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HomeMy WebLinkAboutAgenda Packet - LB - 2016.10.18 INGAME HALL City of Burlingame 8501 PRIMROSE ROAD 501 PRIMROSE ROAD BURL® BURLINGAME,CA 94010 Meeting Agenda - Final Library Board of Trustees Tuesday,October 18,2016 5:30 PM 480 Primrose Road Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES a. Library Board of Trustee Minutes for September 20, 2016 Attachments: Meeting Minutes 4. Public Comment Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future agenda may do so during the public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any �.. matter that is not on the agenda. 5. REPORTS a. City Librarian's Report- McCulley Attachments: City Librarian Report b. Foundation Report 6. UNFINISHED BUSINESS a. Presentation by Tobi Becera from the Silicon Valley Community Fund b. Trustee Development Grant 7. NEW BUSINESS a. Annual Staff Appreciation Event & ANNOUNCEMENTS 9. ACTION ITEMS City of Burlingame Page 1 Printed on 10/1412016 Library Board of Trustees Meeting Agenda-Final October 18,2016 10. ADJOURNMENT Any writings or documents provided to a majority of the Traffic, Safety and Parking Commission regarding any item on this agenda will be made available for public inspection at the Engineering Counter at City Hall located at 501 Primrose Road during normal business hours. City of Burlingame Page 2 Printed on 1011412016 :'►URLI E PUBLIC LIBRARY gU fLI�iGAME j Board of Trustees Agenda a - October 18, 2016—5.30pm °e�, 480 Primrose Road—Library Conference Room c D4 L'� SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for September 20,2016 Approval IV. From the Floor (Public Comments) V. REPORTS A. City Librarian's Report—McCulley Information/Discussion B. Foundation Report Information/Discussion VI. UNFINISHED BUSINESS A. Presentation by Tobi Becera from the Information/Discussion Silicon Valley Community Fund B. Trustee Development Grant Information/Discussion VII. NEW BUSINESS A. Annual Staff Appreciation Event Discussion VIII. ANNOUNCEMENTS IX. ACTION ITEMS X.ADJOURNMENT Approval Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURLINOAME - Library Board of Trustee Minutes September 20, 2016 I. Call to Order President Altmann called the meeting to order at 5:30PM. II. Roll Call Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray, Mike Nagler, Lisa Rosenthal Staff Present: Brad McCulley, City Librarian Sidney Poland- Recorder III. Library Board of Trustee Minutes The August 16, 2016 Board of Trustee Minutes were unanimously approved. M/S/C (Murray/Rosenthal) IV. Correspondence and Information August Statistics Circulation June 2016 June 2015 Per Cent Change Main 52,560 55,749 -5.72% Easton 7,084 6,666 6.27% Total - 59,644 62, 415 -4.44% V. Reports A. City Librarian's Report 1. Personnel • Megan Wong is on maternity leave; Kim Day is the acting Technical Services Manager. • Karen Kott of Technical Service Dept. is now working 4 hours a day.. Tiffany Nacion and Ky.Bocangel are currently being trained , in the book ordering process. • The Circulation Department has hired 3 new Library Aides Jennifer Faraci, Vincent Lubrano, and Martha Ramirez. 2. Strategic Plan - On September 20th there will be an all staff meeting at the Lions Club to review the drafts of the mission and vision statement and participate iri a SWOT exercise. Jane Light and Brad will moderate the event. 3. Passport Intake Update -The last person to be trained has been certified. Tiffany Nacion and Patti Flynn will be the assistant passport intake agents and will fill in when Jennifer Monroy is not ` available The next step is to send the application to the state to officially designate the library as a passport agency. 