HomeMy WebLinkAboutAgenda Packet - LB - 2015.11.17 :'►URLINGAME PUBLIC LIBRARY 1 BU(LINGAME
Board of Trustees Agenda Revised _
November 17, 2015—5.30pm
480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for October 20, 2015 Approval
IV. Correspondence and Information Information
A. Library Statistics October 2015
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—McCulley Information/Discussion
B. Foundation Report Information/Discussion
VII. UNFINISHED BUSINESS
A. Cafe Update Information/Discussion
B. Employee Recognition Event
VIII. NEW BUSINESS
A. Trends —Randi Murray Discussion
B. Marketing—Mike Nagler Discussion
C. Librarian Scholarship Discussion
D. Strategic Planning Discussion
IX. ANNOUNCEMENTS Discussion
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURLIMANE13
Library Board of Trustee Minutes
October 20, 2015
I. Call to Order
President Nagler called the meeting to order at 5:30PM.
II. Roll Call
Trustees Present: Kerbey Altmann, Debra Donaldson, Randi Murray,
Mike Nagler, Lisa Rosenthal- by phone
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
Tommy McMahon, Acting Adult Services Manager
Members of the Public Emily Beach- Candidate for City Council
Anne Marie Gold - Candidate for Strategic Plan
Consultant
III. Library Board of Trustee Minutes
The September 15, 2015 Board of Trustee minutes were unanimously approved.
M/S/C (Murray/Altmann))
IV. Correspondence and Information ,
Statistics
�. The September statistics did not indicate any major changes either at the main
library or.Easton. Circulation at the main showed a 1.51% increase over last
year's total of 49,507. Easton circulation decreased -1.36% for a total of 7,401
in comparison to 7,503 in September of 2014. Brad noted that a new patron
counter has been installed at the main front entrance and the Bellevue door.
Trustee Murray suggested that we track the average attendance of the
individual children's programs.
V. A. City Librarian's Report - Highlights
1. Personnel - Interview for the Adult Services Manager in the Reference
Department will be held Friday, October 23rd. Five candidates have
applied for the,position.
2. Issue of Bedbugs -The City Librarian arranged for Curly, a trained
bedbug canine, to visit the library with his trainer to do a sweep for
bedbugs. The procedure was performed before the library opened and
took approximately an hour. The good news is that so far we are free of
bed bugs. The purpose of having Curly investigate the library is to let the
general public know that the library staff is being pro-active in dealing
with the bedbug issue that has been plaguing some of the libraries in
San Mateo County.
3. Cafe - Arrangements have been made for the splash guards to be welded
next week. This will clear the way for Bob McDonald to proceed with the
measurements for the cabinets. It will take approximately two weeks for
the construction of the cabinets to be completed.
48o Primrose Road Burlingame•California 94010-4o83
Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library
�. 4. Fire Fighters Story Time September 29th- a member of the fire
department visited toddler story time to read a few stories. The children
then moved to the parking lot where the fire truck was parked. The crew
talked to the children about the role of fire fighters, why they wear
special gear and explained how the various part of the fire truck are used
such as the hoses and ladders. The event was attended-by a combined
group of 160 parents and children.
5. Winter Reading Program - Kathy Von Mayrhauser, Children's Manager,
will initiate a two week winter reading program during the Christmas
school break.
B. Foundation Report
1. Foundation Book Sale - The book sale grossed approximately$5,000.
2. Love Your Library Friday February 5th -Time of the open house event
is 7:00-8:30PM and will feature activities for both children and adults.
3. Give the Gift of Reading-Thursday December 10th from 6:00-8:00pm-
the Foundation in collaboration with Books INC. will hold a book selling
event. A portion of the proceeds will be donated to the Burlingame
Library.Foundation to support library programming for the community.
VI. ' Unfinished Business
Collection Development Policy- The City Librarian advised the Trustees that
the managers will begin to update the policy in January and work towards
completing the project in February or-March. The policy will then be given to
the Trustees for review and approval.
VII. New Business
A. Holiday Schedule 2015-2017 (Draft)
The Trustees reviewed the schedule, determined that it was similar to the
previous year�and accepted the draft. When the City finalizes its holiday
schedule and receives council-approval,the library calendar can be formally
approved.
B. Trends - Randi Murray-The Trustees tabled this item until the November
meeting.
C. Interview with Strategic Plan Consultant-Anne Marie Gold
1. Experience-Ms. Gold has been consulting for the past 7 years with
libraries, as wells as regional and state governments. Most recently she
has worked with the Peninsula Library System. Anne Marie Gold has also
served as Library Director for the Sacramento Public Library, Contra
Costa County Library and the Solano County Library.
2. Plan Basics - Developing a plan requires time and commitment from the
participants. The committee has to establish its own time parameters.
