HomeMy WebLinkAboutAgenda Packet - LB - 1981.01.20 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
AGENDA
JANUARY 20th, :'1981
CALL TO ORDER:
ROLL CALL:
BILLS: Checks : $11, 240. 22
Special Fund: $812. 46
MINUTES OF THE MEETING 'OF' DECEMBER 1'6'th', 198,0 :
LIBRARIAN'S REPORT:
CORRESPONDENCE :
Letter from Jackie Schiedeck
UNFINISHED BUSINESS:
�- Update on Automated Circulation
NEW BUSINESS :
Commissioner's Dinner, January 30th, 1981
ADJOURNMENT:
Next .meeting scheduled for February 17th, 1981 at o 'clock in the
California Room.
Jag
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BURLINGAME PUBLIC LIBRARY
MINUTES
DECEMBER 16th, 1980
CALL TO ORDER: The meeting of December 16th, 1980, was called to order by Chairman Nagle at 7:30pm.
ROLL CALL: Trustees Present: Chairman Nagle, Trustee Fricke, Trustee Parsons & Trustee Weatherbe
Trustees Absent: Trustee Hechinger
Also Present: Mrs. Kristine Cannon, Representing A.A.U.W.
Miss Adrian Cannon
John Cascone, Representing a Government Class from Capuchino High
School
Mrs. Joy Molder, Assistant City Librarian
BILLS: Special Fund checks in the amount of $1,973.14 were approved on a motion made by
Trustee Weatherbe, seconded by Trustee Parsons. Checks in the amount of $8,882.07
were approved on a motion made by Trustee Parsons, seconded by Trustee Weatherbe
and carried.
MINUTES OF THE MEETING OF NOVEMBER 18th, 1980: Minutes of the meeting of November 18th, 1980 were
approved as written and ordered filed.
CORRESPONDENCE: Secretary Alice Fricke read a letter from Mr. Jean V. DeJardin complimenting the
Library Staff and the Shut-In Program for their fine service. She also read a
letter from Mrs. Sexton of the Garden Study Club of the Peninsula praising the book-
list prepared by Reference Librarian Barbara Rowe on "The Garden as Art". The Board
members expressed appreciation on hearing from people who were pleased with the
Library's services.
Secretary Fricke then read a letter written by Mrs. Bergsing to Mr. Ron Miller,
President of the Burlingame Lions Club. The letter was a "thank you" to the Lions
Club for their continuing support. Trustee Weatherbe asked about what the "Visio�-_— J
Bus" was that the Lions Club might provide for a day in front of the Library. Mrs.
Bergsing explained that it is a fully equipped van that goes from place-to-place
and provides free eye tests to anyone who wishes to participate. It is similar to
the chest x-ray mobile.
Finally, Mrs. Bergsing distributed a memo from the City Attorney to the Trustees
on the Brown Act. Discussion followed.
LIBRARIAN'S REPORT: Chairman Nagle requested further information on the L.S.C.A. Grant that P.L.S. was
applying for on the "Planning Process for Public Libraries". Mrs. Bergsing explained
that this was a detailed study of the community involving conducting several surveys
collecting demographic information, and thoroughly analyzing as many aspects of life
in Burlingame as possible in order to set goals and objectivesfor future Library
planning. The Process has been developed in lieu of rigid numerical standards
previously used by the American Library Association to evaluate adequate library
service.
Kristine Cannon questioned what kind of library this study was for? Was it to
establish or build new libraries, or for those that were in trouble? She wondered
if it were possible to go through the entire process and find that the Library was
doing everything right? Mrs. Bergsing replied yes, this was possible, but, usually
there was always room for improvement. The major purpose of the Process, however,
was to help set realistic goals for the next five year period. Discussion followed.
Chairman Nagle expressed reservations about the time involved, and the necessity
for the Planning Process in Burlingame.
