaperones at Washington Park.
Lots of fun for all.
Lvon Hoae Communitv Meetins on Mav 23
we were all there, but I just wanted to thank colleagues and staff for making it a very
successful first step in addressing some simmering and long standing ffaffic, safety and
parking concerns for that community. It is always nice to attend a public meeting where
extra chairs are needed! It shows there is true demand for the content. Now we just need to
follow through,
1
CCFD Iunior Fire Brigade on May 23
Brownrigg Commiltee Report June 4, 2018
Youth lobs Breakfast - Mav 24
Celebrating the County's programs to help young people find scholarships and internships. It
was very moving.
Additional Events
May 2 5 - I attended along with Vice Mayor Colson a program hosted by the Silicon Valley
Community Foundation on affordable housing legislation and what subsidies are available
for creating additional housing.
May 29 - at her invitation, I attended the closing ceremony for Kara's Cupcakes, a victim of
rising rents in our downtown. Her rent has gone up 120% in 5 years.
Like all ofus, this does not list various meetings with constituents etc.
2
AGENDA ITEM NO: 11b
MEETING DATE: June 4,2018Memorandum
To:City Council
Date: June 4, 2018
From: Vice Mayor Donna Colson
Subject: CommitteeReport
East Side Burlingame Meeting - May 23. 2018
1. Focus on Parking/Traffic and Safety
2. Focus on Development
3. Session was helpful to understand issues for this community and there were a lot of
great suggestions. Looking forward to staff summary ofthis event. There needs to be
an opportunity for more education around these topics ofparking, housing, and
density.
Home For All Communitv Convening - Mav 24. 2018
Transportation and Housing Convening
Definition of Transportation - Transport drives value ofland - location, density, zoning.
Theory of Transportation and Land Use Balance
Vertically oriented - expertise and financing
All Parking Structures should be designed to be converted to housing or other in the
future.
Self-Driving cars will increase capacity. Shared car demand increases congestion but
reduces need for parking.
0pportunity for major right-away capture down the road - open for parks and for
bikes?
What Could Go Wrong?
Manifesto for 10 best ways to reduce sprawl
1. Leverage new technology to facility exchanges, dynamically price and incentivize
sustainable (sharing) and healthy travel.
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Colson Commiltee Report June 4, 2018
2. Sustainable and human scale - reduce speeds an efficiently move vehicles at a steady
pace.
3. Land Use and Planning Design - A good regional plan is a good transportation plan.
Encourage urban reinvestment to "refill" urban core areas before "spilling" into
suburbs - available parking spaces coming soon.
. Create a vision
. Create a framework to guide decision and measure performance
. Stick to it at all levels - support your planners.
Smart Growth Livability Calculator -
online and can be used to help with climate action planning and that is what we need to
increase housing at the hub areas. The miles travelled in a car drops significantly when you
build near transit. This allows us to analyze block groups of selected topics such as miles
traveled, housing affordability, density, carbon emissions, population, pedestrian, job
access[bility, walkability, and walk score. Burlingame was a very transit oriented location
and especially near the downtown area.
Conversation around Retail - The retail is actually more restaurants. Shorter retail space
with higher ceilings. Shared parking agreements for night in case people want them. Reduce
parking and take the fees. Task force to deal with retail.
San Mateo Ciry - TOD Planning - TMA (Trip Reduction Stratery)
Going to work to be able to use all modes oftransport to access shopping, work, housing,
retail, parking, etc. Key - how do you plan specifically to reduce trips. TMA is doing driveway
counts to understand who is coming and going. If communities or projects not meetingTDM
goals, they need to add in more options.
Bay Meadows - Marketing to a Lifestyle Sees Results - 83 acres as TOD on CalTrain lncludes
over 1000 Units ofhousing and also a new private school. 18 acres of public parks as well.
2002 started, 2006 approved, 2013 started selling to the public.
Caltrain - 57% of residents use the train,33% who do not ride it is because office is not close
to public transit. 6070 walk or bike to conveniences locally. l7o/o walk to work, 23% shuttle
and B% bike to work.
Paul Ring - The Core Companies - Parking solutions
PCE Board of Director's Meeting - May 24. 2018
CEO Report
Jan gave staffing update - we have a few positions open and they are posted on the
website.
