HomeMy WebLinkAboutMin - LB - 2015.11.17 U -AMC
RLIONO
Library Board of Trustee Minutes
November 17, 2015
I. Call to Order
President Nagler called the meeting to order at 5:30PM.
II. Roll Call
Trustees Present: , Kerbey Altmann, Randi Murray, Mike Nagler, Lisa
Rosenthal
Trustee Absent: - Debra Donaldson
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
Tommy McMahon, Acting Adult Services Manager
III. Library Board of Trustee Minutes
The October 20, 2015 Board of Trustee minutes were unanimously approved.
M/S/C (Altmann/Murray)
IV. Correspondence and Information
A. Statistics
The October statistics increased 12.12% over October 2014 at Easton and
13.83% at the main. For the most part of 2014 the main library was being
remodeled. Therefore statistics in all categories were lower.
B. Renewal of Library Cards
1. Trustee Altmann inquired as to whether it would be possible to get a
breakdown of current library card users by age. Brad McCulley, City
Librarian, noted that with the current record keeping system it is not
possible to track library card users by age. However, we are able to obtain
statistics on the number of juvenile and adult card holders.
2. The Trustees discussed the possibility of adding library aware newsletter
opt-in to renewals of library cards.
V. A. City Librarian's Report 7 Highlights
1. Personnel - Tommy McMahon has accepted the position of Adult
Services Manager. Tommy has been serving as acting Adult Services
Manager for eight months. Amy Gettle, Circulation Supervisor, and Barry
Mills, Technical Services Manager, will retire in December of 2015.
2. Recruitments- Recruiting for the Technical Services Manager is in progress.
Tommy will be recruiting forxwo Reference Librarians. The positions for Reference
Librarians Librarian I and Librarian II will be posted on CalOpps.
3. Halloween Events-250 parents and children attended the Children's Dept.
pumpkin painting contest at Easton. Library staff participated in the City-wide annual
costume contest as the very scary looking"Walking'Read"zombies.
4. Software Migration-Barry Mills and Jeff Mikulik of the Technical Services-Dept.
recently completed a difficult software migration for our public computer.
480 Primrose Road-Burlingame•California 94010-4083
Phone(650)558-7474'Fax(650)342-6295-www.buAingame.org/library
B. Foundation Report
1. Give the Gift of Reading-Thursday December 10th from 6:00-8:00pm
the Foundation in collaboration with Books INC. will hold a book selling
event. A portion of the proceeds will be donated to the Burlingame
Library Foundation to support library programming for the community.
2. Nomination and Election of Officers for the year 2016
Michael Ma is stepping down as President of the Foundation, a
position he has held since January of 2012 . Patty Anixter will be the new
President.
VI. Unfinished Business
A. Cafe Update
Bob Schmidt has agreed to try and construct a folding counter to prevent public
access to the inside of the Cafe. The vendor has to purchase equipment that is
acceptable to the County Health Department. Regarding the Cafe opening,
Mike Nagler suggested taking money from the trustee's account to offer coupons
for patrons to the cafe to help boost sales.
B. Employee Recognition Event
Plans for the event are in progress.
• Invitations will be sent out before Thanksgiving to staff. Sidney and
Francesca have determined the menu selections.
• Michael Ma will send out the invitation to the Foundation members.
*-Debra Donaldson will do flowers for the table.
• Lisa Rosenthal will purchase the champagne and take it to Sixto's
before the event.
• Randi Murray wondered if any of the staff might have an idea for an
Ice-breaker. Brad agreed to ask staff for ideas.
VII. New Business
A. Trends - Randi Murray
Trustee Murray wanted the trustees to think more specifically about discussing
topics of substance at the meetings and perhaps map out specific topics for the
year. She gave the example of the Library budget. Randi requested that the
Trustees give their suggestions to Brad. The Trustees further agreed that they
wanted department managers to give presentations about happenings in their
specific departments. The Trustees commented on how much they enjoyed
Kim's presentations.
B. Marketing
Trustee Nagler suggested conducting a patron survey to determine what
services patrons would like to have that the library is currently not offering.
One of his concerns is how to find ways for the library to reach out to
community members who do not currently use the library. Mike also suggested
adding a monthly report on marketing efforts for the library.
C. Librarian Scholarship
Brad planted the seed of a Librarian Scholarship. Three employees are
currently working towards their MLS. The Trustees would have to consider the
benefit of the scholarship to our library. Brad is going to check with the City to
find out if they have.a fund for educational development.
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D. Strategic Planning
1. Interview Date
On December 8th the Trustees will conduct interviews for a strategic
planning consultant. Process and outcomes should be discussed. The
Trustees inquired as to how the strategic plan would be paid for.
Brad felt that the City would assume the cost. He has discussed the matter
with Lisa Goldman.
2. Software"Budget
Brad mentioned that there is a software program that costs approximately
$4,000. He noted that the Trustees might consider covering the cost of the
software.
3. Plan Development
Tommy noted that in developing a plan, we should think about the big ideas
we want and how these ideas align with what we are doing well.
4. Questions for Interview
Brad requested that the Trustees send their interview questions to him and
He will organize them. Some questions that were mentioned are time
commitment, what is the specific outcome we are looking for, and how do we
structure a plan that is specific to our library.
IX. Adjournment
The meeting was adjourned at 7;OOPM. MSC (Rosenthal/Murray) The next
meeting of the Library Board of Trustees will be held January 19, 2016 in the
Library Conference Room.
Respectfully Submitted,
Brad McCulley
City Librarian
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