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HomeMy WebLinkAboutAgenda Packet - LB - 2016.02.23 JWIIRLING,,AME •'�URLINGAME UBLIC LIBRARY '.'Board of Trustees Agenda February 23, 2016—5.30pm480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for January 19, 2016 Approval IV. Correspondence and Information A. Library Statistics January 19, 2016 Information B. Library Trustees Account Information V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—McCulley Information/Discussion B. Foundation Report Information/Discussion XVII. UNFINISHED BUSINESS A. Strategic Plan Facilitator Discussion Information/Discussion (Ann Marie Gold,Jane Light,Tish Busselle) Information/Discussion B. Possible Removal of Children's and Teen Fines C .Librarian Scholarship Information/Discussion D. Patron Behavior- Update Information/Discussion E. Passport Entry Update Information/Discussion F. Cafe Update Information/Discussion G. Employee Recognition Event Information/Discussion VIII. NEW BUSINESS A. Safety Procedures in the Library Information/Discussion B. Analytics on Demand Database Discussion/Action IX. ANNOUNCEMENTS Discussion X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, �r0 Primrose Road, Burlingame, California BURL i NOAME : Library Board of Trustee Minutes January 19, 2016 I. Call to Order President Nagler called the meeting to order at 5:30PM. II. Roll Call Trustees Present: Kerbey Altmann, Debra Donaldson, Mike Nagler, Lisa Rosenthal Trustee Absent: Randi Murray Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder III. Library Board of Trustee Minutes The November 17, 2015 Board of Trustee minutes were unanimously approved. M/S/C (Nagler/Rosenthal) IV. Correspondence and Information A. Statistics Circulation statistics continued to increase in November and December of 2015 both at the main and.Easton. Circulation at the main increased by 10% from November 2014 and 6.74% from December of 2014. Easton circulation showed an improvement of 13.65% from November of 2014 and 9.89% from December of 2014. V. Reports A. City Librarian's Report- Highlights 1. Personnel - Geralyn OBrien is the new Circulation Manager; Megan Wong has accepted the position of Technical Services Manager. Recruitments for two full time Reference Librarians and a Page Supervisor are in progress. - 2. Cafe Update -The cafe passed the inspection conducted by the Health Department which will permit the cafe to-open immediately. 3. Security Camera Update -The project is nearly completed with cameras being installed throughout the library, as well as the parking garage. 4. Love Your Library - Plans are in full swing for the February 5th event There will be a variety of events for all ages. Crafts for children, face painting, games, a jazz band and of course, cookies and tea sandwiches will be a part of the gala event. B. Foundation Report The Foundation is now preparing for this year's Book and Author Event which will be held at the Green Hills Country Club. Janice Scattini and Noreen West will be the co-chairs for the event. 480 Primrose koad•Burlingame•California 94010-4083 Phone(650)558-7474•Fax(650)342-6295'www.burlingame.org/library VI. Unfinished Business A. Cafe Update 1. Coupons for Library Staff- The Trustees passed a motion to allocate funds in the amount of$300 from the copier fund to provide coupons for full time and 18 hour_staff to use at FIKA, the Library's new Cafe. M/S/C (Rosenthal/Altmann) Brad will check with the City Finance Department to ascertain if the coupon request is workable from an accounting stand point. 