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HomeMy WebLinkAboutMin - LB - 2015.11.17 U -AMC RLIONO Library Board of Trustee Minutes November 17, 2015 I. Call to Order President Nagler called the meeting to order at 5:30PM. II. Roll Call Trustees Present: , Kerbey Altmann, Randi Murray, Mike Nagler, Lisa Rosenthal Trustee Absent: - Debra Donaldson Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder Tommy McMahon, Acting Adult Services Manager III. Library Board of Trustee Minutes The October 20, 2015 Board of Trustee minutes were unanimously approved. M/S/C (Altmann/Murray) IV. Correspondence and Information A. Statistics The October statistics increased 12.12% over October 2014 at Easton and 13.83% at the main. For the most part of 2014 the main library was being remodeled. Therefore statistics in all categories were lower. B. Renewal of Library Cards 1. Trustee Altmann inquired as to whether it would be possible to get a breakdown of current library card users by age. Brad McCulley, City Librarian, noted that with the current record keeping system it is not possible to track library card users by age. However, we are able to obtain statistics on the number of juvenile and adult card holders. 2. The Trustees discussed the possibility of adding library aware newsletter opt-in to renewals of library cards. V. A. City Librarian's Report 7 Highlights 1. Personnel - Tommy McMahon has accepted the position of Adult Services Manager. Tommy has been serving as acting Adult Services Manager for eight months. Amy Gettle, Circulation Supervisor, and Barry Mills, Technical Services Manager, will retire in December of 2015. 2. Recruitments- Recruiting for the Technical Services Manager is in progress. Tommy will be recruiting forxwo Reference Librarians. The positions for Reference Librarians Librarian I and Librarian II will be posted on CalOpps. 3. Halloween Events-250 parents and children attended the Children's Dept. pumpkin painting contest at Easton. Library staff participated in the City-wide annual costume contest as the very scary looking"Walking'Read"zombies. 4. Software Migration-Barry Mills and Jeff Mikulik of the Technical Services-Dept. recently completed a difficult software migration for our public computer. 480 Primrose Road-Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295-www.buAingame.org/library B. Foundation Report 1. Give the Gift of Reading-Thursday December 10th from 6:00-8:00pm the Foundation in collaboration with Books INC. will hold a book selling event. A portion of the proceeds will be donated to the Burlingame Library Foundation to support library programming for the community. 2. Nomination and Election of Officers for the year 2016 Michael Ma is stepping down as President of the Foundation, a position he has held since January of 2012 . Patty Anixter will be the new President. VI. Unfinished Business A. Cafe Update Bob Schmidt has agreed to try and construct a folding counter to prevent public access to the inside of the Cafe. The vendor has to purchase equipment that is acceptable to the County Health Department. Regarding the Cafe opening, Mike Nagler suggested taking money from the trustee's account to offer coupons for patrons to the cafe to help boost sales. B. Employee Recognition Event Plans for the event are in progress. • Invitations will be sent out before Thanksgiving to staff. Sidney and Francesca have determined the menu selections. • Michael Ma will send out the invitation to the Foundation members. *-Debra Donaldson will do flowers for the table. • Lisa Rosenthal will purchase the champagne and take it to Sixto's before the event. • Randi Murray wondered if any of the staff might have an idea for an Ice-breaker. Brad agreed to ask staff for ideas. VII. New Business A. Trends - Randi Murray Trustee Murray wanted the trustees to think more specifically about discussing topics of substance at the meetings and perhaps map out specific topics for the year. She gave the example of the Library budget. Randi requested that the Trustees give their suggestions to Brad. The Trustees further agreed that they wanted department managers to give presentations about happenings in their specific departments. The Trustees commented on how much they enjoyed Kim's presentations. B. Marketing Trustee Nagler suggested conducting a patron survey to determine what services patrons would like to have that the library is currently not offering. One of his concerns is how to find ways for the library to reach out to community members who do not currently use the library. Mike also suggested adding a monthly report on marketing efforts for the library. C. Librarian Scholarship Brad planted the seed of a Librarian Scholarship. Three employees are currently working towards their MLS. The Trustees would have to consider the benefit of the scholarship to our library. Brad is going to check with the City to find out if they have.a fund for educational development. 2 D. Strategic Planning 1. Interview Date On December 8th the Trustees will conduct interviews for a strategic planning consultant. Process and outcomes should be discussed. The Trustees inquired as to how the strategic plan would be paid for. Brad felt that the City would assume the cost. He has discussed the matter with Lisa Goldman. 2. Software"Budget Brad mentioned that there is a software program that costs approximately $4,000. He noted that the Trustees might consider covering the cost of the software. 3. Plan Development Tommy noted that in developing a plan, we should think about the big ideas we want and how these ideas align with what we are doing well. 4. Questions for Interview Brad requested that the Trustees send their interview questions to him and He will organize them. Some questions that were mentioned are time commitment, what is the specific outcome we are looking for, and how do we structure a plan that is specific to our library. IX. Adjournment The meeting was adjourned at 7;OOPM. MSC (Rosenthal/Murray) The next meeting of the Library Board of Trustees will be held January 19, 2016 in the Library Conference Room. Respectfully Submitted, Brad McCulley City Librarian 3