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Planning -
CAC Update -
Colson Committee Repor,June 4, 2018
. Update on Investment Credit Rating - MCE received their rating and the main issue
for us will not be cash on hand, but years in business.
. Legislative sub-committee meeting met for first time.. Board commitment date for the Sept 29 retreat B-72 PM. Upcoming Events - June 4-5 Business of Local Energy, Cal CCA Summit in Monterey -
Sept 5-6, Groundbreaking for Wright Solar project is 0ctober 1,1
. Issues with expansion of regulatory reach
. Securitization is controversial issue and $1.3 billion savings to PGE alone for that -
Jeremy will cover. Senate Bills - around fire and grid safety. CPUC NEM meeting with new programs to expand solar in disadvantaged cities.. Community Pilot Energy program - consolidates the previous set of requirements for
programs and the longer Iist ofcriteria. Define clear and measurable goals, does it
have excitement and can it create PR value.. Future CAC local involvement and we could ID people in organizations and support
community pilot projects, find RF0 participants, assist with new EV program and
then help local jurisdictions with green power.
Finance and Audit -
. Working on new dynamic business models to stress test the business. New temporary CFO and Finance Consultant to help with IT and HR. Budgets, Financial Statements reviewed. Interviewed First Republic Bank and their investment team that is managing our cash
position
. Opt Outs are slowing down. 5,000 Eco100 clients. VISA opted up to Eco1.00 and had great press on this. CARE customers are opting out faster and having difficulty getting to the lower
income communities. Did send out information to customers to try to reach out and
explain. It is actually lower for them to stay with PCE. Going to launch more
information and target this group.
Legislative - CaICCA Activity
AB 813 Support
AB 893 Oppose
SB 11088 0ppose - Amend
SB 1,347 Oppose - Amend
Sent letter to the Governor's Office
Letter to supportive legislators
Question around Senator Wiener Solar Bill SB 1399
Marketing and oureach
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Colson Committee Repo,7 June 4, 2018
PCIA (Power Charge Indifference Adjustment (PCIA)
Has to do with the movement of customers move from investor owned utilities flOUsJ to a
non-l0U fsuch as CCA) that those customers remain responsible for the costs previously
incurred and 0NLY those costs.
Consideration exemptions for CARE and medical baseline customers
Proceedings process that is looking to establish the scope, facts and legal elements for the
record. Timing is conclusion by late August for final decision.
. CAL CCA has focused on short-term for next year's PCIA calculation. Reaching point
where there is too much procurement in the market because CCAs and PGE are
purchasing power.
. Reform - ST Revise Capacity Adder and new GHGH Free Adder
. Reform LT =- Securitization, buy/down buy/out, or auction.
Budget - Reviewed the upcoming FY budget details.
Risk and Hedging for Power Purchases discussed with BOD.
Housins adershin Council - Ma v25.2O18
Affordable Housing Conversation
Budget pressures have won out and housing was not prioritized and that is why we now
have this crisis. Like Senate proposal better with income targets and wrap around services
for homelessness. Land, Funding and Political Will to get the job done. Not to do away with
local planning, but to make cities accountable to implement what they allow. Housing
Accountability Act - Statewide concern and not municipal affair. As we see jobs housing gap
and millions of square feet of office when in fact the best way to mitigate traffic is to build
local housing.
1397 - Difficult to ID sites and have to show that the have demonstrable ability to build.
Cities are asking for emergency shelter funding for homelessness. Ranges from $1.5 billion to
$5 billion on multi-family. ADU and RHNA numbers are coming into foctts.9To/o did not get to
RHNA numbers - but most do have sites identified - cities cannot build, but we can be
helpful. 90% have certified element and now trying to make this a metric and standard
around production goal. 7 2o/o of cities got their market rate built. Gov budget says 175,000
units will be builtyear and we are at a 26 year high on Multi-family. We do need those
subsidies with SB 3 - lost $1 billion a year in Redevelopment Agency funding. AB 73 SB 540 -
Tell development community what the rules are and then they can build to that specification.
