HomeMy WebLinkAboutAgenda Packet - LB - 2016.05.17 URLINGAME PUBLIC LIBRARY I BURLINGAME
Board of Trustees Agenda _
a a
May 17, 2016—5.30pm �e P
480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for April 19, 2016 Approval
IV. Correspondence and Information
A. Library Statistics April 2016 Information
Information
V. From The Floor (Public Comments)
1'7-
VI. REPORTS
A. City Librarian's Report—McCulley Information/Discussion
B. Foundation Report Information/Discussion
UNFINISHED BUSINESS
A. Strategic Plan Information/Discussion
B. Librarian Scholarship Information/Discussion
C. Repair Cafe—Lisa Rosenthal Information/Discussion
D. Cafe Update Information/Discussion
E. Diverse Programming Information/Discussion
F. Library Ornaments Information/Discussion
VIII. NEW BUSINESS
IX. ANNOUNCEMENTS
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURUMOAME
Library Board of Trustee Minutes
April 19, 2016
I. Call to Order
President Nagler called the meeting to order at 5:30PM.
II. Roll Call
Trustees Present:, Kerbey Altmann,Debra Donaldson, Randi Murray,Mike Nagler,
Lisa Rosenthal
Staff Present: Brad McCulley,City Librarian,Geralyn O'Brien, Circulation
Supervisor
Sidney Poland, Recorder
Guest: Andy Blanco-Burlingame Resident
III. Library Board of Trustee Minutes
The March 15, 2016 Board of Trustee Minutes were unanimously approved.
M/S/C (Murray/Altmann)
'IV. Correspondence and Information
Statistics
Circulation statistics at the main increased 39.44%from 38,614 in March 2015 to 53,843
in March of 2016. The City Librarian noted that the increased 2016 Circulation Statistics are
being compared to circulation during the 2015 remodel. Easton circulation for March 2016
shows a decrease of-4.92 from the 2015 circulation of 8,773 compared to 8,341 in March of
2015.
V. Reports
A. City Librarian's Report-Highlights
1. Personnel-Jenny Miner and Jason Yap are the newest additions to the library staff.-
Jenny will join the Children's Dept.and Jason will become a member of the Technology Dept.
2. Cafe--Brad will confer with Johnson regarding the possibility of installing an exhaust fan
in the cafe at a future time.
3. Library Bike-the new library bike is on display near the entrance of the library.
Trained staff members will ride the library bike to specific event areas such as"The Grid
and"Farmer's Market".
4. Safety Update
• On March 30th, Bart Spencer of the County Fire Department held an in house
Emergency Preparedness class.
• Paul Gantt of Safety Compliance Management,conducted a Blood Bourne
Pathogen refresher class for 30 staff members on April 5th. Heprovided
explicated methods for protecting ourselves against possible exposure from
Pathogen transmittal
• Panic buttons have been installed at the public desks. Guidelines for usage are
forthcoming. The Police Department would prefer that if at all possible staff use
911 before using the panic button. This way the police will have some
information as to the situation they have to confront
480 Primrose Road Burlingame•California 940ro-4o83
Phone(650)558-7474•Fax(650)342-6295•www.burlingame.org/library
5. Marketing- Brad provided minutes of the recent Marketing Meeting for the Trustees to
review. Trustee Murray raised the idea of Brad providing the Trustees, Foundation
members,volunteers and staff with approximately 3-5 highlights about the library on a
regular basis that they-could discuss with community members. This would be a good way
to update the City Council on current happenings at the library.
B. Foundation Report
1. Book Sale-The Foundation held their April Book Sale last week. Chairperson, Marilyn
Myerson felt it was quite successful.It has been suggested that more advertising could help
sales.1 On Sunday a new feature,senior hours from 10-noon,was implemented. Feedback
from seniors was positive. Debra Donaldton will chair the October sale.
2. Book and Author Luncheon-The luncheon is sold out but there is a waiting list.Noreen
West, Reservation Chair,is confident that those on the waiting list will be accommodated.
VI. Unfinished Business
A. Strategic Plan
1. Brad reviewed Jane Light's Draft Scope of Work for our Strategic Plan. Brad will meet
with Jane at a date to be determined. The Trustees made the following comments in regard
to Jane's scope of work.
