HomeMy WebLinkAboutAgenda Packet - LB - 2016.04.19 URLINGAME PUBLIC LIBRARY JBURLINGAMEjlBoard of Trustees AgendaApri119, 2016-5.30pm480 Primrose Road-Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for March 15,2016 Approval
IV. Correspondence and Information
A. Library Statistics March 2016 Information
Information
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—McCulley Information/Discussion
B. Foundation Report Information/Discussion
"VII. UNFINISHED BUSINESS \
A. Strategic Plan `— '�E�IC�C< `/ Information/Discussion
B. Librarian Scholarship Information/Discussion
C. Repair Cafe—Lisa Rosenthal Information/Discussion
D. Cafe Update
VIII. NEW BUSINESS
A. Circulation Department Overview—Geralyn O'Brien Information
B. Diverse Programming �S Discussion
C. Library Ornaments 1 ( I` I Discussion
IX. ANNOUNCEMENTS r`l
i� ,�
L t
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURLIMOAMI
Library Board Qf Trustee Minutes
March 15,2016
I. Call to Order
Secretary Donaldson called the meeting to order at 5:30PM.
IL Roll Call
Trustees Present: Kerbey Altmann, Debra Donaldson, Randi Murray, Mike Nagler,
Lisa Rosenthal
Staff Present: Brad McCulley,City Librarian,Tommy McMahon, Reference Adult
Services Manager,Cynthia Rider, Reference Librarian
Sidney Poland, Recorder
III. Library Board of Trustee Minutes
The February 23, 2016 revised Board of Trustee Minutes were unanimously approved.
M/S/C (Rosenthal/Nagler)
IV: Correspondence and Information
Statistics
Circulation statistics at the main increased 109.54%from 22,689 for February 2015 to 47, 542
for February 2016. This increase is due to the fact that in February of 2615 the Children's
Department was under construction and all children's programs were held at Easton. Easton °
circulation for February 2016 of 7,116 shows a decrease of-28.42%from the 2015 circulation of
9,941 because the majority of children's programs returned to the main library.
V. Reports
A. City Librarian's Report-Highlights
1. Personnel-Klara Kim of the Children's Department last day will be March 8t". Klara is
moving to New Mexico. Cynthia Rider is our new Adult Services Librarian. The Children's
Department has two new staff members Annie and Dora. Recruitments for a full time
Reference Librarian, Permanent Part Time Children's Librarian and full time Technical
Service Department IT Library Assistant are in progress.
2.Cafe
• Ghada reports that more patrons are beginning to frequent the Cafe. Business is
slowly growing.
• Brad will advise Ghada that Styrofoam containers cannot be used.
• ' The Trustees wanted to support the Cafe by providing a check to Ghada for 60
$5.00 coupons that will be given to staff to use at the Cafe. Maryam will design the
coupons. Brad will give them to the staff.
3. Safety Update
• On March 30th, Bart Spencer of the County Fire Department will hold emergency
training for a specific disaster,such as an earthquake,in the Lane Room for all
staff.
• Bloodbourne Pathogen refresher course will be held April 5th for Library and
Parks and Recreation staff.
48o Primrose Road•Burlingame•California 940ro-4o83
Phone(650)558-7474'Fax(650)342-6295'www•burlingame.org/library
4. Marketing Update-Brad provided minutes of the Marketing Meeting for the Trustees
to review.
B. Foundation Report
The Book&Author Luncheon is almost sold out. The April book sale will be held
Friday April 15th through Sunday April 17th.
VI. Unfinished Business
A. Strategic Plan
1. Jane Light-Trustee Donaldson noted that that the"due diligence"procedure for Jane
Light provided by Monique Ziesenhenne, Director of the Palo Alto City Library,gave the
Trustees a positive narrative of Jane Light's experience and expertise as a qualified strategic
planner.
2. Harwood Institute-The California State Library is offering a program through The
Harwood Institute that offers'a training opportunity to provide Libraries with skills and
ideas to effectively encourage their community to express what role it wants the Library to
play in helping to develop a stronger community.-The goal is for the Library to "turn
outward to the community'and whenever possible use the knowledge gained from
community members to create and develop programs and services that they really care
about. Brad has sent in applications for 5 staff members to attend.
