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HomeMy WebLinkAboutMin - PR - 2018.06.21CITY O O 9 gvorsar PARKS & RECREATION COMMISSION APPROVED Meeting Minutes Regular Meeting on Thursday, June 21, 2018 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Lewis at 7:08 pm at the Burlingame Recreation Center, 850 Burlingame Ave, Burlingame. 2. ROLL CALL COMMISSIONERS PRESENT: Lewis, Schissler & Palacio COMMISSIONERS ABSENT: Malekos-Smith, Baum, Matthews & Milne STAFF PRESENT: Parks & Recreation Director Glomstad, Management Analyst Hager, OTHERS PRESENT: K�.111 > > ZD1%1 WS) au M I ► I a I Oki Due to a lack of quorum, the May minutes will be on the July agenda for approval. 4. CORRESPONDENCE None 5. PUBLIC COMMENTS Randy Schwartz, with the Burlingame Parks & Recreation Foundation, spoke about the group's support of the Parks and Recreation Department by participating in special events and fundraisers such as the annual Bocce Tournament and Visits with Santa. The group will be presenting a $5,000 check for the Youth Scholarship Fund at the July 2, 2018 City Council meeting. Kenna Mar, a representative for the Relay for Life of the North Peninsula, requested some options to promote awareness of the event within the community. Director Glomstad offered to speak after the meeting. 6. OLD BUSINESS None 7. NEW BUSINESS a. Conceptual Plan Options for the New Community Center Director Glomstad reported that since 2012, City staff, in collaboration with Group 4 Architecture, the Citizens' Advisory Committee (CAC), and community members, has been working on developing plans 1 Parks & Recreation Commission APPROVED Minutes June 21, 2018 for a new community center in Washington Park. The work includes development of a Master Plan for the active areas of the park and identifies the site locations of the park amenities (Community Center Master Plan) and conceptual designs of the proposed building within the Master Plan. The City Council approved the Community Center Master Plan on July 7, 2014. On August 17, 2015, the City Council held a study session on the community center. The City Council provided the following input on the conceptual plan: create a more active presence on Burlingame Avenue, strengthen the civic aspect of the design, and create more depth and detail in the facades. With this feedback, Group 4 continued to refine the conceptual plan for the building. On August 25, 2015, staff brought the conceptual plan to the Planning Commission to gather further input. On April 14, 2016, staff presented the completed traffic study to the Traffic, Safety & Parking Commission (TSPC) to seek additional input regarding parking options, the impact of construction on parking, and the phasing options for the project. TSPC Commissioners offered suggestions including exploring options for bike and pedestrian access. Overall, the Commission favored the under -the - community center building parking option. They also offered suggestions if both parking options (under the community center building and one-half level under the tennis courts) are considered, including looking at parking permits for the lot under the tennis courts and/or installing meters for the tennis court lot to offset the cost of added parking. Additionally, Commissioners expressed interest in using the tennis court parking area as an option for downtown parking. The CAC met again on April 20, 2016 to discuss the input from the City Council, Planning Commission, and TSPC. From the comments generated at the previous meetings and additional input from the CAC, Group 4 further refined the conceptual plans. Concurrently, funding options were being explored. At the March 19, 2018 Council meeting, staff and Group 4 presented the conceptual design for the Mission style building along with parking options, project budget, cost reduction strategies, sustainability options, and next steps. Staff and Group 4 also shared renderings of the conceptual design for the Pavilions style building, which was the other style favored by a number of members of the Citizens' Advisory Committee. After discussion, the City Council made a number of decisions relative to the project scope, the building's size, the location of parking, the maximum budget, and the sustainability features of the new building. The City Council also requested that staff gather input from the community on the Mission and Pavilions style building options prior to bringing the conceptual plan back to the City Council for approval before the summer recess. DISCUSSION Since the March 19 meeting, the project team has updated the project scope and design to incorporate: • the updated project scope and limits of work, which are now defined by the area of the park bounded by the east side of the Lions Club, the south side of the softball field, the existing picnic area east of the softball field, and the east boundary of the park. • an updated site plan that reflects the new boundaries and relocates the playground