• Jane Light suggested 10 meetings at 1.5 hours. Trustees prefer 8 meetings.
• Each meeting should have a topic.
• There should be 5 focus areas.
• Combine the 2 Foundation and Trustee meetings.
• How to manage the plan as a living document should be part of the process.
• Plan should include quarterly reviews to assess successes or areas that need
improvement.
• Trustee Murray felt that Jane Light's draft budget was reasonable.
B. Librarian Scholarship
The Foundation's accountant, Brian Blythe,has not yet responded to the possibility of the
Foundation distributing funds for the library scholarship.
C. Repair Cafe
The first Repair Cafe will be held July 16th from 11:OOAM-to 3:OOPM in the Lane Room.Four
volunteers from the Citizens Environmental Council have offered to coordinate the traffic.
The founder of the Palo Alto Repair Cafe will post the library's event on their website. Ace
Hardware in San Mateo is very interested in this project and even offered their store as a
site for the Repair Cafe. Maryam Refahi will make posters.
VIII.New Business
A. Circulation Department Overview-Geralyn O'Brien,Circulation Manager
• Circulation Dept.has two full time employees and 10 part time casual employees
which includes Library Assistants,aides and pages.
• Circulation staff shares duties at the Information Desk with the Reference
Department. Cross Training has been implemented by both departments.
• Circulation staff is highly trained in customer service and troubleshooting patron
requests.
• Some other circulation duties include checking out materials,issuing library cards,
educating patrons on our fines and fee procedures,and checking for missing or lost
materials.
• Installation of the material handling system,which sorts returned materials into
bins to be shelved,has had a positive effect in reducing repetitive stress on staff.
2
• Some staff members are participating in social media projects,as well as doing
podcasts,and overseeing library programs.
`-' 0 One future goal of the department is to increase library cardholders.
B. Diverse Programming,
The Trustees began a discussion on ways to diversify library program's for all of our
community members by including a variety of multi-cultural events. Trustee Murray
suggested a multi-cultural musical event., Brad McCulley, City Librarian,noted that the
foreign language collection needs to be updated. The Trustees have requested that"Diverse
Programming"be placed on the May agenda.
C. Library Ornaments
This item was tabled until the May 17,,2016 meeting.
IX. Adjournment
The meeting was adjourned at 7:20PM.MSC (Altmann/Murray) The next meeting of the
Library Board of Trustees will be held May 17, 2016 in the Library Conference Room.
Respectful Submitted,
Brad McC ey l
City Librarian
3
Month: April 2016
Burlingame Registered Burlingame Hillsb "' h Othe .xJ L
Total
Borrowe<rs,;
Month: April 2016
Total Itemts Added to Collection (Main &Branch) 1,313
ToOutreaoh DWerials Delivered 19
Community Room Usage f Number of Meetings Attendance
City Meetings
Citizens Env. Council 1 12
Citizens Env. Program-Water-wise Irrigation 1 44
Library Staff Events
Bloodbourne Pathogen Training1 45
Library Adult Programs
Do You Talk Funny? 1 5
Museum Docent Even - Oscar De La Rents 1 20
Square Pe -Therapy Horses 1 20
Classic Movie - Spellbound 1 7
Mock Employment Interviews1 16
Great Books 1 20
Public Meetings
El Camino A's 1 35
Girls Who Code 3 120
Library Book Sale 4 425
Total Meetings and Programs 18 769
Conference Room
Foundation Meetings 1 5
Neighborhood Network (City) 1 8
Trustee Meeting 1 8
Library Meetings 12 45
Total Events
Upper Level Meeting Room Statistics
Bethesda Group 1 4
Omnipod Diabetes Training 1 4
Library Staff Meetings 19 115
Foundation Meeting 1 18
Community Advisory Committee 1 15
Book Club 1 15