B. Librarian Scholarship
1. Equitable Grant- Brad spoke with staff members who are currently attending library
school and working at our Library,as well as those who recently received their MLS,
regarding possible terms and conditions for receiving the scholarship. Staff members
L involved agreed that the terms and conditions the Trustees discussed were acceptable.
They expressed the view that they did not like a competitive scholarship and felt that the
funds should be distributed equally. It was also agreed upon that a specified grade average
should,be maintained.
2. Scholarship Funding
The Foundation is reviewing various ways that it might be able to assist in the distribution
of the funds for the Library Scholarship.
C. Analytics on Demand Database
Brad has received information from Pacific Library Partnership that for the first 15 months
the program is free of charge. Library staff members Patty Flynn, Megan Wong and Ray
DeLara will attend the training.
VIII.New Business
A. Repair Cafe
Trustee Rosenthal presented the idea of promoting a"Repair Cafe" as a Library Project to
the Citizens Environmental Council. The CEC is on board with the concept and Terry Nagel
will co-chair the project with Lisa. Possible sites both inside and outside the Library were
discussed.The biggest challenge will be to find reliable people to make the repairs on
various items. Brad will contact the Director, of the Sunnyvale Library to find out how their
"Repair Cafe"is managed.
B. Burlingame Library Bike Station
Tommy McMahon,Adult Services Manager,has applied for a grant through the Pacific
Library Partnership 2015-2016 Grant Program to fund the Burlingame,Library Bike Station.
The station would be located near the bicycle rack. The grant request is being reviewed.
2
C. Reference Department Overview Highlights-Tommy McMahon
• Tommy introduced Cynthia Rider who is the new Reference Librarian. Cynthia oversees
the fiction,mystery and books on CD collections,as well as helping to manage adult
programs. Cynthia was formerly a Reference Librarian at the Foster City Library.
• As Adult Services Manager,Tommy oversees the Reference budget,processing of books,
CD's,audio books, a books,and videos,as well as keeping the collection up to date
otherwise known as"weeding".
• Recently Tommy formed a committee to help update the table displays to produce a
fresh look and provide a more inviting selection of materials.
• Special projects is another facet of Tommy's responsibilities. He recently completed a
"Scan It"project whereby photos old and new can be scanned onto a flash drive and then
put on an individual computer or made into a photo album.
+ Currently Tommy is working on a Pod Cast Project entitled Me,You,We. This is a LSTA
grant funded project that is part of his time in the Eureka Leadership Program. He has
interviewed a few participants and is looking for other interested people The purpose
of the project is to relate the personal stories told by the participants in the hopes of
giving the residents of the area a better sense of who the people are who live and work
in the community. Trustees Murray and Rosenthal offered to give Tommy the names of
potential participants.
IX. Adjournment
The meeting was adjourned at 7:20PM. MSC (Rosenthal/Murray) The next meeting-of the
Library Board of Trustees will be held April 19, 2016 in the Library Conference Room.
