HomeMy WebLinkAboutAgenda Packet - LB - 2016.06.21 BURLiNGAME
URLINGAME PUBLIC LIBRARY f
Board of Trustees Agenda
June 21, 2016—5.30pm C-
480
480 Primrose Road—Library Conference Room <"C Ll BRP
I. CALL TO ORDER SUGGESTED ACTION
A. Welcome to new Trustee—Andrew H. Blanco
II. ROLL CALL
III. Library Board of Trustee Minutes for May 24, 2016 Approval
IV. Correspondence and Information
A. Library Statistics May 2016 Information
B. Library Trustee Account Information
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—McCulley Information/Discussion
B. Foundation Report Information/Discussion
VII. UNFINISHED BUSINESS
A. Strategic Plan - Incentives Discussion/Approval
B. Professional Development Information/Discussion
C. Repair Cafe—Lisa Rosenthal Information/Discussion
VIII. NEW BUSINESS
A. Harwood Institute—Megan Wong Information
B. Nomination and Election of President & Secretary Discussion/Approval
C. Assignment of Trustee to be a liaison with City Council Member Discussion
D. Staff Anniversary Gift Cards from Books Inc. Information
IX. ANNOUNCEMENTS
' X. ACTION ITEMS
Information
XI. ADJOURNMENT Approval
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURUMOAMI
Library Board of Trustee Minutes
May 24, 2016
I. Call to Order '
President Nagler called the meeting to order at 5:30PM.
I1. Roll Call
Trustees Present: Debra Donaldson, Randi Murray, Mike Nagler,
Lisa Rosenthal (by phone)
Trustee Absent: Kerbey Altmann
Staff Present: Brad McCulley,City Librarian,Sidney Poland, Recorder
Guests: Andy Blanco- Burlingame Resident,
Leonard Heyman- Burlingame Resident
Elisabeth Ostrow-Hillsborough Resident
III. Library Board of Trustee Minutes
The April 19, 2016 Board of Trustee Minutes were unanimously approved.
M/S/C (Murray/Nagler)
IV. Correspondence and Information
Statistics
Circulation statistics at the main increased 8.78%from 46,858 in April 2015 to 50,973
in April of 2016. Easton circulation for April 2016 shows an increase of 1.22%from 7,515
in April of 2015 to 7,607 in April of 2016. In summary,Circulation at main remains steady,
Easton circulation is slowly increasing and all study room use is consistently improving.
V. Reports
A. City Librarian's Report-Highlights
1. Personnel- Rachel Lipkin recently joined our Library staff and will be working as a
Library Assistant at Easton. Recruitment for a full time librarian will begin shortly..
2. Passport Intake Employee-This position has been posted on Calopps.
• The State Department requires all applicants to take an online test.
• The selected candidate will be employed by the City of Burlingame.
• The passport office will be located in Study Room A at the Library.
• The Library will provide this service 3 days a week for 3 hours each day.
• Cost of this service is$25.00 per passport.
e A library staff person from each department will provide back up in the event the
passport employee is not present. The staff person will receive additional pay as
the passport backup.
3. Fines for Children and Teens
Beginning July 1, 2016 fines for children and teens will be permanently
discontinued at the Burlingame Library. Loss of these fines will be approximately
$20,000 per fiscal year.The Library will receive payment for passport fees which
should defray a portion of tje monetary loss resulting from discontinuing children
and teen fines.
48o Primrose Road•Burlingame•California 94010-4o83
Phone(650)558-7474'Fax(650)342-6295'www.burfingame.org/library
4. 2016-2017-Fiscal Budget
The Library's budget was approved by council. The request to promote Maryam
Refahi to full time beginning July 1, 2016 was approved.
5. Library Stolen Property
The Burlingame police were able to apprehend the thieves who stole the Wi-Fi hot
spot from the Information Desk. Unfortunately,the police were not able to locate
the Wi-Fi hot spot._
B. Foundation Report
Book and Author Luncheon
The Book and Author Luncheon was a great success. Approximately$61,000 was raised.
VI. Unfinished Business
A. Strategic Plan
• Brad will meet with Jane Light on June 1St to review her contract and set up her
schedule for the duration of the project.