Total 24 171
Page 2
Month: April 2016
Study Room Statistics
Study Room A Study Room B Study Room C Study Room D Total
Sessions 102 66 89 86 343
Patrons 313 191 257 236 997
Tech Lab
Patrons 334
Children's and Young Adult Programs--Main
Number Attendance
Story Times
Preschool Story Times 4 280
Toddler Story Times 6 605
Baby Story Time 5 402
Total Story Times 15 1,287
Class Visits
Elementary Class Visits at 1 31
Library
Elementary Class Visits at 0
School
Special Programs for Children
Parent & Child Book Club 1 18
SFO era Guild 1 43
Crafts 4 198
Sizzling Science 1 23
Legos 1 90
Total 8 372
Special Programs For
Teens
Teen Advisory Board 1 11
Robotics 3 30
SAT 1 28
Minecraft 1 17
Teen Poetry 1 5
ACT Practice 1 32
Homework Buddies 4 64
BHS Book Caf6 1 20
Total 12 207
Page 3
Month: April 2016
Easton Story Times & Special Programs
Number Attendance
�--
Story Times
Preschool Story Times 4 138
Toddler Story Times 4 278
Total 8 416
Class Visits 6 219
Special Programs
IF-
Todd Parr Author Event 1 88
Sessions Attendance
Total Children's Programs 44 2,204
Total Adult Programs 20 229
Page 4
Easton Circulation 2013 through 2016
12,000
10,000
8,000
61000
■ 2013
■ 2014
4,000
■ 2015
2,000
■ 2016
0
ata a�� �r ��� as
G'`O Z ��
BPL Main Circulation 2013 through 2016
70,000
60,000
50,000
40,000 ■ 2013
30,000 ■ 2014
20,000 ■ 2015
10,000 ■ 2016
0
Na�A A air ` J \A
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e-media circulation
3.1000
2,500
■ Safari a-books
21000 ■ Overdrive a-books
1,500 ■ Overdrive audio a-books
1,000 ■ Enki a-books
500 ■ Zinio/Flipster
0 a TOTAL
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City Librarian Report to Board of Trustees
May 171h, 2016
Personnel:
• Congratulations and welcome to Rachel Lipkin—new hourly Library Assistant at the Easton Branch
• We will begin recruiting for a Passport Intake employee this month
• We will be recruiting for one last F/T librarian in the next few months
News:
• Very successful Book& Author Luncheon on May 7th --thanks to the Library Foundation and our own
Trustee Rosenthal and Trustee Donaldson
• We have six great applications for the 2016 Pitch Your Idea grant—Trustee Nagle, Patty Anixter,
president of the Library Foundation and myself will be reviewing them for this year's winner.
• Tommy McMahon's Me You We project is really taking off, he's up to 6 podcasts and they're very
interesting—go to iTunes and search the title Me You We, you won't be sorry
• City Council Budget Session was held May 11th for review of 2016/2017 budget. As City Manager said
"its pretty vanilla" so City Council seemed in agreement with our budget requests. If so Maryam Refahi
will be working full time hours starting July I St
Marketing Update:
• Began PLS Marketing group for county wide marketing strategy. First action item is working on
funding and presentation to other directors
Safety Update:
• San Mateo County Sheriffs Dep is holding training for police departments on"Civilian Response to
Active Shooter Events."BPD will be sending two SWAT team members in June and they will hold
training at the library sometime after.
F1
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20 7
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BURLINGAME
LIBRARY 1 1
1 1 MAY I ( 1
CHILDREN'S PROGRAMS FAMILY PROGRAMS more TEEN PROGRAMS SATURDAY,MAY 7114,21,28
MONDAY,MAY 2: TUESDAY,MAY 3: �' FRIDAY MAY 20: Compputer Help D,Tech L
_ , � . �, 10:0(f AM-12:00 PM,Tech Lab
Sizzling Science,<olor,,Ind bunt, Star Wars Bingo Night,for all ages, Teen Ai�visory Board meeting,
for, Ldp .i, 0o P�4ti. ;:00-8:00 PM,Lane Room for agges 12.18,3:45-4:45 PM, SATURDAY,MAY 7:
i Laic ��_ �,.Signup Rewired. .r Ul.N(eeting Room,Signup Req'd, Foundation's Book&Author
TUESDAY,MAY 3 10 17 24 31; THURSDAY,MAY 5: Luncheon, 12:00-2:30 PM.