2. Tables for Cafe and Misc. • Brad is looking into purchasing 2 more tables for cafe patrons. • Trustees requested that lids be put on coffee cups. • Suggestion was made to have sponges available in the cafe to wipe up accidentally spilled beverages. B. Employee Recognition Event All arrangements have been made for the event. There will be approximately 80 attendees. C. Library Holiday Schedule The Trustees unanimously approved the Library Holiday Schedule submitted by the City Librarian, Brad McCulley. M/S/C (Altmann/Donaldson) D. Librarian Scholarship • Lisa Goldman, City Manager, advised Brad that she supported the -idea of a LibrarianScholarship. The project should be funded by the Library Trustees. • Brad will contact the City Attorney, Kathleen Kane, to determine if there are any legal issues or criteria that the Trustees would have to ,follow in initiating a scholarship program. • The Trustees decided to use the term Professional Development rather than Librarian Scholarship. E. Strategic Plan The Strategic Plan has been delayed until May or June of 2016. Lisa Goldman wants this project to be funded by the City rather than the Trustees. The funds will be disbursed from the Library budget. The Trustees requested that Brad advise Tish Busselle and Jane Light of the date change for starting the Strategic Plan. VII. New Business A. Review of Patron Behavior 1. Inappropriate Behavior-The Trustees reviewed the facts relating to the inappropriate behavior of Kevin.Cotchett and Mr. Churchill on the Library premises presented by Brad McCulley, City Librarian. 2. Trustee Action - The Trustees passed a motion authorizing Brad McCulley to prepare warning letters for Mr. Cochett and Mr. Churchill stating specific incidents of their inappropriate behavior and noting that if this behavior continues they will be subject to being banned from the Library for a specified period of time. M/S/C (Rosenthal/Altmann) �. 2 3. Procedure - The official warning letters for Mr. Cotchett and Mr. Churchill will be placed at the Information Desk and be hand delivered to each of them when they visit the Library by Brad McCulley. B. Passport Entry Removable of Children and Teen Fines • Brad has contacted PLS Library Directors to try and ascertain who is and who is not supporting the plan to discontinue children and teen fines and also to obtain a reliable figure of the total fines that are paid for children's and teen fines. • Initiating the Passport Entry service at the Library would replace funds lost from children and teen fines. • Lisa Goldman has approved the Passport Entry service at the Libray and .,Brad is moving forward to implement it.- • Some of the Trustees felt that paying fines teaches responsibility. • Brad explained that children/teens would still bear the responsibility if they lose or damage a book,-video etc. C. Retirement Gift Request The Trustees approved Brad's request to use funds from the Trustees' copier fund account to pay for Barry and Amy's retirement parties. M/S/C (Altmann/Rosenthal) VIII. Adjournment The meeting was adjourned at 7:OOfM. MSC (Nagler/Altmann) The next meeting of the Library Board of Trustees will be held February 16, 2016 in the Library.Conference Room. (Meeting subsequently changed to February 23rd due to a scheduling conflict.) Respectf bmitted, Brad McCulley City Librarian , 3 BURLINGAME PUBLIC LIBRARY STATISTICS Month: 01 *Burlingame Registered Borrowers Burlingame Hillsborough Other77 I Total Adult Patrons 13,878 2,110 01 15,988 Juvenile Patrons 5,269 1,136 0 6,405 Others 181 8 1,27 F 1,461 19,328 I 3,254 F 1,272 23,854 Circulation Total Circulation Previous Year Percent Change Main 52,594 40,290 30.549/6 Easton 8,126 7,885 3.06% Total 60,720 48,175 26.04 E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: a-books 1,658 audio a books 630 Safari: 143 readable df Enki-e-books 99 Fli ster Online Magazines 101 (magazine checkouts On-Line Resources