Respec ly Submitted,
rad McC ley t
City Lib ian
3
Month: March 2016
*Burlingame Registered
Borrowers Burlingame Hillsborough Other Total
Adult Patrons 14,083 2,128 0 16,211
Juvenile Patrons 5,304 1,146 0 6,450
Others 185 91,299 1,493
19,572 3,283 1,299 1 E 24,154
Circulation Total Circulation �-Previous Year Percent Change
Main 53,843 38,614 39.44%
Easton 8,341 8,773 -4.92%
Total 62,184 47,387 31.23%
E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions
Overdrive: 1,619e-books Audio a-books 659 Safari: 119 readable df
Enkie a-books 66
Fli ster on-line magazines 106 (magazine checkouts
On-Line Resources
Databases 1,098
BPL Website 11,064
Discover and Go downloadable museum asses 34 reservations made
Self Check Usage Total Items Percent of Initial Check Outs
Main 26,60282/o 0
Branch 3,844 F
67%
Total 30,446
Online Renewals Total Items Percent of Total Renewals
Main 16,750 82%
Branch
1,830 f7o/a
Total 18,580
Gate Count Monthly Average per day
Main 22,127
?38
Branch 4,694 174
Bellevue Entrance 687 23
Total 27,508 935
Internet Usage Total User Sessions
Main Adult 2,603
Main Childrens' 119
3ranch
383
Grand Total
3,105
-------------------------------------
Page 1
Month: March 2016
Total Items Added to Colletction (Main &Branch) 1,319
11 Total Number Outreach Materials Delivered 16
L
Community Room UsageNumber of Meetings Attendance
City Meetings
Citizens Env. Council 1 12
FEMA Flood Zone - Open House 1 50
City council/Planning Commission 1 38
Neighborhood Street Concept 1 30
Burlingame Chamber of Commerce 1 28
Grade Separation at Broadway 1 55
Library Meetings
Leadership Council 1 10
Classic Movie Matinee 1 6
Public Meetings
Organization of Chinese Americans 1 40
El Camino A's 1 35
Adult Programs
De Young Museum Docent Lecture - Pierre Bonnard I 40
Great Books I I5
Phase-2 Mixer 1 16
Citizens Env. Council- Cut the Carbon
Volunteerism in Your Job Search 1 20
Train Journey Around the World 1 33
Total`Meetings and Programs 17 448
Conference Room
Foundation Meetings 2 11
Neighborhood Network (City) 1 8
Trustee Meeting 1 7
Library Meetings 9 67
Total Events 13 93
Upper Level Meeting Room Statistics
Chinese Association of Science &Technology 1 12
Cultural Connections 1 15
Community Resilience Meeting 1 15
Zecycle Work Volunteer Academy 2 42
Upper Level Meeting Room Continued
Foundation Board Meeting 1 21
Page 2
Month: March 2016
Library Meetings 3 21
Citizens Env. Council 1 12
Total 10 138
,Study Room Statistics
Study Room A Study Room B —_Study Room C Study Room D Total
Sessions 103 61 95 0 259
Patrons 348 78 254 0 1352
Tech Lab
Patrons 307
Children's and Young Adult Programs--Main
Number Attendance
Story Times
Preschool Story Times 3 239
Toddler Story Times 6 509
Baby Story Time 3 226
Total Story Times 12 974
Class Visits 0
Elementary Class Visits at 0
Library
Elementary Class Visits at 0
School
Special Programs for Children
Parent & Child Book Club 1 22
Jr. Seuss Story Time 1 109
Baby Sign Language 1 105
Maker Make Your Own 1 38
Slime
Sizzling Science 1 25
Legos 1
112
Mandarin Story Time 1 65
Coding 1
13
Sizzling Science 1 25
Total 9
Special Programs For
Teens
Marissa Meyer Virtual 1 10
Teen Advisory Board 1 11
Robotics 3 30
SAT 1 20
Minecraft 1 20
Total 7 91
Page 3
Month: March 2016
Easton Story Times & Special Programs
Number Attendance
Story Times
Preschool Story Times 3 87
Toddler Story Times 3 195
Total 6 282
IF-
Class Visits 6
IF—
Special Programs 0F- 220
Sessions Attendance
Total Children's Programs 40 2,056
Total Adult Programs 19 201
Page 4
e-media circulation
3,000 i..
■Safari a-books
2,500
3
2,000 ■Overdrive a-books
k
1,500
a ■Overdrive audio e-
1,000 books
500 ■Enki a-books
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CHILDREN'S PROGRAMS FAMILY PROGRAMS TEEN PROGRAMS MONDAY,APR 11:
MONDAY,APR 1 8,15,22 MONDAY APR 4,11,18: Maximizing Your Social Security
TUESDAY,APR 5,12,19,26: � ' � Workshop,LFS Asset Management
Kids BPL 001:introduction to p►
Preschool Story Time,10:30 AM Get Crag+�Your Library, Robotics Workshop,for ggrates 3;30 PM,lane Room, Register online.