48o Primrose Road Burlingame•California 940ro-4o83 Phone(650)558-7474•Fax(650)342-6295•www.buAinqame.orq/1ibrarq, B. Foundation Report • The Foundation's Annual Report for 2016 is in progress and is tentatively scheduled for publication the first week of November. • Recent donors who have supported Foundation fund raisers and events will be invited to be guests 'of the Foundation on November 18th from 5:30-7:OOPM. The purpose of the event is for these donors to tour the library and observe the many upgrades that their contributions made possible. Library.Trustees will be invited to attend the festivities. • The annual Book & Author Luncheon is tentatively scheduled for May 6th at the Green Hills Country Club. VI. Unfinished Business, A. Trends Committee Trustee Murray and Brad met with the architect for the San Francisco Airport Terminal I to present the possibility of having a small library included in the plans. Brad noted that in order to do this our library would have to work through the Pacific Library Partnership. Carol Frost, Systems Director of Pacific Library Partnership and Peninsula Library System is supportive of the idea. Technically SFO is considered to be an entity of San Francisco so this could be an obstacle. The Trustees noted that libraries in airports is not a new phenomenon. Amsterdam and Nashville have libraries within their airports. Brad will write a grant proposal to Pacific Library Partnership in the amount of$15,000 to fund the project. B. Cafe Trustee Nagler inquired about the status of the Cafe. Since the proprietors are not required to report their earnings to the library, we can only surmise that receipts are satisfactory. C. Study Room Sign Up Technical Service staff is reviewing software programs that will allow our patrons to book study rooms on their own through the Internet. D. Library Book Bags -The Trustees agreed that they would fund the purchase of 250 library book bags at approximately $12.00 a piece. It was suggested that the new library mission statement be put on the bags. Brad requested that the official vote to approve funding be postponed until the mission statement is finalized. VII. New Business A. Library Monthly Financial Report Trustee Murray requested that the Trustees have access to the library's monthly financial report prepared by the City Finance-Department. B. Plexiglas Containers Staff wants to create programs around our new technology equipment such as the 3D machine. In order to protect the equipment, it was suggested that plexiglas containers be used. VIII. Adjournment The meeting was adjourned at 7:OOPM. M/S/C (Rosenthal/Murray) The next meeting of the Library Board of Trustees will be held on October 18,. 2016 in the Library Conference Room at 5:30PM. Res tfully Submitted Bra ey�cCulley Ci Librarian Burlingame Public Library - Burlingame Public Library Monthly Statistics September 2016 *Burlingame Registered Borrowers Burlingame Hillsborough Other Total Adult Patrons 14,851 2,192 0 17,043 Juvenile Patrons 5,711 1,232 0 6,943 Others 209 10 1,405 1,624 20,771 3,434 IF 1,405 25,610 Circulation Total Circulation Previous Year Percent Change Main 46,613 50,255 -3.27% Easton 6,846 7,410 -7.50% Total 53,459 57,656 -3.81% E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: a-books 1,893 Audio a-books 782 Safari: 68 readable pdf Enkie a-books 33 Fli ster on-line magazines 127 (magazine checkouts On-Line Resources Databases I977 BPL Website 5,591 Discover and Go downloadable museum asses 51 Self Check Usage Total Items Percent of Initial Check Outs Main 24,008 81% Branch 2,832 62% Total 26,840 Online Renewals Total Items Percent of Total Renewals Main 14,110 80% Branch 1,518 IF 73% Total 15,628 Gate Count Monthly Average per day Main 24,224 835 Branch 4,372 175 Bellevue Entrance 599 21 Total 29,195 1,031 Internet Usage Total User Sessions Main/Electronic Gallery Adult 535 and Tech Lab Main Childrens'/Teens 619 -[-Branch 326 Total 1,480 Page 1 Burlingame Public Library Monthly Statistics September 2016 Total Number Outreach Materials Delivered 19 Total Items Added to Collection (Main & Branch) 1,378 Community Room Usage Number of Meetings Attendance City Meetings I F- 5 100 Staff Meeting 1 15 Library Adult