Loading...
HomeMy WebLinkAboutAgenda Packet - LB - 2015.11.17 :'►URLINGAME PUBLIC LIBRARY 1 BU(LINGAME Board of Trustees Agenda Revised _ November 17, 2015—5.30pm 480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for October 20, 2015 Approval IV. Correspondence and Information Information A. Library Statistics October 2015 V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—McCulley Information/Discussion B. Foundation Report Information/Discussion VII. UNFINISHED BUSINESS A. Cafe Update Information/Discussion B. Employee Recognition Event VIII. NEW BUSINESS A. Trends —Randi Murray Discussion B. Marketing—Mike Nagler Discussion C. Librarian Scholarship Discussion D. Strategic Planning Discussion IX. ANNOUNCEMENTS Discussion X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURLIMANE13 Library Board of Trustee Minutes October 20, 2015 I. Call to Order President Nagler called the meeting to order at 5:30PM. II. Roll Call Trustees Present: Kerbey Altmann, Debra Donaldson, Randi Murray, Mike Nagler, Lisa Rosenthal- by phone Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder Tommy McMahon, Acting Adult Services Manager Members of the Public Emily Beach- Candidate for City Council Anne Marie Gold - Candidate for Strategic Plan Consultant III. Library Board of Trustee Minutes The September 15, 2015 Board of Trustee minutes were unanimously approved. M/S/C (Murray/Altmann)) IV. Correspondence and Information , Statistics �. The September statistics did not indicate any major changes either at the main library or.Easton. Circulation at the main showed a 1.51% increase over last year's total of 49,507. Easton circulation decreased -1.36% for a total of 7,401 in comparison to 7,503 in September of 2014. Brad noted that a new patron counter has been installed at the main front entrance and the Bellevue door. Trustee Murray suggested that we track the average attendance of the individual children's programs. V. A. City Librarian's Report - Highlights 1. Personnel - Interview for the Adult Services Manager in the Reference Department will be held Friday, October 23rd. Five candidates have applied for the,position. 2. Issue of Bedbugs -The City Librarian arranged for Curly, a trained bedbug canine, to visit the library with his trainer to do a sweep for bedbugs. The procedure was performed before the library opened and took approximately an hour. The good news is that so far we are free of bed bugs. The purpose of having Curly investigate the library is to let the general public know that the library staff is being pro-active in dealing with the bedbug issue that has been plaguing some of the libraries in San Mateo County. 3. Cafe - Arrangements have been made for the splash guards to be welded next week. This will clear the way for Bob McDonald to proceed with the measurements for the cabinets. It will take approximately two weeks for the construction of the cabinets to be completed. 48o Primrose Road Burlingame•California 94010-4o83 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library �. 4. Fire Fighters Story Time September 29th- a member of the fire department visited toddler story time to read a few stories. The children then moved to the parking lot where the fire truck was parked. The crew talked to the children about the role of fire fighters, why they wear special gear and explained how the various part of the fire truck are used such as the hoses and ladders. The event was attended-by a combined group of 160 parents and children. 5. Winter Reading Program - Kathy Von Mayrhauser, Children's Manager, will initiate a two week winter reading program during the Christmas school break. B. Foundation Report 1. Foundation Book Sale - The book sale grossed approximately$5,000. 2. Love Your Library Friday February 5th -Time of the open house event is 7:00-8:30PM and will feature activities for both children and adults. 3. Give the Gift of Reading-Thursday December 10th from 6:00-8:00pm- the Foundation in collaboration with Books INC. will hold a book selling event. A portion of the proceeds will be donated to the Burlingame Library.Foundation to support library programming for the community. VI. ' Unfinished Business Collection Development Policy- The City Librarian advised the Trustees that the managers will begin to update the policy in January and work towards completing the project in February or-March. The policy will then be given to the Trustees for review and approval. VII. New Business A. Holiday Schedule 2015-2017 (Draft) The Trustees reviewed the schedule, determined that it was similar to the previous year�and accepted the draft. When the City finalizes its holiday schedule and receives council-approval,the library calendar can be formally approved. B. Trends - Randi Murray-The Trustees tabled this item until the November meeting. C. Interview with Strategic Plan Consultant-Anne Marie Gold 1. Experience-Ms. Gold has been consulting for the past 7 years with libraries, as wells as regional and state governments. Most recently she has worked with the Peninsula Library System. Anne Marie Gold has also served as Library Director for the Sacramento Public Library, Contra Costa County Library and the Solano County Library. 