UNFINISHED BUSINESS:
Update on Automated Circulation:
Trustee Fricke asked if there were any further developments regarding a consul-
tant to research the specifications for a shared Circulation System or San Mateo
City's proposed System. Mrs. Bergsing reported that she had spoken, that day, with
Jean Davis, the County Librarian, regarding the matter, and it appears that the City
of San Mateo may be willing to take a second look at the shared P.L.S. System as
well as their own proposed System. Mrs. Bergsing asked the Board to approve $250.00
€ADEm the Special Fund, if necessary, to join with the other P.L.S. libraries to
hire a consultant to compare the two proposed Systems. Since there are no written
specifications available for the San Mateo City System, it requires someone who
understands the computer language of the City's program. Mrs. Bergsing feels that
since so much money is involved, and because whatever San Mateo City decides to do
will definitely impact on Burlingame, that it seems very wise to get as much information
on the two Systems from an objective source. There is a qualified consultant available
in San Jose through C.L.A.S.S. (the California Library Authority for Systems and Services) .
This particular expert has been in charge of "bringing up" two on-line circulation systems
on the East Coast, she explained, and he has considerable practical as well as background
knowledge. After considerable discussion, Trustee Fricke moved that the City Librarian be
impowered, at her discretion, to contract with C.L.A.S.S. (in conjunction with the other
P.L.S. libraries) to hire a consultant to review and compare the two Systems for an amount
not to exceed $250.00. Trustee Parsons seconded the motion and it carried unanimously.
NEW BUSINESS: Report on the California Library Association Conference in Pasadena:
Trustee Fricke reported on her attendance at the C.L.A. Conference in Pasadena. She
said she had two roles, one as a "Friend of the Library" and one as a "Commissioner", so
it had proved to be very beneficial for her. She reported that one of the Trustees meetings
was aimed at "the role of the Trustee", and she had particularly like the point they made
about supporting the library staff.
She reminded the other Board embers that the American Library Association Conference
was going to be held in San Francisco on June 26th through July 4th, 1981, and to try and
attend some of the meetings that pertain to their roles as Trustees.
Trustee Fricke reported on another meeting she attended, where the principal speaker
was a woman from Security National Bank in charge of their Foundation program. She
stated that Security Pacific's grant budget in 1979 was 2-1/4 million dollars; in 1980,
2-3/4 million; and in 1981 they were projecting a figure of 3 million dollars for grants.
She explained the process of how one goes about applying for such a grant.
Alice told a little about her visits to the exhibits at the Conference and commented
particularly on two items that she had seen. First, she described a portable Microfiche
Reader that a patron could check out and take home and use, rather than spending long hours
at the stationary reader in the Library. She explained that it is a very small unit, with
a light, that can be comfortably transported to and from the Library. Chairman Nagle
requested that Mrs. Bergsing look into the possibilities of purchasing one for the Library.
Trustees Parsons requested that in the investigation, to be sure and check on the costs
and 4requency of repairs.
Trustee Fricke also described another new service available called "The Source".
Through a terminal such as the one currently in use in the Cataloging Department, the
Library can access such databases as the U.P.I. Wire Service, the stock market reports,
the New York Times News Summaries, weather reports, etc. She said she realized that it
would be a luxury to have such a service, but she was amazed as to what was available
and the almost limitless possibilities.
Trip To Roseville To Look At Their Automated Circulation:
Librarian Bergsing asked if the Board members wanted her to arrange a trip to Rose-
ville to observe their automated circulation system. Several Trustees expressed interest
depending on when the trip was scheduled. Mrs. Bergsing stated that she would check
further and report back on possible dates.
Miscellaneous:
Trustee Weatherbe asked about the annual staff Christmas party. Mrs. Bergsing
explained that because of the C.L.A. Conference, there had not been time to arrange a party
this year, and that the staff was tentatively planning on having a get-together sometime in
the Spring.
Chairman Nagle asked that the minutes reflect that the Branch circulation statistics
were up again.
Librarian Bergsing asked if the Board would approve the purchase of a "Model D," I.B.M.
reconditioned typewriter for the Circulation office. The typewriter currently in use can
no longer be repaired as parts are no longer available. Trustee Fricke made a motion that
the Library purchase the typewriter out of the Special Fund for $495.00 plus tax and
another $70.00 for a card platen. Trustee Weatherbe seconded the motion and it carried
unanimously.