• Four of the staff members who attended the Harwood Institute workshop will join
the meeting.
The Strategic Plan Committee will be composed of all library department managers,
2 Trustees, 2 Foundation members and 2 Community members. Trustee Murray
suggested that 3 Trustees and 3 Foundation members should be on the committee.
• The City Community Development Dept.is gathering data about Burlingame that
can be useful for development of the Strategic Plan.
0 Posters will be used as a tool to provide information on the project to the public.
• The internal marketing committee will be discussing ways and means of what
methods they can use-to involve the community. Trustee Murray requested that the
Trustees be provided with a schedule of the internal marketing meetings.
B. Librarian Scholarship
1. Foundation Participation
The Foundation has received approval from Bryan Blythe,their tax accountant,to
disburse funds to library employees who are working towards their MLS degree. The
Foundation Board members felt that the purpose of the scholarship agreed with their
mission statement. In order to implement this procedure,the Foundation is required to
fill out a specific IRS form.Trustees would have to be responsible for the IRS fee in the
amount of$1,000. Terms of the scholarship were discussed:
0 Brad noted that the cost of one class towards an MLS degree is approximately
$1,400.
• Trustees agreed that$500.00 per class for each person was an equitable
amount.
0 Employees are expected to finance a portion of their tuition.
• The Library is purchasing the text books.
• Applicants should be requested to write a brief explanation of why they are
requesting funding from the Trustees.
e If approved,applicants would receive their funds at the end of the semester.
• Proof that applicant passed the class would have to be provided to the Trustees.
• It was noted that a scholarship is traditionally given at the beginning of the
semester,not at the end. Therefore,the Trustees decided to change the word
"Scholarship"to"Reimbursement".
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2. Trustee Motion
The Trustees passed a motion to institute a reimbursement from Trustee funds that
would provide additional funding,to those library employees who are currently enrolled
or who have been accepted in an MLS program in the amount of$ 500.00 per individual
per class with the stipulation that the plan be reviewed in a year. M/S/C
(Murray/Rosenthal)
3. Continued Reimbursement Discussion ,
Trustee Murray noted that she would like to have a better understanding of the IRS form
and also suggested that some due diligence was necessary. Brad will contact Meeks
Vaughan regarding this matter. It was also noted that the Trustee-reimbursement will be
available to both full time and part time staff that qualify.
C. Repair Cafe
The first Repair Cafe will be held July 16th from 11:OOAM-to 3:OOPM in the Lane Room. Four
volunteers from the Citizens Environmental Council have offered to coordinate the traffic.
Trustee Nagler offered to walk the avenue to hand out the posters Maryam will design.
D. Caf6 Update
Ghada requested that the Cafe be closed on Saturday due to lack of business. The Trustees
felt that she had agreed to the terms of the contract and should keep her commitment. It
was suggested that perhaps she could close early. Spencer Thompson,our volunteer
marketing person,is working on a blog to help her attract more business. For the present,
the Cafe will remain open on Saturday. Brad will monitor the situation.
E. Diverse Programming .
The Trustees continued to discuss how to bring about more diverse programming.Trustee
Nagler brought a flyer from San Mateo Library advertising their Asian Pacific American
Heritage Month as an example of diverse programming. Trustee Nagler inquired as to who
determines the programs at our library that are made available to the community.
• Each department selects its own programs.
• For example, Brenda is an art major so her focus is the docent lectures from the De
Young Museum and Legion of Honor that are art related.
• The Children's Dept.offers Mandarin story time once a month; sign language is held
the 3rd Friday of every month.
• The Reference Dept.will be offering an English Learners Conversation Group
beginning every Tuesday June 61h through June 27th from 1:30-3:OOPM.
• The new Strategic Plan will help us to recognize multi-cultural areas where program
development is needed.
F. Library Ornaments
Trustee Donaldson inquired as to the possibility of selling the library ornament.The
ornament is a replica of the Burlingame Library and has been sold through the years during
the holiday season. Some volunteers in the book sale group have asked if the Foundation
could sell them. The Trustees agreed that the ornaments could be sold at.Foundation
events at a price that has not yet been determined.