2. Plan Basics - Developing a plan requires time and commitment from the participants. The committee has to establish its own time parameters. The process could take 4 to 5 months or even a year. Ms. Gold offered some suggestions and ideas on what to consider in formulating a strategic plan. • Review current programs and services that your,library is providing to the community and evaluate how they are being received by library patrons. 0 Assess what the community needs are and determine if we are meeting the needs of the people we are serving. 2' • The Burlingame Library has recently been remodeled to provide more meeting and study rooms for students and business meetings. Determine how these facilities can be used to their maximum effectiveness. 0 Explore demographics. For example, talk to teens who won't_come into the library. Take into consideration that there may not currently be a role for the library in their lives. • Set Goals - Ms. Gold suggested a possible goal for a strategic plan could be "increase and cultivate the community's engagement with the library." One approach might be to review the plan quarterly to see where and how the library is achieving its goals set out in the plan. 3. Conclusion Ms. Gold emphasized that the final plan must,be a road map for future staff members. It has to be clearly presented and not be so complicated that it will end up sitting on the shelf. D. Employee Recognition Event - January 2016 The Trustees agreed that last year's event was so well attended and all guests had such an enjoyable time that the event should be held at Sixto's again. The date selected is, Sunday, January 24th. Sidney will contact Francesca to check availability and make the arrangements. Trustees Murray and Altmann will coordinate the event. E. Marketing-This item was tabled until the November meeting. VIII. December. Meeting The Trustees agreed to meet in December to interview a candidate for the Strategic Plan Consultant. IX.. Adjournment The meeting was adjourned at 7:OOPM. MSC (Nagler/Altmann) The next meeting of the Library Board of Trustees will be held November 17, 2015 in the Library Conference Room. ; Rspe Submitted, vomit_., rad McC le� City Libr 'an 3 City Librarian Report to Trustees �- November 17h, 2015 Personnel: Congratulations to Tommy McMahon our new Adult Services Manager. Tommy has been acting Manager for the last 8 months and we are all very happy to have him in this new(ish) role. We can expect great things from him I'm sure. Amy Gettle our Circulation Supervisor and Barry Mills our Technical Services Manager both will be retiring in December and we wish them all the best in their second "careers!" News: • Cafe update: Counter tops are being constructed and should be done soon (?), then the vendors should be able to move in and get a final inspection by the Health Dept. • Tech Services Dept has recently finished a rather long and difficult software migration for our public computer. Barry Mills and Jeff Mikulik spent many hours preparing for a smooth transition. • Childrens Dept Pumpkin Painting at Easton Branch was so successful they had to purchase more pumpkins mid program with 250 attendees!!! Nice job Children's staff! w • Staff attended the City-wide costume contest this year as "The Walking Read" zombies and survivors. A bloody good time was had by all LIBRARY ¢ 1 Programs at the Library- Upcoming Dates Adult Programs Sit 'n Stitch Drop In -- Every Tuesday 11:00 AM - 1:00 PM Great Books—2nd Tues of the month 10-12 Computer Help Drop-in!! Mondays 3:30-5:30pm in Tech/Media Lab Computer Help Drop-in!! Saturdays IOam -12pm in Tech/Media Lab Nov 3, 10, 17, 24 Start and Grow Smart Small Business l oam UL meeting room Nov 3, 5, 10, 12, 17, 19, 24, Dec 1 —National Novel Writing Month 7-8:45 Study Room C Nov 10 The Library Talks: Live discussion Andy Weir author of The Martian Nov 16 Jewel City Art from San Francisco's Panama Pacific Int Expo - Docent Lecture 7pm Lane Room Nov 17 Medicare Enrollment Info Session 11 am Lane Room