Programs Peninsula Recruitment Mixer 1 50 Great Books 1 16 Drawing From Nature 1 45 Board Games for Adults 1 2 Movie of the Opera La Boheme 1 8 Classic Movie Night 1 5 I Just Want to be Perfect-Author Panel 1 60 Public Meetings El Camino A's 1 35 Beacon College Funding 3 40 Retirement Workshop 1 9 Total 5 84 Conference Room Staff Meetings 8 43 Book Club 1 15 Burlingame Neighborhood Network 1 8 Burlingame Resiliency Group 1 9 Total Events 11 75 Upper Level Meeting Room Statistics Staff Meetings 2 16 Foundation 1 18 Public Meetings 5 30 Strategic Plan 2 28 Total 10 92 Page 2 Burlingame Public Library Monthly Statistics September 2016 Stud Room Statistics Study Room A Study Room B Study Room C Study Room D Total Sessions 84 45 83 71 283 Patrons 246 140 239 246 871 Previous 12.68% Month % Children's and Young Adult Programs--Main Number Attendance Story Times Preschool Story Times 4 246 Toddler Story Times 9 792 Baby Story Time 5 524 Total Story Times 18 1,562 Class Visits Elementary School Outreach (at 3 63 schools Special Programs for Children Legos 1 75 Sizzling Science 2 41 Maker (ghostbusters 1 30 Pack 100 Books Before 1 45 Kindergarten Story Time Pop Up Story Time at 1 39 Washington Park Dance Story Time 1 2 Mandarin Story Time 1 40 Total 8 272 Special Programs for Teens Teen Essay 3 16 Teen Banking 1 12 SAT Test 1 20 Road Map for Teens 1 10 Homework Buddies 1 10 Training Get Real for Teens 1 11 College Prep for Teens 1 2 TAB 1 11 Total 10 92 Page 3 Burlingame Public Library Monthly Statistics September 2016 Easton Story Times & Special Programs August is story time break Number Attendance Story Times Preschool Story Times 4 1 87 Toddler Story Times 4 239 Total F 8 326 Class Visits 0 Special Programs 0 Adult 27 Attendance 294 Children's Programs 47 Attendance 2,315 Page 4 BPL Main Circulation 2013 through 2016 70,000 60,000 50,000 40,000 ■ 2013 30,000 ■ 2014 20,000 ■ 2015 10,000 ■ 2016 0 �aQk �a<,J air ��� �aJ � \a ��t o�Q Easton Circulation 2013 through 2016 12,000 10,000 8,000 ■ 2013 6,000 ■ 2014 4,000 ■ 2015 2,000 ■ 2016 0 \J o��t oG�, e-media circulation 3,500 3,000 2,500 ■ Safari a-books 2 000 ■ Overdrive a-books 11500 ■ Overdrive audio a-books 1,000 ■ Enki a-books 500 a ■ Zinio/Flipster 0 ■ TOTAL Ln Ln Ln Ln Ln 110 Lo w k.o w Ln z 5; N City Librarian Report to Board of Trustees October 18'4,2016 FUBLIC LIBFA � Y Personnel: o Tech Services Manager, Megan Wong, and On-call Librarian, Raina Tuakoi, both have given birth to fine healthy babies–Burlingame Library welcomes Camille Wong and Trevor Laumakia Coe! o Mark Kott (Custodian) is still out on medical leave o Elaine Tai, F/T librarian started Oct 3`d and is fitting in nicely. We are now fully staffed in all departments. General Updates: o Strategic Plan 2016—All-Staff recently met to participate in a SWOT (Strength, Weakness, Opportunities, Threats) exercise that was great fun and beneficial, both for moving the plan forward and for giving staff an opportunity to give input. We met at the Lions Club building which was an apropos location since it was our Library before the 1929 building was built. We are also in the midst of a strategic plan staff survey since not everyone can be on the Planning Committee. o Passport Intake Agency–We have all appropriate staff hired and certified. We are waiting for our final application to be approved by the State Department. o Library Card–new library cards have been purchased -three new choices, children, teen and adult (see proof). Ian Johnson, a well-known Bay Area artist, created the artwork for the adult card. Some very creative children's books illustrators created the teen and children card. o Safety–N/A o Marketing– some topics we discussed at our PLS Marketing group and our library marketing team 1. Library Installation at SFO - Brad brought the idea of a possible library installation/exhibit at SFO. Would be a perfect project for PLP. We need to come back to SFO with a proposal. Since the airport is