HomeMy WebLinkAboutAgenda Packet - LB - 2016.09.20 City of Burlingame BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURL® BURLINGAME,CA 94010
Meeting Agenda - Final
Library Board of Trustees
Tuesday,September 20,2016 5:30 PM 480 Primrose Road
Library Conference Room
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF MINUTES
a. Library Board of Trustee Minutes for August 16, 2016
Attachments: Meetinq Minutes
4. CORRESPONDENCE AND INFORMATION
a. Library Statistics August 2016
Attachments: August 2016
5. PUBLIC COMMENT
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future agenda may do so during the public comment period. The Ralph M. Brown
Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any
matter that is not on the agenda.
6. REPORTS
a. City Librarian's Report- McCulley
Attachments: Report
7. UNFINISHED BUSINESS
a. Presentation by Tobi Becera from the Silicon Valley Community Fund
b. Library Book Bags
8. NEW BUSINESS
9. ANNOUNCEMENTS
City of Burlingame Page 1 Printed on 9/18/2016
Library Board of Trustees Meeting Agenda-Final September 20,2016
10. ACTION ITEMS
11. ADJOURNMENT
Any writings or documents provided to a majority of the Traffic, Safety and Parking
Commission regarding any item on this agenda will be made available for public inspection at
the Engineering Counter at City Hall located at 501 Primrose Road during normal business
hours.
City of Burlingame Page 2 Printed on 9/16/2016
URLINGAME PUBLIC LIBRARY B"RL'"GAME 1
Board of Trustees Agenda A _
September 20, 2016—5.•30pm �e P
480 Primrose Road—Library Conference Room 'C L''b
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for August 16, 2016 Approval
IV. Correspondence and Information
A. Library Statistics August 2016 Information
Information
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—McCulley Information/Discussion
B. Foundation Report Information/Discussion
VII. UNFINISHED BUSINESS
A. Presentation byTobi Becera from the Information/Discussion
Silicon Valley Community Fund Discussion/Approval
B. Library Book Bags
VIII. NEW BUSINESS
IX. ANNOUNCEMENTS Information
Information
X. ACTION ITEMS
XI. ADJOURNMENT Approval
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURLiNG-A- ME
:
Library Board of Trustee Minutes
August 16, 2016
I. Call to Order
President Altman called the meeting to order at 5:30PM.
II. Roll Call
Trustees Present: Kerbey Altmann, Andy Blanco, Mike Nagler, Lisa Rosenthal
Randi Murray (by phone)
Staff Present Brad McCulley, City Librarian, Sidney-Poland, Recorder
III. Library Board of Trustee Minutes
The June 21, 2016 Board of Trustee Minutes were unanimously approved.
M/S/C (Rosenthal/Nagler)
IV. Correspondence and Information
A. Statistics
Circulation statistics at the main showed a slight decrease from June of 2015.
Easton circulation showed a small increase.
Circulation June 2016 June 2015 Per Cent Change
Main 53,482 54,509 -1.88%%
Easton 7,818 7,754 0.83%
Circulation July 2016 July 2015 Percent Change
Main 53,960 55,974 -3.60%
Easton 7,163 6,977 2.67%
Circulation in July decreased at the main and increased at Easton.
V. From the 'Floor (Public Comments) There were not any members of the public in
attendance.
VI. Reports
A. City Librarian's Report--Highlights
1. Personnel
• Our full time custodian is currently on medical leave for
approximately 6 weeks. Jim Kaufmann and Al Tripp, our part time
custodians, will be filling in. Staff will pitch in where needed. Our
Acquisitions Specialist is on Family Leave and our_Tech Services
Manager, Megan Wong will be on maternity leave in 2 weeks.
• Jennifer Monroy (Passport Intake Agent), Eddie Manio and Sharon
Johnson (Easton) are new library employees. Interviews for the full time
Reference position will be held next week. Kim Day will be the acting
Technology Services Manager.