Teen Programs Teen Advisory Board—3`d Friday of the month 3:30-4:30 Lane Room Every Sunday—Girls Who Code 1-4pm Nov 21 SAT Practice Test 11 am -3:30pm Lane Room Family Programs First Sat of month—Mandarin Story Time— 11 AM Third Sat of month - Spanish Story Time 1 lam Childrens Room Second Tues of month—Parent-Child Book Group for Grades 3-5 —6:00 -7:30 PM Every first Thurs of the month Legos @ your Library 4pm Lane Rm Kids Get Crafty @ Your Library—every Friday of the month 3:30-4:30 Childrens Room Oct 6th Bingo @ the Library 7pm Lane room Nov 14 You Can Make It @ Your Library Stop Motion Origami 11 am Lane Room Nov 17 Mock Newberry Book Club 3:30 pm UL meeting room Nov 19th Special Police Officer Story Time 10:30 Children's Room Childrens Programs Nov 2 Sizzling Science @ Your Library 4pm Lane Room Kids' Story Times Just Baby and Me Ages 0 - 18 mo. Every Friday 10:30 AM Preschool Story Times 2 Ages 3 - 5 years old Tuesdays 10:30 AM Toddler Story Times Ages 18 mo - 3 years old Wednesdays 10:30 AM Bedtime Story Time—Easton Ages 2 - 5 years old Wednesdays 7:00 PM Toddler Story Time—Easton Ages 18 mo - 3 years old Thursdays 11:30 AM L 3 BURLINGAME PUBLIC LIBRARY STATISTICS Month: October 2015 *Burlingame Registered Borrowers Burlingame Hillsborough Other Total Adult Patrons 16,277 2,498 0 JE 18,775 Juvenile Patrons 6,035 1,366 0 1 7,401 Others 183 11 1,633 1,827 22,495 3,875 1,633 IF 28,003 Circulation Total Circulation Previous Year Percent Change Main 49,560 43,529 13.83% Easton 7,572 7,419 2.06% 2.12%Total 57,122 50,948 12.12% E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions Overdrive: 1,506 a-books 488 audio a books Safari: 115 readable df Enki-e-books 129 Fli ster Online Magazines 31 (magazine checkouts On-Line Resources Databases 1,384 BPL Website 11,135 Discover and Go downloadable museum asses reservations �j Self Check Usage Total Items Percent of Initial Check Outs Main 24,899 82% Branch 3,280 64% Total 28,179 Online Renewals Total Items Percent of Total Renewals Main 14,690 82% Branch 1,711 64% Total 16,401 Gate Count Monthly Average per day Main 24,709 824 Branch 4,803 185 Total 29,512 1,009 Internet Usage Total User Sessions Main Adult Main Children' Branch �..�11 Grand Total =Totals Added to Collection (Main &Branch) 1,495 Page 1 BURLINGAME PUBLIC LIBRARY STATISTICS Month: October 2015 �[T�otNunmber Outreach Materials Delivered 14 Community Room Usage Number of Meeting Attendance City Meetings Program - Env. Council 11 12 Cit Pro ram Community Choice Energy Presentation 1 35 Adult Library Programs Great Books 1 15 Phase 2 Careers(Reinventing Yourself&Your Career 1 25 Historical Society1 46 Library Events 4 Book Sale 4 300 Foundation Board Meeting 1 25 Adult Public Programs Beacon College Funding 1 471 Community Choice Energy Presentation 1 11 35 Total Meetings and Programs Conference Room Library Staff Meetings 10 53 Foundation Meetings 2 7 Public Meeting -Terry Nagel 1 6 Total Events 13 66 Upper Level Meeting Room Statistics 8 126 Study Room A Study Room B Study Room C Study Room D Total Sessions 97 62 84 95 338 Patrons 266 176 229 238 909 Tech Lab Patrons 326 Page 2 BURLINGAME PUBLIC LIBRARY STATISTICS Month: October 2015 Children's and Young Adult Programs--Main ir i Programs Number Attendance Preschool Story Times 4 252 Toddler Story Times -�91 743 F—Baby Story Times 5 417 Total Story Times 18 1,412 Class Visits Elementary Class Visits at 4 77 Schools S ecial Programs for Children Kida Get Crafty 278 Mandarin Story Time 1 58 October Bingo 1 41 Le os Story Time 1 58 Parent/Child Book Club 1 24 Homework Buddies 1 46 Mock Newbery 1 IF 4 Maker 1F 23 Halloween Puppet Show 1 11 117 Total Special Programs 12 649 Special Programs for Teens College Essay 1 3 YA Nov. Con 1 32 App workshop 1 20 BHS Book Cafe 1F 2 TAB 1F 13 Homework Buddies :Tll 46 Total Special Programs 6 116 Easton Story Times & Special Programs Number Attendance Story Times 9 437 Preschool Story Times 4 136 Toddler Story Times 1 5 301 Total I IF— Class Visits 10 332 Special Programs —Pumpkin Painting 1 250 Page 3 BURLINGAME PUBLIC LIBRARY STATISTICS Month: October 2015 Total Children's Programs for October Sessions Attendance 19 1,015 Total Adult Programs Sessions Attendance 16 136 Page 4 BPL Main Circ by Month 2011 vs 2012+s. 2013 vs. 201 4 is 2015 80000 2011 2012 2013 60000 2014 2015 40000 20000 0 Easton Branch Circ by Month 2011 vs. 2012 vs. 2013 vs. 2014 vs. 2015 10000 2011 2012 2013 0 '50 2014 2015 7500 6250 5000 e-media circulation 3000 2500 ■ Safari a-books 2000 ■ Overdrive a-books 1500 ■ Overdrive audio a-books 1000 ■ Enki a-books 500 ■ Zinio/Flipster 0 ■ TOTAL