Mrs. Bergsing stated that she and Mrs. Molder were going to check on mail systems at
Peninsula Office Supply on Wednesday. ' She stated that if they can find a suitable system,
she may ask the Board for funds to purchase it. She still isn't sure about prices or what
options are available, but she will keep them informed.
Trustee Nagle commented on the meetings and the large attendance for the month of
November in the Community Room.
ADJOURNMENT: The meeting was adjourned at 8:40pm with the next meetings scheduled for January 20th, 1981
at 7:30pm in the California Room. Respectfully submitted,
Patricia M. Bergsing PB/jg
I
LIBRARIAN'S REPORT
JANUARY 20th, 1981
Automated Circulation:
Study continues on San Mateo City 's proposed circulation system
and on the County' s P .L. S . 's shared system. Since most of the meetings '__ __
are scheduled to take place later this week, I'll have to report to you
on the 20th to bring you completely up to date. At the moment, the San
Mateo City Library Board is planning a study session on January 14th to
compare the two systems. On January 15th, I understand that the San
Mateo City Manager and the City Librarian are meeting with the Consultant
from C.L.A. S. S . to hire him to analyze and compare the two systems . If
they follow through on this , then it ' s probable that Burlingame and the
other P .L.S . libraries will not have to hire the Consultant to do the
same study. I should know more after the 15th. On the 16th, all the
P.L.S . libraries are getting together again for a final run-through on
the specifications for the shared system. We should know more about a
proposed time schedule after this meeting.
Commissioner ' s Dinner:
You should all have received your invitations for the annual
Commissioner's Dinner on January 30th, at the Hyatt- House. If you haven't
already responded to City Hall, Judy or I can take care of it for you if
you want us to.
Smoke Detection System:
Work continues somewhat sporadically on the Smoke Detection System.
We are hoping they will finish up soon so we can clean up the basement
storage room. However, the workmen have only been here about twice during
the past month.
Community Room Foundation Leaks :
Nothing new to report. We are waiting for the Contractor to install
the conduit for the sump pump. Since we have not had any rain, we have
not experienced any problems .
Burlingame Historical Society :
Martha Rosman from the Society came into see me this past week. She
was recently notified that the San Mateo Foundation had reconsidered
their request for funds , and it appears that they have decided to approve
the grant after all. In the meantime, the San Mateo County Historical
BURLINGAME PUBLIC LIBRARY
LIBRARIAN'S REPORT 1/20/81
PAGE #2 :
�.. Society has decided that they will have space and staff to house and
care for the Burlingame Historical materials . Therefore, the artifacts
and records will be sent to the museum for safekeeping. This seems to
happily resolve the Burlingame Historical Society 's needs without
impacting on the Library' s limited space.
Capital Improvements 19&1-1986 :
The Finance Director has sent out the instructions for the Capital
Improvements for the Capital Improvement Program for 1981-1986 . I am
attaching a copy, and also a copy of the summary sheet the Library
submitted last year. The major budget item for the Library for 1981-1982,
will be a request for Automated Circulation. We may also need to carry
over some of our maintenance funds , and the $25, 000.00 allotted for
reorganization of the Public Service Areas .
Mid-Year Financial Review:
I am enclosing the Finance Director ' s summary of the financial
condition of the City of Burlingame at mid-year.
Reception for State Librarian:
Jane Light, P .L.S . Director, is hosting an informal reception at
her home on January 25th for the new State Librarian, Gary Strong. I
am attaching a copy of the announcement. You are all cordially invited.
Planning Process for Public Libraries :
P . L. S. applied for an L. S .C.A. grant to develop a five-year plan
for the system, and the individual libraries, by using the American
Library Association' s ."Planning Process" . I have a copy of the grant
application, but since it is quite lengthy, I have not duplicated it.
I think you might want to defer further discussion until we see if the
grant is approved.
R.L. I .N .
We are moving along with plans to automate the Library 's Cataloging
operation. We have finally decided on the rearrangment of the Technical
Services area, and as soon as we do this we can notify C.L.A. S .S . of the
site for the C.R.T. Terminal . We can also proceed with installing the
new light fixtures in the Workroom as budgeted.
