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HomeMy WebLinkAboutAgenda Packet - LB - 2016.11.15 BURLINGAME CITY HALL BURL®• City of Burlingame 501 PRIMROSE ROAD E BURLINGAME,CA 94010 Q— Meeting Agenda - Final Library Board of Trustees Tuesday,November 15,2016 5:30 PM Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES a. Library Board of Trustee Minutes for October 18, 2016 Attachments: Meeting Minutes 4. CORRESPONDENCE AND INFORMATION a. Library Statistics September 2016 �... Attachments: September Statistics b. Library Statistics October 2016 Attachments: October Statistics 5. FROM THE FLOOR (PUBLIC COMMENT) Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Board from acting on any matter that is not on the agenda. 6. REPORTS a. City Librarian's Report- McCulley Attachments: City Librarian Report b. Foundation Report 7. UNFINISHED BUSINESS a. Presentation by Tobi Becera from the Silicon Valley Community Fund City of Burlingame Page 1 Printed on 11110/2016 Library Board of Trustees Meeting Agenda-Final November 15,2016 b. Strateqic Plan Attachments: Final Verison of the Strategic Plan 8. NEW BUSINESS a. Consolidation of Trustee Funds b. Food in Library Guidelines 9. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California. City of Burlingame Page 2 Printed on 1111012016 :'►URLINGAME PUBLIC LIBRARY '.[BURLING AME 1 r r ' Board of Trustees Agenda November 15, 2016—5.•30pm G Ix WRP 16 480 Primrose Road—Library Conference Room c ` ' SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for October 18, 2016 Approval IV. Correspondence and Information A. Library Statistics September 2016 Information B. Library Statistics October 2016 Information V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—McCulley Information/Discussion B. Foundation Report Information/Discussion VII. UNFINISHED BUSINESS A. Presentation byTobi Becera from the Information/Discussion Silicon Valley Community Fund B. Strategic Plan Information Discussion VIII. NEW BUSINESS A. Consolidation of Trustee Funds Discussion /Approval B. Food in Library Guidelines Information/Discussion IX. ANNOUNCEMENTS Information Information X. ACTION ITEMS XI. ADJOURNMENT Approval Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURLiNOAMI Library Board of Trustee Minutes October l 8,_2016 I. Call to Order President Altmann called the meeting to order at 5:30PM. II. Roll Call Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray, Mike Nagler, Trustee Absent: Lisa Rosenthal Staff Present: Brad McCulley, City Librarian Sidney Poland - Recorder Jeannine Culligan -Administration (Accounting) III. Library Board of Trustee,Minutes The September 20, 2016 Board of Trustee Minutes were unanimously approved. M/S/C (Murray/Nagler) IV. From the Floor (Public Comment) - No one from the public attended. V. Reports A. City Librarian's Report -Highlights 1. Personnel • Since our last meeting, Megan Wong and Raina Tuakoi have given birth to two healthy children, Camille Wong and Treavor Coe. • Elaine Tai is our new Reference Department Librarian. The library - is now fully staffed in all departments. 2. Strategic Plan - On September 20th, most of the staff participated in a SWOT (strength, weaknesses, opportunities and threats) exercise relating to the Strategic Plan. Brad and Jane Light moderated the work session. 3.- Library Card -The library purchased $10,000 new library cards. The adult cards were designed by Ian Johnson and the children's cards by a group of children's books illustrator. 4. Marketing Topics Discussed by the PLS Marketing Group • Library at SFO - The idea of a possible library installation/exhibit at SFO was reviewed. Proposal has to be made to SFO-and their architects. Brad will contact Carol Frost. • Food for Fines begins in November. Ray and Jenny plan to create a video to promote the program. • Winter Reading is also around the corner with each library having different schedules and procedures. 