Databases I910 BPL Website 11 11,839 Discover and Go downloadable museum asses 36 reservations Self Check Usage Total Items Percent of Initial Check Outs Main 27,415 82% Branch 2,527 65% Total 29,942 Online Renewals Total Items Percent of Total Renewals Main 14,827 81% Branch 1,851 75o/a Total 16,678 Gate Count Monthly Average per day Main 24,897 829 Branch 4,434 202 Bellevue Entrance 190 7 Total Internet Usage Total User Sessions Main Adult 2,529 Main Childrens' 502 Branch 270 Graad Total 3,301 Page 1 BURLINGAME PUBLIC LIBRARY STATISTICS Month: January 2016 Total Items Added to Collection (Main & Branch) 1,270 Total Number Outreach Materials Delivered IF 13 Community Room Usage Number of Meetings Attendance 47 City Meetings Program - Env. Council/City Goal 2 Settin Library Meetings- PLS Info/ 1 20 Great Books 1 12 Piano Recital 1 40 National Charity League 1 50 Girls Who Code 3 90 Adult Programs Adult Coloring1 32 Road Scholar - Educational Travel 1 9 Library Talks - Scandinavian Literature 1 20 Total Meetings and Programs12 259 Conference Room Library Staff Meetings Interviews (all day) 1 5 Foundation Meetings 1 5 Neighborhood Network 1 g Home Owner's Association (Al Escoffier) 1 11 Total Events 4 29 Upper Level Meeting Room Statistics Library Staff Meetings 6 32 RecycleWorks Volunteer Academy 2 60 San Mateo Office of Education 1 11 Small Business Series 3 21 Total 12 124 Study Room Statistics Study Room A Study Room B — Study Room C Study Room D Total Sessions 83 40 73 73 269 Patrons 258 126 181 189 754 TechLab Patrons 254 Page 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: January 2016 Children's and Young Adult Programs--Main Number Attendance Story Times Preschool Story Times 4 224 Toddler Story Times 8 606 Baby Story Time 4 341 Total Story Times 16 1,171 Class Visits Elementary Class Visits at 8 227 Library Elementary Class Visits at 0 0 School Special Programs for Children Parent & Child Book Club 1 27 Mock Newbery 1 10 Poetry and Cookies 1 102 Maker Preschool Drive-In 1 80 Sizzling Science 1 25 Legos 1 85 Mandarin Story Time 1 30 Total 6 359 Special Programs For Teens Teen Advisory 1 11 Homework Buddies 1 6 Training SAT 1 18 Emory Lord Author Event 1 14 Total 4 49 Easton Story Times & Special Piogrami Number Attendance "' Attendance Story Times Preschool Story Times 4 83 Toddler Story Times 4 283 Total 8 366 Class Visits 6 221 Special Programs Winter ReadingProgram 84 Poetry Month 1 181 Total Children's Pro rams Sessions Attendance 52 2,658 Total Adult Programs 19 122 Page 3 Library Trustees Account January 31, 2016 Account No. Description Balance 5300 Centennial Ornaments $1,663.40 5310 Undesignated Donations $1,207.22 5320 Copier Fund $11,625.55 5330 Donations-Children's $176.29 5340 Duncan Collection $58,526.32 5350 Education Fund $8,507.91 5360 Farrel (Julia) Fund $8,250.64 5370 Staff Appreciation $3,907.71 5380 Volunteer Recognition $1,989.65 5390 Willert (Wayne) Fund $42,117.72 5392 Millenium Project -$14,071.88 Total $123,900.53 City Librarian Report to Board of Trustees NN., February 23rd, 2016 Personnel: • Congratulations to Ray De Lara recently promoted to Page Supervisor • Congratulations to Cynthia Rider our new F/T Adult Services Librarian— Cynthia comes to us from San Mateo County Library and we are overjoyed to have her • We are still recruiting for one F/T librarian and a F/T IT Library Assistant to replace Ray News: • Cafk update: Ghada is doing great so far—everyone loves her food and she is very personable —she is in the process of being added to the Finance Dept list of vendors so we will be able to cut her a check for $300 soon and hand out coffee vouchers to staff. She has requested to be closed on Sundays. • Employee Appreciation Brunch at Sixtos