After careful study, it appears that the least expensive and most
BURLINGAME PUBLIC LIBRARY
LIBRARIAN 'S REPORT 1/20/81
. PAGE #3 :
efficient method to use R.L. I .N. is to open a shared cataloging account
with Daly City. This does not affect our cataloging in any way, but
potentially could save Burlingame several thousand dollars per year.
It will require an agreement between Burlingame and Daly City, and I
have already spoken to Jerry Coleman about what we would need to do.
I' ll explain this in more detail if you are interested.
Collections :
Penni Vogel is completing work on a new service for the business
section. The service will consist of a binder and related print materials
on the subject ; "How To Start A Business in Burlingame. " The materials
will include information from the Chamber of Commerce, State Board of
Equalization, San Mateo County, and the Small Business Administration.
Also included are sample loan forms and business license forms . This
will prove a handy one-stop source for questions relating to opening a
business .
Personnel :
Applications are being accepted until January 16th, for a Library
Assistant Ito replace Libby Raftery who resigned effective January 5th.
Interviews are also being held for the full-time position of Librarian I.
We hope to have both positions filled as close to February lst as
possible, and to be in full force by that time.
Staff Development :
Through the City' s contract with T.M.I . (The Management Institute) ,
library staff members have enrolled in several staff development classes :
Sidney Poland, Speed- Reading; Joan Giampaoli, Time Management ; Helen
Ward and Joy Molder, Stress Management; and Marilyn Morrison, Clear Writing.
The staff continues to find these short courses valuable and useful in
their work.
Special Programs :
Joy Molder presented a "Cookbook Book Talk" to the North Burlingame
Women' s Club on Tuesday, January 13th. Mrs . Molder selects the cookbooks
for the Library' s collection, and has presented talks on unique cookbook
titles to several community groups .
Barbara Forrest 's 6th grade class at Franklin School will participate
in a morning-long introduction to reference materials . The class will be
led by Joan Leach, with assistance from several reference librarians . The
class will be exploring the use of a variety of reference materials , in a
BURLINGANE PUBLIC LIBRARY
LIBRARIAN 'S REPORT 1/20/81
PAGE #4:
structured assignment, including periodical indexes , the card catalog
as well as reference materials .
s
STATISTICS FOR December 1980
CIRCULATION MAIN BRANCH
Books:
Adult, Non-Fiction 9 , 867 410
Child, Non-Fiction • 1 ,053 190
Adult, Fiction 7 , 559 961
Child, Fiction t 1 , 697 .. 316
TOTAL: 19 . 996 TOTAL: 2 , 877
Periodicals: 1..,486 416
Pamphlets (Incl . Maps & Sm. Press: 459 -0-
TOTAL: 1, 945 TOTAL:
Moving Pictures: 70- -'
Audiorecordings (Inc] . Rec. & Cass.) 1 ,1.44 -0- `N
Art Prints: -0-
Equipment Loaned: --- Q -0-
Slides: _0- -0-
TOTAL: - 1 ,206 TOTAL:- -0-
TOTAL CIRCULATION: 23 ,327 + 2 , 293
-GRAND TOTAL CIRCULATION: 1971 Circulation' _2.4, 525 1980 Circulation 25$620 4.46 % Inc.
Average Daily Circulation, Main; , 1979 835 Main..' 1980` 908 774 % Inc
Average Daily Circulation, Branch; 1979- 99 Branch, 1980 - 115 �T6-_% Inc.
REFERENCE STATISTICS:
Total Reference Questions:: 2 ,091 1 LL Borrowed: 170 GRAND TOTAL OF
ILL Lent: 194 . REF. ACTIVITY 2 ,455
ILL Total : 364
REGISTRATIONS: AS OF 11/30/80 ADDITIONS WITHDRAWALS TOTAL REG. PLS PATRONS TO
Adults: 10 , 631 220 189 100662 DATE: 7 , 645
�-' Children: 1707 21 22 1 , 706 Increase of 9
Hillsborough: 1 577 141 87 3 , 631
Other Non-Res. Patrons 119 3 -0- 122
TOTAL: 16 ,034 385 298 16 , 121
ACCESSIONS AND WITHDRAWALS: Added Discarded Total_to -Date.