Le os @ Your Library:Ages)+ SATURDAY,MAY 21: Tickets Required.
Preschool Story Time, 10:30 AM wit1�an adult,3:30PM, Lane Room Teen Finals Cafe,space to
WEDNESDAY,MAY 4,11,18,25:SATURDAY,MAY 1: turfy,food,drinks& ames, MONDAY,MAY 9:
ki. Toddler Story Time,10:30 AM Free Comic Book Day!Free for all 12:30-4:30 PM,Lane oom Choosin an Entity,Phase2Careers
Y program,1:30 PM, Lane Room
Bedtime Story Time,7:00 PM ages, 10:00 AM-4:30 PelSUNDAY,MAY 22:
aX011 hrai.(_►:. Teen Finals Cafes ace to TUESDAY,MAY 10:
SATURDAY MAY 14:You p
THURSDAY MAY 51219 26: Can Make�t @ Your�Libraryy, stud;food,drinks R amen Creat Books&Discussion,
Toddler Story rime 10:30 AM Undercover Booksafe.Ages 10+ 1:06-4:30 PM Lane�oom 10:30 AM-]2:30 PM, Lane Room
I Toddler Store Time, AM, 1:00 PM,Lane Room,Reg Re 'd, MONDAY MAY 23�
y g� q WEDNESDAY i MAY 119
t Caston llranr!'. TUESDAY MAY 17: WEDNESbAY,MAY 25: StafCing Services Roundtable,
FRIDAY MAY 613,27: paint a Flower Pot&Crafts,for all Teen Finals Week,space to PhaseKareers, 10:00 AM,Tech Lab
`— ► � study,2:00.8:30 PM,Tech Lab
Just Bahv&Me Story Time, ages,3:30 PM,Easton Branch THURSDAY MAY 12-
10:30 Aft, 1,re Ro ;� TEEN PROGRAMS FRIDAY MAY 27: The Biggei News You Never
SATURDAY,MAY 7; Teen Af�er Finals Unwind, Knew,presented by Burlingame
SATURDAY MAY 1, Celebrate being done with a
Kids Su er Hero Crafts',Kids,i, Historical Society,i:00 PM,
1!):,�i a �11? ���?�'��1, l r�.�=�Ro���7: Free Comic SATURDAY,
Day!Free for all movie marathon and food! lane Room
ages, 10:00 AM-4:30 PM 12:30-4:30 PM, Lane Room
TUESDAY,MAY 10: WEDNESDAY,MAY 18:
SATURDAY MAY 7: ADULT PROGRAMS
Parent-(i hild Book Group,ion ' Turf Talk:Are Artificial Turf
I: Comic Book Da Costume Contest
�r{,R 0, ; ��, ! a� ', :��)P, , y s : Fields Toxic?CEC(Teen program,
&Gaming!For Teens+,2:30 PM, MONDAY,MAY 2,9,16,23, P g
h��c,a._Registration Required. Lane Room Computer Help Drop-In: x:00 P�4t,Lane Room
SATURDAY,MAY 14: , 3.30-5;30 PM,Tech Lab THURSDAY MAY 26:
SATURDAY MAY 14, r, ,
Three Billy Goats Gruff puppet Show, � MAY 1011 3 Classic Movies Matinees
11;00 AM,t��h�l�lr �,
R._M Minecraft SATURDAY, MAY
TUESDAY, 3, ,24, 1: „
fir rales 5 and up, (ech Lab. Sit 1n Stitch,11:00 AM-1:00 PM, Shadow of a Doubt'movie screening&
FRIDAY,MAY 20: 1:0�-3:30 PM.Signup Required, Studv Room A discussion, 1:00-4:00 Piti1,lane Room
Baby SIGN LANGUAGE Story Time, SATURDAY MAY 28:
WEDNESDAY MAY 4,
10:30.11:15 AM,c hlldre '�Kcn,n1 Adult Colorin&7:00 PM, Bel Canto flutes,1:00 PM,
LIBRARY CIOSEQ'SUNDAY,MAY 29 4C MONDMAY 14
AY, ,2016 Lane Room Lane Room.
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