technically the SFPL's turf, we need to touch base with them. a. Action Item: We need to develop a one-page proposal to give to SFO and their architects 1 2. Upcoming events that PLS could market—Winter Reading is approaching with each library having different timeframes and procedures. Food for Fines will also be coming up starting on November 5th and ending on December 31 st. CSM will be holding a Family Science and Astronomy Festival + Makerspace event on October 8th. Teen Read week is also coming up in Mid-October a. Action Item— Stephanie will send flyers to the group to help promote—DONE b. Ray and Jenny will create videos to help promote Food for Fines 3. Analytics on Demand—There was discussion on how libraries have been using AOD. For reference on how a library utilizes AOD, it was suggested to check Sacramento Public Library because they use their AOD statistics to make major decisions. Jenny is on the PLS AOD Committee. They will be looking at statistics for the whole Peninsula and see how we can reach the demographics that are within our service areas. a. Action Item—Jenny will share their results once they are compiled 4. Nextdoor—We discussed the use of Nextdoor within the libraries of PLS. Most libraries are using their respective City accounts to post. Unfortunately,Nextdoor doesn't recognize libraries as businesses just yet. Some libraries are using personal accounts to represent their libraries. One problem with Nextdoor is that posts seemed to get buried underneath everything and are not visible to residents. 5. Libraries Transform—There are new banners available that have different because statements. We could put up LT banners on the electronic billboards once our campaigns like Library Card Sign Up Month are completed. 6. PLS Passport—The idea is to mock up a"PLS Passport"where people would be encouraged to visit other libraries. Some patrons are not aware that their library cards give them access to all the libraries on the Peninsula. A visit to another branch would earn them a stamp. Once a passport is completed then it could be turned in as an entry into a PLS grand prize, possibly airline tickets, a weekend getaway vacation for two, a nice set of luggage, etc. to be drawn during National Library Week in April. The problem became what happens when someone cannot visit other libraries. How could they fill out their passport? Some ideas that arose were that they could visit individual library websites that could count as a stamp. Also, libraries could record virtual tours and put the videos on FB or YouTube. Patrons could view it, leave a comment, and then be issued a stamp for their passport. Some other ideas included a photo scavenger hunt, having local action camera company, GoPro, sponsor the campaign. a. Action Item—The group will brainstorm more ideas for the PLS Passport launching during National Library Week Patron Quotes: "First visit here, waiting while my wife had an appointment nearby. I love your library. Thank you for providing a quiet, friendly haven." `.Fred Sandsmark 2 f Statement Period ` SILICON VALLEY April 1,2016 through June 30,2016 community foundation Fund Name/Number Roger and Jean Hunt Duncan Fund (1012) SVCF Main Contact: Tobi S. Becerra Philanthropy Advisor 650.450.5496 TSBecerra@siliconvalleycf.org Thank you for the privilege of working together. Your philanthropy advisor- listed above-is here to help you make the most of our partnership. As you review your statement and make plans for your fund, always let us know what we can do. For all of the good that you do in our community and our world, thank you! Fund Activity Statement Period Y-T-D Beginning Balance $1,247,507.84 $1,279,173.87 Investment Activity Endowment Pool 32,781.66 2,700.58 Support Fees (1,554.54) (3,139.49) Ending Balance $1,278,734.96 $1,278,734.96 Fund Assets Investment Pools Endowment Pool 1,278,734.96 Total Fund Assets $1,278,734.96 Restricted Balance Permanently/Temporarily Restricted Assets 