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VII. Adjournment
The meeting was adjourned at 7:OOPM. MSC (Donaldson/Murray) The next meeting of the
Library Board of Trustees will be held June 21,2016 in the Library Conference Room at
5:30PM.
Respectfu)ly Submitted,
Brad McCulley
City Librarian
4
Month: May 2016
*Burlingame Registered
Borrowers Burlingame Hillsborough11
Other Total
Adult Patrons 14,233 2,150 0 16,383
Juvenile Patrons 5,349 1,154 0 6,503
Others 195 10 1,331 1,536
19,777 3,314 F 1,331 1 F 24,422
Circulation Total Circulation Previous Year Percent Change
Main 51,225 48,744 5.09%
Easton 7,533 7,020 7.31%
Total 58,758 55,764 5.37%
E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions
Overdrive: a-books 1,688 Audio a-books 692 Safari: 112 readable df
Enkie a-books 129
Fli ster on-line magazines 89 (magazine checkouts
On-Line Resources
Databases 814
BPL Website 5,329
Discover and Go downloadable museum asses 33
Self Check Usage =1 Total Items Percent of Initial Check Outs
Main 24,686 82%
Branch 3,121 65%
11 Total 27,807
Online Renewals Total Items Percent of Total Renewals
Main 15,995 80%
Branch 1,937 75%
Total 17,932
Gate Count Monthly Average per day
Main 25,831]1 890.72
Branch 4,596 184
Bellevue Entrance IF 580 20
Total 31,007 1,095
Internet Usage Total User Sessions
Main/Electronic Gallery Adult 612
Main Childrens'/Teens 2,440
Branch 335
Grand Total 3,387
Page 1
Month: May 2016
Total Number Outreach Materials Delivered 19
Total Items Added to Collection (Main &Branch) 1,580
Community Room Usage Number of Meetings Attendance
City Meetings
Citizens Env. Council 1 12
Citizens Env. Program - Turf Talk-Artificial Turf 1 29
Peninsula Clean Energy1 10
Community Meeting1 35
Fc-ommunity Meeting for Calif. Round About Project 1 18
Library Adult Programs
Adult Coloring 1 13
Choosing an Entity Phase 2 Careers 1 13
Great Books 1 16
The Biggest News You Never Knew- Historical Societ 1 44
Classic Movie Matinees - Shadow of a Doubt 1 8
Bel Canto Flutes 1 53
Great Books 1 13
Public Meetings
El Camino A's I F- 1 35
National Charity League 11 25
Bob Doerr- Retirement Program I1 9
Beacon College Funding 1 25
Total Meetings and Programs 16 358
Conference Room
Foundation Meeting 1 5
Neighborhood Network (City) 1 8
Trustee Meeting 1 8
Library Meetings 9 43
Total Events 12 64
Upper Level Meeting Room Statistics
Library Staff Meetings 5 22
Web Site Development Kick Off- City 1 15
Website Visionary Meeting - City 1 7
Foundation Meetings 2 17
Raziel Ungar- Business Meeting 1 2
Book Club 1 15
Audrey Fairchild - Educational Meeting 1 3
Total 12 81
Page 2
Month: May 2016
Study Room Statistics
Study Room A Study Room B Study Room C Study Room D Total
Sessions 100 50 96 101 347
Patrons 303 131 288 317 1,039
Tech Lab
Patrons 314
Children's and Young Adult Programs--Main
Number Attendance
Story Times
Preschool Story Times 4 302
Toddler Story Times 8 648
Baby Story Time 2 153
Total Story Times 14 1,103
Class Visits
Elementary Class Visits at 3 87
Library
Elementary Class Visits at 39 800
School
Middle School Class Visits 36 940
Special Programs for Children
Legos 1 100
Sizzling Science 1 25
Parent & Child Book Club 1 23
Maker 1 22
Dad & Me 1 238
Baby Sign Language 1 98
Super Hero Crafts 1 72
Star Wars Bingo 1 95
Total 8 673
Special Programs For
Teens
Teen Advisory Board 1 15
Teen Finals Week 1 66
Teen Final Week Unwind 1 3
Comic Book Costume 1 7
Contest
Total 4 91
Free Comic Book Day 1 648
Page 3
Month: May 2016
Easton Story Times & Special Programs