so as to accommodate the full -court basketball court 2 Parks & Recreation Commission APPROVED Minutes June 21, 2018 • design updates, design development, and presentation graphics for the two conceptual design options, the Mission and the Pavilions Both of the design options, the Mission and the Pavilions, have the same program spaces and adjacency opportunities. At this phase of design, the project cost models for the two design options are similar, they use similar exterior base materials, similar quantities of accent materials, and have similar massing and volumes. The exterior materials palette for the two designs both use stucco as an option for the base material but have different opportunities for the roof material and accent materials. The materials palette for the Mission design includes: stucco/plaster base wall material, concrete roof tile, terra cotta and wood accents, with wood and steel trellises. The material palette for the Pavilions design includes: stucco/plaster/polished concrete base wall materials, metal roof, metal/fiber cement panel and wood accents, with wood and steel trellises. Inherent with the massing of the design options, their respective roof lines, and roofing materials, the Pavilions option is inherently more compatible with integrating roof -mounted photovoltaic (PV) arrays. The Pavilions design option has approximately 1/3 more capacity to accommodate PVs; the PVs on the Pavilions option are almost completely concealed within the butterfly roof; and the installation, mounting, and maintenance of the PVs on a metal roof is substantially easier. The exact calculation and quantity of PVs required to meet the zero net energy goal identified by the City Council will not be possible until the next phase of the project, the schematic design phase, when the building envelope, mechanical system, and integration of natural ventilation is further defined. The community's input on the two design options is being collected through intercept kiosks located at the Recreation Center, the Library, and at the June 11 Farmers Market; the June 21 Parks and Recreation Commission Meeting; and an online survey that was promoted to the community through social media and was available from June 5 through June 15. As of June 11, 2018, 1,222 community members have shared their design option preference, and initial response by the community has favored the Mission design option: Mission has 620 votes and Pavilion has 602 votes. The City Council received an update on June 18 and staff will be seeking direction on the preferred Conceptual Design option at the July 2, 2018 City Council meeting. Once the City Council has approved the conceptual design, the consultant team and staff can begin to complete the CEQA requirements and the construction document phase of the project. Staff anticipates that once the City Council accepts the conceptual design, the construction document phase and CEQA approvals will take approximately 18-20 months. FISCAL IMPACT In November 2017, the voters of Burlingame approved Measure I, a 1/4 cent sales tax measure that will generate an estimated $1.75 million to $2 million annually. At the January 27, 2018 goal -setting session, the City Council discussed the City Manager's recommended expenditure plan for the Measure I funds. (The City Council approved the recommendation on February 20, 2018.) An annual pledge of $1 million toward debt service on the issuance of lease revenue bonds for the project would yield bond proceeds of approximately $15 million. Therefore, in order to fund the 3 Parks & Recreation Commission APPROVED Minutes June 21, 2018 Community Center project, the City will need to rely on a combination of Measure I revenues plus ongoing General Fund revenues and/or monies from the Capital Investment Reserve. Staff thus recommended that the Council consider an additional $1 million annual General Fund transfer to allow for a lease revenue bond issuance of approximately $30 million, with the remaining financing for the Community Center project to be provided from the Capital Investment Reserve or some other source not yet determined. The recommended debt service funding from Measure I and other General Fund monies ($2 million in total) is included in the proposed budget for 2018-19, in anticipation of the bond issuance for the Community Center project sometime in the upcoming fiscal year. 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported on the following updates: Music in the Park series starts July 1 and there will be an update at July 2 Council meeting on Anson Burlingame project. b. Commissioners Reports None 9. FUTURE AGENDA ITEMS None 10. ADJOURNMENT There being no further business, the meeting was adjourned at 7:48pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, July 19, 2018 at 7:00 p.m. at the Burlingame Recreation Center. Respectfully submitted, Joleen Helley Recording Secretary 4 Parks & Recreation Commission APPROVED Minutes June 21, 2018