48o Primrose Road Burlingame•California 940ro-4083
Phone(650)558-7474•Fax(650).342-6295•www.burlingame.org/library
2. Summer Events
• The Children's Dept. has again held another round of successful Family
fund Nights. Attendance for all 7 events is 1,162.
Summer Reading concludes August 31St.
• A special Olympics celebration to be held on August 18th will highlight
the 1932 Los Angeles Olympics and mark the conclusion of Adult
Summer Reading.
• Last Ever Harry Potter Book Party-The Children's Department
treated our patrons to a fun filled afternoon of Harry Potter
activities to celebrate the publication of the latest and last adventures of
Harry Potter.
• Repair Cafe _ The libraries first Repair Cafe was a great success. Library
Trustee Lisa Rosenthal, Terry Nagle and the CEC, Green Citizens
organized the event. 65 people attended and 125 items were repaired.
Lamps-were the most popular fix-it item. Cynthia Rider, of the Reference
Staff will chair the next Repair Caf6.
3. Safety Update- On July 13th, library staff had a surprise fire drill. Staff
executed the proper procedures well and were able to leave the building
in a timely manner. The internal safety committee will be reviewing our
missing child policy in September.
B. Foundation Report
Foundation Members will hold a fall book sale October 14th
through the 17th. Six new members have joined the Foundation Board.
C. Easton Branch Highlights - Kathy Von Mayerhauser
Kathy presented the Trustees with a brief history of the Easton Library.
• The Easton Branch opened in 1942 with a total of 3,000 volumes;
today there are 18,000 volumes.
• In 1978 Easton was about to be closed due to the passage of
Proposition 13. Library Foundation member Kris and Jim Cannon
and Frank and Bonnie Pagliaro organized a successful campaign
that raised sufficient funds to keep Easton open with reduced
hours.
• The City council agreed to renovate Easton in 2001. The renovation .
began in 2003 and was completed in 2004.
• Children's programs are held on a regular basis and special
programs that are featured at the main such as summer reading,
poetry month etc. are also offered at Easton.
VII. Unfinished Business
A. Strategic Plan Update
1. On August 15th the committee met to craft a mission and vision
statement. Brad and Trustee Rosenthal were pleased with the progress
and reported that the statements while concise carried a meaningful
message.
2. On August 29th the committee will review and analyze data from the
surveys. To date 800 surveys have been entered into Survey Monkey.. .
The library bike was a definite draw in making it possible for staff to get
people interested in filling out the survey.
2
3. Staff would like to purchase 50 more T shirts. Friends and patrons are
interested in purchasing them. Staff would also like to have a tote bag
to sell to patrons for $12.00 as a marketing tool. The Trustees
suggested asking the Foundation Board if they would be interested in
taking on this project. Brad will present the idea to Patty Anixter. The
Trustees decided to revisit the T shirt purchase at the September
meeting.
B. Silicon Valley Community Fund Presentation
Brad has arranged for Tobi Becera from the Silicon Valley Community
Fund to attend the Trustee meeting on September 20th to discuss both the
Rodger and Jean Duncan and Julia Ferrel Funds.
C. Trustee Development
Brad advised the Trustees that Kathleen Kane, our City Attorney, is
reviewing the procedure for allocating the funds to library staff members
who are working towards their MLS.
IX. New Business
A. Reaching Out to Book Clubs
Trustee Rosenthal noted that the Foundation did have a book club mixer
some time ago. It was well attended. Lisa suggested that the
Foundation and Trustees consider holding another book club event in the
future. The library has a 15 member book club that has met once a year for
approximately 15 years.
B. Trends Committee Randi Murray
`s The Trends Committee has been initiated by Trustee Murray.
Representatives from the Library Staff, Foundation and Trustees make up
the committee. The committee is looking into current trends and best
practices in library services and reporting their finding to the Strategic Plan
Committee.
X. Adjournment
The meeting was adjourned at 7:05PM. MSC (Rosenthal/Nagler) The next
meeting of the Library Board of Trustees will be held September 20, 2016 in the
Library Conference Room at 5:30PM.