Number Attendance
Story Times
Preschool Story Times 1 4 142
Toddler Story Times 4 245
TotalF-
I 1
8 387
774
Class Visits 6
Special Programs 233
Paint a Pot Event 1 112
Sessions Attendance
Total Children's/Teen Programs 124 4,342
Total Adult Programs 21 255
Page 4
BPL Main Circulation 2013 through 2016
70,000
60,000
50,000
40,000 ■ 2013
30,000 ■ 2014
20,000 ■ 2015
10,000
■ 2016
0
�A �J aJ �� �\a (t Zt
�� ��x. p �0J O�c,
Easton Circulation 2013 through 2016
12,000
10,000
8,000
6,000 ■ 2013
4,000 ■ 2014
■ 2015
2,000
■ 2016
0
�C\ �C\ r �� aJ �� �\A �h� �t Z Z el,GV"O
e-media circulation
3,000
2,500
■ Safari a-books
2,000
■ Overdrive a-books
1,500 ■ Overdrive audio a-books
11,000 ■ Enki a-books
500 ■ Zinio/Flipster
0 ■ TOTAL
ct- Ln Ln Ln Ln Ln Ln w (.0 (.0
> L >- c- > c
z `- � > V) z `- �2
Library Trustees Account
May 31, 2016
Account No. Description Balance
5300 Centennial Ornaments $1,663.40
5310 Undesignated Donations $1,207.22
5320 Copier Fund $11,892.72
5330 Donations-Children's $176.29
5340 Duncan Collection $58,526.32
5350 Education Fund $8,507.91
5360 Farrel (Julia) Fund $8,250.64
5370 Staff Appreciation $1,557.33
5380 Volunteer Recognition $1,989.65
`- 5390 Willert (Wayne) Fund $42,117.72
5392 Millenium Project -$14,071.88
Total $121,817.32
City Librarian Report to Board of Trustees
June 215; 2016
Personnel:
• The recruitment for Passport Intake Agent has closed and interviews begin 6/22 at 9am
• We have 3 new hourly employees—Christi Weindorf(Easton Branch), Cody Baker (Tech Lab), Reno
Wyatt (Tech Lab)
• We will be recruiting for one last F/T librarian in August
• Megan Wong will be on maternity leave starting in September–Kim Day will be acting Tech
Services Manager
News:
• Our winner for the Foundation–funded 2016 Pitch Your Idea$1000 grant was Kim Day with her
project "Get Real Life Skills For Teens." It was a very difficult decision to make, so many great ideas
to choose from --Lets Cook(Cynthia Rider), Game On(Tiffany Nacion) Multicultural Music Fest(Jan
Eustis) Special Guest Storytime (Kelley Mackewicz) 1000 Books Before Kindergarten(Kathy von
Mayrhauser)
• Summer Reading started last Saturday. We had a great turn-out for the Kick-off, both at the Main and
the Easton Branch. (Reading Logs will be available at meeting)
�- • As part of the Foundation Book and Author"Fund the Need" Megan Wong and her IT team will begin
working on a Laptop/iPad Loaning Program for the library. Initially it will be in-house only but will
eventually be expanded to daily or weekly loans with wifi hotspots for those patrons who may not have
internet service at home.
• July 1 marks our start of removal of overdue fines for children and teens. Press release will go out June
281h for all of PLS.
Marketing Update:
• Our internal Marketing Team was unable to meet this month. PLS Marketing group is working on PR
for removal of childrens fines and on an overall PLS branding campaign
Safety Update:
• Our Safety Committee has been meeting to discuss more fire drills with staff and other issues.
Jeannine Culligan has created bio-hazard clean-up kits for each of the public desks
Cafe Update:
• Spoke with vendor about Saturdays and we will revisit this topic in the Fall to check in with
Saturday sales
1
',,. - _
E1 ENT AT B[ II�UA E LI ,. N 0 lIN�E Lis�A
JUNE 1 - JAI, 2011 .. 1 - 30, M6
TEEN PROGRAMS TUESDAY,)UNE 14: f ► ' CHILDREN'S PROGRAMS FAMILY PROGRAM,),',�
Great Books&Discuss 6n, ,
THURSDAY JUNE 23. ,- , , , , Break:
THURSDAY,JUNE 2.
