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PARKS & RECREATION COMMISSION
FINAL AMENDED Meeting Minutes
Regular Meeting on Thursday, September 20, 2018
1. CALL TO ORDER
The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to
order by Chair Lewis at 7:03 pm at the Burlingame Recreation Center, 850 Burlingame Ave,
Burlingame.
2. ROLL CALL
COMMISSIONERS PRESENT: Lewis, Schissler, Ardito (arrived at 7:20 pm), Malekos-Smith, Palacio,
& Milne
COMMISSIONERS ABSENT: Matthews
STAFF PRESENT: Parks & Recreation Director Glomstad, Recreation Supervisor Barry,
Parks Supervisor Holtz, Recreation Supervisor Acquisti & Administrative
Assistant Helley
OTHERS PRESENT: Ellie Fiore, MIG; Leslie Holzman, Burlingame; Stephanie Lee, Burlingame;
Markus Autrey, Burlingame High School - Assistant Principal 1 & John
Philipopoluos, Burlingame High School Athletic Director
3. APPROVAL OF MINUTES
Commissioner Milne made a motion to approve the August 16, 2018 minutes. The motion was
seconded by Commission Schissler and was approved. 5-0-2 (Matthews absent; Ardito arrived after
motion)
4. CORRESPONDENCE
None
5. PUBLIC COMMENTS
None
6. OLD BUSINESS
None
7. NEW BUSINESS
a. Community Center Update
Dawn Merkes with Group 4 Architecture presented a power point presentation on the Community
Center project. Highlighted areas included were the site package, parking, exterior design and the
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Parks & Recreation Commission
FINAL AMENDED Minutes September 20, 2018
updated project budget. The estimated date of construction is January 2020 to December 2021. Next
steps are for the project team to ask City Council to provide direction and approval on the project budget
and approve of the schematic design package.
b. Parks Master Plan Update
Ellie Fiore with MIG presented the survey results for the Parks Master Plan. The plan will help set the
framework for decision makers in the planning, maintenance, development and/or rehabilitation of
Burlingame's parks and recreation facilities. To date, approximately 800 Burlingame residents have
contributed input and ideas. Key highlights are: Community members highly value nature and wildlife,
running and biking trails and current recreation programs. Improvement priorities include addressing
barriers, improving restrooms, park seating and shade and expanding off leash dog areas.
Fiore noted the next steps are to supplement current input, research, mapping and analysis to ultimately
provide recommendations for the Burlingame Parks Master Plan.
c. Proposed Revisions to Field Use Policy
Supervisor Barry reported the proposed revisions to the current policy to allow Burlingame High School
to be eligible to be considered as a Tier 1 user organization. The proposed revisions are to: Edit #4 in
Validated User Organization to include Burlingame High School; and add to the Residency language
— "Burlingame High School for the purposes of validation and allocation only".
After discussion the following motion was made.
Commissioner Palacio made a motion to approve the following changes to the verbiage in the Field Use
Policy: Approve all staff recommendations as noted in the staff report with the one addition to the
section titled Residency to read: "A resident......Players of the above organizations ... BHS will pay
fees as set by City Council". The motion was seconded by Commission Milne and was approved. 6-0-1
(Matthews absent)
d. Youth Field User Organization Validation — BYBA
Supervisor Barry reported the submittal of BYBA's application to be a Tier 1 validated user group. The
group meets the criteria and has included all the required documentation.
Commissioner Milne made a motion to approve the validation of BYBA. The motion was seconded by
Commission Malekos-Smith and was approved. 6-0-1 (Matthews absent)
e. Youth Field User Organization Validation - BHS
Supervisor Barry reported the submittal of BHS's application to be a Tier 1 validated user group. The
group meets the criteria and has included all the required documentation. Markus Autrey, Assistance
Principal 1 from BHS was present for any questions.
Commissioner Palacio made a motion to approve the validation of BHS. The motion was seconded by
Commission Ardito and was approved. 6-0-1 (Matthews absent)
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FINAL AMENDED Minutes September 20, 2018
8. STAFF AND COMMISSIONER REPORTS
a. Parks & Recreation Department Reports
Director Glomstad reported on the following updates: The construction at the Burlingame High School
pool has been delayed with hopes for completion in early 2019. The Department has hired a new Office
Assistant and a new Athletic Director for BIS. The Murray Field Grand Opening is set for Friday,
September 28th at 4pm and the Commissioner's training is scheduled for October 20, 2018 in Belmont.
The Ray Park project will be going to bid next week.
b. Commissioners Reports
Commissioner Lewis shared that Commissioner Matthews asked her to share that the Foundation had a
successful vending revenue season at the Music in the Park series over the summer and would start the
Ray Park brick campaign in the near future.
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None
10. ADJOURNMENT
There being no further business, the meeting was adjourned at 8:40pm.
The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, October
18, 2018 at 7:00 p.m. at the Burlingame Recreation Center.
Respectfully submitted,
Joleen Helley
Recording Secretary
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Parks & Recreation Commission
FINAL AMENDED Minutes
September 20, 2018