The process could take 4 to 5 months or even a year.
Ms. Gold offered some suggestions and ideas on what to consider in
formulating a strategic plan.
• Review current programs and services that your,library is
providing to the community and evaluate how they are being
received by library patrons.
0 Assess what the community needs are and determine if we are
meeting the needs of the people we are serving.
2'
• The Burlingame Library has recently been remodeled to provide
more meeting and study rooms for students and business
meetings. Determine how these facilities can be used to their
maximum effectiveness.
0 Explore demographics. For example, talk to teens who won't_come
into the library. Take into consideration that there may not
currently be a role for the library in their lives.
• Set Goals - Ms. Gold suggested a possible goal for a strategic plan
could be "increase and cultivate the community's engagement with
the library." One approach might be to review the plan quarterly to
see where and how the library is achieving its goals set out in the
plan.
3. Conclusion
Ms. Gold emphasized that the final plan must,be a road map for future
staff members. It has to be clearly presented and not be so complicated
that it will end up sitting on the shelf.
D. Employee Recognition Event - January 2016
The Trustees agreed that last year's event was so well attended and all
guests had such an enjoyable time that the event should be held at Sixto's
again. The date selected is, Sunday, January 24th. Sidney will contact
Francesca to check availability and make the arrangements. Trustees
Murray and Altmann will coordinate the event.
E. Marketing-This item was tabled until the November meeting.
VIII. December. Meeting
The Trustees agreed to meet in December to interview a candidate for the
Strategic Plan Consultant.
IX.. Adjournment
The meeting was adjourned at 7:OOPM. MSC (Nagler/Altmann) The next
meeting of the Library Board of Trustees will be held November 17, 2015 in the
Library Conference Room. ;
Rspe Submitted,
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City Libr 'an
3
City Librarian Report to Trustees
�- November 17h, 2015
Personnel: Congratulations to Tommy McMahon our new Adult Services Manager. Tommy has been
acting Manager for the last 8 months and we are all very happy to have him in this new(ish) role. We
can expect great things from him I'm sure. Amy Gettle our Circulation Supervisor and Barry Mills our
Technical Services Manager both will be retiring in December and we wish them all the best in their
second "careers!"
News:
• Cafe update: Counter tops are being constructed and should be done soon (?), then the vendors
should be able to move in and get a final inspection by the Health Dept.
• Tech Services Dept has recently finished a rather long and difficult software migration for our
public computer. Barry Mills and Jeff Mikulik spent many hours preparing for a smooth
transition.
• Childrens Dept Pumpkin Painting at Easton Branch was so successful they had to purchase
more pumpkins mid program with 250 attendees!!! Nice job Children's staff!
w
• Staff attended the City-wide costume contest this year as "The Walking Read" zombies and
survivors. A bloody good time was had by all
LIBRARY ¢
1
Programs at the Library- Upcoming Dates
Adult Programs
Sit 'n Stitch Drop In -- Every Tuesday 11:00 AM - 1:00 PM
Great Books—2nd Tues of the month 10-12
Computer Help Drop-in!! Mondays 3:30-5:30pm in Tech/Media Lab
Computer Help Drop-in!! Saturdays IOam -12pm in Tech/Media Lab
Nov 3, 10, 17, 24 Start and Grow Smart Small Business l oam UL meeting room
Nov 3, 5, 10, 12, 17, 19, 24, Dec 1 —National Novel Writing Month 7-8:45 Study Room C
Nov 10 The Library Talks: Live discussion Andy Weir author of The Martian
Nov 16 Jewel City Art from San Francisco's Panama Pacific Int Expo - Docent Lecture 7pm Lane Room
Nov 17 Medicare Enrollment Info Session 11 am Lane Room
Teen Programs
Teen Advisory Board—3`d Friday of the month 3:30-4:30 Lane Room
Every Sunday—Girls Who Code 1-4pm
Nov 21 SAT Practice Test 11 am -3:30pm Lane Room
Family Programs
First Sat of month—Mandarin Story Time— 11 AM
Third Sat of month - Spanish Story Time 1 lam Childrens Room
Second Tues of month—Parent-Child Book Group for Grades 3-5 —6:00 -7:30 PM
