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HomeMy WebLinkAboutMin - PR - 2017.06.15CITY O O 9 gvorsar PARKS & RECREATION COMMISSION APPROVED Meeting Minutes Regular Meeting on Thursday, June 15, 2017 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Baum at 7:00 pm at the Burlingame Recreation Center, 850 Burlingame Ave, Burlingame. 2. ROLL CALL COMMISSIONERS PRESENT: Baum, Dito, Milne, Schissler, Palacio and Malekos-Smith COMMISSIONERS ABSENT: Lewis STAFF PRESENT: Parks & Recreation Director Glomstad, Supervisor Barry, Supervisor Acquisti, Parks Supervisor Holtz & Recording Secretary Helley OTHERS PRESENT: John Cahalan, John Cahalan Landscape Architect APPROVAL OF MINUTES Commissioner Milne made a motion to approve the May 25, 2017 minutes. The motion was seconded by Commissioner Dito and was approved. 6-1. (Lewis absent) 3. CORRESPONDENCE Glomstad handed out a copy of an article in the newspaper about the Butterfly Garden in Washington Park. 4. PUBLIC COMMENTS None 5. OLD BUSINESS a. Skyline Dog Park Update In January 2017, Supervisor Acquisti met with Community Development Department (CDD) staff to discuss traffic and parking concerns regarding the proposed Skyline off -leash area. Through an ITE (Institute of Transportation Engineers) report, CDD staff worked on generating information needed to determine the required parking and, in turn, how it would affect traffic specifically during the peak hours between 7-9 AM or 4-6 PM. The ITE Parking generation did not have a specific item for "dog park", so CDD staff looked at other sources including exclusive dog park locations and other studies in the Bay Area. 1 Parks & Recreation Commission Approved Minutes June 15, 2017 Staff met throughout February and March to determine possible additional parking locations, as well as entry and exit points, for minimal impact to the current traffic and residents. It was determined that since there is a slight slope up from the edge of paving at the proposed parking location, the best option was to put in parallel parking spaces at the most level part of the road shoulder adjacent to the site. The first draft of the additional parking spaces included the required 8" wide parallel spot. City staff met to go over the updated plans. After review and discussion, CDD staff required an I V-0" wide lane with a raised curb for the entry and exit point to increase off -leash visitor safety when entering and exiting vehicles from the street spaces. The landscape architect updated the plans to reflect the changes and the cost estimate (Exhibits A, B, and Q. Based on the size of the proposed off -leash area, the daily traffic on Skyline Blvd, and the current lane space, CDD determined that a minimum of three parking spaces would be required. Details include: 1. One van accessible (ADA) stall and related back-up space and general layout (presented 10/6/016) 2. Two additional standard stalls a. Eleven feet wide and parallel with Skyline Blvd 3. Stalls separated by 5 foot wide bike lane from the south -bound travel lane In May 2017, the plans were reviewed again by CDD staff and approved the updated parking and lane additions. After Commission discussion, the following motion was made. Motion by Dito (seconded by Malekos-Smith): Commission moved to recommend to Council to approve the development of the Skyline Dog Park. MOTION PASSED 6-1 (Lewis absent) 6. NEW BUSINESS a. Recap from the City/BSD 2-2-2 Survey As part of the joint use agreement between the City of Burlingame and the Burlingame School District the 2-2-2 Committee is required to conduct a survey every two years to evaluate the after school enrichment and sports programs offered on District sites. The 2-2-2 Committee is comprised of two District employees, Gaby Hellier (CBO) and Marisol Visalli (PE Teacher at BIS) two City employees, Tim Barry (Recreation Supervisor) and Nicole Acquisti (Recreation Supervisor) and two community members, Gerami Seitzman and Marisa Wachorst. The survey was created in January and sent out in February through the weekly electronic bulletin to all schools. The Committee reviewed the survey results in April and presentations will be made to the Burlingame School District Board and the Burlingame Parks and Recreation Commission this month. Supervisor Barry noted there were 278 responses to the survey. Staff will utilize the results to determine new ways of marketing of programs to the schools and the parents, what programs the parents are looking for and also to facilitate the information sent out to the parents. Staff will be employing a "foot patrol" type of campaign by being physically present at school events, PTA meetings, Board meetings, etc. to ensure the departments offerings are made known to the families at the elementary and middle 2 Parks & Recreation Commission Approved Minutes June 15, 2017 schools. The programs offered are meant to supplement, not compete with the offering of the schools and are not designed to replace afterschool care programs. b. Review of Maintenance Practices in Mills Canyon Director Glomstad reviewed the maintenance practices in and challenges with Mills Canyon. Over the years, the Parks Division has increased the fuel load reduction practices by contracting with CAL FIRE, increased staff walk-throughs, increased trail maintenance by contracting with the California Conservation Corps, and used a consultant to perform reconnaissance, design and a scope of work for trail modifications, enhancements and repairs to reduce damage from water runoff and deterioration of the trail. The report is used to prioritize the available funds each year allocated to canyon work. In addition, the City has installed boot scrapers purchased by the Foundation at each of the entrances. The Foundation is also working on GIS mapping of the canyon to produce a web -based and paper pamphlet for the community. In 2012, the bridge crossing the creek needed to be removed for safety reasons caused by significant erosion along the creek. A consultant determined that the challenges to installing a new bridge included lack of direct access for construction, lacking of a staging area, the ongoing erosion along the creek and the length of bridge needed and after a recent consultation with the engineers in Public Works, in today's dollars, the cost estimate is estimated at $200,000 to $250,000. In August 2016, City staff walked the canyon with the leadership of the FOMC to learn about their ideas for the canyon and concerns. It appeared that while the majority of the FOMC are supportive and appreciative of the increased efforts undertaken by the City, it was mentioned that there is some disagreement about how, when and where work in the canyon is done. The FOMC also expressed an interest to coordinate nature hikes and educational encounters with the public. 7. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported the new agreement with the District is going to Council at the June 19th meeting. The Dragons proposal is going to Council at the July 3rd meeting. The removal of eucalyptus trees on Burlingame Avenue has begun and will continue over the next two weeks. Parks & Recreation Commission openings, Dito and Lewis, will close on August 18tn b. Commissioners Reports None 8. FUTURE AGENDA ITEMS 9. ADJOURNMENT There being no further business to come before the Commission, the meeting was adjourned at 8:24 pm. 3 Parks & Recreation Commission Approved Minutes June 15, 2017 The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, July 20, 2017 at 7:00 p.m. at the Burlingame Recreation Center. Respectfully submitted, /s/ Joleen Helley Recording Secretary 4 Parks & Recreation Commission Approved Minutes June 15, 2017