48o Primrose Road Burlingame-California 94010-4o83 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library • Analytics on Demand-Jenny Miner is the library's representative to the PLS Analytics on Demand committee. The committee is discussing how the individual libraries use AOD and determine how these demographics,relate to each libraries' service areas. • PLS Passport - the committee will continue to look for new ideas on how to effectively launch this project during National Library Week. B. Foundation Report The annual report will be in mailboxes the week of November 7+h. Plans are being formulated for the donor event on November 18th. VI. Unfinished Business A. Presentation by Tobi Becerra of the Silicon Valley Fund Tobi Becerra was unable to attend the meeting. Brad will contact Tobi Becerra to reschedule the meeting for November 15th meeting. The Trustees noted the particular issues that they would like Tobi Becerra to discuss during her presentation. • Discuss support fees and explain how the fees are broken down. • How are the fund invested? • Who determines what areas the funds are invested in? • What can the money be spent on? • Performance as compared to benchmark. B. Trustee Development Grant �.. Kathlee Kane, City Attorney, has approved the payment process for the Trustees' Grant to library staff who are currently working towards their MLS. VII. New Business Annual Staff Appreciation Event Francesca Tashijian of Sixtos Cantina invited the library staff to hold their annual staff appreciation event at Sixtos. Trustee Nagler and Sidney will meet with Francesca next week to discuss details of the event. VIII. Announcements Jeannine Culligan reviewed the City's monthly budget status report with the Trustees, as well as the Trustees Account for June of 2016. The Trustees requested that the possibility of consolidating funds in their account be placed on the November agenda. VIII. Adjournment The meeting was adjourned at 7:OOPM. M/S/C (Nagler/Murray) The next meeting of the Library Board of Trustees will be held on November 15, 2016 in the Library Conference Room at 5:30PM. Respectfully Submitted, Bradley 4ulley City Li rarian Burlingame Public Library Burlingame Public Library Monthly Statistics September 2016 *Burlingame Registered Borrowers Burlingame Hillsborough Other Total `.Adult Patrons 14,851 2,192 1 F 0 1 17,043 Juvenile Patrons 5,711 1,232 1 F O 1 6,943 Others 209 10 1,405 1 1,624 20,771 1 3,434 1 1,405 25,610 Circulation Total Circulation Previous Year Percent Change Main 1 46,613 50,255 -3.27% Easton 6,84 F 7,410 -7.50% Total 53,459 F 57,65 -3.81 E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: a-books 1,893 Audio a-books 782 Safari: 68 readable pdf Enkie a-books 33 Flipster on-line magazines 127 (magazine checkouts) On-Line Resources Databases 977 BPL Website 5,591 Discover and Go (downloadable museum asses) 51 .Self Check Usage Total Items Percent of Initial Check Outs Main 24,008 81% Branch 2,832 62% Total 26,840 Online Renewals I Total Items I Percent of Total Renewals Main 14,110 80% Branch 1,518 73% Total 15,628 Gate Count Monthly Average per day Main 24,224 835 Branch 4,372 175 Bellevue Entrance 599 21 Total 29,195 1,031 Internet Usage Total User Sessions Main/Electronic Gallery Adult 535 and Tech Lab Main Childrens'/Teens 619 Branch 326 Total 1,480 Page 1 Burlingame Public Library Monthly Statistics September 2016 'otal Number Outreach Materials Delivered 19 Total Items Added to Collection (Main & Branc::h:) :][ 1,378 Community Room Usage Number of Meetings Attendance City Meetings 5 100 Staff Meeting 1 15 Library Adult Programs Peninsula Recruitment Mixer 1 50 Great Books 1 16 Drawing From Nature 1F 45 Board Games for Adults 11 2 Movie of the Opera La Boheme IF 8 Classic Movie Night 11 5 I Just Want to be Perfect-Author Panel 1 60 Public Meetings El Camino A's 1 35 Beacon College Funding 340 Retirement Workshop 11 9 Total 5F 84 Conference Room Staff Meetings 8 43 Book Club 1 15 Burlingame Neighborhood Network 1 8 Burlingame Resiliency Group 1 9 Total Events 11 75 Upper Level Meeting Room Statistics Staff Meetings 2 16 Foundation 1 18 Public Meetings 5 30 Strategic Plan 2 28 Total 10 92 Page 2 Burlingame Public Library Monthly Statistics September 2016 Study Room Statistics Study Room A Study Room B Study Room C Study Room D Total Sessions 84 45 83 71 283 Patrons 246 140 239 246 871 Previous 12.68% Month % Children's and Young Adult Programs--Main Number Attendance Story Times Preschool Story Times 4 246 Toddler Story Times 9 792 Baby Story Time 5 524 Total Story Times 18 1,562 Class Visits Elementary School Outreach (at 3 63 schools Special Programs for Children Le os 1 75 Sizzling Science 2 41 `4aker (ghostbusters 1 30 .,rack 100 Books Before 