AS OF: 11/30/80 VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Adult,Non-Fic. : 137 , 154- 100 ,799 422 - 200 111 - 69.' 1370465 -- OMM
Child, Non-Fic: 17 , 681- 14. 0 6 - 34 - 33 88 - 42 17 , 627 - 14,067
Y.A. , Non-Fic: 3 , 312- .3., 123 2 - 2. -0- - -0- 3 314 - 3., n5
Adult, Fiction: 49 , 212- 41,481 132 - 90. 8 - ;T67
-Child, Fiction: 13,463- 9 , 650 16 - 16 74 37 13 ,407 - 9 , 629 ---`
Y.A. , Fiction: 2 , 759- . . 2 ,329 12 8. -0- - -0-1 2 , 771 - 2.,-337
TOTAL: 223 , 58-1- 171458 618. - 349 281 - 152 223,920 - 171, 655
PAMPHLETS ADDED: 117 MAPS ADDED: -0-
PAMPHLETS DISCARDED: 81 MAPS DISCARDED:, -0-
TOTAL: 18, 377 TOTAL: 1 ,285
RECORDINGS: AS OF: 11/30/80 ADDED DISCARDED AS OF:
UNITS / TITLES UNITS / TITLES UNITS / TITLES UNITS / TITLES
Disc' s: 4989 / 4411 50 / 50 -0- / -0- 5039 / 4461
Cassettes: 476 / 416 4 / 2 - -0- / -0- _ 480 / 418
TOTAL: 9465 / 4927 54 / 52 -0- / -0- 5519 / 4879
L,.,iSITED WITH THE CITY TREASURER: MAIN: 2 , 196 . 17 ------
BRANCH: 148 . 60 TOTAL: 2 , 344.1�z7--'-
MEET)-NG .ROOM FEES COLLECTED & DEPOSITED: $ 180 .00 TOTAL: 2 , 524. 77
TOTAL MEETINGS HELD 12 PEOPLE IN ATTENDANCE 460
L_I_4G.A�`�
---- ._
__..._..�WW.
12 MONTH Y• T-D Y-T-D CUR MO UNEXPENDED
CKIE'TIC1N A{,aE?ki?F? �F . ..Y A� -- --ACTUAL __- - ACTUAL VARIANCL BALANCE EN
- - -- - -- - ---
`' LIBRARY
_ v.._. - - _._.__.
150U1p LIBRARY SALARIES 283, 486 141 , 744 134, 07q 22, 133 71665 149007
-750011 LIBRARY EMPLOYE—.E BENE:FI TS 1341 106 67 , obb 67, 053 1 1 , 176 3 67, 053
750013 LIBRARY PARTTIME 111 () 1 'i f?5 506 8 ;7, 672 14 , 96(, 1f�6- f)5, 3u1
15 01 1 tI LIBRARY H R A R Y U F i C E. X F'E td �_---- --- f _— _. _
i 5E , h2�J _� 3 r 31�' 1, 399 220 _ _�1 r 087- T r 225
---
„ 750120 LIBRARY 3PCCIAL` 1)EPTL.: 8, .3:'0' 4 , 164 2164 t1.
i"l1 1 ,515 5,b81
iE
E3_q 1— A-.....`_ 7N_rcS(� ._ _._ ._. . ..._. _._.. . ._ _. ._ �__---- 3 3rU 8� . it..`. 13.._- .._:. _ 5, 6 4 6 4 4 7 7 6
- ._...
