HomeMy WebLinkAboutMin - LB - 2016.05.24 BURUMOAMI
Library Board of Trustee Minutes
May 24, 2016
I. Call to Order '
President Nagler called the meeting to order at 5:30PM.
I1. Roll Call
Trustees Present: Debra Donaldson, Randi Murray, Mike Nagler,
Lisa Rosenthal (by phone)
Trustee Absent: Kerbey Altmann
Staff Present: Brad McCulley,City Librarian,Sidney Poland, Recorder
Guests: Andy Blanco- Burlingame Resident,
Leonard Heyman- Burlingame Resident
Elisabeth Ostrow-Hillsborough Resident
III. Library Board of Trustee Minutes
The April 19, 2016 Board of Trustee Minutes were unanimously approved.
M/S/C (Murray/Nagler)
IV. Correspondence and Information
Statistics
Circulation statistics at the main increased 8.78%from 46,858 in April 2015 to 50,973
in April of 2016. Easton circulation for April 2016 shows an increase of 1.22%from 7,515
in April of 2015 to 7,607 in April of 2016. In summary,Circulation at main remains steady,
Easton circulation is slowly increasing and all study room use is consistently improving.
V. Reports
A. City Librarian's Report-Highlights
1. Personnel- Rachel Lipkin recently joined our Library staff and will be working as a
Library Assistant at Easton. Recruitment for a full time librarian will begin shortly..
2. Passport Intake Employee-This position has been posted on Calopps.
• The State Department requires all applicants to take an online test.
• The selected candidate will be employed by the City of Burlingame.
• The passport office will be located in Study Room A at the Library.
• The Library will provide this service 3 days a week for 3 hours each day.
• Cost of this service is$25.00 per passport.
e A library staff person from each department will provide back up in the event the
passport employee is not present. The staff person will receive additional pay as
the passport backup.
3. Fines for Children and Teens
Beginning July 1, 2016 fines for children and teens will be permanently
discontinued at the Burlingame Library. Loss of these fines will be approximately
$20,000 per fiscal year.The Library will receive payment for passport fees which
should defray a portion of tje monetary loss resulting from discontinuing children
and teen fines.
48o Primrose Road•Burlingame•California 94010-4o83
Phone(650)558-7474'Fax(650)342-6295'www.burfingame.org/library
4. 2016-2017-Fiscal Budget
The Library's budget was approved by council. The request to promote Maryam
Refahi to full time beginning July 1, 2016 was approved.
5. Library Stolen Property
The Burlingame police were able to apprehend the thieves who stole the Wi-Fi hot
spot from the Information Desk. Unfortunately,the police were not able to locate
the Wi-Fi hot spot._
B. Foundation Report
Book and Author Luncheon
The Book and Author Luncheon was a great success. Approximately$61,000 was raised.
VI. Unfinished Business
A. Strategic Plan
• Brad will meet with Jane Light on June 1St to review her contract and set up her
schedule for the duration of the project.
• Four of the staff members who attended the Harwood Institute workshop will join
the meeting.
The Strategic Plan Committee will be composed of all library department managers,
2 Trustees, 2 Foundation members and 2 Community members. Trustee Murray
suggested that 3 Trustees and 3 Foundation members should be on the committee.
• The City Community Development Dept.is gathering data about Burlingame that
can be useful for development of the Strategic Plan.
0 Posters will be used as a tool to provide information on the project to the public.
• The internal marketing committee will be discussing ways and means of what
methods they can use-to involve the community. Trustee Murray requested that the
Trustees be provided with a schedule of the internal marketing meetings.
B. Librarian Scholarship
1. Foundation Participation
The Foundation has received approval from Bryan Blythe,their tax accountant,to
disburse funds to library employees who are working towards their MLS degree. The
Foundation Board members felt that the purpose of the scholarship agreed with their
mission statement. In order to implement this procedure,the Foundation is required to
fill out a specific IRS form.Trustees would have to be responsible for the IRS fee in the
amount of$1,000. Terms of the scholarship were discussed:
0 Brad noted that the cost of one class towards an MLS degree is approximately
$1,400.
• Trustees agreed that$500.00 per class for each person was an equitable
amount.
0 Employees are expected to finance a portion of their tuition.
• The Library is purchasing the text books.
• Applicants should be requested to write a brief explanation of why they are
requesting funding from the Trustees.
e If approved,applicants would receive their funds at the end of the semester.
• Proof that applicant passed the class would have to be provided to the Trustees.
• It was noted that a scholarship is traditionally given at the beginning of the
semester,not at the end. Therefore,the Trustees decided to change the word
"Scholarship"to"Reimbursement".
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2. Trustee Motion
The Trustees passed a motion to institute a reimbursement from Trustee funds that
would provide additional funding,to those library employees who are currently enrolled
or who have been accepted in an MLS program in the amount of$ 500.00 per individual
per class with the stipulation that the plan be reviewed in a year. M/S/C
(Murray/Rosenthal)
3. Continued Reimbursement Discussion ,
Trustee Murray noted that she would like to have a better understanding of the IRS form
and also suggested that some due diligence was necessary. Brad will contact Meeks
Vaughan regarding this matter. It was also noted that the Trustee-reimbursement will be
available to both full time and part time staff that qualify.
C. Repair Cafe
The first Repair Cafe will be held July 16th from 11:OOAM-to 3:OOPM in the Lane Room. Four
volunteers from the Citizens Environmental Council have offered to coordinate the traffic.
Trustee Nagler offered to walk the avenue to hand out the posters Maryam will design.
D. Caf6 Update
Ghada requested that the Cafe be closed on Saturday due to lack of business. The Trustees
felt that she had agreed to the terms of the contract and should keep her commitment. It
was suggested that perhaps she could close early. Spencer Thompson,our volunteer
marketing person,is working on a blog to help her attract more business. For the present,
the Cafe will remain open on Saturday. Brad will monitor the situation.
E. Diverse Programming .
The Trustees continued to discuss how to bring about more diverse programming.Trustee
Nagler brought a flyer from San Mateo Library advertising their Asian Pacific American
Heritage Month as an example of diverse programming. Trustee Nagler inquired as to who
determines the programs at our library that are made available to the community.
• Each department selects its own programs.
• For example, Brenda is an art major so her focus is the docent lectures from the De
Young Museum and Legion of Honor that are art related.
• The Children's Dept.offers Mandarin story time once a month; sign language is held
the 3rd Friday of every month.
• The Reference Dept.will be offering an English Learners Conversation Group
beginning every Tuesday June 61h through June 27th from 1:30-3:OOPM.
• The new Strategic Plan will help us to recognize multi-cultural areas where program
development is needed.
F. Library Ornaments
Trustee Donaldson inquired as to the possibility of selling the library ornament.The
ornament is a replica of the Burlingame Library and has been sold through the years during
the holiday season. Some volunteers in the book sale group have asked if the Foundation
could sell them. The Trustees agreed that the ornaments could be sold at.Foundation
events at a price that has not yet been determined.
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VII. Adjournment
The meeting was adjourned at 7:OOPM. MSC (Donaldson/Murray) The next meeting of the
Library Board of Trustees will be held June 21,2016 in the Library Conference Room at
5:30PM.
Respectfu)ly Submitted,
Brad McCulley
City Librarian
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