1 45 Kindergarten Story Time Pop Up Story Time at 1 39 Washington Park Dance Story Time 1 2 Mandarin Story Time 1 40 Total 8 272 Special Programs for Teens Teen Essay _ 3 16 Teen Banking 1 12 SAT Test 1 20 Road Map for Teens 1 10 Homework Buddies 1 10 Training Get Real for Teens 1 11 College Prep for Teens 1 2 TAB 1 11 Total 10 92 Page 3 Burlingame Public Library Monthly Statistics September 2016 Easton Story Times & Special Programs �\ugust is story time break Number Attendance Story Times Preschool Story Times 4 87 Toddler Story Times 4 1 239 Total 8 1 F— Class Visits 0 Special Programs 0 Adult 27 Attendance 294 Children's Programs 47 Attendance 2,315 Page 4 BPL Main Circulation 2013 through 2016 70,000 60,000 50,000 40,000 ■ 2013 30,000 ■ 2014 20,000 ■ 2015 10,000 ■ 2016 0 �a�Q\ A air ` �aJ \A C-3 �o Oe Easton Circulation 2013 through 2016 12,000 10,000 8,000 6,000 ■ 2013 ■ 2014 4,000 ■ 2015 2"000 ■ 2016 0 e-media circulation 3,500 3,000 500 ■ Safari a-books 2 2,000 ■ Overdrive e-books 11500 ■ Overdrive audio a-books 11000 ■ Enki a-books 500 ■ Zinio/Flipster 0 ■ TOTAL m Ln Ln Ln Ln w (.o w � Qo Q Q 0 p LL Q Q 0 Burlingame Public Library Monthly Statistics October 2016 *Burlingame Registered Borrowers Burlingame Hillsborough Other Total i Adult Patrons 14,954 2,210 0 17,164 Juvenile Patrons 5,896 1,260 0 7,156 Others 218 10 1,427 1,655 21,068 3,480 1,427 25,975 Circulation FTotal Circulation Previous Year Percent Change Main 50,121 49,550 F 1.15% Easton 7,200 7,572 Total 57,321 57,122 0.35%1 E-Content/Total Downloads or Sessions ]FE-Content/Total Downloads or Sessions Overdrive: 1,870 a-books Audio a-books 771 Safari: 69 readable pdf Enkie a-books 49 Fli ster on-line magazines 86 (magazine checkouts On-Line Resources Databases 1,296 BPL Website 5,708 Discover and Go downloadable museum asses 62 Self Check Usage Total Items Percent of Initial Check Outs Main 24,442 80% Branch 2,445 51% Total 26,887 Online RenewalsTotal Items Percent of Total Renewals Main 14,832 81% Branch 1,680 71% Total 16,512 Gate Count Monthly Average per dap Main 25,822 861 Branch 5,111 205 Bellevue Entrance =F 1,213 40 Total Internet Usage Total User Sessions Main/Electronic Gallery Adult 2,538 and Tech Lab \.. Main Childrens'/Teens 657 Branch 275 Total 3,470 Page 1 Burlingame Public Library Monthly Statistics October 2016 Total Number Outreach Materials Delivered 16 Total Items Added to Collection (Main &Branch) 11,830 Community Room Usage Number of Meetings Attendance Staff Meeting1 30 Library Adult Programs Great Books 1 17 Financial Strategies for Your Parents 1 8 Job Search Strategies for Baby Boomers 1 15 Craig Harwood Author Talk 1 3 Drawing from Nature - John Muir Laws 1 33 Classic Movie Night 1 6 Buying Your First Home on the Peninsula 1 11 Total Adult Programs g 93 Public Meetings El Camino A's 1 Historical Society/Hillsborough: from Dinosaurs to 1 30 Denizens Foundation Book Sale 4 days 350 Total 6 380 Conference Room Staff 8 33 Total Events 8 33 Upper Level Meeting Room Statistics Staff Programs 7 54 Foundation 2 18 Public Meetings 8 45 City Meetings 2 22 Book Club 1 15 Total 20 154 Page 2 Burlingame Public Library Monthly Statistics October 2016 Study Room Statistics Study Room A Study Room B Study Room C Study Room D Total Sessions 95 50 85 83 313 Patrons 266 159 277 246 948 Previous 8.84% Month % Children's and Young Adult Programs--Main Number Attendance Story Times Preschool Story Times 3 208 Toddler Story Times 8 697 Baby Story Time 3 283 Total Story Times 14 1,188 Class Visits Elementary School Outreach (at 3 82 schools Special Programs for Children Lego s 1 77 Sizzling Science 2 38 Bingo 1 46 Halloween Puppet Show 1 152 `Baby Sign Language 1 114 Police Story Time 1 98 Mandarin Story Time 1 31 October Crafts 4 370 Diwali 1 122 Crazy 8s math 4 36 Total 17 1,084 Special Programs for Teens Essay Question 1 8 Workshop First Look Book Club 1 4 Day of the Dead Crafts 1 28 Maker TAB Zine Meeting 1 3 Common App Workshop 1 2 Get Real Car 1 7 Maintenance TAB 1 9 Get Real Cooking 1 12 Total 8 73 Page 3 Burlingame Public Library Monthly Statistics October 2016 Easton Story Times & Special Programs August is story time break Number Attendance Story Times Preschool Story Times 4 137 Toddler Story Times 4 268 Total 8 405 Class Visits 10 335 Special Programs Pumpkin Paintia 250 Adult Programs 38 T