555,584.12 Total Restricted Balance $555,584.12 Balance Available for Grants $131,743.99 L ( Statement Period ` SILICON VALLEY' April 1, 2016 through June 30, 2016 ^, community foundation' Fund Name/Number Roger and Jean Hunt Duncan Fund (1012) Investment Performance 3 Month Y-T-D One Year Three Year Five Year Fund Returns 2.63% 0.21 % -3.77 % 4.86 % 4.78 % This Fund's Benchmarks 2.20% 3.80% 0.50 % 5.60 % 5.70 % About Your Fund Statement ACCOUNTS PAYABLE: Expenses that have been approved, but are scheduled for payment on a future date. ASSETS TO BE INVESTED: Assets that have yet to be invested, but will be at the beginning of the following month. GAINS OR(LOSSES)ON GIFTED ASSET: Difference in the value of property when donated and the value when liquidated. GIFTS: Contributions/donations made to your fund. GRANTS AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date, it will also appear in the Restricted Assets section as Grants Payable,reducing the balance available for granting. GRANTS PAYABLE: Grants that have been approved, but are scheduled for payment on a future date. ILLIQUID ASSETS: Donated property that has not been sold. INTERFUND GIFTS: Transfers to your fund from another fund at Silicon Valley Community Foundation. INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation. INVESTMENT RETURNS: Reflects the total return in the investment pool, net of investment management fees. OTHER ADDITIONS: Deposits to your fund that do not represent a gift, i.e. partnership income,dividends/interest earned on gifted securities,other assets received in exchange for goods or services. OTHER EXPENSES: Administrative expenses paid from your fund, i.e. legal,consulting and credit card processing fees. RECEIVABLES: Assets in the form of obligations due from others. RESTRICTED ASSETS: Assets that may not be used for granting purposes SECURITIES BEING LIQUIDATED: Gifted securities pending sale or settlement. SUPPORT FEES: An allocation to the community foundation's operating fund to enable on-going work with donors and the nonprofit community. Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule. Investment Information Fund returns are net of investment fees and expenses. Periods greater than one year are annualized. This Fund's Benchmark is a composite policy benchmark return weighted by the fund's allocation to an investment pool. Each policy benchmark is comprised of market index returns weighted by the pool's strategic asset allocation target.Comparison to the benchmark is not appropriate if the fund's allocation changed during the performance period,or if the fund includes assets outside of the SVCF pools.Additional information regarding investments, performance and benchmarks is on the online portal under Investment Information. Please contact your philanthropy advisor with any questions. Investment Pool Allocation Guidelines Long-Term Growth:For funds seeking maximum growth.Appropriate for funds distributing less than 7%annually or that portion of a fund that can tolerate volatility and will remain invested for at least seven years to realize growth opportunities. Social Impact: For funds seeking maximum growth from companies with strong financial and social records.Appropriate for that portion of a fund that can tolerate volatility and will remain invested for at least seven years to realize growth. Balanced: For funds seeking more moderate levels of growth and risk.Appropriate for funds distributing over 7%annually or that portion of a fund that will remain invested for at least three years to realize return objectives. Short-Term: For funds seeking above money market returns and can tolerate some volatility.Appropriate for funds or that portion of a fund to be distributed in one to two years. '1 Capital Preservation: For funds seeking stability,or the portion of a fund to be distributed within 1 year. My Grants: History Roger and Jean Hunt Duncan Fund - 1012 Current Fund Balance: $1,332,683.75 Last Updated: October 16, 2016 Current Year "`Steps 1-5 represent various milestones within our grant processing cycle. Click here for more detail. i Prior Years 2014( i Burlingame Public $100,000.00 , $100 ,2014- for general g 8/2014 I support 000.00 1133074 i �..