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PARKS & RECREATION COMMISSION
DRAFT Meeting Minutes
Regular Meeting on Thursday, November 16, 2017
1. CALL TO ORDER
The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to
order by Chair Lewis at 7:02 pm at the Burlingame Recreation Center, 850 Burlingame Ave,
Burlingame.
Recording Secretary administered the Oath of Office to incoming Commissioner Emily Matthews.
2. ROLL CALL
COMMISSIONERS PRESENT: Milne, Malekos-Smith (arrived 7:35), Lewis, Schissler, Matthews
COMMISSIONERS ABSENT: Baum & Palacio
STAFF PRESENT: Parks & Recreation Director Glomstad, Supervisors Hager & Acquisti
& Recording Secretary Helley
OTHERS PRESENT: Lisa Stoltz, Iglika Boyanova, Bonnie Menicucci, Vicky Boyd
3. APPROVAL OF MINUTES
Chair Lewis requested an amendment to the October 19, 2017 minutes in New Business Item b.
"Motion......" to read "Commission moved to recommend Council approve a one year pilot
program to the current sign ordinance with a sunset clause to hand sponsor banners on sports
fields in designated areas with staff the manage the program." Commissioner Milne made a motion
to approve the October 19, 2017 minutes as amended. The motion was seconded by Commissioner
Matthews and was approved. 4-0-3. (Malekos-Smith, Baum & Palacio absent)
4. CORRESPONDENCE
Supervisor Hager presented the Parks & Recreation Department's promotional video which was written
& directed by staff. The video can be viewed on the department's facebook page or by clicking on the
link below:
https://www.facebook.comBurlinizameParksandRec/Videos/1632436353444053/?notif id=1510491294746504¬if t=like
5. PUBLIC COMMENTS
None
6. OLD BUSINESS
a. Approval of Updated Plans of Proposed Dog Park on Skyline Blvd.
Parks & Recreation Commission
DRAFT Minutes November 16, 2017
Supervisor Acquisti provided background information about the site plans for the proposed Skyline off -
leash area. Following the June 15, 2017 Commission meeting, at which Commission approved
proposed plans with one ADA parking space, Acquisti spoke with Director Glomstad, members of the
Dog Parks Task Force, and community members regarding the approved plans and determined it would
be prudent to investigate the viability of and cost associated with adding an additional off-street parking
space next to the accessible space.
Chair Lewis opened floor to public comment.
Comments from the floor included concerns about contamination to water, danger of coyote attraction,
traffic safety, flammability of the Eucalyptus trees, lack of cleanup/removal of dog feces, homeless
issues, increase in crime, lack of plan in following American Canine Association recommendations for
dog parks and general design flaws.
Additional comments included the need for additional off -leash areas in the City, the benefits for dogs
and people and the unfortunate choice of location of the dog park next to the sewage plant not being
optimal for either people or dogs.
Commission discussion included the pros and cons of the additional parking space, identification of the
location of the two entrances to the area and possible solutions to the issue of traffic safety for patrons
on Skyline Blvd.
Motion by Commissioner Milne (seconded by Schissler): Commission moved to remain with the
original proposed plans with one ADA parking spot for the proposed Skyline Off -leash area. MOTION
PASSED 5-0-2 (Baum & Palacio absent)
7. NEW BUSINESS
a. Village Park Preschool Registration Procedures Review
Supervisor Hager presented a power point presentation on the background of Village Park Preschool and
the evolution of the registration process. The proposed change by staff to the registration process is the
increase of the nonrefundable registration fee that is assessed for withdrawals from $100 to $125.
Commission discussed the reason for the fee, the difference of an application fee and a registration fee,
and the possible exceptions to the assessment of the fee.
Hager noted the Department offers scholarships and payment plans to those enrolled in the program.
Chair Lewis opened the floor to public comment.
Iglika Boyanova, a parent of a child enrolled at the preschool, requested for future students, the
Commission consider allowing flexibility on the birthdate placement policy at the preschool to allow
younger students who are developmentally and emotionally ready to be placed in the older classes that
have open spots which will then open spots in the younger classes for those children on the waitlist.
After discussion about the Village Park Preschool policies, following motion was made by Commission.