Respe fully Submitted,
Brad M uXey
City rarian
3
Burlingame Public Library Monthly Statistics
August 2016
*Burlingame Registered
Borrowers Burlingame Hillsborough Other Total
Adult Patrons 14,744 2,183 E 16,927
Juvenile Patrons 5,601 F 1,183 0 6,784
Others 200 10 1,402 1,612
20,545 1= 3,376 E 1,402 1E 25,323
Circulation Total Circulation Previous Year Percent Change
Main IE 52,560 55,749
Easton 7,084 6,666
Total 59,644 62,415 -4.44%
E-Content/Total Downloads or Sessions -E-Content/Total Downloads or Sessions
Overdrive: a-books 1,867 Audio a-books 915 1 Safari: 94 readable df
Enkie a-books 62
Fli ster on-line magazines 89 (magazine checkouts
On-Line Resources
Databases 647
BPL Website 6,332
Discover and Go downloadable museum passes 50
\� Self Check Usage Total Items I Percent of Initial Check Outs
Main 26,170 81%
Branch 2,904 640/6
Total 29,074
Online Renewals Total Items I Percent of Total Renewals
Main 15,440 82%
Branch 1,791 75%
Total 17,231
Gate Count Monthly Average per day
Main 28,593 F 922.35
Branch 4,157 154
Bellevue Entrance 638 20.58
Total 33,388 1,096.93
Internet Usage Total User Sessions
Main/Electronic Galle Adult 2,644
Main Childrens'/Teens 740
Branch 284
Total 3,668
=Total Items Added to Collection (Main &Branch) ]E- 1,183
Page 1
Burlingame Public Library Monthly Statistics
August 2016
Total Number Outreach Materials Delivered 23
Community Room Usage Number of Meetings Attendance
City Meetings- Citizens Env. Council/ CEC 2 50
Composting 101
County Meeting Peninsula Clean Energy Volunteer 1 30
—Trlaining Workshop
Staff Meetings
PLS Info 1 15
Library Adult Programs
Great Books 1 16
Author Event Katherine Ozment 1 17
Drawing From Nature 1 47
Curious Blend Concert. 1 16
Chair Yoga 1 g
Parklands of Utah 1 33
Summer Movie Night 1 22
Public Meetings
El Camino A's 1 35
Art 365 Culture Learning Center 1 40
Beacon College Funding 1 50
� Total 14 379
Conference Room
Staff Meetings 11 67
Book Club 1 15
Burlingame Neighborhood Network 1 g
Burlingame Resiliency Group 1 10
Total Events 14 100
Upper Level Meeting Room Statistics
Staff Meetings 12 64
Foundation 5 34
Ron Visconti 2 25
Strategic Plan 2 36
Burlingame Renters 2 35
Total 23 194
Page 2
Burlingame Public Library Monthly Statistics
August 2016
Study Room Statistics
Study Room A Study Room B Study Room C Study Room D Total
Sessions 90 39 83 81 293
Patrons 227 101 228 217 773
Previous 46.68%
Month %
Tech Lab 311
August is story time break.