� .w -� m.mmo m ,..„..� ........ ,�... o�. . a..� �. . 2013 � :Burlingame Public i $100,000.00 11/22/2013 :2013- -support for the Library 6x$10000000 113927 :capital... 2008; ..,,_... CBurlingamePublic $60,000.00 10/14/2008 20080548 tPrint and Non-print ` Library �,� $60,000.00 4 Col... *"Explanation of Grant Processing Steps • Step 1:Received—Your grant recommendation has been successfully entered into the online system.A member of our grants team will review your recommendation for complete information and to determine next steps in processing. • Step 2:Initial Review—A member of our grants team has reviewed your grant recommendation for complete information,compliance with our policies and IRS regulations,and to determine next steps in processing. • Step 3:Due Diligence—A member of our grants team is working to complete due diligence on the recipient.This phase of the grant process could last up to 90 days or more,depending on the responsiveness of the grant recipient.Please speak with your philanthropy advisor or corporate responsibility manager for questions regarding this process,or the status of a current grant recommendation. • Step 4:Final Review—The requested information,documentation and/or payment instructions have been received from the recipient and are under final review. • Step 5:Approved—Your grant recommendation has been approved and paid. Please note that the timeline for any given grant recommendation to be processed and paid may vary depending upon the nature of the grant and the grant recipient. CO Statement Period CON VALLEY April1,2016throughJune30,2016 munity foundation' Fund Name/Number Julia M. Farrell Memorial Fund (1014) SVCF Main Contact: My Giving Team My Giving Team 650.450.5402 mygiving@siliconvalleycf.org Thank you for the privilege of working together. Your philanthropy advisor-listed above-is here to help you make the most of our partnership. As you review your statement and make plans for your fund, always let us know what we can do. For all of the good that you do in our community and our world, thank you! Fund Activity Statement Period Y T-D Beginning Balance $5,167.82 $5,299.03 Investment Activity �-- Endowment Pool 135.78 11.14 Support Fees (6.44) (13.01) Ending Balance $5,297.16 $5,297.16 Fund Assets Investment Pools Endowment Pool 5,297.16 Total Fund Assets $5,297.16 Restricted Balance Permanently/Temporarily Restricted Assets 5,000.00 Total Restricted Balance $5,000.00 Balance Available for Grants $263.48 Statement Period CSILICCGN VALLEY April 1,2016 through June 30,2016 community foundation® Fund Name/Number Julia M. Farrell Memorial Fund (1014) Investment Performance 3 Month Y-T-D One Year Three Year Five Year Fund Returns 2.63% 0.21 % -3.77 % 4.84 % 4.77 % This Fund's Benchmarks 2.20% 3.80 % 0.50 % 5.60 % 5.70 % About Your Fund Statement ACCOUNTS PAYABLE: Expenses that have been approved, but are scheduled for payment on a future date. ASSETS TO BE INVESTED: Assets that have yet to be invested, but will be at the beginning of the following month. GAINS OR(LOSSES)ON GIFTED ASSET: Difference in the value of property when donated and the value when liquidated. GIFTS: Contributions/donations made to your fund. GRANTS AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date,it will also appear in the Restricted Assets section as Grants Payable, reducing the balance available for granting. GRANTS PAYABLE: Grants that have been approved, but are scheduled for payment on a future date. ILLIQUID ASSETS: Donated property that has not been sold. INTERFUND GIFTS: Transfers to your fund from another fund at Silicon Valley Community Foundation. INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation. INVESTMENT