Attendance 702 Children's Programs 61 Attendance 3,012 Page 4 BPL Main Circulation 2013 through 2016 70,000 60,000 50,000 40,000 ■ 2013 30,000 ■ 2014 201000 ■ 2015 10,000 ■ 2016 0 as a�J �r �� as ��� ��\A ��� �0 OCL Easton Circulation 2013 through 2016 12,000 10,000 8,000 6,000 ■ 2013 4,000 ■ 2014 ■ 2015 2,000 ■ 2016 0 �'J air �,�� �aA e, \J o op �' , Q� '��� Oo� e-media circulation 3,500 3,000 2,500 ■ Safari e-books 21000 ■. Overdrive e-books 11500 ■ Overdrive audio e-books 11000 ■ Enki e-books 500 ■ Zinio/Flipster 0 ■ TOTAL Ln Ln Ln Ln Ln w w 75 w Z N City Librarian Report to Board of Trustees L, November 15'1,2016 VON- Personnel. o Slight set back with Passport Intake program, our passport agent had to resign suddenly due to family emergency out of the country. We will be interviewing for this position soon. o California Library Association Conference—Kim Day, Jenny Miner, and Ray DeLara all attended CLA in Sacramento. Judging by the post conference conversations everyone learned a great deal and they received our two PR Excellence awards on the Library's behalf for our"Shelfie Video" and for Maryam Refahi's work on the "Summer in Austenland"program. General Updates: o Strategic Plan 2016— The SP Planning Committee met for its last time Nov 1 st to finalize the plan before it is presented to the Board of Trustees. The Library very much appreciates everyone who donated so many hours of meetings to contribute to our future "road map." Trustees, Foundation members, and over 1,500 members of the public helped o New Library Website Coming—The Library is working with the City Manager's office to create a new website that will definitely be more user friendly and look fabulous. We hope to have it by Spring! o Grazie Mille Mark Lucchesi! - In honor of Molly Stone's 30th anniversary, store manager and former Foundation member Mark Lucchesi donated $1000 to the Foundation/Library. Mark and Molly Stones have always been very generous to the Library and we are all very appreciative of his largesse. o Popular Programs—Halloween Puppets drew a big crowd of parents and kids, Repair Cafe returns with 30 items repaired, Fall Bingo was a fun family event, ESL Conversation group has been meeting weekly, and Great Books & Discussion is just the thing for the more cerebral members of our community. o Food For Fines—Beginning Nov 14th through December 31 st we will have our annual Food For Fines program, bring in canned goods for the Second Harvest Food Bank and have your fines waived. o Safety–Staff recently attended NIMS (National Incident Management System)at the City Corp-yard to prepare for possible local catastrophes. 1 o Marketing—PLS "Library Passport"—We discussed PLS Passport ideas. The idea of patrons visiting other libraries as the main premise has changed. Instead,passports will contain a variety of library �- specific activities with the options to visit other libraries. We shared SMCL's bingo card to spur some ideas of the kinds of things that would be included in the PLS Passports. The group will continue to brainstorm ideas for this PLS wide campaign for National Library Week in April 2017. --Burlingame Library Marketing Plan—We need to come up with a Marketing Plan for our marketing efforts. This includes specific goals that we want to accomplish with our community outreach efforts, website, and social media. There was some discussion about the possibility of hiring a temporary Marketing Strategist to develop this plan for us. --Burlingame Library App—We discussed the possibility of a BPL specific app that would be mainly used for information about upcoming events and services. Any linking to the catalog for account access would redirect to phone's browsers or would launch PLS Boopsie app. The idea that our new website, launching in February 2017, will be mobile friendly and could possibly be an alternative, easier method instead of developing an app in-house. Patron Quotes: "Can you tell the people at the Cafe that the chicken shwarma I bought was the best thing I've ever eaten. I'm not kidding you, it was so good." Anonymous phone call 2 X NOV. 7 to NOV. 12 2016 -.. ' WEEK "J MONDAY, NOV, 7 3:30-5:30 PM:Computer Help Drop-In,Tech Lab 4:00-4:45 PM:Sizzling Science @ Your Library:Going Strong,for grades 4-6, Lane Room.Registration Required 5:00-5:45 PM:Sizzling Science @ Your Library:Going Strong,for grades 2-3, Lane Room.Registration Required TUESDAY, NOV. 8 10:30 AM:Preschool Story Time for ages 3-5 years,Children's Room "- 10:30 AM-12:30 PM:Great Books& Discussion,Lane Room 11:00 AM-1:00 PM:Sit'n Stitch,Drop-In,Study Room A 1:30-3:00 PM:English Learners Conversation Group,Study Room 3:00 PM:Drawing from Nature with John Muir Law, Lane Room.Sign up online! 