Motion by Commissioner Matthews (seconded by Milne): Commission moved to approve the
proposed increase of the nonrefundable registration fee for Village Park Preschool that is assessed for
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DRAFT Minutes November 16, 2017
withdrawals from $100 to $125. MOTION PASSED 3-2-2 (Malekos-Smith and Schissler opposed)
(Baum & Palacio absent)
b. Burlingame Aquatic Club Presentation & Update
Supervisor Acquisti introduced the Executive Director of the Burlingame Aquatic Club (BAC), Sylvia
Lam. Ms. Lam presented a power point on the setup of the partnership between the BAC, the City of
Burlingame and the San Mateo Union High School District, the yearly schedule with hours available for
community use, BAC's organizational setup and growth of leadership positions, additional community
events, implementation of strategies and programs for safety of patrons, training of staff and community
involvement. Fundraising for community causes is done in partnership with various Burlingame
businesses. She also gave an overview of the distribution of the annual subsidy from the City of
Burlingame.
Acquisti reported that over the course of a year, the annual operational expenses of the pool can
fluctuate due to a variety of variables; including but not limited to, weather, chemicals, and utility costs.
These fluctuations can cause financial unpredictability for the BAC and makes it challenging in
determining appropriate fees for their programming. In order to assist the BAC to budget more
accurately for the fiscal year, City staff has worked out a process by which a fixed amount for annual
maintenance expenses can be determined for a fiscal year while still allowing the BAC to pay the City
the actual annual maintenance expenses.
Acquisti outlined the process that staff will implement to even out the quarterly reimbursement
payments to the BAC. City staff will review the actual costs as of March 3 1 " each year and determine
whether an underpayment or overpayment has occurred. In July of each year, City staff will also update
the calculation in order to have a more accurate quarterly payment going forward and incorporate a plus
or minus into the next year's payment schedule.
After discussion including the process to determine the equal quarterly reimbursement payment amounts
and the yearend analysis for easier reconciliation, the following motion was made by Commission.
Motion by Commissioner Schissler (seconded by Malekos-Smith): Commission moved to approve
the proposed plan to stabilize the Burlingame Aquatic Club reimbursement payments for annual
maintenance expenses for Burlingame High School pool. MOTION PASSED 5-0-2 (Baum &Palacio
absent)
8. STAFF AND COMMISSIONER REPORTS
a. Parks & Recreation Department Reports
Director Glomstad reported Council will have a study session on Monday, November 20th at 6pm on the
City's Off -site advertising policy that the Commission discussed at their October 19, 2017 meeting. She
encouraged Commissioners to attend the study session in Council Chambers.
She noted the Holiday Tree Lighting and Parade will take place on Friday, December. Pt at 5:00 pm and
asked Commissioners to contact Nicole Acquisti if they plan to attend.
Supervisor Acquisti announced the Indoor Holiday Movie Series would begin Friday, November 17,
2017 in the Auditorium at the Recreation Center. The first film of the series, "How the Grinch Stole
Christmas" will start at 6:00pm with concessions opening at 5:30pm. The upcoming movies are
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DRAFT Minutes November 16, 2017
"It's a Wonderful Life" December 8th and "The Muppet Christmas Carol" on December 15th
b. Commissioners Reports
Chair Lewis reported the Parks Master Plan Committee met this past Wednesday and interviewed three
consultants. The committee selected the consultant MIG and the contract approval will go before the
Council for approval in early January 2018. The anticipated date to start the process is the end of
January to early February 2018. She also reported the Ray Park Playground Committee is scheduled to
have its first meeting on November 29, 2017.
Commissioner Milne reported the Burlingame Parks & Recreation Foundation has passed their $10,000
goal for the Paloma Bricks Fundraising project. The anticipated completion of the renovation is January
2018 weather notwithstanding.
9. FUTURE AGENDA ITEMS
None
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There being no further business to come before the Commission, the meeting was adjourned at 9:06 pm.
The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday,
December 21, 2017 at 7:00 p.m. at the Burlingame Recreation Center.
Respectfully submitted,
Joleen Helley
Recording Secretary
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DRAFT Minutes
November 16, 2017