RETURNS: Reflects the total return in the investment pool, net of investment management fees. OTHER ADDITIONS: Deposits to your fund that do not represent a gift, i.e. partnership income,dividends/interest earned on gifted securities,other assets received in exchange for goods or services. OTHER EXPENSES: Administrative expenses paid from your fund, i.e. legal,consulting and credit card processing fees. RECEIVABLES: Assets in the form of obligations due from others. RESTRICTED ASSETS: Assets that may not be used for granting purposes SECURITIES BEING LIQUIDATED: Gifted securities pending sale or settlement. SUPPORT FEES: An allocation to the community foundation's operating fund to enable on-going work with donors and the nonprofit community. Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule. Investment Information Fund returns are net of investment fees and expenses. Periods greater than one year are annualized. This Fund's Benchmark is a composite policy benchmark return weighted by the fund's allocation to an investment pool. Each policy benchmark is comprised of market index returns weighted by the pool's strategic asset allocation target.Comparison to the benchmark is not appropriate if the fund's allocation changed during the performance period,or if the fund includes assets outside of the SVCF pools.Additional information regarding investments, performance and benchmarks is on the online portal under Investment Information. Please contact your philanthropy advisor with any questions. Investment Pool Allocation Guidelines Long-Term Growth: For funds seeking maximum growth.Appropriate for funds distributing less than 7%annually or that portion of a fund that can tolerate volatility and will remain invested for at least seven years to realize growth opportunities. Social Impact: For funds seeking maximum growth from companies with strong financial and social records.Appropriate for that portion of a fund that can tolerate volatility and will remain invested for at least seven years to realize growth. Balanced:For funds seeking more moderate levels of growth and risk.Appropriate for funds distributing over 7%annually or that portion of a fund that will remain invested for at least three years to realize return objectives. Short-Term:For funds seeking above money market returns and can tolerate some volatility.Appropriate for funds or that portion of a fund to be distributed in one to two years. Capital Preservation: For funds seeking stability,or the portion of a fund to be distributed within 1 year. Julia M. Farrell Memorial Fund - 1014 Current Fund Balance: $5,520.60 Last updated:October 16, 2016 My Grants: Recent Activity ***Steps 1-5 represent various milestones within our grant processing cycle. Click here for more detail. Burlingame Public Library $242.52 i 3/24/2014 '2014-118726 Annual distribution to... $242.52 Burlingame Public Library $236.39 3/29/2013 2013-106737 annual distribution to... u $236.39 �,.,..�o ,......�,e n ».. .-..,a..,....�,�.,...emm ...�.....«......�.. qu .«..a.9.,�,.....w mm N.i�.. .. .....moan.m®� nw.««... __�. ...__.,... .......:.... �,. .: .., Burlingame Public Library x$231.84 2/27/2012 12012-94955 annual distribution to 1$231.84 ............... �.. d. Burlingame Public Library $244.823/30/2011201185251 annual distribution to... .._ .. '; $244.82 4 -.... .. Burlingame Public Library 1$251.38 i 3/4/2010 201002386 annual distribution to... �� Qoh� $251.38 Click for full grant history My Gifts: Recent Activity ***Note:Report reflects gifts received of cash and securities. For other gifts,consult your philanthropy team. Click for full gift history s Library Trustees Account June 30, 2016 Account No. Description Balance 5300 Centennial Ornaments $1,663.40 5310 Undesignated Donations $1,207.22 5320 Copier Fund $11,189.72 5330 Donations-Children's $176.29 5340 Duncan Collection $58,526.32 5350 Education Fund $8,507.91 5360 Farrel (Julia) Fund $8,250.64 5370 Staff Appreciation $2,961.14 5380 Volunteer Recognition $1,989.65 `.