Children's and Young Adult Programs--Main
Number Attendance
Story Times
Preschool Story Times
Toddler Story Times
Baby Story Time
Total Story Times
Class Visits
Elementary School Outreach (at
schools
Special Programs for
Children
Ha y Bird Program 1 210
Le os 1 90
'Sizzling Science 1 9415
Mandarin Story Time 1 32
Summer Bingo 1 74
Total 5 415
Special Programs For
Teens
PS AT 1 14
Teen Course Selection 1 5
College Essay 1 11
Total 3 30
Easton Story Times & Special Programs
August is story time break
Number Attendance
Story Times
Preschool Story Times
Toddler Story Times
Total
Special Programs
Total
Adult Programs 38 Attendance 647
Children's Programs 8 Attendance 445
Page 3
BPL Main Circulation 2013 through 2016
70,000
60,000
50,000
40,000 ■ 2013
30,000 ■ 2014
20,000 2015
10,000 ■ 2016
0
>�`Ao�oQ
Easton Circulation 2013 through 2016
12,000
10,000
8,000
6,000 ■ 2013
■ 2014
4,000
■ 2015
2,000
■ 2016
0
�a�J �a� air �,�� �,aJ e \J
Oo� Jew
��� O ��
e-media circulation
3,500
3,000
2,500 ■ Safari a-books
2,000 ■ Overdrive a-books
11500 ■ Overdrive audio a-books
1,000 ■ Enki a-books
500 ■ Zinio/Flipster
0 ■ TOTAL
Ln Ln Ln Ln Ln Ln �.o w w w
. I I c tiA +� I I i c tvo
LL Q Q 0 LL Q Q
Lane Room Usage 2015-16
60
50
40
30
■ 2015
20
10 ■ 2016
0
r � a
W10.
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City Librarian Report to Board of Trustees
L
September 20,2016
Personnel:
o Megan Wong has officially started maternity leave. Kim Day is acting manager in her
absence.
o We have three new hourly employees Jennifer Faraci, Vincent Lubrano, Martha
Ramirez, all starting Sept I 91
o Mark Kott(Custodian) is still out on medical leave
General Updates:
o Strategic Plan 2016— 1528 surveys completed!! Many much larger cities have worked on long-range
plans with much less in the way of surveys so I believe this number is a testament to our community's
commitment to library services and to staff who beat the pavement looking for unwary citizens. The
committee has been working with our consultant to craft a new Mission and Vision statement and we
will be holding an all-staff planning session 9/20 to review our Mission statement and SWOT.
o Passport Intake Agent, Jennifer Monroy is hired and has almost completed her State Department
training. State Department will need to certify our facility application next.
1
Marketing Update:
o Staff have been focused on September Library Card Sign-Up Month with Snoopy making visits to
story times, Peninsula Humane Society with Assemblyman Mullins and the Pet Parade. As part of our
new no-fines for children and teens we now have new library cards specifically for those age groups.
Safety Update:
o Staff have been working on lost child and lost parent procedures for library staff. With many new staff
members, we are updating safety procedures and training for emergency situations
Patron Quotes:
"We have been Burlingame, Easton regulars for over 30 yrs. I took my children every week to check
out books on their own cards, now they bring the grandkids to this neighborhood treasure of a library
!!" —from planning surveys
2
. . . . . . . . . .
CHILDREN'S PROGRAMS more FAMILY PROGRAMS more TEEN PROGRAMS more ADULT PROGRAMS
FRIDAY,SEP Z: SATURDAY,SEP 17: TUESDAY,SEP 20: SATURDAY,SEP 10:
Purpose of UC Esse Questions, Community Conversation,
Babv SIGN LM1NGUACE Story Time, Mandarin StoryTime rP
10:10-11:15 AM,Children's Room for reeti g Room.
.SPM, 11:00 AM, LL Meeting Room
11:U0 AM,Children's Room UL�eeting Room.Sign-up Req`d. Zo
TUESDAY,SEP 6,13,20,27: MONDAY,SEP 12,19,26:
SATURQAY SEP 17:YQu �
Preschool Story Time,10:30 AM Can MA �t @ Your Libra vr.. SATURDAY,SEP 24: Computer Help Drop-In: a
WEDNESDAY,SEP 7,14,21,28: Proton Pacjs.For ages 10 an�Up, SAT Practice Test, 3:30-.7:30 PM,Tech lab o
1:0 3:0 PM Lane Room. 11:00 AM-3:00 PM,Lane Room.