last month—the food was great, the mimosas were tasty and it was good clean fun for staff to be rubbing elbows with the Foundation and Trustees! Thanks for the honor of letting us highlight our achievements for the year in such gracious atmosphere. • "Love Your Library" was a resounding success with about 400 attendees! So many things to see and do! Whether you were volunteering, attending, donating baked goods, or helped raise money this year to pay for this (which is everyone) I thank you and Staff thanks you from the bottom of our hearts. As is true with most of our programming here at BPL, we couldn't do it �-- without you! • Poetry Month was an enormous success! Children's librarians really enjoyed seeing so many students at the library in January. We had a record-breaking 566 poems written for the contest and each poet received a paperback book of poetry for their home book collection. The Big Penguin grand prizes go to: 1 st place - McKinley School and 2nd place - Roosevelt School • Food For Fines: Tommy spearheaded our FFF project (our first year) with $4,095 fines cleared from Main and Easton and 1,669 lbs of can goods donated! • Congratulations to Kim Day! she has been accepted into the CA State Library's Library Leadership program, beginning in March, through a competitive process from a pool of librarians chosen from the whole state of California. Marketing Update: • Our Social Media- Marketing Team met to discuss some issues (see minutes below) and to get back into the "marketing groove" • Spenser Thompson—Wiccans believe if you put forth good energy into the world you get it back three-fold... so BPL must be doing something right— Spenser came to us looking for a place to volunteer his services as a librarian-in-between-jobs Senior Marketing Specialist from a major software company... and we plan on taking full advantage of his skills!! More to follow. Safety Update: • We are working with City Facilities and Bay Alarm to have panic-buttons installed at all three service desks in the building, as well as, Police Chief Wollman to have an "Active Shooter" simulation with his officers. 1 • By today's date we should have our new security camera system up and running—with cameras in all study rooms, throughout the building, and the both upper and lower parking lot areas. Marketing Meeting Minutes January 27. 20]6 In attendance: Ray, Tommy, Kelly, Maryam, Brad, Kim, Jeff, Andrea, Megan MARKETING 101. Discuss ways we can market library • Social media. Engage more community members • Gift cards in books LIBRARIES TRANSFORM. Action items to quickly launch Libraries Transform campaign. • Display o Put a tree up on butcher paper on the column, patrons write ideas on leaves and affix to tree o Blank Libraries Transform posters on column w/ stickies • Take photos of display and post to social media • ETA: End of February FACEBOOK/INSTAGRAM ADS. Promote library service or event for initial round of social media ads. • We have FB ad credit gifted to us by a FB employee • Ray to visit FB HQ and get direction on ads. Will come w/content ready • Start with Love Your Library event SF MDMA. How can we partner w/ SFMOMA? • MOMA employee contacted Ray asking for help w/their IG account. Ray to visit MOMA and inquire about ways we can partner • Interactive exhibit • Discover & Go (hold) • iPad in MOMA w/rotating BPL photos, e.g. Bookface • Pop-up gallery INSTAGRAM. How will we run after Ray's departure? • All Marketing Team will contribute content. No pressure to submit. Should be when you feel compelled. • All will send content to Tommy to post • Tommy will consult Ray as-needed • Ray has photos for group to pull from in shared drive • Ray will post until 2/8 • Takeovers: TAB, Sit and Stitch ACTION