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HomeMy WebLinkAboutMin - PR - 2017.05.25CITY O O 9 gvorsar PARKS & RECREATION COMMISSION APPROVED Meeting Minutes Regular Meeting on Thursday, May 25, 2017 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Baum at 7:03 pm at the Burlingame Recreation Center, 850 Burlingame Ave, Burlingame. 2. ROLL CALL COMMISSIONERS PRESENT: Baum, Dito, Milne, Schissler and Lewis COMMISSIONERS ABSENT: Palacio and Malekos-Smith STAFF PRESENT: Parks & Recreation Director Glomstad, Supervisor Barry & Recording Secretary Helley OTHERS PRESENT: Derek McKee, Verde Designs; Jordan Gardner & Nick Swinmurn, Burlingame Dragons; Randy Schwartz & Dean Peterson, Burlingame Parks & Recreation Foundation APPROVAL OF MINUTES Commissioner Dito made a motion to approve the April 20, 2017 minutes. The motion was seconded by Commissioner Milne and was approved. 4-1-2. (Lewis abstained; Palacio & Malekos-Smith absent) 3. CORRESPONDENCE None 4. PUBLIC COMMENTS None 5. OLD BUSINESS None 6. NEW BUSINESS a. Youth Advisory Committee Wrap Up Recreation Coordinator Rath introduced members of the Committee. Members acquire between 75 -100 volunteer hours throughout the school year. The group recently attended the CPRS District IV Awards Dinner at which YAC member 8th grader Kya Standard Stockton received a Volunteer Recognition Award and BHS senior Emily Williams received a scholarship on behalf the Youth, Teen and 1 Parks & Recreation Commission Approved Minutes May 25, 2017 Recreation Services Committee. The group hosted a 55+ Senior Valentine's Day Dance, the Princess Dress Collection Project, a "May the 4th Be with You" Parents Night Out and the First Annual Royal Dance. The group also assisted with the City of San Mateo's Eggstravaganza Event in April and assisted with the Burlingame Streets Alive event in May. The group thanked the Commission for their constant support of their various activities. b. Presentation by Burlingame Parks & Recreation Foundation Randy Schwartz, President of the Burlingame Parks & Recreation Foundation, presented recent activities of the Foundation. The main goals of the volunteer 5016 Foundation is to fund the Recreation Scholarship program, to help with park improvements and to create new recreation programs. Funding sources are from providing beverages and snacks at Burlingame events: Music in the Park, Movies in the Park, the Fall Festival on Howard Avenue and the Holiday Tree Lighting event. Last year, the Foundation received a $1,000 grant from the San Francisco Credit Union for the Scholarship Fund. The group also conducted a Bocce Ball Tournament to raise funds for the Scholarship program, donated agility equipment for the dog park at Bayside Park and donated money to BYBA for the renovation of the Bayside Fields dugouts. In the upcoming year, the group will host a naturalist kayaking trip in Monterey, a computer security class and a home painting tips class. Additionally, they are working on the mapping & publication of the trails in Mills Canyon, participating with the Annual Bay Front Clean Up and will be hosting Visits from Santa. The group has started a "Dog Blog" where photos of your dog can be posted in the hopes of drawing interest to the website. The Foundation will also be assisting with the rebuilding of Paloma Park. The goal is to raise $10,000 for a synthetic grass section of the park with "donor bricks". Chair Baum appointed Commissioner Milne as the liaison to the Foundation. c. Burlingame Dragon's Proposal Jordan Gardner representing the Burlingame Dragon's presented information for the Commission to consider regarding the proposal to add bleachers at Murray Field which would necessitate the reduction of the number of field lines on the proposed synthetic turf field. The Dragon's had been exploring options to increase their attendance and facilitate their move to the United Soccer League. With the proposed installation of synthetic turf at Murray Field, it opened a partnership opportunity between the City and the Dragons. As part of the Murray project, they propose to install bleacher seating for 5,260, including a press box, scoreboard and ticket booth. The bleachers would be permanent and for use by other field users. The new LED field lighting would remain the same. While the lines that were approved by Commission work for non-professional user organizations, they are excessive for professional team play. The Dragons proposal includes permanent lining for only one full soccer field. The other sized lining would need to be temporary and removed as needed for Dragons' usage. The benefits to removable lines include the ability to change field sizes as requirements change or enrollment varies for the youth organizations and it allows for flexibility for other special events or other 2 Parks & Recreation Commission Approved Minutes May 25, 2017 sports. The downside to removable lines is the increase in staff time to remove and/or line the fields