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Home My WebLink AboutReso - CC - 100-2018RESOLUTION NO. IOO-2018 A RESOLUTION OF THE CITY COTJNCIL OF THE CITY OF BTJRLINGAME AWARDING A CONTRACT TO TIMBERLINE TREE SER\ICE INC., FOR TREE PRT]I{ING & STUMP REMOVAL SERVICES AND AUTHORIZING THE CITY MAI\IAGERTO EXECUTE THE AGREEMENT CITY PROJECT # 85450 WHEREAS, the City Council authorized, and the Departrnent of Parks and Recreation issued, an invitation for bids for Tree Pruning & Stump Removal, City Project No. 85450; and WHEREAS, on July 19,2018, at 2 p.m., all bids received were opened in public by the City Clerk, at City Hall in Burlingame, Califomia; and WHEREAS, the bid of Timberline Tree Service, lnc. was determined to be the lowest responsive and responsible bid for the total itemized job in the amount of$368,190 for FY 2018- 19 and $335,550 for FY 2019-20; and WHEREAS, under the terms of the bid documents, the City reserves the right to award, and the City shall award, only those portions of the bid items for which the City has funding. NOW, THEREFORE, THE CITY COTJNCIL OF TIIE CITY OF BURLINGAME RESOLVES AS FOLLOWS: Tree Service, Inc., for the performance ofsaid work, in Michael Bro ,M ay I, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, certiff that the foregoing resolution was introduced at a regular meeting ofthe City Council held on the 20th day of August, 2018, and was adopted thereafter by the follov/ing vote: COUNCILMEMBERS: BEACH, BROWNRIGG, COLSON, KEIGHRA, ORTIZ COUNCILMEMBERS: NONE COUNCILMEMBERS: NONE AYES: NOES: ABSENT: l-Shearer, City Clerk l. The bid of Timberline Tree Service, lnc. is determined to be the lowest responsive and responsible bid for Tree Pruning & Stump Removal, City Project No. 85450, and it is accepted. 2. The City Manager is authorized to execute an agreement with the low bidder, Timberline form attached to this resolution. Exhibit B scoPE oF woRK FoR 2018-2019 Seaion I - Pertorm crown reduction and thin approximately 31 Red Gum Eucalyptus trees on Easton Drive between El Camino Real and Vancouver Avenue. The goal of this section is to reduce the trees to form a smaller, compacl tee and thin the trees to remove epicormics shoots and remove potential hazards (Several trees will require working arotmd high voltage wires). Seaion 2 - Tnmlthin approximately 4 Eucalyptus trees on El Camino Real (Northbormd/Easside), between Dufferin Avenue to Murchison Drive, and (Sorrthbound/Westside), between Murchison Drive and Trousdale Drive. Seaion 3 - Thin/Trim approximalely @ Eucalyptus trees on Oak Grove Avenue from Carolan Avenue to Winchester Dive (Several trees will require working arotmd high voltage wires). Section 4 - Pefiorm crown restoration and crown cleaning on approximately !Q Sycamore Trees with an average DBH of 20-22" and 30-70' in height, located between Vancouver Avenue and El Camino Real and between Sanchez Avenue and Devereaux Drive. (See attached map section D) Specifc objective is ro (l) imProve the structural appearance and remove deadwood on all trees: (2) side trim and shaPe to a natural, upright form. Secdo, J - Eucalyptus tree rcmovals: Remove tree, grind str:rnp, remove all debris, and backfill with clean soil: 305 Burlingame Ave: tree # 62 990 Burlingame Ave: tree # 4 l712 Easton Dr.: tree # 30 1304 Bemal Ave: tree # 49 Seaion 6 -Pire & Cypress tree removals: Remove tree, grind stump, remove all debris, and backfill with clean soil: 170 Pepper Ave: side pine trees on Ralston #1 & 3 245 Chapin Lane: side pine trees on Ralxon# 1,2, &3 869 Walnut Ave: side cypress on Foreswiew #l Section 7 - Perform up to $20,000.00 trimming for Water Division Seal:oz 8- Perform up to $20,000.00 trimming for Public Works Department Section 9 -tJp to 950,000.00 for unanticipated Trimming and/ or Removals Section I0 - Bid shall include a lump sum price for the removal of g2ry!41!9!yi@!4ry (generally measuring 1 5 - 48" in diameter),attd Sprylnat$g_grut (generally measuring 2-15" in diameler); the notification of USA; the removal of grinding spoils; the replacing of soil with approved planting mix; and any necessary tools, implements, equipment, materiali, and supplies. Work to be conducted quarterly in: September, December, and March. Bid Alternatcs: Planting Cost per tree. Trees, stakes and ties will be supplied by the City and will not be included in the cost. The City plants approximately 250 - l5 gallon tees and 50 - 24"box rrees. All