6:00 PM:Parent-Child Book Group,Lane Room.Registration Required WEDNESDAY, NOV, 9 10:30AM:Toddler Story Time for 18 months-3 years,Lane Room 6:30-7:30 PM:English Learners Conversation Group,Study Room (LL) 7:00 PM:Bedtime Story Time for ages 2-5 years at Easton Branch THURSDAY, NOV. 10 10:30 AM:Preschool Story Time for 3-5 years,Lane Room 1 1:30AM:Toddler Story Time for ages 18 mo.-3 years at Easton Branch 6:30 PM: An Evening with Author Rosie Bank,Tech Lab (LL) FRIDAY, NOV. 11 LIBRARY CLOSED SATURDAY, NOV. 12 10:00 AM-12:00 PM:Computer Help Drop-In,Tech Lab 11:00 AM:Mandarin Story Time,Children's Room 1:30-3:00 PM:You Can Make It @ Your Library:Frankentoys,for ages 10 and Up, Lane Room.Registration Required Burlingame Public Library Strategic Plan 2017-2019 Vision, Mission, Values, Goals & Strategies Library-Specific Values Our behavior, actions, and work are informed and guided by these values. • Encouraging inclusion and welcoming diversity • Fostering literacy and life-long learning • Making information easy and free to access • Building community • Delivering excellent customer service by an expert staff • Nurturing innovation • Guarding confidentiality and privacy • Providing an equitable workplace with opportunity for growth • Preserving intellectual freedom Vision Our vision is the impact we aspire to have on our community. An incubator for sharing information, imagination and innovation Mission Our mission is the reason that we exist and for which we are accountable. Burlingame Public Library. Awaken your curiosity. Spark your creativity. Strengthen your connections. 11/7/16 1 Goals and Strategies We will focus on achieving these goals during the next three years, using the identified strategies to do so. We will develop an annual detailed work plan with specific actions to make progress. Goal A: Provide Engaging, Customized Experiences Strategies: • Develop personal services and provide digital tools for making and sharing personalized reading, listening and viewing recommendations. • Provide increased opportunities to play, learn and create. • Offer a broader range of assistance and instruction in using digital tools, devices, and resources to individuals. • Use space flexibly, optimizing and altering it as needs change. Goal B: Build Inclusive Community Connections Strategies: • Ensure that library services are accessible and inclusive. • Create opportunities for sharing specialized items and the expertise of community members. • Deepen connections to the community and library for groups not generally library users. • Develop programs and services that engage multiple generations together. Goal C: Foster a wide range of literacy and life skills Strategies: • Educate and support parents and caregivers in their role in early literacy and school success. • Provide life skills programs for young people transitioning to adulthood. • Promote digital and information literacy. • Teach financial literacy for different phases of life. • Develop health literacy programs and resources for all ages. 11/7/16 2 Goal D: Listen to our community & share our stories Strategies: • Find new ways to effectively tell our stories that demonstrate the library's impact and value. • Develop quantitative and qualitative measurement tools for evaluating the outcomes of our programs and services. • Explore and evaluate effective communication and marketing practices. • Engage deeply with community members about their needs and aspirations in order to better support those. Goal E: Enable our staff members to thrive, grow and be deeply engaged in realizing our vision and mission. Strategies: • Ensure equity, diversity and inclusion among staff. • Identify key competencies and provide resources and �. methods for training and developing all staff members. • Provide opportunities for all staff to plan and learn together. • Support staff in actively participating in regional, state, and national professional activities. 11/7/16 3