3:30 P�ti1,Children's Room 6-8,Tech Lab,RegistrationReq'd, ,
WEDNESDAY,APR 6113,20,27,SATURDAY,APR 2: TUESDAY,APR 12,
Toddler Story Time,1030 ASM THURSDAY,APR 7:SAT vs Great Berks&Discussion,
Bedtime Story Time,7:00 PM Mandarin Story Time, ACL Which are is right forPequp;,
the 2nd Tuesday of each month,
��t F�►sto�i Brain 1�, 11:00 AM,Children's Room Ul MeetingRoom,Registration 10:30 AM-12:30 PM, lane Room
�
THURSDAY APR 7,14,21,28:
THURSDAY,APR 7: SATURDAY,APR 9: WEDNESDAY,APR 20:
Toddler Story Time, 10:10 AM Legos @ Your Library:For Minecraft Saturdayrs, Do You Talk Funny?Using
ages a and up with an adult, for rades 5 and up,Tech lab. Humor in Public Speaking,
Toddler Story Time,11:30 ASM, 3:30-��:00 Pb1,lane Room 1:0�3:30 PM,Sign-up Required, 7:00 PM, lane Room
��t lastn�� Brl�cl�.
SATURDAY,APR 9:You WEDNESDAY,APR 13: MONDAY,APR 25:
FRIDAY,APR 8,15,22: Can Make It @ Your Library. Teen Poetry Workshop,for Oscar de la Renta,docent
fust Baby&Me Story Time, Blackout Poetry Art Workshop, g�rales 112 ONLY,4:00-5:00 PM.program 7:00 PM Lane Room
10:30 AM.,Lane Room For grades 7 and up,2:00 PM, [1L Meeting Room.Signup Req'd,
Lane Room.Registration Required, TUESDAY,APR 26:
�
MONDAY,APR 4,
FRIDAY APR 15: Meet Square Pe Founder and
Sizzling Science: t r������r� , SATURDAY,APR 16:Todd Parr Teen A�►isory Board meetin Educator)oell unlap,
t44) Oil 11,1),l author event,3:00 PM, for ages 12-18,3:30-4:30 PM, 7:00 PM, Lane Room
!���� K�_f��i�.Sign-up Required. Fasttin Branch. UL Meeting Room.Signup Req'd THURSDAY,APR 28:
SUNDAY,APR 10: SPRING BOOK SALE ADULT PROGRAMS Classic Movies Matinees,
Sing a Story:Hansel&Gretel: FRIDAY APR 15:12:00.5:00 PM, .� "Spellbound°movie screening&
SATURDAY,APR2,9,16,23,30: discussion, 1:00-4:00 PM,Lane Room
_, 0 1`1d,�a ( 116mft.,tickets Required,Free Admission,Lane Room Computer Help Drop-in:
SATURDAY,APR 16:10:00 AM 10:00 AM-12:00 PM,Tech Lab THURSDAY,APR 26:
TUESDAY,APR 12: 4:00 PM,Free Admission,lane Room Water-Wise Irri ation,CEC
Parent-Child Book Grou ,j fir MONDAY,APR 4,11,18,25: Green Program,110 PM, Lane Room
SUNDAY,APR 17,12:00 PM-
r�d� t ;Til �,,iLG1: �,,�7t�t��t, Computer Help Drop-in:
I illla hc�+��.Registration Required. 4:00 PM,Free.Admisslori�lanr��Room 3:30�:30 P.M,Tech Lab SATURDAY,APR 30: ,
Book Bargains by the Ba�ags
. Mock Employment Interview,
FRIDAY,APR 29: $6 per 1 a&$10 per 2 Q TUESDAY,APR 5112,19,26, Phase2Careers Pro1ram, 10:00 AM
Baby SIGN LANGUAGE Story Time, � �Sit"n Stitch,11:00 AM-1:00 PM, to 1:00 PM,Lane�t
10:30-11:11 AM,(�l�!±i r t'f,, � _ Stu 'Room A
d Register for mock interview.
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