Nation is 7.3 million short housing and CA is 3.5 million units short.80,000 is all we have
actually built annually - last time we built 300,000 was 1986. Prop 13 reform - talk about a
split role. Some notion that Prop 13 is not going to be reformed - three unions in Sacramento
that are blocking CEQA reform.
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June 4, 2018
Bay Area Forward - Supports resident led groups. Groups ofneighbors who want more
transportation or housing in their neighborhoods and we help support them in terms of
information and issue spotting. Can help plan convening as well. Do not take official
positions. Some ofthe observations are pressures around people leaving, rents increasing,
traffic and congestion. One thing they are asking for is that they want more housing, but
want it to reflect the community - you can have higher density in the community and keep
character - idea of middle housing. Teacher housing is also resonating.
Scott has benefit ofa very progressive electorate - need to educate
SB 375 - Reduce miles travelled to reduce GHG
Snhere Institute Meeting - Mav 29. 2018
Update on Meetings and Feedback from Community -
State Lands Meeting larger than expected
Sphere is putting forth some initial capital for the 0pen Space - Greg from Business
0perations is working on funding and thinking about the financing.
They think funding Measure AA, or grants for shoreline improvements. Also meeting with a
number oflocal investors and form a coalition and talking to the County.
Home For AII Funding Meeting - May 30. 2018
AHF Funding Status update - 10 projects in the County competing for about $19mm and will
be oversubscribed. The 4% tax credits are NOW going to be competitive and no longer Over
The Counter which is a big change. This is due to demand. [NOTE - we should see how this
might impact our BV project).
1. June 6 Session - Diving into the trade offs and considerations foryour new
inclusionary policy. Analytical model to show the trade offs and make sure that the
fees are not under or over served.
2. HEART - loan documents in place and they are letting the funding get used and help =
get something back to the city from this transaction. HFA can assist in promoting the
benefits of this and making the case.
3. Pilot for RHNA Sharing and a good way forward is to pull together a think tank - who
should we pull in to see how this pilot might work. Timing for state match in future
for funding with SB 3.
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Colson Committee Repott
SB 827 - Lesson is to bring in a broad group of people on the ground floor and bring in very
low income advocates for discussion. Also need to look at conditions on the ground.
Sphere Institute Meeting
Karen Verpeet and Veronika
Finding Priority Update
BURLI E Memorandum
To:City Council
Date: June 4,2018
From: Councilmember Emily Beach
Subject: CommitteeReport
AGENDA lTEl, NO: 1'lc
ITEETING DATE: June 4, 20'18
Sustainable San Mateo County Awards Dinner. Thursday. 3/28
Inspiring event. Congratulations to Peninsula Clean Energy Board Members
[including Vice Mayor Colson!) on PCE's award for sustainability contributions within
our county.
Key learnings:
. Regional collaboration to address the Sea Level Rise will be critical in the
months/years ahead
. May require a new regional structure (e.g. future San Mateo County Water ]oint
Powers AuthorityJ for two primary reasons:
o create a regional entity/agency to receive federal funding share costs, and
advocate effectively for state/federal funding
o develop regional plan to address the issue, mother nature does not recognize
city boundaries
. 0ne guest speaker highlighted importance of improved weather prediction capability
so cities can adequately prepare for storm surges. Currently meteorologists can
predict weather with the following accuracy:
o 7 days out,7 0o/o accuracy
o 14 days ou! only 7o/o acc\racy - this must be improved
. County taking significant action, in large part due to Supervisor Dave Pine's
leadership:
o County co-sponsoring projects with local cities; currently investing $6 million
for mitigation efforts in the most vulnerable areas: SSF, Colma, Redwood City,
Belmont Creek
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Countv-wide Sea Level Rise Meeting hosted by C/CAG and Supervisor Dave Pine.
Frid,ay.3/29.