j'� 750122 LIBRARY PERIODICALS 1) 17 4 ,908 7, 1��2 215 2, 251 2rE�55
"j 75U1?3 LIBRARY BIN1)1NGS 13, 135 6 ,570 2111 0 6x350 1.2, 921
750124 LIBRARY CATALOGING _---_. _.2.t) r r,-3 2._._ .__ 13, ?_6 b- ._._ 600 21 12, 666 19 r 9.3 2
750125 LIi3RARY RE: CUPDS k. ' CASSE`TTES !a , 1 3:i 2 , OC��1 7.33
- 0 1 # 332 - --3, 410 1 -
'7501 :30 LI13RARY SMALL TOOL? & EQUIP 22 114 0 0 1114 225
..CUi 1U I� A-11-ONS..__ ;1 -.6b - - � t_�.�11_..__. F31_(?.� . _`..__._.__�83; �11�# 1 ,696
750170 LIBRARY UTILT. TIE:S 16 , fi22 8 , 412 7 ,6(11 1 , 422 _---- - ._ .F;.1 .1. . - gi221
750190 LIBRARY MAINT BLDG kr GROUNDS 6 , 367 3 , 1.80 1 , 3?7 408 1 f859 5, 040
2,L.- 5UG'00 l IBYARY E_(IUIPMENT MA INTI:EJANCF F3fi6 432 60 621 3 7 P Bob
t
7`. 0201 L113RARY EUkJ1p....MAINT•AUD110 VI" 35(7 17(1_. .. - --- -- -0 _ �-1� i.. ...- 31�-. .
750202 LIBRARY FOUIP MAINT-SEC SY TEM 3:33 168 375 12,.
0 ry,,1.J_ .L1f3RAY PRU ...�..'SPI."C':IAL:. SERVIC.E. ...:::. ... ::�:.r.f?.003':. . 1,tf300._, 3,#600 Q : 1 , 800-
.. 0
750240 LIBRARY DUOS & SUBSCRIPTIONS 33`� 168 i40 Ito _..__:._........:.?�.. . .:_ . ._._ _ 19S___--_
750250 LIBRARY TRAVEL 375 186 158 8 28 217
X502'_5.1 ..�-_r.8_._CONF K MTGS-LIBRARIAN 300 250 300 34 150- {)
750252 LIR CONF _& MTGS--STAF .__.� . - --- - _. 400
._ ....._... -- 198
i 142 06 2SEi
750260 LIBRARY TRAINING SAFETY 312b 162 207 0
_:. ..:.. ..� _:. ..... ::.... . .:. .. 3h- 0 36 is
TOTAL LIBRARY_ 7621371 384 , 186 350, 851 57, 1`56 33313:35 411 , 520
SPECIAL FUND
CHECKING ACCOUNT
Balance forward from December : $'3'6'.71
December 29th Deposit 433. 00
January 8th Deposit 423. 65
January 18th Deposit 476. 15
January 19th Transfer 1,000. 00 (from savings)
January 20th Withdrawals 812.46
Balance forward to February: $1, 557. 05
SAVINGS ACCOUNT
Balance forward from December : $6 , 797 . 65
Transfer to checking account: 1,000 00
Deposit (interest earned 12/21) 103. 29
Balance forward to February: $5,900. 94
`Burlingame `Public Library
480 PRIMROSE ROAD
BURLINGAME, CALIFORNIA 94010
Patricia M. Bcrgsing (415) 344-7107
Librarian
EASTON DRIVE PATRON COUNT
Monday, December 1st
Tuesday, December 2nd
r Wednesday, December 3rd
'Thursday, December 4th 12____._.__
Saturday, December 6th 76
Monday, December 8th 12F
Tuesday, December 9th 16'
Wednesday, December 10th 96
Thursday, December 11th 99
Saturday, December 13th
S?
Monday, December 15th 126
Tuesday, December 16th 154
Wednesday, December 17th QQ'
Thursday, December 18th Yu
Saturday, December 20th 90
L Monday, December 22nd 105
Tuesday, December 23rd -7123
Wednesday, December 24th CLOSED
Thursday, December 25th CLOSED
Saturday, December 27th 160
Monday, December 29th 11
Tuesday, -December 30th 95
Wednesday, December 31st CLOSED #
Total 2330
•ivrrtnLx 1(t;YORT
c MONTIi11 (�alcc
�
Outreach Activities r
1• Volunteer Coordinator
A. Hours worked
20 Volunteers
A. Number of volunteers
B. Hours. contributed
3o Shut-in Patrons--Individual Visits
A. Number of patrons ,`
B. Number of visits made
C. Items circulated
AaL
4. Shut-in Pa Irons--Institutional Visits
Na. of Materials
A. y�> visits / Attendance / circulated
C.
�.
5, Totals (3 & 4)
A. Shut-in patrons
B• Visits made
C. Items circulatedq
Comments/activities:
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