Toddler Story Time,10:30 AM R 0 MONDAY,SEP vie o
Registration degmre . Sign-up Required. Medicare Overview of Basics, LL
Bedtime Story Time,77:00 1'M 6:30 RM,Tech Lab
at Easton Branch. TEEN PROGRAMS TUESDAY,SEP 27: Cc a o
THURSDAY,SEP 8,15,22 29: WEDNESDAY SEP 7 Roadma Why(or Why Not)Enroll in Test TUESDAY,SEP 13: Cl
to Colle a Indo Session for r9des Prep?forents,Teens grades Great Books&Discussion m o
Toddler Slory Time, 10:30 AM gg r g the 2nd Tuesday of each month, _j-
Toddler Story Time, 11:30 AAI, 9 12,6:OII PM,L�ne Room. 9-112,6:00M,UL Meeting Room. 1u a
Sign-up Require Sign-up online. 10:30 AM-12::30 PM,Lane Room M o
at Easton Branch. a Z
AT DAYS P 10:Ho work WEDNESDAY SEP 28:GET REAL:TUESDAY,SEP 13: cs
FRIDAY,SEP 9,16,23,30: R �� Drawing from Nature, ?o
st Baby&Me Store Time, its Man atony Training, Life Skills for Teens:Ever thin the Second Tuesday of the Month, ¢>
or rales 8-12,2:00 Pte, Banking,for grades 8-1214:00 PM, 3:30-.5:00 PM, Lane Room. m
0:30 AM, Lane Room UL�eetmg Room.Application Req'd. Lane Room.Sign-up Required. Sign u online! CO cc
MONDAY,SEP 12: g P w m
TU $Ds4Y,SEP 1 •C2 Essay THURSDAY =-
Sizzlin Science:Winding up: Works o s Sess on 2,for ADULT PROGRAMS SEP 22: W
for grades 4-6,4:00-4:45 PM, Board Games for Adults >
g Fa es 9-1 00 PM,Lane Room. 2
g -up Req' SATURDAY SEP 3,10,17,24: ':00 PM,Lane Room o a
for grades 2-3,5:00-5:d5 PM,
Lane Room.Sign-up Required. Compputer Help Drop-In: SUNDAY SEP 25: u'Z
WEEDNESDAAY SEP 14•GET REAL• 10:0(T A;M-12:00 PM,Tech lab f z
TUESDAY,SEP 20: Life Skiffs for'Teens•Budgeting& Movie o the Opera La Baheme,
t g 1:00 PM,Lane Room opens at u.M
Dance through the Pages,for grades Savin , or ga es 8-12,4: PM, TUESDAY,SEP 6,13,20,27: P m
Lane oom. i n u Re ire 12:30 PM(Bellevue Ave entrance).ui
3-5,X3:00 RM,Lane Room. g P q Sit'n Stitch,11:00 AM-1:00 PM, ¢3
Seating is first-came basis. a
Sign-up Required. FRIDAY EP 16• Study Room A m 3
MONDAY,SEP 26: g 3
SATURDAY,SEP 24: Teen jdvrsory Board meeting, TUESDAY SEP 6 13 20 27: Classic Thriller Movie Night, a
or grades 7-17 3:304:45 PM g
1000 Books Before Kindergarten UL 1Neeting Room.Sign-up Required. ESL Conversation Group: "Don't Look Naw,"6:30 PM, cc
0
Story Time, 11:00 AM, 1:30-3:00 PM,Study Room (LL) Lane Room o
Children's Room. ONDAY SEP 19,26: ¢
T ree Dais on the UC Essa WEDNESDAY,SEP 7,14,21,28: THURSDAY,SEP 29: a
FAMILY PROGRAMS ppues ont,for grades 9-12 Aust ESL Conversation Group: I lust Want to be Perfect,
THURSDAY,SEP 1: 'Ten�3 sessions((9/19 9/26,10/3), 6:30-7:30 PM,Study Room(LL) Author Pane{,7:00 PM,Lane Room a
Legos @ Your Library:For 6;00 PM,U�Meefmg doom.
a es 5 and u with an adult, Sign-up online'. THURSDAY SEP 8: LIBRARY CLOSED
3:30-5:00 PM,Lane Room Peninsula Recruitment Mixer, SUN SEP 4&MON.SEP S
6:30 PM,Lane Room •