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HomeMy WebLinkAboutMin - PR - 2016.10.20PARKS & RECREATION COMMISSION Approved Meeting Minutes Regular Meeting on Thursday, October 20, 2016 CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Baum at 7:00 pm at the Burlingame Recreation Center, 850 Burlingame Ave, Burlingame. ROLL CALL COMMISSIONERS PRESENT: Baum, Dito, Milne, Malekos- Smith (arrived at 7:10), Schissler, and Palacio COMMISSIONERS ABSENT: Lewis STAFF PRESENT: Parks & Recreation Director Glomstad, Recreation Supervisor Barry, Recreation Supervisor Acquisti, and Administrative Assistant Helley OTHERS PRESENT: Robert Bierman, AYSO; Lawrence Viola, BSC; Holly Herndon, Burlingame; Jose Franco, Burlingame; Andrew Hershell, Burlingame; Nemanja Colovic, BSC; Debbie Crisp, Coyotes Lacrosse; K. Saunders, BSC; W. Evans, BSC MINUTES Commissioner Milne made a motion to approve the September 15, 2016 minutes. The motion was seconded by Commissioner Dito and was unanimously approved. CORRESPONDENCE None PUBLIC COMMENTS None OLD BUSINESS 1. Cuernavaca Park Off Leash Update — Field User Survey Results — Recreation Supervisor Acquisti stated a six question survey was sent to the seven user groups. She gave a synopsis of the survey results which indicate there is an impact on the quality of the fields from the off -leash usage, issues with excess dog waste on the fields and the majority of the groups were against additional off - leash hours. Chair Baum opened public comment. Robert Bierman, AYSO, voiced his frustration about having to pick up dog waste on Cuernavaca Park before every practice. Jose Franco, Burlingame, noted he walks on Cuernavaca all the time and has yet to step on any dog waste. A community member noted he is a coach and a father and that the dog waste on the grass is definitely a problem. Parks & Recreation Commission Approved Minutes October 20, 2016 NEW BUSINESS 1. Review of Application for Validation — Coyotes Lacrosse - Recreation Supervisor Barry gave background on the group and states the group meets all the requirements to be approved as a Validated User Group. Commissioner Dito asked staff if the group's numbers have changed. Barry stated the group's numbers have remained consistent. Chair Baum inquired if there were any public comments on the item. There were none. Motion by Dito (seconded by Malekos-Smith): Commission moved to validate Coyotes Lacrosse. MOTION PASSED 6-0-1 (Lewis absent). 2. Burlingame Soccer Club — Addition of U.S. Soccer Development Academy Program — Supervisor Barry stated staff was notified two days before BSC announced they were adding a U.S. Soccer Development Academy Program to their organization. Barry noted that from his research the application process took up to 5 months. Staff felt that the lack of adequate notification to City staff about the new program prior to the official announcement did not conform with the request from Commission for improved communication from BSC to staff about potential "issues" on which the community may have a lot of questions. Barry researched the academy program and reported it would serve players that had left the BSC organization to pursue a higher level of play. BSC added this program to attract players back to the club. Barry noted that currently the academy program restricts players from playing high school sports starting with the 2021 season. Barry confirmed that the addition of the program was not a merger or partnership and does not violate the Field Use Policy. Lawrence Viola, BSC, stated he disagreed with two items in the staff report, that the academy program application process had been in process for up to 5 months and that he did not feel that the application for the academy program should be something that fits into the transparency conditions requested by Commission. After discussion, which included the benefit to the Burlingame community, keeping the costs for the players at a reasonable level and confirming the field density matrix will be adhered to by the organization, Commission closed discussion. Baum requested a meeting of the Ad Hoc Committee of Baum, Dito and Milne to review the Field Use Policy and suggest possible amendments to the Commission at a future meeting. 3. Burlingame Soccer Club — Re-evaluation of Fee for 2nd Subletting Violation - Supervisor Barry stated that the Commission found at their July meeting that a 2nd subletting violation had occurred and suggested a 50% reduction of the subletting fee be considered if the Burlingame Soccer Club showed evidence of taking measures to ensure compliance with the Field Use Policy. Staff reported no further violations have occurred. Baum opened public comment. Robert Bierman stated he is working with the groups and has instituted several steps to the process to improve communications and that the group had been working to keep within the field density matrix. 2 Parks & Recreation Commission Approved Minutes October 20, 2016 Baum closed public comment. Commission discussed the 2nd subletting violation. Motion by Milne (seconded by Malekos-Smith): Commission moved to waive the fee for the 2"d violation. MOTION FAILED 2-4-1 (Lewis absent) Motion by Palacio (seconded by Schissler): Commission moved to enforce the fee at 50% for the 2"d violation. MOTION PASSED 4-2-1 (Lewis absent) REPORTS / HAND-OUTS A) Parks & Recreation Department Reports - Director Glomstad requested Chair Baum appoint an ad hoc committee to help with the Murray Field synthetic turf project. Chair Baum appointed Commissioners Palacio, Milne and Dito. B) Commissioners Reports — None NEXT MEETING The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, November 17, 2016 at 7:00 p.m. at the Burlingame Recreation Center. ADJOURNMENT There being no further business to come before the Commission, the meeting was adjourned at 8:16 pm. Respectfully submitted, ,col en .dell y Joleen Helley Recording Secretary 3 Parks & Recreation Commission Approved Minutes October 20, 2016