Beach Committee Report June 4, 2018
o Detailed County-wide vulnerability assessment complete; document will help
local/regional mitigation planning and provide templates to address sea level
rise consistently throughout the county.
o Visit SEAC to learn more
Public Art Committee, Wednesda}u,4/4, 4-B PM: observed artist interviews bv Public
Art Committee Members:
Committee status report:
. Fung Collaborative consultants culled through 18 RFQ applications from artists
around the country and the world; narrowed down to 7
.3128/18:PublicArtCommitteeconsideredTcandidates;invitedto3tointerview
. 4/5/18: Public Art Committee interviewed 3 candidates (45 minute interviews each)
to discuss request for proposals: Michael Stutz, Kate Dodd, John Roloff
o Committee members throughly debated merits of each interviewee and selected two
artists to advance into RFP stage: Stutz/Dinh and John Roloff. Note
Beach/Brownrigg did not participate in the discussion or vote, only citizen
committee members. Final artist proposals due in 5 weeks. Committee will
reconvene the week ofJune 4s to review proposals and make an artist
recommendation.
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Discussed current progress and next steps to memorialize (in writing) ECR Task
Force/Council vision with Caltrans
San Mateo Countv Transportation Authoritv Board ofDirectors Meeting' Thursday.
o Reviewed TA shuttle call for project funding recommendations; 3 of 4 Burlingame
proposals made draft funding list. Also received a program update on Caltrain
Modernization.
o TA seeking Citizens Advisory Committee members; 1 vacant seat, 3 members have
terms that expire. Deadline for applications is May 4, 2018. Beach/Medina will
interview and make recommendation to TA Board. Candidates can learn more at:
http://www.smcta.com/about/cac.html.
El Camino Real Task Force follow-un meeting with City Manager. Public Works,
Director. and Mavor Brownrigg, Monday. 4/9:
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June 4, 2018
Major highlight: Scott Weiner's SB 827 has been amended in committee. Although it is
less aggressive than original bill, it still significantly limits our city's ability to shape
development around transit. Two important recent changes to this bill:
Height restrictions: SB 827 still exempts housing projects from locally developed and
adopted height limitations, densities, parking requirements, and design review
standards, but recent amendments relax originally proposed height requirements.
Currently:
buildings up to 55'tall are automatically permitted in the first 7+ mile of fixed transit
and 45'in the second 7a mile around fixed transit station. Fixed transit stations are
defined as rail and ferry stations. Previously SB 827 proposed up to 105'height.
No longer automatic building height increase around qualifying bus stations.
However, parking requirements and density restrictions are still relaxed in these
areas - see next bullet for more information.
Parking minimums and free transit passes: No parking required within 7+ mile of rail
or ferry station; however, a city may enforceup to lz space per residential unit outside of
the first quarter mile or rail, transit, or around bus stops. Developers must provide
recurring monthly transit passes to all residents at no cost.
Senior Listening Session with Councilmembers Ortiz & Beach, Wednesday. 4/11/2 018
o Excellent discussion with approximately 15-20 seniors
o Staff will post notes on website here:
rec ro ram
Major concerns for seniors: affordability and affordable housing units for seniors,
development/growth concerns, sufficient parking. We discussed how
changes/development downtown is happening in accordance with our Downtown
Specific Plan, and the thinking behind density/height near transit stations.
Cheryl Fama from Peninsula Health Care District attended. Confirmed PHCD'svision
for Peninsula Wellness Community includes 15%o below market rate
apartments in future 300 senior apartments, per PHCD's RFP to developers.
Conversations with residents after the meeting surfaced three additional suggestions:
o Questionnaire to Burlingame seniors about what types of programming they'd
like to have at the Recreation/Community Center
o Desire for dedicated senior space at new Communit5r Center - when not
programmed for senior activities, maintain as open/drop-in lounge for
community gathering space dedicated for seniors
a
a
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Beach Committee Report
League of California Cities webinar in preparation for uncoming Legislative Action
Day in Sacramento:
Beach Committee Repod June 4, 2018
o HIP housing as future presenter at Senior Listening Session
Attended League of California Cities Environmental Policy Committee Meeting in
Pamona. CA. Wednesday. 4/11
o Underway at time of this report
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Memorandum
AGENDA ITEM NO: 11d
MEETING DATE: June 4.2018
To:City Council
Date: June 4,2018
From: Councilmember Ortiz
Subject: CommitteeReport
May 2-Joint Council/Planning Commission meeting
May 9-Budget study session
May 1O-CCAG Board Meeting and Retreat
May 14-Meeting with the City Manager
May 15-Agenda-setting meeting-SFO Community Roundtable
May 23-Lyon Hoag community meeting
May 24-Airport Land use Committee
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