Thursday Thriliz:Cooking with 'U:�� -1�ti'i ?::�)0 P���t pane Room Lee�gos @ Your Library:.Ag(� 5+
Microwaves and Mu s.For grade WEDNESDAY,JUNE 15: z wittl an adult,3:30 PM,lane Room
0 00 P1, i.ai;P�(X)n Movie Night.Edible City, = MONDAY, UNE 6:
Registration Required. CEC Green pro ram, , ; , SATURDAY,JUNE 11:
e9 c Siuling klence:Suildi Summer Re Challenge
:00 P�.Laneoon1 z for grades 4-`),4:001 0h� Kick-off Celebraian! For the Whole
THURSDAY JUNE 30: SATURDAY UNE 1$: Lane doom.Sign-up Rehired,
Thursday Thdllz:Henna Body 'J Family! 1:00 PM 3:00 P.M,
Cat Care&Adoption Event; TUESDAY UNE 14,21,28:
Art.For grain , _.3J �; P �� >M Main Library s Front Porch
in Library,I?:00 Asti?-_-00 PM Q- Preschool ory Time, AM
Lane Roos a.Registration& l aIle Roonn =� MONDAY,JUNE 13:
Signed Permission Slip Required. m o WEDNESDAY JUNE 15 22,29:
SUNDAY,,JUNE 19: 1- Toddler Story Time,10:36 AM Easton Branch Summer Re di
ADULT PROGRAMS Author visit:Jo 19: a Challen a Kickoff Celebration.For
c Bedtime Story Time,7:00 PM
Nagler,'):00 RM, Lane Room ?
at Easton [3ra��cl,. the Who e family.6:00 PM x:30 PM,
THURSDAY,JUNE 2: g ry� Easton Branch library's Front Porch
Mind&Meditation, WEDNESDAY,JUNE 22: `} THURSDAY, UNE 16 23,30-
-:00
3,30: TUESDAY UNE 21:
�- 00 R�1, .,np Roos�; Off the Beaten Path. c Toddler Story Time,10.10 AM ►JUNE
Photo,,11 hs of the ti�Vestern �� ��' =Toddler Story rime, 11:30 A,M,
SATURDAY,JUNE 4,11,18,25: Family Fun Nr�hts:Gerald Joseph
��,;,�,��� Far>s and\mina �p at Easton r;ran�ia. Magic Show,x:00 Ph1,
Com uteri Help Drop-in: tilos„nents.'00 PQM, �= Children's Room
l O:Ot , t_':00 Rti1,Tech lair } FRIDAY,JUNE 17,24.
F�'11e R�01�' a Just Baby&Me Story Time, SATURDAY,JUNE 25:
MONDAY,JUNE 6,13,20,27: MONDAY,JUNE 27: Z 10:30 AM,I ane Room Special Legos Drop•In:Ages 5+
Computer Help Drop In: Summer Movie Nigght- with an adult 2:00-3:30 PM,
3:30 �:30 R%,”,Tp h 1_ai) "Diabolique,"6:30 P.M 'SATURDAY, em�d S8ory Time, Lane Room ,
�- Lanie F.oui;) T;10:30 AM Ohildren's Rohn; TUESDAY JUNE 28'
TUESDAY,JUNE 7114,21,28:
Sit'n Stitch, ?c:00 A:�11:00 Pti;, WEDNESDAY,JUNE 29: tUESDAY LUNE 28: Familyy Fun Nights:Sterlingg the
Eagles of Haines,Alaska: �' Parent•Clild Book Groupp,to' Bubblesmith, :00 PM,Chldren's Rm .
Study Roo„�A lecture&Yideshow, a rales ,t to an aciul.+,.0ci
TUESDAY,JUNE 7,14,21,28: 7:00 P.M,Lane Room �1,Meeting Mom.Registration Req'd.
ESL Conversation Group:
,.,0-",:Ci! ,l.Stud� Room C LIL1
fortaole
SUNDAY,JUNE 12:
: Lecture&Video Clips on the
Opera Carmen by Bpizet,
_.0 -A3t,21)16
0 R\1, Lane Room ,
,z.
2