ITEMS • Brad, ask City Attorney about following businesses and followers on IG • Brad, give Ray gift cards • Jeff, look into adding "follow us" on IG on receipts • Kelly & Maryam, work on creating tree and leaves (possibly include Sharon) • Ray, Libraries Transform posters on marquee • Tommy& Maryam, work on Libraries Transform posters • Ray, create instructions for creating videos 2 EVENTS AT THE LIBRARY • FEBRUARY 1 - 29 • 2016 - 11 orr Your Lib -� , i" SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 10:00 AM-1:00 PM:Start Snort, n u 14a,Itl+t 10 11, kie In a UI P,�- n,,,l sl„i, PI as,217meers,11Dtar level �I,„ nm..G,r h thn•.:�I:.n„ 10:00 AM-12:00 PM: 3:30.5:30 Ph1:Computer Help G:n to ++� I "„I Ili,sl:,,+Inm Mecong,Roan,Kt,,t�o,b,;r Computer Help Drop4n Drop-In n r,r In tt, Ait lo,ldl r !+„ I1:00AM.MandarinStor 11:00in, My 0 PM:Sit'n Stitch 6:00 30 PM,love Your Library, Y (n I vL lir%nut,•�r,,,,tile, lo, 1. n, , lime,Children's Room 4 ,U P11 Si run,• len llrin study R,wn A f sti p r f7 else•cvc.nt 1 m IiLldn t + - I t0 A;11;iud II+r SlIno 1,11 :I I abn.,nnaks tutu hhrarics_ler 6:30 ar SAT Practice do Results I S n, {-o, al , w.� Sign-up Require 1. Seminar with C2 Education, + Lcnr liraati Ind hin,I,v ale h h\It,I i .111rf: 3:30 PM Legos^-Your Lib 3 B 9 I�� .n 1VI I'm.,Lnul�t. O1 �`• „ 10 - 1 12 13 3:10.5:30 PM:Computer Help 10:30 AM 12:30 PM:Great Books Io-nt Int It,dd1 ,11 n, 1 a," 1 t 10 to A,11 Ju't 011" SJ" 10,00 AM-12:00 PM: Drop-In &Discussion ru•'-nA of ti m+, 1,+,,rt �Inrc limr for Iolov,:a 1 i1 no, Computer Help Drop-In each month,Lare Room lod Ilrr St�•r 0 I l4.Cedlnre Flury 1nnr for 1:00.3:00 PM:YOp Can 1100 AM-1-00 PM.sit`n Stitch. �,>;t ,v t,tt., Tir t fu, I R m,r {,rat Make It t"Your Librarv: Drop in Stud RcxmA I1 a ,AA.t.bnldl r~lord lints lo, LED Pop-Up Valentines:, n i F v-T.Pot II(hld Ito,1, for a es B and u , 1, nu. ;,aau � p I oom u kegioration Required. Registration Required, 6i30 PMi The lihrary talks:A 111 1:00.3:30 I'M:Mine(rafl 14 15 virtual dlccussion with author 17 18 19 Saturdays fur r;de 3 and up. )ill Shalvis,Teti Lab Tecl,lA kegisfrahua Required. 1:30 PM:Teen Anti- 7:OOPM:Retirement Workshop, f0: o AtiP 4uh+h.�a,.n limo 111 aI lod 11 r s .,n It to \.H )nst R.6s h nt,� Valentine%Dal w the lane Rcnm fm I!,n„ ;".'q' lu u n t EI'1", 1 ,ti til , limr Iw I 1 r .1I.18 mu 20 Library,for Rradcs'-12 only!T en Boor, Library Closed 16 1 PM.Food waste in the Land 1 I 1 1+t Im.Id r lo„ lien on 3:30.4 30 PM:Teen Advisory 10:00 AM-12:00 PM: RegtStralion Required. Presidents'Da f 0n A 1P i'mst(r�arl 4lrn. or Plenty,CEC Green Progfam, 1 i m r +vr•an - Board Meeting,(,,I,es I .tt. Computer Help Drop-in Y Lane hoom I are Rocnn.Registration Required P P I,ntrfm 1 +,r.tn _ 11:00 AM-1-00 PM Sit'n Stitch :nl°IN R,•,Itlaw$fun lin„ i'n 11:00 AM:Red Panda Dmp In,St dy Ro nr A ar Acrobats.Children's Room 21 22 23 24 I(f,{o A.%I A,ddlrr Mort lino' 25 26 27 I,t t1(mn-i,r.if" u IAds Ln•.cho..Islo„ IIIAV1:loddlu stint to {0 A41 t{ehv vI(,4 10:00AM-12:OOPM: 3:30.5:30 PM:Computer Help ion, tin 1 Il w , m, AW I I V( I titer,161, f..r Computer Help Drop-In Drop-in inn, Ln ;,r.n. 6:45 PM:The lYrrHolio Career: P Employment Workshop,Lane Roo0 L n haunt n';S tun„ 3 t , 1,titad,Ih r sI„n I e.nr„+ 10:30 AM:Story Time with 4:00 PIW BPL 001:Intro to Robotic 11.00 AM-1.00 PM:Sit'n Stitch, III m' ,„•a,- Muriel Johnson celebrating Workshop,Grades 6.8,Tech Lab. Drop-In,Studv Rtsrm A ';(1,1 P\I;I{vdlimr-Flu„time Io+ Afr cart American History Signup Required. �,,! \vm' MDoti,Children,Room 28 29 2:00 PM:Burlingame 3:30-5:30 PM:Computer Help ardy!The,Burlir,game Drop-In Horical Soacty program 4:(10 PM:BPI 001:Intro to Robotics Lane Room Workshop Grades 6-8,Tech Lab. Sign-up Required. .urx r co J