Every first Thurs of the month Legos @ your Library 4pm Lane Rm
Kids Get Crafty @ Your Library—every Friday of the month 3:30-4:30 Childrens Room
Oct 6th Bingo @ the Library 7pm Lane room
Nov 14 You Can Make It @ Your Library Stop Motion Origami 11 am Lane Room
Nov 17 Mock Newberry Book Club 3:30 pm UL meeting room
Nov 19th Special Police Officer Story Time 10:30 Children's Room
Childrens Programs
Nov 2 Sizzling Science @ Your Library 4pm Lane Room
Kids' Story Times
Just Baby and Me
Ages 0 - 18 mo. Every Friday 10:30 AM
Preschool Story Times
2
Ages 3 - 5 years old
Tuesdays 10:30 AM
Toddler Story Times
Ages 18 mo - 3 years old
Wednesdays 10:30 AM
Bedtime Story Time—Easton
Ages 2 - 5 years old
Wednesdays 7:00 PM
Toddler Story Time—Easton
Ages 18 mo - 3 years old
Thursdays 11:30 AM
L
3
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: October 2015
*Burlingame Registered
Borrowers Burlingame Hillsborough Other Total
Adult Patrons 16,277 2,498 0 JE 18,775
Juvenile Patrons 6,035 1,366 0 1 7,401
Others 183 11 1,633 1,827
22,495 3,875 1,633 IF 28,003
Circulation Total Circulation Previous Year Percent Change
Main 49,560 43,529 13.83%
Easton 7,572 7,419 2.06%
2.12%Total 57,122 50,948 12.12%
E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions
Overdrive: 1,506 a-books 488 audio a books Safari: 115 readable df
Enki-e-books 129
Fli ster Online Magazines 31 (magazine checkouts
On-Line Resources
Databases 1,384
BPL Website 11,135
Discover and Go downloadable museum asses reservations
�j Self Check Usage Total Items Percent of Initial Check Outs
Main 24,899 82%
Branch 3,280 64%
Total 28,179
Online Renewals Total Items Percent of Total Renewals
Main 14,690 82%
Branch 1,711 64%
Total 16,401
Gate Count Monthly Average per day
Main 24,709 824
Branch 4,803 185
Total 29,512 1,009
Internet Usage Total User Sessions
Main Adult
Main Children'
Branch
�..�11 Grand Total
=Totals Added to Collection (Main &Branch) 1,495
Page 1
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: October 2015
�[T�otNunmber Outreach Materials Delivered 14
Community Room Usage Number of Meeting Attendance
City Meetings Program - Env. Council 11 12
Cit Pro ram
Community Choice Energy Presentation 1 35
Adult Library Programs
Great Books 1 15
Phase 2 Careers(Reinventing Yourself&Your Career 1 25
Historical Society1 46
Library Events 4
Book Sale 4 300
Foundation Board Meeting 1 25
Adult Public Programs
Beacon College Funding 1 471
Community Choice Energy Presentation 1 11 35
Total Meetings and Programs
Conference Room
Library Staff Meetings 10 53
Foundation Meetings 2 7
Public Meeting -Terry Nagel 1 6
Total Events 13 66
Upper Level Meeting Room Statistics 8 126
Study Room A Study Room B Study Room C Study Room D Total
Sessions 97 62 84 95 338
Patrons 266 176 229 238 909
Tech Lab
Patrons 326
Page 2
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: October 2015
Children's and Young Adult Programs--Main ir
i Programs Number Attendance
Preschool Story Times 4 252
Toddler Story Times -�91 743
F—Baby Story Times 5 417
Total Story Times 18 1,412
Class Visits
Elementary Class Visits at 4 77
Schools
S ecial Programs for Children
Kida Get Crafty 278
Mandarin Story Time 1 58
October Bingo 1 41
Le os Story Time 1 58
Parent/Child Book Club 1 24
Homework Buddies 1 46
Mock Newbery 1 IF 4
Maker 1F 23
Halloween Puppet Show 1 11 117
Total Special Programs 12 649
Special Programs for Teens
College Essay 1 3
YA Nov. Con 1 32
App workshop 1 20
BHS Book Cafe 1F 2
TAB 1F 13
Homework Buddies :Tll 46
Total Special Programs 6 116
Easton Story Times & Special Programs
Number Attendance
Story Times 9 437
Preschool Story Times 4 136
Toddler Story Times 1 5 301
Total
I IF—
Class Visits 10 332
Special Programs
—Pumpkin Painting 1 250
Page 3
BURLINGAME PUBLIC LIBRARY STATISTICS
Month: October 2015
Total Children's Programs for October Sessions Attendance
19 1,015
Total Adult Programs Sessions Attendance
16 136
Page 4
BPL Main Circ by Month 2011 vs 2012+s. 2013 vs. 201 4 is 2015
80000 2011
2012
2013
60000 2014
2015
40000
20000
0
Easton Branch Circ by Month 2011 vs. 2012 vs. 2013 vs. 2014 vs.
2015
10000 2011
2012
2013
0 '50 2014
2015
7500
6250
5000
e-media circulation
3000
2500
■ Safari a-books
2000
■ Overdrive a-books
1500 ■ Overdrive audio a-books
1000 ■ Enki a-books
500 ■ Zinio/Flipster
0 ■ TOTAL