sites shall be notified to Underground Service Alert (USA) priorto digging. All plantings shall be done in accordance with ISA Standards, ANSI A300 and City specificarions. Watering Hourly Rate per person, including all necessary tools, implements, equipment and labor for watering newly planted trees. Emergency Call-out Hourly Rate per person, including all necessary tools, implements, equipment, materials, supplies and labor, for Emergency Work as specified in Section 14-05 ofthe Description of Worlc Contractor must provide, when requested by the Parks Representative or police dispatcher, a minimum four-hour emergency call-out "basic crew". Contractor shall be available to respond within thee hours for the period ofthe contract emergency work. scoPE oF woRK FoR 2019-2020 Seaion Il - Perform crown reduction and thin approximately 4 Blue Gum Eucalyptus trees on Easton Drive between El Camino Real and Vancouver Avenue. The goal of this section is lo reduce the trees to form a smaller, compact tree and thin the trees to remove epicormics shoots and remove potential hazards (Several tees will require working arotmd high voltage wtres) . Section t2 - Reduce Crowns (by no more than 20o/o) tfun and trim approximately 55 Eucalyptus trees at Bayside Park, I 125 Airpofi Blvd., on the west side of Bayside Park, fronting the Crown Plaza Hotel to Airport Blvd. Excludes tress with a DBH ofless than 8", height less than 25'. Hotel cooperation will be needed. Reduce Crowns @y no more than 207o) thin and trim approximately 22 Eucalyptus trees on the frontage ofBayside Park on Airport Blvd. Thin and trim ! Eucalyptus trees at the park entrance along the sewage treatment plant. Excludes trees with a DBH of less than 8", height less than 25'. (Trafic control will be necessary to prune trees outside the park fmce.) Section 13- Reduce by 30 feet, approximately @ Eucalyptus trees on the east side of the base ballfield at Cuemavaca Park located at 3075 Hmt Drive, Burlingame, CA. Secrion 11-Perform crown restoration and crown cleaning on approximately 184 Sycamore Trees with an average DBH of 20-22" and 30-70' in height, located between Califomia Drive and El Camino Real and between Oxford Rd and Edgehill Dr. (See attached map section Cl) and approximately 217 Sycamores Trees with an average DBH of20-22" and 30-70' in height, located between Vancouver Ave and Skyline Blvd and between Easton Drive and Adeline Drive (See attached map section C2) Specifc objective is to (l) improve the slructural appearance and remove deadwood on all trees: (2) side trim and shape lrees to a natural upight form. Seaion I5 -Etalyptus tree removal: Remove tree, grind stump, remove all debris, and bacldill with clean soil: l50l Easton Dr-: tree # 80 Seaion 16 - Pertorm up to $20,000.00 fimming for Water Division Seaion 17- Perform up to 520,000.00 trimming for Public Works Department Seciion 18 -Up to $50,000.00 for unanticipated Trimming and/ or Removals Seaion 19 - Bid shall include a lump sum price for the removal of appruximalelv 60 stumos (generally measuing 15 - 18" in diatneter),and approximatelv 30 stumps (generally measuring 2-15" in didmeter); the notification of USA; the removal of grinding spoils; the replacing of soil with approved planting mix; and any necessaqr tools, implements, equipment, materials, and supplies. Work to be conducted quarterly in: September, December, and March. Bid Alternates: Phnting Cost per tree, including all necessary tools, implements, equipment and labor for tree planting. Trees, stakes and ties will be supplied by the City and will not be included in the cost. The City plants approximately 250 - 15 ga.llon trees and 50 - 24"box trees. All sites shall be notified to Underground Service Alert (USA) prior to digging- All plantings shall be done in accordance with ISA Standards, ANSI A300 and City specifications. Watering Hourly Rate per person, including all necessary tools, implements, equipment and labor for watering newly planted trees. Emergency Call-out Hourly Rate per persorL including a.ll necessary tools, implements, equipmenl, materials, supplies and labor, for Emergency Work as specified in Section 14.05 of the Description of Work. Contractor must provide, when requested by the Parks Representative or police dispatcher, a minimum four-hour emergency call-out "basic crew". Contractor shall be available to respond within three hours for the period of the contract emergency work.