and the cost to purchase the materials needed. The Dragons' season would run from March through October and would have some overlapping use with the current field users. The majority of home games (18-22) would take place on Friday, Saturday or Sundays evenings after 6pm. Currently, most programming on the weekends ends by 8pm. If the Dragons used the field for practice it would be during the daytime hours when the fields are not being used by validated field user organizations. During the summer months, when there are City programs on the field during the day, the Dragons would move their practices off -site. For the couple of times a year that weekday evening times were needed by the Dragons, they would coordinate with the field users and the City field scheduler to ensure plenty of notice. The existing Murray parking lot cannot accommodate the parking requirements for Dragons' game days. The Dragons has tentatively secured 1,200+ parking spaces within 3/a mile radius of Murray Field. They also plan to run shuttles from off -site locations and from downtown Burlingame to encourage attendees to take public transit to reduce congestion. To increase the community benefit, the Dragons have offered to run free summer camps and clinics for the City of Burlingame residents. They have also committed to allotting tickets for underprivileged residents for each home game. If approved by the City Council, the additions would be bid as part of the City project with all items added by the Dragons paid for by the Dragons. After Commission discussion, including concerns about sufficient restrooms, the impact of relining the field, security issues and the development of a shared maintenance agreement the following motion was made. Motion by Milne (seconded by Schissler): Commission moved to recommend the proposal by the Burlingame Dragon's be presented to the City Council. MOTION PASSED 5-2 (Palacio & Malekos-Smith absent) d. User Group Validation — Burlingame Soccer Club Supervisor Barry stated that in December the Ad Hoc Field Use Policy Committee met to revise the current field use policy. The Committee gathered input from validated user groups and presented the final recommendations to the Parks and Recreation Commission in January. The Commission approved the revisions to the policy at the January 19, 2017 Commission meeting. Per the Field Use Policy, the Parks & Recreation Commission validates User Organizations before they can request field space for the seasonal sports leagues and tournaments. Staff has reviewed the Burlingame Soccer Club's Youth Field User Organization Validation Application (Exhibit A) and they do not meet the requirements to become a Validated User Organization. To be approved as a Tier 2 Validated User Organization, BSC must meet the following criteria: 3 Parks & Recreation Commission Approved Minutes May 25, 2017 1. A registered 501©3 non-profit, youth organization located in the City of Burlingame. 2. Comprised of a minimum of 51 % Burlingame residents ("emerging" or "underserved" sports can petition the Commission to be included in the allocation process). 3. Offer teams for a minimum of three (3) age groups and open to all residents. 4. Complete a Youth Field User Organization Validation Application and get approval from the Parks and Recreation Commission every year. 5. Has a governing board with at least 75% residents. 6. Operate as a Burlingame youth organization for a least five (5) consecutive years. 7. Enrollment cannot exceed 500 participants. According to the application submitted by BSC the current enrollment is 575 athletes which does not meet criteria #7 on the list above. If the BSC is not approved as validated organizations they have the opportunity to rent fields after the Validated User Organizations receive their allocated amount of field time. After Commission discussion, the following motion was made. Motion by Schissler (seconded by Dito): Commission moved to deny the validation of the Burlingame Soccer Club. MOTION PASSED 5-2 (Palacio & Malekos-Smith absent) 7. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported that Top Golf is currently in negotiation with the City. The Council study session with the School District is Wednesday, May 31. The City and the District are discussing the agreement for the replacement of the synthetic field, the percentage of income share for afterschool enrichment and afterschool sports, and how the field fees are shared. Staff is hopeful to have a new agreement with the District in the next couple of weeks for fall program planning. b. Commissioners Reports None 8. FUTURE AGENDA ITEMS 9. ADJOURNMENT There being no further business to come before the Commission, the meeting was adjourned at 9:20 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, June 15, 2017 at 7:00 p.m. at the Burlingame Recreation Center. Respectfully submitted, /s/ Joleen Helley Recording Secretary 4 Parks & Recreation Commission Approved Minutes May 25, 2017