- 5390 Willert (Wayne) Fund $42,117.72 5392 Millenium Project -$14,071.88 Total $122,518.13 CITY OF BURLINGAME PAGE 23 BUDGET STATUS REPORT FOR THE MONTH ENDING AUGUST 31, 2016 PRINTED 10/04/16 CURRENT MONTH YEAR-TO-DATE BUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT ------------------------------------------------------------------------------------------- 101 GENERAL FUND - OPERATING 67500 LIBRARY 010 REGULAR SALARIES 1,879,037.00 128,949.48 232,954.05 1,646,082.95 12.40 011 PART-TIME SALARIES 477,316.00 38,351.35 65,861.60 411,454.40 13.80 TOTAL SALARIES & WAGES 2,356,353.00 167,300.83 298,815.65 2,057,537.35 12.68 TOTAL DIRECT LABOR 2,356,353.00 167,300.83 298,815.65 2,057,537.35 12.68 030 RETIREMENT 407,595.00 28,288.06 50,866.08 356,728.92 12.48 031 HEALTH INSURANCE 363,706.00 21,961.28 39,522.39 324,183.61 10.87 033 CITY DENTAL PLAN 26,858.00 1,024.29 2,378.96 24,479.04 8.86 034 LIFE INSURANCE 2,760.00 174.98 314.96 2,445.04 11.41 035 LONG TERM DISABILITY INSURANCE 4,932.00 315.64 568.19 4,363.81 11.52 036 MEDICARE INSURANCE 34,512.00 2,256.03 4,044.47 30,467.53 11.72 037 UNEMPLOYMENT INSURANCE 038 WORKERS COMPENSATION INSURANCE 27,793.00 2,316.08 4,632.16 23,160.84 16.67 039 RETIREE HEALTH - AMORT 249,911.00 17,408.37 31,300.76 218,610.24 12.52 040 RETIREE HEALTH - CURRENT 103,347.00 7,198.98 12,943.95 90,403.05 12.52 041 CITY VISION PLAN 7,488.00 300.01 722.38 6,765.62 9.65 042 COMP.ABSENCES-VACATION 17,912.00 17,912.00 046 SOCIAL SECURITY EXPENSE 29,594.00 2,215.82 3,788.75 25,805.25 12.80 047 DEF.COMP. PLAN 25,740.00 1,530.00 2,754.01 22,985.99 10.70 065 VEHICLE ALLOWANCE 2,400.00 184.64 332.35 2,067.65 13.85 TOTAL EMPLOYEE BENEFITS 1,304,548.00 85,174.18 154,169.41 1,150,378.59 11.82 TOTAL EMPLOYEE SERVICES 3,660,901.00 252,475.01 452,985.06 3,207,915.94 12.37 110 OFFICE EXPENSE 53,000.00 2,369.66 2,367.66 7,198.80 43,433.54 18.05 119 CREDIT CARD FEES 1,000.00 95.35 210.80 789.20 21.08 122 PERIODICALS 24,000.00 17,676.38 17,676.38 6,323.62 73.65 123 BINDING/MICROFILM 1,000.00 1,000.00 124 CATALOGING EXPENSE 65,167.00 2,131.93 2,131.93 48,678.93 14,356.14 77.97 125 NON-PRINT MEDIA 50,429.00 346.45 346.45 30,198.41 19,884.14 60.57 129 BOOKS/PRINT MEDIA 210,239.00 9,573.71 9,573.71 168,082.85 32,582.44 84.50 160 COMMUNICATIONS 9,399.00 957.69 685.19 8,713.81 7.29 170 ELECTRIC & GAS UTILITIES 124,032.00 11,011.74 11,011.74 113,020.26 8.88 175 DEPT WATER CONSUMPTION 10,000.00 369.06 2,111.00 7,889.00 21.11 190 MAINTENANCE OF BUILDINGS AND GROUND 15,918.00 1,148.66 1,180.78 5,012.62 9,724.60 38.91 200 EQUIPMENT MAINTENANCE 12,590.00 12,590.00 209 ELECTRONIC RESOURCES 37,191.00 12,233.42 13,517.39 1,800.00 21,873.61 41.19 220 CONTRACTUAL SERVICES 241,741.00 163,466.99 163,466.99 10,774.64 67,499.37 72.08 235 COMPUTER MAINTENANCE 17,000.00 2,019.85 2,019.85 1,915.20 13,064.95 23.15 240 DUES, FEES, SUBSCRIPTIONS & PERMITS 1,700.00 1,700.00 250 TRAVEL, CONFERENCES & MEETINGS 1,000.00 38.16 38.16 961.84 3.82 251 DEPARTMENT HEAD CONFERENCE & MEETIN 500.00 100.00 100.00 400.00 20.00 1 CITY OF BURLINGAME PAGE 24 BUDGET STATUS REPORT FOR THE MONTH ENDING AUGUST 31, 2016 PRINTED 10/04/16 CURRENT MONTH YEAR-TO-DATE BUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT ------------------------------------------------------------------------------------------- 252 STAFF CONFERENCE AND MEETINGS 1,500.00 1,500.00 253 OUT OF STATE TRAVEL 1,000.00 1,000.00 260 TRAINING AND SAFETY 2,000.00 24.99 24.99 1,975.01 1.25 400 NON-CAPITAL EQUIPMENT 18,796.00 18,796.00 701 INSURANCE COST ALLOCATION 7,666.00 638.83 1,277.66 6,388.34 16.67 702 COMPUTER COST ALLOCATION 125,908.00 10,492.33 20,984.66 104,923.34 16.67 721 FACILITIES COST ALLOCATION 323,262.00 26,938.50 53,877.00 269,385.00 16.67 TOTAL SUPPLIES AND SERVICES 1,356,038.00 261,633.70 302,602.34 273,661.45 779,774.21 42.50 67500 LIBRARY TOTAL 5,016,939.00 514,108.71 755,587.40 273,661.45 3,987,690.15 20.52